999 CITY OF DIMMITT Regular Meeting October 21, 2024 Castro County Dimmitt, TX Regular Meeting October 21, 2024 The City ofI Dimmitt Council members met ina a regular sessioni int the Council Chambers at City Hall as scheduled and posted 721 hours before the meeting. Mayor---- Mayor Pro-Tem- Council: member-- Council member-- Council member-- Council member-- Council member-- Council member-- City Attorney- City Manager- City Secretary-- Scott Sheffy Steve) Buckley Gloria Hernandez John Nino(absent) Chad Okamoto Sergio Navarro Dewayne Espinosa Underwood Law Firm(absent) Daniel Jackson Elaine Kern Item No. 1. Call meeting to order. Mayor Sheffy calledt the meeting to order at 6:30 p.m. Item No. 2. Consider and approve the minutes of September 16,2024 regular meeting. Mayor Sheffy indicated that the council members had previously received and reviewed the minutes from September 16, 2024, regular called meeting. Council member Chad Okamoto made a motion to approve the minutes from September 16, 20241 regular called meeting. Council: member Dewayne Espinosa seconded. The motion was voted on and passed unanimously. Item No.3. Hear public comments. Mayor Sheffy notedt there were no public comments. Street-Western Circle Drive. Item No. 4. Discuss and consider action to approve bid received for repair and renovation of City Mayor Sheffy indicated there were twol bids received. One bid was from Bermea Construction in the amount of $196,690.00 and the second bid was from AAJ Concrete int the amount of $698,324.50. After discussion, Council member Dewayne Espinosa madet the motiont to approve the bid. Council member Glorial Hernandez seconded. The motion was voted on and passed unanimously. Mr. Richard Bermea and Mayor Sheffy called on City Manager Daniel. Jackson. Mr. Jackson reported once the paperwork is signed with Bermea Construction, he will have Bermea Construction provide a Performance Bond and Payment Bond that is required by law to protect the city. Mr.. Jackson reported that he received information about the city's application to T.D.A. Downtown Revitalization. Our city was not selected to move forward to phase two. We can try to apply when the grant opens again. Mr. Jackson then read a letter to the council from PRPC concerning the T.D.A. CDBG Block Grant application for the city. Mr. Jackson reported we will not pursue this grant att this time. Mr.. Jackson reported he submitted two RFP, (Request for Proposals) in the Castro County Newspaper; one for vehicle hail damage and one for roof damage on the city's buildings. These willi needt tor run for two weeks and after thet two weeks we can open bids, and the bids will be put ont the agenda for council consideration inc our! November meeting. We dol have one vehicle that was atotal loss, a black Tahoe, and" TML will take possession of this vehicle. The city has received payments for city vehicles and city buildings. Once TMLI takes possession and receives thet title for the totaledt tahoe, we will receive an additional $14,250.00 for this vehicle. Mr. Jackson reports we will have our first conversion of our new: software on! Monday October 28. We will be working, but the office will be closed tot the public. Mr. Jackson said we must bes shut downi for four hours duringt this time oft the conversion. Mr. Jackson said we should have our Warren Cat scraper att the landfill this week. On delivery, we will have paperwork to complete. Mr. Jackson reports our new auditor will be here December 17. They will do most oft their work remotely, butt they will be! here inp persont that dayt to audit ouri internal controls and gather any further information they may need from us. Our auditors will complete the audits for fiscal year end 2023 son Blake Bermea were present to answer any questions. Item No. 5. City Manager's Report. and fiscal year end 2024. Item No.6 6. Adjourn. Mayor Sheffy adjourned the meeting at 7:07 p.m. 1000 Elikw City Secretary Elaine Kern CGRH