12/6/24, 6:16 PM Agenda NOTICE OF REGULAR MEETING AGENDA LANCASTER CITY COUNCIL MUNICIPAL CENTER CITY COUNCIL CHAMBERS 211 N. HENRY STREET, LANCASTER, TEXAS Monday, December 9, 2024-7:00 PM Lancaster City 2019 Lancaster The. Shining. Stars e17 Tevas While one or more City Council Members may be present via video or audio link, a quorum of the City Council will be at the Municipal Center-City Council Chambers, as required by the Texas Open Meetings Act. Please click the link below for forms: ntps/www.ancancaster-.comA41S/NOnCe-Regaraing-Puplce.articipation The meeting will be broadcast live via video at the following address: ntp/www.ancaster-ixcomsz4Match-Meetings 7:00 P.M. REGULAR MEETING: INVOCATION: Lancaster Interdenominational Ministerial Alliance PLEDGE OF ALLEGIANCE: Deputy Mayor Pro Tem Mitchell Cheatham PROCLAMATION: Small Business Saturday PUBLIC TESTIMONYICIIZENS COMMENTS: At this time, citizens who have pre-registered before the call to order will be allowed to speak on any matter for a length of time not to exceed three minutes. No Council action or discussion may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. Anyone desiring to speak on an item scheduled for a public hearing is requested to hold their comments until the public hearing on that item. CONSENT AGENDA: Items listed under the consent agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be 1. Consider the approval of the minutes from the Regular Meeting held on November 11, 2024. 2. Consider a resolution authorizing an agreement with Everon for the installation of security monitoring equipment at the Fleet Building, Fire Station 2, Fire Station 3, Public Safety Building, and City Hall in an amount not to exceed sixty-one thousand five hundred twenty- 3. Consider a resolution authorizing the award of Bid #2024-07-A6 for Janitorial Services to 4. Consider a resolution approving the allocation of ARPA funds and awarding contracts to QKB for an aggregate amount not to exceed $3,370,073.00 for the following infrastructure projects: Sewer Improvement behind Byrum Funeral Home on Dallas Avenue from 1st Street to 4th removed from the consent agenda for separate discussion and action. seven dollars and ninety-five cents ($61,527.95). Ambassador Services, LLC in the amount of $196,503.28. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 1/80 12/6/24, 6:16F PM Agenda Street ($461,927.00); Hall-Maple Street Phase 2 sewer reroute ($262,059.00); Beltline Transfer Valve new installation ($166,744.00); 21-inch sewer line along Deep Branch Creek from TRAI Interceptor to W. Main Street ($969,156.00); 12-inch water line along Beltline Road from Rolling Hills Place to 1-35 and Idlewild Lane ($808,035.00); and 12-inch water line along 5. Consider a resolution ratifying an agreement with QKB Inc. in an amount not to exceed one hundred seventy-seven thousand nine hundred ninety-six dollars and seventy-five cents 6. Consider a resolution approving an amendment to the Fiscal Year 2024 agreement and execution of the Fiscal Year 2025 agreement between the City of Lancaster and the Dallas Area Agency on Aging (DAAA) for continuation of the Congregate Meals Program for the West Beltline Road to North Houston School Road ($702,152.00). ($177,996.75) for the Hall-Maple Phase I Capital Improvement Project. Lancaster Senior Life Center. 7. Consider a resolution amending Article 3.000 (Building Related Fees), Article 9.000 (Municipal Drianage Utility System Fees), Article 10.000 (Utility Related Fees), and Article 15.000 (Parks 8. Consider a resolution authorizing participation in the proposed opioid settlement brought by 9. Consider a resolution authorizing the purchase and installation of 1,618 Advanced Metering Infrastrucure (AMI) compliant water meter registers from HydroPro Solutions through an Interlocal Agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed three hundred ninety-three thousand five hundred twenty dollars and zero cents and Recreation Fees) of the Master Fee Schedule. the state of Texas and other jurisdictions against Kroger. ($393,520.00). ACTION: 10. Discuss and consider confirmation of Civil Service Commission appointment as designated by 11. Discuss and consider the confirmation of committee member appointments to the Historic 12. Discuss and consider the annual appointments to City of Lancaster Boards and Commissions. 13. Discuss and consider a resolution casting the City's vote for a member of the Board of 14. Discuss and consider a resolution approving a Chapter 380 Economic Development 15. Discuss and consider a resolution approving a Chapter 380 Economic Development the City Manager. Landmark Preservation Committee (HLPC). Directors of the Dallas Central Appraisal District (DCAD). Agreement with NTT Global Data Centers Americas, Inc. (NTT). Agreement with Bridor USA, Inc. 16. Discuss and consider a resolution ratifying a performance agreement with Bridor USA, Inc., LLC and the Lancaster Economic Development Corporation (LEDC) in an amount not to 17. M25-07 Discuss and consider a resolution authorizing the City Manager to execute a Development Agreement with Colt Lancaster DC, LLC and Colt Industrial Texas, LLC, relating exceed three million dollars ($3,000,000). htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 2/80 12/6/24, 6:16PM Agenda to development standards for the development of the property being a 49.926-acre tract of land out of the Middleton Perry Survey, Abstract No. 1128 addressed as 2101 & 2421 E. Belt Line Road, City of Lancaster, Dallas County, Texas. 18. M25-06 Discuss and consider a resolution authorizing the City Manager to execute a Development Agreement with Project Frontier, relating to building materials and landscaping for the development of a 73.380-acre tract of land out of the N.R. Winniford Survey, Abstract No. 1543, and John Eveens Survey, Abstract No. 433, Tract 7, addressed as 2901 Nokomis 19. PS25-09 Discuss and consider approval of a Preliminary Plat for Beacon Hill Subdivision, creating 132 residential single-family lots and 5 open space lots on the property addressed as 2100 North Houston School Road, being a 37.626-acre tract of land out of the William Fleming Road, City of Lancaster, Dallas County, Texas. Survey, Abstract No. 466, City of Lancaster, Dallas County, Texas. 20. M25-05 Discuss and consider a resolution authorizing the City Manager to execute a development agreement with Lancaster, LTD. relating to building materials, amenities, and landscaping for the development of a 2.8338 acre tract of land out of the Smith Elkins Survey, Abstract No. 430, Page 325, addressed as 4201 North Dallas Avenue, City of Lancaster, Dallas County, Texas. PUBLIC HEARING: 21. Conduct a Public Hearing and consider a resolution approving the 2025 Standards of Care for Youth Programs operated by the City of Lancaster Parks and Recreation Department. 22. Z25-02 Conduct a public hearing and consider a request to change the zoning from Lanport District Overlay and Logistics Port Planned Development to a Planned Development (PD) for Industrial Large-Scale Bakery (no retail sales), and other Lanport Overlay, Commerce Subdistrict uses, on the property addressed as 2101 & 2421 E. Belt Line Road being a 49.926- acre tract of land out of the Middleton Perry Survey, Abstract No. 1128, City of Lancaster, 23. M24-50 Conduct a public hearing and consider an ordinance amending the Comprehensive Plan and the Future Land Use Map to change the land use from Rural Living to Logistics and Distribution on the property being 73.380 acres, out of the N.R. Winniford Survey Abstract No. 1543 and John Eveens Survey Abstract No. 433, Track 7, addressed as 2901 Nokomis Road, Dallas County, Texas. City of Lancaster, Dallas County, Texas. 24. Z24-24 Conduct a public hearing and consider an ordinance to change the zoning from Agricultural Open (AO) to a Planned Development (PD) for Data Center uses ona 73.380 acre tract of land out of the N.R. Winniford Survey, Abstract No. 1543 and John Eveens Survey, Abstract No. 433, Track 7, on the property addressed as 2901 Nokomis Road, City of 25. Z25-04 Conduct a public hearing and consider an ordinance for a Specific Use Permit (SUP) for a Mini-Warehouse on a 2.8338 acre tract of land out of the Smith Elkins Survey, Abstract No. 430, Page 325, addressed as 4201 N. Dallas Ave, City of Lancaster, Dallas County, 26. M25-04 Conduct a public hearing and consider an ordinance granting four (4) special exceptions to: 1) allow the use of metal screening on the north, east, and west building facades, which is more than twenty percent (20%) visible from a public street; 2) allow metal screen louvers on facades for screening of the rooftop equipment; 3) allow metal screen Lancaster, Dallas County, Texas. Texas. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 3/80 12/6/24, 6:16PM Agenda louvers within the precast concrete wall to a height of twenty seven (27) feet tall to screen adjacent to Belt Line Road right-of-way, 4) reduce the driveway spacing requirement in Section 1-04 (d) of the General Design Manual, on the property addressed as 1000 E. Belt Line Road, being 101.55-acres, known as Lot 2, Block A, Cawley EBL Lancaster Logistics, City of Lancaster, Dallas County, Texas. 27. Z25-06 Conduct a public hearing and consider an ordinance granting a Specific Use Permit to allow for an in-home Daycare, on 0.1483 acres, Lot 33, Block F, Pleasant Run Estates Phase 1B Subdivision, addressed as 1435 Pegasus Drive, City of Lancaster, Dallas County, Texas. EXECUTIVE SESSION: 28. In accordance with the Texas Open Meetings Act, the City Council will convene in Executive 1.S Section 551.071 Pending, threatened, contemplated, or potential related litigation in regard Session to consider the following matters: to: a) CCGMG Contractor (Donlee Road) 2. In accordance with Chapter 551 Sections 551.071 and 551.072 of the Texas Government Code (the Texas Open Meetings Act), the City Council shall convene in executive session to deliberate the purchase, exchange, lease, or value of real property, located North of East Beltline Road and East of Nokomis Road, and consult with the City Attorney regarding related legal issues. 29. Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive session matters. ADJOURNMENT EXECUTIVE SESSION: The City Councilr reserves the right to convene into executive session ona any posted agendai item pursuant to Section 551.071/2)oft the ACCESSIBILITY: STATEMENT: Meetings oft the City Council are! heldi inr municipalf facilities that are wheelchai-accessble. For signi interpretive services, callt the City Secretary's office, 972-218-1311, or TDD 1-800-735-2989, at least 72H hours priort tot the meeting. Reasonable accommodation willb ber madet to assisty your needs. PURSUANT TOS SECTION: 30.06F PENAL CODE (TRESPASS BYH HOLDER WITHAC CONCEALED HANDGUN), AF PERSON LICENSED! UNDER SUBCHAPTERH, CHAPTER 411, GOVERNMENT CODE (HANDGUN! LICENSINGI LAW), MAY NOT ENTER THIS PROPERTY WITHACONCEALED HANDGUN. CONFORME. ALAS SECCION: 30.06 DEL CODIGO PENAL (TRASPASAR! PORTANDO, ARMAS DE FUEGO CONI LICENCIA)! PERSONAS CONL LICENCIAI BAJO DEL SUB-CAPITULO 411, CODIGOI DEL GOBIERNO (LEY DEI PORTAR ARMAS), NOI DEBEN ENTRARAESTAT PROPIEDADI PORTANDOI UN ARMAI DE FUEGO PURSUANT TO SECTION: 30.07 PENAL CODE (TRESPASS BYH HOLDERI WITHA AN OPENLY CARRIED HANDGUN), AF PERSON LICENSED UNDER SUBCHAPTERI H, CHAPTER 411, GOVERNMENT CODE (HANDGUNI LICENSINGI LAW), MAY NOT ENTER THIS PROPERTY WITHAH HANDGUN' THAT IS CONFORME. ALAS SECCION: 30.07 DEL CODIGO PENAL (TRASPASAR! PORTANDO, ARMAS DE FUEGO ALAIRE LIBRE CONLICENCIA)F PERSONAS CON LICENCIAI BAJO DEL SUB-CAPITULOH, CAPITULO4 411, CODIGO DE GOBIERNO (LEY DEI PORTAR ARMAS), NOI DEBENE ENTRAR AI ESTAI PROPIEDAD Texas Government Code tos seek legal advice concerning: such subject. OCULTADA. CARRIED OPENLY. PORTANDOL UNA ARMAI DEI FUEGO/ ALAIRE LIBRE. Certificate Ihereby certify the above Notice of Meeting was posted at Lancaster City Hall on December 6, 2024, @ 5:15 p.m. and copies thereof were provided to the Mayor, Mayor Pro-Tempore, Deputy htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 4/80 12/6/24, 6:16F PM Agenda Mayor Pro-Tempore and Council members. Coa6li Carey DVNeal, Jr. Deputy City Manager htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 5/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 1. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Jennifer Avila, Deputy City Secretary Agenda Caption: Background: on November 11, 2024. Attachments November 11, 2024 Consider the approval of the minutes from the Regular Meeting held on November 11, 2024. Attached for your review and consideration are the minutes from the City Council Regular Meeting held htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 6/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 2. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Sound Infrastructure Submitted! by: Jermaine Sapp, Director of Equipment & Facilities Agenda Caption: Consider a resolution authorizing an agreement with Everon for the installation of security monitoring equipment at the Fleet Building, Fire Station 2, Fire Station 3, Public Safety Building, and City Hall in an amount not to exceed sixty-one thousand five hundred twenty-seven dollars and ninety-five cents ($61,527.95). Background: The City desires to engage in a professional services agreement with Everon to install security equipment and provide monthly monitoring services. Operational Considerations: The monthly recurring charges for each facility are as follows: Fleet $699.84; Fire Station 2 $397.73; Fire Station 3 $397.74; Public Safety $264.67; City Hall $536.16. The agreement includes a three-year term of monitoring of the above listed facilities. Public Information Considerations: This item is being considered at a Regular Meeting posted in accordance with the Texas Open Meetings Act. Fiscal Impact: Funding will not to exceed an amount of sixty-one thousand five hundred twenty-seven dollars and ninety-five cents ($61,527.95). Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Attachments Resolution Exhibit A Staff recommends approval of the resolution and agreement, as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 7/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 3. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted by: Jermaine Sapp, Director of Equipment and Facility Services Goal(s): Healthy, Safe & Engaged Community Agenda Caption: Consider a resolution authorizing the award of Bid #2024-07-A6 for Janitorial Services to Ambassador Services, LLC in the amount of $196,503.28. Background: The City has maintained a formally bid janitorial contract since 2005. The contract requires routine cleaning at two, three, or five day intervals depending on the location. In addition to the routine cleaning of the City's fifteen (15) facilities, the agreement includes weekly, monthly, quarterly, and semi- annual cleaning requirements. The total cost to clean the buildings as recommended is $196,503.28. Maintaining janitorial services creates a clean and healthy environment for the public and City employees. The cleaning contract is administered by the Equipment Services and Facilities Operational Considerations: Department. LegalConsiderations: This bid was processed in accordance with all local and state purchasing statutes. Atotal of nine hundred forty (940) invitations were sent out, six hundred twenty (620) of those were HUB and/or M/WBE vendors. Eight (8) responses were received. One (1) of the bids received is HUB certified. The contract and resolution have been reviewed and approved by the City Attorney. Public Information Considerations: Proposals were advertised on June 30th and July 7th in the Focus Daily News, on July 4th in The Dallas Examiner, and posted on the City's e-procurement system. Amandatory walk through/pre- proposal meeting was held on July 10, 2024, and proposals were due on July 29, 2024. Fiscal Impact: The contract amount will not exceed $196,503.28. Opltions/Alternatives: 1. Council may approve the resolution, as presented. 2. Council may deny the resolution. Recommendation: Attachments Resolution Agreement Staff recommends approval of the resolution authorizing the award of Bid 2024-07-A6 for janitorial services to Ambassador Services, LLC for the amount of $196,503.28. General Terms and Conditions htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 8/80 12/6/24, 6:16F PM ExhibitA A Attachment. A Attachment B Attachment C Attachment D Attachment E Agenda htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 9/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 4. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution approving the allocation of ARPA funds and awarding contracts to QKB for an aggregate amount not to exceed $3,370,073.00 for the following infrastructure projects: Sewer Improvement behind Byrum Funeral Home on Dallas Avenue from 1st Street to 4th Street ($461,927.00); Hall-Maple Street Phase 2 sewer reroute ($262,059.00); Beltline Transfer Valve new installation ($166,744.00); 21-inch sewer line along Deep Branch Creek from TRAI Interceptor to W. Main Street $969,156.00); 12-inch water line along Beltline Road from Rolling Hills Place to 1-35 and Idlewild Lane $808,035.00); and 12-inch water line along West Beltline Road to North Houston School Road ($702,152.00). Background: At the August 16, 2021, Council Work Session, City Council received a presentation regarding the American Rescue Plan Act of 2021, which provides funding to local governments to broadly respond to the COVID-19 public health emergency. As established by the U.S. Department of Treasury guidance, the state, through the Texas Department of Emergency Management (TDEM), received and allocated two separate payments to eligible non-entitlement units (NEUS) of local government, which are local governments that typically serve populations under 50,000. The City of Lancaster's allocation is nine million, seven hundred twenty thousand, one hundred forty-seven dollars and twenty cents ($9,720,147.20). On October 18, 2021, City Council received a presentation and discussed eligible projects for funding through the American Rescue Plan Act (ARPA) at the Work Session. The. American Rescue Plan Act (ARPA) funds have a timeframe of 5 years to administer funds. Sound Infrastructure has been identified as a key performance objective for the City Council. City staff have been completing infrastructure projects annually to realize the goal of having sound infrastructure. All of these CIP projects were identified and recommended on the most recent Water & Wastewater Master Plan. The completion of these water/wastewater projects will continue to advance Council's objective. City staff will serve as the project manager and coordinate with consultants & contractor to ensure the projects are in accordance with the City of Lancaster design manual and standard specifications. Operational Considerations: These projects consist of upgrading existing water & wastewater infrastructures in accordance with the engineering design performed by the consultants. Once approved by council, consultants & contractors will be selected as per city's standard procurement policy for each individual projects. The City Attorney has reviewed and approved the agreement and resolution as to form. Legal Considerations: Public Information Considerations: the Texas Open Meetings Act. These items are being considered at a Regular Meeting of the City Council noticed in accordance with htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 10/80 12/6/24, 6:16PM FiscalImpact: Agenda The purchase will not exceed three million three hundred seventy thousand seventy-three dollars and zero cents $3,370,073.00). Funding for the project has been allocated through the American Rescue Plan Act (ARPA) funds. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution, as presented. Staff recommends approval of the resolution, as presented. Recommendation: Attachments Resolution htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 11/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 5. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution ratifying an agreement with QKB Inc. in an amount not to exceed one hundred seventy-seven thousand nine hundred ninety-six dollars and seventy-five cents ($177,996.75) for the Hall-Maple Phase I Capital Improvement Project. Background: Sound infrastructure is a critical performance objective for the City Council, and City staff are committed to delivering projects that support this goal. The Hall/Maple Sewer Project was approved as part of the FY23-24 Water/Wastewater operational budget allocation of $178,030. During project planning, operational challenges necessitated a reevaluation of the approach to ensure safety and long-term reliability. Staff determined that rerouting the sewer line would provide the best solution, avoiding future impacts to surrounding properties and ensuring efficient maintenance. To address the immediate operational needs, Phase 1 of the project was assigned to QKB Inc., a contractor with an existing agreement for water and wastewater repairs within the City, under RFP 2022-07. This agreement allows the City to complete infrastructure projects at a fixed rate while minimizing cost and time. Phase 2 of the project will proceed through the competitive bidding process. City staff oversaw the implementation of Phase 1 to ensure the work met the City's design standards. This project reflects the City's continued commitment to maintaining sound infrastructure and prioritizing public safety. Operational Considerations: LegalConsiderations: This project consists of replacing and upsizing existing wastewater mains. The resolution has been reviewed and approved as to form by the City Attorney. Public Information Considerations: with the Texas Open Meetings Act. This item is being considered at a Regular Meeting of the City Council noticed and held in accordance Fiscal Impact: budget. Funding for this purchase was allocated and expended in the FY2023/2024 wastewater operations Opltions/Alternatives: htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 12/80 12/6/24, 6:16F PM Agenda 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Attachments Resolution Staff recommends approval of the resolution as presented. Standard Service Agreement htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 13/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 6. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! by: Timothy Vessakosol, Director of Parks and Recreation Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Agenda Caption: Consider a resolution approving an amendment to the Fiscal Year 2024 agreement and execution of the Fiscal Year 2025 agreement between the City of Lancaster and the Dallas Area Agency on Aging (DAAA) for continuation of the Congregate Meals Program for the Lancaster Senior Life Center. Lancaster Senior Life Center is a full-service senior center. The congregate meal program offers free lunch daily for seniors ages 60 and above as a result of the 1965 U.S. Congressional enactment oft the Older Americans Act, which established the. Administration on Aging (AOA) to address the social needs of older Americans. The. Act is considered the major vehicle for promoting the delivery of social services to our aging population. The main missions of the Act were to assist senior citizens in maintaining maximum independence in their homes and communities and to promote a continuum of care for the vulnerable elderly. The AOA contracts with state organizations such as the Community Council of Dallas, which established the Dallas Area Agency on Aging (DAAA) to administer federally Currently, the City of Lancaster participates as a sponsor in two of the AOA programs, one of which is the Congregate Meal Program (Congregate meals are daily hot lunches served in group settings to people who are at 60 years of age and older. The meals are healthy and designed to meet the The Congregate Meal Program has been operated by the Dallas County Health and Human Services Department through its Older Adult Services Division since 1973. The City of Lancaster provided the Community House as the congregate meal site up until the new Senior Life Center was constructed. The Program has been offered there, and the City has contracted directly with DAAA to continue to Inf fiscal year 2023-2024, the city provided more meals than the contract allowed. DAAA agreed to finance the extra meals provided via an amendment to the 2023-2024 contract. Additionally, the City Lancaster Recreational Development Corporation (LRDC) recommended approval of the amendment Background: funded programs. nutritional needs of senior citizens.) provide the congregate meals. has the option to continue offering this service for fiscal year 2024-2025. and execution at the November 19, 2024, meeting. Operational Considerations: The program requirements are as follows: a) Provide a Site Supervisor. b) Provide for delivery of meals in compliance with the provisions of the Older Americans Act as it c) Requiring each meal included on the menu is approved by a registered dietitian. relates to Dietary Guidelines for Americans. d) Provide meals five (5) days per week. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 14/80 12/6/24, 6:16F PM Agenda e) Establish proper food handling procedures, equipment and training for staff and volunteers. f) Develop cash handling procedures for collection of daily revenues collected from participants. The City of Lancaster has met and/or exceeded all program requirements. The Senior Life Center Supervisor will serve as the Site Supervisor. Meals are provided Monday through Friday and daily menus are prepared by the Chocolate Mint Foundation, who was selected through the City procurement regulations, who are compliant with all state statutes. The vendor ensures a registered The City also has established policies and procedures for cash handling, complaints, patron dietitian prepares the menu. satisfaction surveys and reporting program participation. The City is fully compliant with the DAAA requirements. LegalConsiderations: The City Attorney has reviewed and approved the agreement as to form. Public Information Considerations: This item is being considered at a City Council Regular Meeting noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: This is a 100% reimbursable program. DAAAreimburses the City at the rate of up to $9.38 per meal served to enrolled senior citizens age 60 and older. The program cost remain with the reimbursed rate. OPtons/Alernatives: 1. Council may approve the agreement as presented. 2. Council may deny the agreement as presented. Recommendation: Attachments Resolution Exhibit A Exhibit B Staff recommends approval, as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 15/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 7. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted by: Camryn Thompson, Assistant to the City Manager Goal(s): Financially Sound Government Agenda Caption: Consider a resolution amending Article 3.000 (Building Related Fees), Article 9.000 (Municipal Drianage Utility System Fees), Article 10.000 (Utility Related Fees), and Article 15.000 (Parks and Recreation Fees) of the Master Fee Schedule. Background: The City Council approved FY 24-25 Master Fee Schedule on September 23, 2024, which outlines the various fees associated with city services. Article 3.000, Building Related Fees was updated to reflect the correct price for backflow testing Article 9.000, Municipal Drainage Utility System Fees, was updated to reflect the correct age for Article 10.000, Utility Related Fees, sections that were inadvertently omitted were added back in. Article 15.000, Parks and Recreation Fees was updated to include the addition of a local business rate for rentals, which was requested by Council at the Special Meeting on October 21, int this section. senior citizens. 2024. LegalConsiderations: The City Attorney has reviewed and approved the resolution as to form. Public Information Considerations: Texas Open Meetings Act. Opltions/Alernatives: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the 1) The City Council may approve the resolution as presented. 2) The City Council may approve the resolution with changes and state those changes. 3) The City Council may deny the resolution. Staff recommends approval, as presented. Recommendation: Attachments Resolution Master Fee Redlines htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 16/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 8. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Opal Mauldin-Jones, City Manager Submitted by: David T. Ritter, City Attorney Agenda Caption: Consider a resolution authorizing participation in the proposed opioid settlement brought by the state of Texas and other jurisdictions against Kroger. Background: The State of Texas, along with a broad coalition of states and political subdivisions from across the country has sued opioid distributors and opioid manufacturers for their role in the national opioid crisis. In July 2021,A Attorney General Ken Paxton announced the State of Texas joined in a multi-state The State of Texas established the Texas Opioid Council to ensure the funds received by the state are equitably allocated to the receiving subdivisions and the funds are spent on remedying the opioid crisis in the state. Funds will be allocated based on a methodology of population health data and the settlement with various manufacturers and distributors. prevalence of opioid incidents. On February 13, 2023, City Council adopted Resolution 2023-02-21 and attached as Exhibit' "1" hereto, "Texas Opioid Abatement Fund Council and Settlement Allocation Term Sheet," to take any and all other steps requested or authorized by the Texas Attorney General's Office relative to the settlements This item requests City Council to authorize the City Manager to execute all necessary documents referenced to formally participate in the opioid settlements. reflecting the City's election to also participate in the Kroger opioid settlements. This resolution has been reviewed and approved as to form, by the City Attorney. LegalConsiderations: Public Information Considerations: Texas Open Meetings Act. Fiscal Impact: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Opioid settlement funds will be allocated to the abatement of the opioid crisis in the form of education or program assistance. The City of Lancaster is entitled to receive six thousand eight hundred twenty- seven dollars and fifty-nine cents ($6,827.59). htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 17/80 12/6/24,6 6:16PM Agenda Optons/Alernatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Attachments Resolution Exhibit 1 Exhibit A Staff recommends approval of the resolution, as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 18/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 9. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution authorizing the purchase and installation of 1,618 Advanced Metering Infrastrucure (AMI) compliant water meter registers from HydroPro Solutions through an Interlocal Agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed three hundred ninety-three thousand five hundred twenty dollars and zero cents ($393,520.00). Background: City Council established a key performance measure to update the City's water meter infrastructure in 2015. Since 2015, the city replaced/updated approximately ten thousand four hundred ninety-four (10,494) of the City's residential unit, and one thousand one hundred fourteen (1,114) commercial units (with a life expectancy of 5-years). The City currently utilizes Automatic Meter Reading (AMR) Staff is recommending purchase and installation of 1,618 Advanced Metering Infrastructure (AMI) technology compliant water meter register from HydroPro Solutions through an Interlocal Agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed $393,520.00. The City Council received a presentation on August 12, 2024, outlining the proposed FY2024/2025 Water/ Waste Water budget. The City Council received a follow up presentation on September 16, 2024 proposing to complete six (6) capital improvement projects in fiscal year 2024/2025 utilizing excess fund balance. The replacement and upgrade of AMI compliant register was included in that Interlocal Agreements allow staff to utilize other agencies' formal bid contracts. Each entity's formal bid process meets the requirements set forth in the statutes, including advertising, M/WBE participation, reference checks, verification of insurance and bonding, if required by specifications, and any other Use of Interlocal Agreements allows the City to address the operation needs in a timely manner. Additionally, savings are achieved through aggregate volumes joint bidding opportunities. technology. presentation. requirements. Operational Considerations: Replacement of the current outdated water meter registers will reduce maintenance cost in labor and materials due to service interruptions and improve meter accuracy. Also, installation of AMI compliant register will enable the city to switch seamlessly to full AMI system in near future when the City implements AMI program citywide. The Water and Wastewater Division is primarily responsible for the installation and ongoing maintenance and operation of water meters, water meter registers and related equipment for the tracking of water usage. This will also drastically improve the efforts needed to re- read meters, increasing City revenue. Legal Considerations: htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 19/80 12/6/24, 6:16F PM Agenda The City maintains an executed Interlocal Agreement with Houston Galveston Area Council (HGAC), a cooperative agency. Texas law authorizes cooperative agreements to help save the time of developing specifications and avoid the duplication of the competitive bidding process. Public Information Considerations: Texas Open Meetings Act. Fiscal Impact: This item is being considered at a Regular Meeting of the City Council posted in accordance with the Funds are available in the water wastewater excess fund balance. Options/Alernatives: 1. Council may approve the resolution. 2. Council may deny the resolution. Recommendation: Attachments Resolution Exhibit-A Staff recommends approval of the resolution as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 20/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 10. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! by: Dori Lee, Assistant City Manager and Civil Service Director Goal(s): Healthy, Safe & Engaged Community Professional and Committed City Workforce Agenda Caption: Manager. Background: Discuss and consider confirmation of Civil Service Commission appointment as designated by the City City of Lancaster Police Officers and Firefighters serve under the Texas Local Government Code Chapter 143 State Civil Service provisions. State law requires the City to have a three-member Civil Service Commission. It also requires that the City Manager make the appointments to the Commission Keith Whitley's term is expiring in 2024 and he is not requesting re-appointment due to his work The City Manager respectfully requests the re-appointment of Lafayette Miles to the Civil Service Commission. He previously served from 2008 until his resignation in 2018 due to personal reasons. If re-appointed his term will expire in 2027. Currently, serving on the Civil Service Commission are: with confirmation by City Council. schedule. This will leave one vacant position on the Civil Service Commission. Member Keith Whitley, Vice Chair Audley Logan, Chair Corey Womack Term Expires 2024 2025 2026 Operational Considerations: required business. State law requires that the City maintain a Civil Service Commission. With only three members on the Commission, it is important that all three positions be filled in order for the Commission to conduct its Public Information Considerations: Texas Open Meetings Act. Options/Alternatives: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the 1. City Council may confirm the City Manager's recommendation. 2. City Council may deny the City Manager's recommendation and request the City Manager to solicit additional applications. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 21/80 12/6/24, 6:16PM Recommendation: Attachments Application Agenda The City Manager requests approval of the recommendation. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 22/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 11. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted by: Nyliah Acosta, Assistant Director of Development Services Agenda Caption: Discuss and consider the confirmation of committee member appointments to the Historic Landmark Preservation Committee (HLPC). Background: City Council. Pursuant to Section 14.212 of the Lancaster Development Code, members of the Historic Landmark Preservation Committee are appointed by the Planning and Zoning Commission and confirmed by the The Historic Landmark Preservation Committee consists of five regular members and an alternate. HLPC members shall serve for terms of two (2) years with three (3) members' terms expiring in odd Currently, the HLPC has three (3) positions for appointment: two (2) regular members and an alternate position. There are two incumbents in these current positions are seeking reappointment, and one new numbered years and two (2) members' terms expiring in even numbered years. application has been received. Operational Considerations: The applications of those interested in filling positions on the HLPC are brought to the Planning and Zoning commission (P&Z) to fill vacancies alongside names of current members who wish to be Ina accordance with ordinance 2018-12-53, the committee must be composed of at least: Three (3) shall have experience and/or expertise in the following fields: reappointed. a architecture planning landscape architecture - building construction real estate appraisal One (1)shall be a member of the Lancaster Historical Society One (1) shall be the owner of a designated historic landmark or property within a historic district Member Vacant Glen Hooper Dee Hinkle Paul Wiseman Russell Webb Role/Capacity Architect* Historical Society Member Real Estate Broker* Historic District Property Owner Term Expires 2024 2025 2024 2025 2025 Vacant Desires Reappointment Desires Reappointment Michelle Washington Historic District Property Owner/Alternate 2024 The qualifications of applicants are not verified by staff. htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 23/80 12/6/24, 6:16 PM Agenda Options/Alernatives: 1. City Council may confirm appointments made by Planning and Zoning Commission at their 2. City Council may choose to request staff to seek additional applications and take new names December 3, 2024, Regular Meeting. back the Planning and Zoning Commission for consideration. Recommendation: Attachments HLPC Applications On December 3, 2024, at their Regular Meeting, the Planning and Zoning Commission recommended toa appoint Dee Hinkle and Jen Ryan as regular members and Michelle Washington as the alternate. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 24/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 12. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Stephanie Renteria, Administrative Secretary, City Secretary's Office Agenda Caption: Background: Discuss and consider the annual appointments to City of Lancaster Boards and Commissions. For boards and commissions appointments, recruiting efforts for applications were made through various sources. Some examples are the website, social media, at the town hall meetings and at the Recreation Center, Library, Trash-Off, and Civic Leadership Academy. An appointment worksheet is attached to facilitate nominations to fill vacancies. The attached worksheet outlines all vacancies. Vacancies may be filled through any combination of reappointment of existing members or appointment Operational Considerations: of new applicants and alternates. Animal Shelter Advisory Board State requirements for appointment to the Animal Shelter Advisory Board under Section 823.005 of the Texas Health and Safety Code, stipulate a municipality in which an animal shelter is located is required to appoint an advisory committee to assist in complying with state requirements. Under the state code, the advisory committee must be composed of at least: One (1)! licensed veterinarian One (1) municipal officer One (1) person whose duties include the daily operation of the animal shelter One (1) representative from an animal welfare organization Member Dori Lee Floreli Gurrusquieta Dr. Caroline Brown Toryn Fowler Christye Boyd Brooke Shepard Role/Capacity Municipal Officer* Involved in Operation of Shelter** Veterinarian** Regular Position Animal Welfare Org. Alternate Term Expires 2025 2024 2024 2025 2025 2024 *desires reappointment *state requirement. Capital Improvements Advisory Committee htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 25/80 12/6/24, 6:16P PM Agenda State requirements for appointment to the Capital Improvements Advisory Committee under The Committee is established pursuant to Texas Local Government Code, Section 395.058, to (a) advise and assist the City in adopting land use assumptions; (b) review the City's capital improvements plan and file written comments; (c) monitor and evaluate the implementation of the City's capital improvements plan; (d) file semi-annual reports with respect to the progress of the City's capital improvements plan and report to the City Council any perceived inequities in implementing the plan or imposing the impact fee; and advise the City Council of the need to update or revise the land use assumptions, capital improvements plan, and impact fee. Under the state code, the advisory committee must be composed of at least: Two (2) individuals involved in real estate, development, or building industries who are not employees or officials of a political subdivision or governmental entity Member Pablo Barbieri Ashely Richardson Tuashia Laflore Pam Baugher** Kristen Wicks Rolel Capacity ETJ* Term Expires 2024 2025 2025 2025 2024 Real Estatel Development" 2024 Regular Position Realtor* Alternate Pamela Davis Wagner** Regular Position **desires reappointment *state requirement Itis necessary that Council make appointments such that state requirements are met. Historic Landmark Preservation Committee State requirements for appointment to the Historic Landmark Preservation Committee is established pursuant to Texas Local Government Code, Section 211.001 and is required to appoint an advisory committee to assist in complying with state requirements. Under the state code, the advisory committee must be composed of at least: One (1) member of the Lancaster Historical Society (LHS) One (1) member shall be the owner of a designated historic landmark or property within a historic Three (3) shall have experience and/or expertise in the following fields: architecture, planning, district. landscape architecture, building construction, or real estate appraisal. Member Dee Hinkle** Vacant Glenn Hooper Russell Webb Paul Wiseman Michelle Washington** Role/Capacity Property Owner* 2024 LHS Member* Architect Planning Real Estate* Alternate Term Expires 2024 2025 2025 2025 2024 **desires reappointment *state requirement HLPC members are appointed by Planning and Zoning and confirmed by City Council. It is necessary that the Council make appointments such that state requirements are met. On December 03, 2024, at htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 26/80 12/6/24, 6:16F PM Agenda the regular meeting of the Planning and Zoning Commission, the members made the recommendation tor re-appoint all current members. Youth Advisory Committee The City Manager appoints Youth Advisory Committee Members and City Council appoints the Adult Sponsor. Adult Sponsor Antonio Paulo Marquita Mitchell Youth Member Elis Mays* Victoryan Edwards* Marque Edwards* Ava Watson* Kyndel Richmond** Eva Watson* Latrece Wintson Vacant Vacant Keiliah Eagans Other Appointment Notes Role/Capacity Adult Sponsor Adult Sponsor Term Expires 2024 2025 Role/Capacity Youth Youth Youth Youth Youth Youth Youth Youth Youth Youth Term Expires 2026 2026 2026 2026 2025 2026 2025 2025 2025 2026 *Seeking Appointment **Seeking Re-appointment Zoning Board of Adjustment members are appointed by the Mayor and confirmed by City Council; The Planning & Zoning Commission makes recommendations for appointments to the Historic Landmark Preservation Committee, which are confirmed by City Council. Civil Service Commission appointments are recommended by the City Manager and confirmed by City Council. Also, there are companion items with the boards listed above. OPtons/Aternatives: The City Council may choose to: 1. Make appointments from new applications on hand. 2. Reappoint members whose terms are expiring. 3. Appoint an alternate to fill a regular position and then appoint a new alternate. 4. Delay some appointments until a future City Council meeting. 5. Leave any regular position or alternate position unfilled at this time. Recommendation: Attachments Boards and Commissions appointments are solely at City Council's discretion. 2024-2025 appointment worksheet 2024-2025 Applicant Preference htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 27/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 13. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Submitted by: Carey D. Neal Jr., Deputy City Manager Agenda Caption: Discuss and consider a resolution casting the City's vote for a member of the Board of Directors of the Dallas Central Appraisal District (DCAD). Background: The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of Directors of an appraisal district be conducted in odd numbered years. The term of office for elected or appointed members is four (4) years, beginning on January 1st of every even numbered year. The five directors that are appointed by the taxing units serve staggered four (4)-year terms beginning on January 1st of every other even-numbered year. To provide transition for the staggered terms, two (2) directors must be appointed to service a term of one year, and three (3) will be appointed tos serve a term of three years. The City of Lancaster is entitled to 20 votes of the 5000 votes allocated. The Property Tax Code specifies the qualifications for membership to the Board of Directors in Section 1. Must be a resident of the Dallas Central Appraisal District (DCAD) for at least two years prior to 6.03 of the Code. These qualifications are: the election. 2. May be an elected official of an agency represented by the DCAD. 3. Cannot be an employee of any agency represented by the DCAD. 4. Cannot be related within the second degree by consanguinity or affinity, as determined under Government Code Chapter 573, to an individual who is engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district. 5. Cannot own property on which delinquent taxes have been owed to a taxing unit for more than 60 days after the date the individual knew or should have known of the delinquency unless: a. The delinquent taxes and any penalties and interest are being paid under an installment b.Asuit to collect the delinquent taxes is deferred or abated under Section 33.06 or 33.065. 6. An individual is ineligible to serve on an appraisal district board of directors if the individual has engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the As a member city, the City Council may nominate an individual for consideration as outlined Each City must submit their official resolution ballot no later than December 15, 2024. payment agreement under Section 33.02; or appraisal district at any time during the preceding five years. below: The results of the election will be affirmed on January 1, 2025. Each of the incorporated cities and towns shall have the right to nominate by official resolution five (5) candidates to serve on the Board. The said cities and towns shall, from among the nominations received, elect by a majority vote, with the City of Lancaster being entitled to twenty (20) votes, a member to the Board of Directors. htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 28/80 12/6/24, 6:16F PM Agenda At the City Council Regular Work Session on September 16, 2024, the City Council received an update on the new nomination process. AI memo was provided seeking names for consideration. At the October 14, 2024 City Council Regular Meeting, Mayor Clyde C. Hairson was nominated by the City The Dallas Central Appraisal District reported back to the City of Lancaster the following nominations Council. for consideration: Kevin Carno, Sr. Brett Franks Clyde C. Hairston Beth Nunneley Mazziotaa Pauline Medrano Dan Micciche Carma R. Morgan Elishima Myles Debra North Demarcus Odom Larry Offutt William David Palmer Cassandra Phillips Yemi Salau Camile White Nominee Entity(s) Nominating Mesquite Sachse Lancaster Dallas Dallas Dallas Cedar Hill Balch Springs DeSoto Hutchins Dallas Irving Duncanville Balch Springs Dallas On November 18, 2024 the Dallas Central Appraisal District provided notification that Debra North has withdrawn her name for consideration. Operational Considerations: The five directors that are appointed by the taxing units serve staggered four (4) -year terms beginning on January 1st of every other even-numbered year. To provide transition for the staggered terms, two (2) directors must be appointed to service a term of one year, and three (3) will be appointed to serve a term of three years. Following the election, the Chief Appraiser, in conjunction with the Directors, will draw lots to determine which two (2) directors will serve a term of one year. Legal Considerations: December 15, 2024. State law requires the City to vote for the candidate of their choice by official ballot resolution before Public Information Considerations: Texas Open Meeting Act. This item is being considered at a Regular Meeting of the City Council noticed in accordance with the htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 29/80 12/6/24,6:16PM Agenda OPtions/Alernatives: 1. With a majority of votes for a candidate, the City Council may cast the City's vote for up toi five (5)r nominees of their choice. 2. The City Council may not cast its votes. Recommendation: Attachments Resolution Election Candidate Bios DCAD Letter Selection of board members is at the Council's pleasure. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 30/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 14. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted! by: Shane Shepard, Economic Development Director Agenda Caption: Discuss and consider a resolution approving a Chapter 380 Economic Development Agreement with NTT Global Data Centers Americas, Inc. (NTT). Background: NTT provides digital infrastructure to scale the world's most innovative companies. The company develops data centers world-wide. The proposed data center campus in Lancaster will be NTT's second facility in the Dallas-Fort Worth area and the first located south of Interstate 30. The company plans to build a minimum of two hundred twenty-five thousand (225,000) square feet of data center space located on a 108.652-acre site on the northwest corner of Sunrise Road and Belt Line Road. The development project represents a taxable value of at least one hundred ten million dollars ($110,000,000). Subject to market conditions, NTT hopes to build additional buildings on the site, increasing the estimated taxable value of real and business personal property on the site to over The negotiated incentive package was designed to encourage higher taxable value for the project; and reward the developer for sourcing sales and use taxes during construction to Lancaster. In order to qualify for the incentives, the developer is required to meet the following obligations: two hundred fifty million dollars $250,000,000). Real Estate Closing. The developer agrees to complete the real estate closing on the property Occupation of Facility. The developer agrees to occupy the facility on or before January 1, Certificate of Occupancy. The developer agrees to obtain or maintain a City Certificate of Occupancy for the facility on or before January 1, 2028, and to maintain the Certificate of Minimum Valuation Threshold. The developer agrees to show evidence of a minimum taxable value for the Facility/Real Property (excluding land value) and all Business Personal Property at the Facility of one hundred ten million dollars ($110,000,000). as assessed by Dallas Central Job Creation Requirement. The developer will employ no fewer than twenty-seven (27) employees with an average wage of no less than eighty thousand dollars ($80,000) annually at Site Visit. Upon receipt of no less than 72-hours written notice, the developer agrees to grant a tour of the facility once every four years of the term of this agreement to a delegation from the City, except in the event that the facility is undergoing scheduled maintenance, construction, or other activity that would make a tour unsafe or disrupt operations and activity at the Facility. In such an event, a tour will be granted as soon as reasonably practical after the request from the within one hundred eighty (180) days of the Effective Date of this Agreement. 2028, and thereafter during the term of this Agreement. Occupancy throughout the Term of this Agreement. Appraisal District. the facility. City. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 31/80 12/6/24, 6:16F PM Agenda Community Involvement. The developer agrees to donate a minimum of fifty thousand dollars ($50,000) annually for the term of the agreement, beginning in 2025, to City-sponsored events or other improvement projects benefitting the City and determined by the City Manager in consultation with the Developer. If the provision of Electric Service to the Property is delayed pursuant to Sec. 4(), the annual Community Involvement donation is reduced to $25,000 until the Provided that the developer meets or exceeds the obligations above, the following incentives are Combined Real and Business Personal Property Tax Rebate. The City will make program payments to the developer for a portion of ad valorem taxes paid by the Developer to the City for Real (excluding land) and Business Personal Property Taxes for a period not to exceed ten (10) years. The final potential program payment shall be based on the taxable valuation set on January 1, 2037, (to be rebated if eligible) in early 2038, even ifl less than (10) program payments have been made. The first year of eligibility for the Program Payment is the tax year starting at the earliest of: (1) the tax year when the investment threshold is met; or (2) the tax year with the valuation set on January 1, The Base Program Payments shall be based upon the following percentages and terms: Certificate of Occupancy is issued. available: 2028. Base Level Percentage of City Real (excluding land) and Business Personal Property Combined Taxes Reimbursed 30% Tax Years 1-10 1stt through 10th tax year Enhanced Program Payments. The developer is eligible for enhanced program payments if the taxable valuation of the property meets or exceeds the valuation thresholds listed below: Enhanced of Facility* Percentage of City Real and Business Personal Property Combined Taxes Reimbursed Tax Years 1-10 Taxable Valuel 1st through 1oth $200,000,000 +10% over Base (total of 40%) 1st through 10th $250,000,000 +20% over Base (total of 50%) tax year tax year *excluding land valuation Sales Tax on Equipment and Construction Material. Provided that minimum annual sales tax collections from the developer or its tenants to Lancaster exceed eighty-nine thousand dollars annually, the City will reimburse fifty percent (50%) of the City's 1% sales tax collected on: (1) materials handling and operations equipment purchased at any time during the term of this agreement; and (2) construction materials for the facility for purchases that are sourced to the City of Lancaster.All expenditures, sourced to Lancaster, made during the term of this agreement are eligible for this incentive. Enhanced rebate for sourcing sales taxes on equipment upgrades. Provided annual purchases of htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 32/80 12/6/24, 6:16F PM Agenda materials and equipment purchases by the Developer and its Tenants for the Facility on purchases that are sourced to the City of Lancaster exceed eighty-nine thousand dollars ($89,000) in sales tax revenue, the following enhanced rebate of property taxes (excluding land value) shall apply: Percentage of City Real and Business Personal Property Combined Taxes Reimbursed Tax Years 1-10 Achievement Sales tax on upgrades sourced to Lancaster Rebate yst through 10th equipment +10% over Base and/or Enhanced tax year not to exceed 50% total** Notwithstanding any other rebate under this Agreement is 1st through 10th Maximum Total language, the maximum total tax year 50%** Oncor is currently studying the timing related to providing increased electrical services to the Lancaster area. Should there be a delay in the provision of Electric Service to support the project due to circumstances outside the Developer's control, the following provisions in this Agreement shall be modified as set forth below: The deadline for the Certificate of Occupancy for the Facility set forth in Section 4(b) and (c) shall be extended by a maximum of eighteen (18) months after the date on which Electric Service is The deadline for the Job Creation Requirement set forth in Section 4(f) shall be extended to one (1)year after the date on which the Certificate of Occupancy for the Facility is obtained; The Term of this Agreement set forth in Section 2 shall be extended by the same number of days as elapsed between January 1, 2028, and the date on which the Certificate of Occupancy is The first year of eligibility for the Program Payments set forth in Section 5 shall be the tax year provided to the Property, but in any event no later than 2035; obtained; and when the Investment Threshold is met. Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. Public Information Considerations: with the Texas Open Meetings Act. This item is being considered at a Regular Meeting of the City Council noticed and held in accordance Fiscal Impact: The fiscal impact of the project will depend on the appraisal of the taxable value of the property and the ability of the developer to qualify for enhanced incentives. Over a ten-year period after completion, it is anticipated this project, if the site is fully developed, will generate between eight million dollars ($8,000,000) and twenty-four million dollars ($24,000,000) in new Lancaster property taxes (real and business personal property), depending on the final taxable valuation. The proportion of taxes reimbursed to the developer, under this deal, will increase as taxable value increases: 30% rebate for 10 years for a taxable valuation of at least $110,000,000 Total Net to City (after incentive paid) - $4.6M (approximately) Total Incentive to Developer - $2.0M (approximately) htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 33/80 12/6/24, 6:16PM Agenda 40% reimbursement for 10 years for a taxable valuation of at least $200,000,000 Total Net to City (after incentive paid). -$7.9M (approximately) Total Incentive to Developer - $5.3M (approximately) 50% reimbursement for 10 years for a taxable valuation of at least $250,000,000) Total Net to City (after incentive paid) - $8.25M (approximately) Total Incentive to Developer - $8.25M (approximately) The sales tax incentive is one half percent (1/2%) of the one percent (1%) City sales tax for equipment and construction materials sourced to Lancaster, provided collections exceed eighty-nine thousand dollars ($89,000) annually. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Attachments Resolution Staff recommends approval of the resolution as presented. Exhibit. A- 380. Agreement htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 34/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 15. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted! by: Shane Shepard, Director of Economic Development Agenda Caption: Bridor USA, Inc. Background: Discuss and consider a resolution approving a Chapter 380 Economic Development Agreement with Founded in Montreal in 1984, Bridor USA, Inc. (Bridor) is a premium French-Canadian bakery brand, specializing in the production of high-quality breads and other baked goods catering to hotels, restaurants, cafés, and retail grocery stores worldwide. Through a combination of traditional French baking techniques and modern advanced manufacturing processes, the company produces frozen The company is committed to building the first phase of the project; subsequent phases are planned, but not guaranteed. The incentive package is designed to encourage the company to proceed with the baked goods that maintain artisanal quality on a mass production scale. additional phases. Construction of the first phase of the project is expected to be completed no later than January 1, 2030. The first phase includes a minimum of one hundred fifty thousand (150,000) square feet of manufacturing space, creation of a minimum of one hundred eleven (111) new. jobs paying a median wage of $29 per hour, and a total expenditure of one hundred ten million dollars Phase II of the project will increase the size of the manufacturing facility to a minimum of three hundred thousand (300,000) square feet, increase the minimum number of new jobs paying a median wage of $29 per hour to one hundred forty one (141) and increase total investment to a Phase III of the project will increase the size of the manufacturing facility to a minimum of four hundred fifty thousand (450,000) square feet, increase the minimum number of new jobs paying a median wage of $29 per hour to one hundred seventy one (171) and increase total investment to When all three phases are completed, the company investment is four hundred ten million dollars ($410,000,000) in the project, including Business Personal Property (BPP) and Real Property (RP). Over three phases, the Bridor USA facility will result in the addition of a minimum of one hundred This agreement allows for three separate ten-year tax rebates, the terms of which may overlap. The start of the rebate for each phase depends on when the company completes the investment, job creation and facility requirements. The specific financial incentives for each phase are described ($110,000,000). total of two hundred eighty million dollars ($280,000,000). a total of four hundred ten million dollars ($410,000,000). seventy (171) new full-time jobs with a median wage of $29 per hour. below: Phasel-E Base incentive level - Business Personal Property Tax Rebate. The Base Program Payments shall be based upon the following percentages and terms: htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 35/80 12/6/24, 6:16P PM Agenda Builds and occupies a total of one hundred fifty thousand (150,000) square feet of industrial Invests a minimum for Phase lof at least one hundred fifty million dollars ($150,000,000), Hires a minimum of one hundred eleven (111) full-time positions on the property with a space, and median wage of $29 per hour. Phase I- Base Project Tax Years 1-10 1st through 10th tax year Base Level Percentage of City Business Personal Property Combined Taxes Reimbursed" 55% (for Phase Ivaluation only) o excluding land value Phase I-E Base Level Incentive - Real Property Tax Rebate. The Base Program Payments shall be based upon the following percentages and terms: Builds and occupies a total of one hundred fifty thousand (150,000) square feet of Invests a minimum for Phase lof at least one hundred fifty million dollars Hires a minimum of one hundred eleven (111) full-time positions on the property. The Base Program Payments shall be based upon the real property's taxable valuation with industrial space, ($150,000,000), and the following percentages and terms: Phase I- Base Project on Taxable Valuation or Real Property excluding land value Rebate for Tax Years 1-7 based Taxable Value Term of Rebate Proportion of (years) 7y years 5y years 5y years 3y years Rebate 50% 45% 40% 30% $35,000,000+ $20,000,000 $10,000,000 $5,000,000+ Phase II- Business Personal Property Tax Rebate. - Provided that the Developer: industrial space, Builds and occupies a total of three hundred thousand (300,000) square feet of Invests a minimum for both Phase land Phase II, taken together, of at least two Hires a minimum of one hundred forty-one (141)full-time positions on the property. This agreement allows the City of Lancaster to extend the rebate on Business Personal Property for Phase II valuation of the project for a period not to exceed The taxable valuation for Phase II shall be calculated by subtracting the taxable Business Personal Property valuation for the year preceding completion of Phase II and the taxable valuation of Business Personal Property upon completion (January 1 The first year of eligibility for the Phase II Program Payment shall be the tax year when Phase II is complete and a Certificate of Occupancy is issued and the Investment Threshold for Phase land II is met. The final year of eligibility shall be governed by the terms of this The Base plus Phase II Program Payments shall be based upon the following percentages hundred eighty million dollars ($280,000,000), and ten (10) years. valuation following completion). Agreement. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 36/80 12/6/24, 6:16PM Agenda and terms: Phase II Tax Years 1-10 1st through Base Level Percentage of City Real and Business Personal Property Combined Taxes Reimbursed" 55% of total BPP valuation for Phase II 10th tax year *excluding land value Phase II-F Real Property Tax Rebate. The Phase II Program Payments shall be based upon the following percentages and terms: Builds and occupies a total of three hundred thousand (300,000) square feet of Invests a minimum for Phase land Phase II of at least two hundred eighty million Hires a minimum of one hundred forty-one (141)full-time positions on the property. The Phase II Program Payments shall be based upon the real property's taxable valuation The taxable valuation for Phase II shall be calculated by subtracting the taxable Real Property valuation for the year preceding completion of Phase II and the taxable valuation of Real Property upon completion (January 1 valuation following completion). industrial space, dollars $280,000,000), and with the following percentages and terms: Phase I- Base Project on Taxable Valuation or Real Property excluding land value Rebate for Tax Years 1-7 based Taxable Value Term of Rebate Proportion of (years) 7y years 5y years 5 years 3y years Rebate 50% 45% 40% 30% $35,000,000+ $20,000,000 $10,000,000 $5,000,000+ Phase III-B Business Personal Property Tax Rebate. Provided that the Developer: industrial space, Builds and occupies a total of four hundred fifty thousand (450,000) square feet of Invests a minimum for both Phase I, Phase II, and Phase III taken together, of at least Hires a minimum of one hundred seventy-one (171)full-time positions on the property. This agreement allows the City of Lancaster to extend the rebate on Business Personal Property for Phase III of the project for a period not to exceed ten (10) four hundred ten million dollars ($410,000,000), and years. The taxable valuation for Phase III shall be calculated by subtracting the taxable Business Personal Property valuation for the year preceding completion of Phase III and the taxable valuation of Business Personal Property upon The first year of eligibility for the Phase III Program Payment shall be the tax year when Phase III is complete and a Certificate of Occupancy is issued and the Investment Threshold for Phase I, Ila and III are met. The final year of eligibility shall The Base plus Phase Il and III Program Payments shall be based upon the following completion (January 1 valuation following completion). be governed by the terms of this Agreement. htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 37/80 12/6/24, 6:16 PM Agenda percentages and terms: Phase III Tax Years 1-10 Base Level Percentage of City Real and Business Personal Property Combined Taxes Reimbursed* 55% of total BPP valuation for Phase III 10th tax year ystthrough *excluding land value Phase IlI-Real Property Tax Rebate. The Phase III Program Payments shall be based upon the following percentages and terms: Builds and occupies a total of four hundred fifty thousand (450,000) square feet of Invests a minimum for Phase I, Phase Ila and Phase III of at least four hundred Hires a minimum of one hundred seventy-one (171) full-time positions on the property. The Phase III Program Payments shall be based upon the real property's taxable valuation The taxable valuation for Phase III shall be calculated by subtracting the taxable Real Property valuation for the year preceding completion of Phase II and the taxable valuation of Real Property upon completion (January 1 valuation following completion). industrial space, ten million dollars ($410,000,000), and with the following percentages and terms: Phase I- Base Project on Taxable Valuation or Real Property excluding land value Rebate for Tax Years 1-7 based Taxable Value Term of Rebate Proportion of (years) 7y years 5 years 5 years 3y years Rebate 50% 45% 40% 30% o $35,000,000+ $20,000,000 $10,000,000 $5,000,000+ Sales Tax on Equipment and Construction Material. The sales tax rebate on equipment and construction materials shall be based upon the Builds and occupies a total of one hundred fifty thousand (150,000) square feet of Invests a minimum for Phase lof at least one hundred fifty million dollars Hires a minimum of one hundred eleven (111) full-time positions on the property. The City shall reimburse fifty percent (50%) of the City's 1 percent (1%) sales tax collected on (1) all materials handling and operations equipment; and (2) all construction materials for the facility for purchases that are sourced to the City of Lancaster in accordance with Texas sales tax law. All receipts and accounting reports must be received by the City no later than following percentages and terms: industrial space, ($150,000,000), and May 1, 2026 (for all eligible receipts through January 1, 2026). The developer is only required to complete Phase I of the project to be eligible for any incentives under this agreement. Specifice requirements are listed below: Real Estate Closing. The developer agrees to complete the real estate closing on the Property Occupation of Facility/Certificate of Occupancy. The developer agrees to occupy Phaselof the Facility on or before January 1, 2030. Phase Ishall consist of a minimum of one hundred fifty thousand square feet of manufacturing space. Should Phase II and Phase III be implemented, within ninety (90) business days of the Effective Date of this Agreement. they must be completed no later than December 31, 2039. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 38/80 12/6/24, 6:16F PM Agenda Minimum Investment Threshold. The developer agrees to invest a minimum of one hundred fifty million dollars ($150,000,000) for expenditures directly related to design and construction of the Facility and the equipment of the Facility for production, on or before the calendar year Job Creation Requirement. The developer commits that one hundred eleven (111) full-time positions earning a median wage of $29 per hour will be located at the Facility on or before Site Visit. Upon receipt of no less than 72-hours written notice, the developer agrees to grant a guided tour of the facility once every four years of the term of this Agreement to a delegation from the City, except in the event that the Facility is undergoing scheduled maintenance, construction, or other activity that would make a tour unsafe or disrupt operations and activity at the Facility. Community Involvement. The developer agrees to donate a minimum of ten thousand dollars ($10,000) annually to City-sponsored events or other improvement projects that benefit the City beginning January 1, 2030. January 1, 2030. as determined by the City Manager. Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. Public Information Considerations: with the Texas Open Meetings Act. This item is being considered at a Regular Meeting of the City Council noticed and held in accordance FiscalImpact: Estimated impacts for each phase are shown below: Phase I- Base Incentive level - The estimated real and BPP tax collections for ten years is three million twenty-three thousand dollars ($3,023,000). The estimated rebate is one million Phase II- Base Incentive level - The estimated real and BPP tax collections for ten years is three million twenty-three thousand dollars ($3,023,000). The estimated rebate is one million Phase III - Base Incentive level - The estimated real and BPP tax collections for ten years is three million twenty-three thousand dollars ($3,023,000). The estimated rebate is one million An additional one million dollars ($1,000,000) in new: sales tax revenue is also expected, of which Overall, if the developer completes all phases of the project, staff estimates approximately ten million dollars ($10,000,000) in new property and sales tax revenue will be collected. The developer will be eligible for rebates of approximately four million one hundred eighty- three hundred thirteen thousand dollars ($1,313,000) over ten years. three hundred thirteen thousand dollars ($1,313,000) over ten years. three hundred thirteen thousand dollars ($1,313,000) over ten years. two hundred fifty thousand dollars ($250,000) is eligible for rebate. nine thousand dollars ($4,189,000) over that period. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Attachments Resolution Staff recommends approval of the resolution as presented. Exhibit A- 380. Agreement htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 39/80 12/6/24, 6:161 PM Agenda htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 40/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 16. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted! by: Shane Shepard, Economic Development Director Agenda Caption: dollars ($3,000,000). Background: Discuss and consider a resolution ratifying a performance agreement with Bridor USA, Inc., LLC and the Lancaster Economic Development Corporation (LEDC) in an amount not to exceed three million Founded in Montreal in 1984, Bridor USA, Inc. (Bridor) is a premium French-Canadian bakery brand, specializing in the production of high-quality breads and other baked goods catering to hotels, restaurants, cafés, and retail grocery stores worldwide. Through a combination of traditional French baking techniques and modern advanced manufacturing processes, the company produces frozen Bridor submitted a request for three million dollars ($3,000,000) to offset a portion of development costs. The incentive is payable in four parts based on meeting required development milestones The company is committed to building the first phase of the project; subsequent phases are planned, Construction of the first phase of the project is expected to be completed no later than January 1, 2030. The first phase includes a minimum of one hundred fifty thousand (150,000) square feet of manufacturing space, creation of a minimum of one hundred eleven (111) new. jobs paying a median wage of $29 per hour, and a total expenditure of one hundred ten million dollars Phase II of the project will increase the size of the manufacturing facility to a minimum of three hundred thousand (300,000) square feet, increase the minimum number of new jobs paying a median wage of $29 per hour to one hundred forty-one (141) and increase total investment to a Phase III of the project will increase the size of the manufacturing facility to a minimum of four hundred fifty thousand (450,000) square feet, increase the minimum number of new. jobs paying a median wage of $29 per hour to one hundred seventy-one (171) and increase total investment to When all three phases are completed, the company investment is four hundred ten million dollars ($410,000,000) in the project, including Business Personal Property (BPP) and Real Property baked goods that maintain artisanal quality on a mass production scale. described below. but not guaranteed. ($110,000,000). total of two hundred eighty million dollars ($280,000,000). a total of four hundred ten million dollars ($410,000,000). (RP). Specific terms and incentives for each phase are listed below: Phase I (Initial Payment) - Payable upon Certificate of Occupancy. Incentive available - one million dollars ($1,000,000); htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 41/80 12/6/24, 6:16P PM Agenda Phase I (Secondary Payment) - The required investment is one hundred fifty million dollars ($150,000,000); The required full-time equivalent positions with a median hourly wage rate of $29 per hour is one hundred eleven (111). The incentive available is one million dollars ($1,000,000); Phase II- The required additional investment is one hundred thirty million dollars ($130,000,000); The required additional full-time equivalent positions with a median hourly wage rate of $29 per hour is thirty (30). The incentive payable is five hundred thousand dollars ($500,000); and Phase III-T The required additional investment is one hundred thirty million dollars ($130,000,000); The required additional full-time equivalent positions with a median hourly wage rate of $29 per hour is thirty (30). The incentive payable is five hundred thousand dollars ($500,000). The maximum incentive is three million dollars ($3,000,000). Bridor is required to meet the following obligations: Council's approval of this agreement; Close on property Bridor agrees to close on the property within ninety (90) days of the City Obtain Certificate of Occupancy/Operate the facility - Bridor agrees to obtain a Certificate of Occupancy and operate the facility by no later than January 1, 2030; Investment - Bridor agrees to invest a minimum of one hundred fifty million dollars ($150,000,000) initially in the project including expenditures for construction design, construction, site improvements, equipment, machinery and other business personal property. Additional minimum investment of at least one hundred thirty million dollars is required for both Phase Ila and Full-Time Equivalent Employment - Bridor agrees to hire a minimum of one hundred eleven (111) full-time equivalent employees earning a median hourly wage of $29 per hour for Phase land an additional thirty (30) full-time equivalent employees for both Phase II and Phase III at the same Site Visit - Bridor agrees to allow the City to tour the facility at least once every four years; and Donation for City Events = Bridor agrees to contribute ten thousand dollars ($10,000) annually, during the term of the agreement, to help offset the costs of events benefiting the City, as Phase III. median wage rate. determined by the City Manager in consultation with the Developer. LegalConsiderations: The City Attorney has reviewed and approved the resolution and agreement as to form. Public Information Considerations: with the Texas Open Meetings Act. This item is being considered at a regular meeting of the City Council, noticed and held in accordance Fiscal Impact: in the LEDC fund balance. Options/Alternatives: The total incentive cost will not exceed three million dollars ($3,000,000). Adequate funds are available 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: The Lancaster Economic Development Corporation (LEDC) recommended approval of the performance agreement with Bridor USA, Inc. at their December 2, 2024 Special Meeting. Staff concurs with the LEDC recommendation. This action ratifies the recommendation oft the LEDC to enter into a performance agreement with Bridor USA, Inc., to promote new construction and job creation in the City of Lancaster. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 42/80 12/6/24, 6:16PM Attachments Resolution Agenda Exhibit A- Performance Agreement htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 43/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 17. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! by: Nyliah Acosta, Assistant Director of Development Services Goal(s): Sound Infrastructure Quality Development Agenda Caption: M25-07 Discuss and consider a resolution authorizing the City Manager to execute a Development Agreement with Colt Lancaster DC, LLC and Colt Industrial Texas, LLC, relating to development standards for the development of the property being a 49.926-acre tract of land out of the Middleton Perry Survey, Abstract No. 1128 addressed as 2101 & 2421 E. Belt Line Road, City ofLancaster, Dallas County, Texas. Background: 1. Location and Size: The property is addressed as 2101 & 2421 E. Belt Line Road. The property is 49.926 acres in size. 2. Current Zoning: The subject property is currently zoned as Agricultural Open (A-0); Lanport Overlay, Commerce Subdistrict; and Logistics Port Planned Development, Logistics Port B Subdistrict. 3. Adjacent Properties: North: Agricultural Open (A-O), Lanport District Overlay - Single Family Residences & South: Logistics Port Planned Development (PD), Lanport District Overlay - Wal-Mart E- East: Logistics Port Planned Development (PD), Lanport District Overlay - Undeveloped Land West: Logistics Port Planned Development (PD), Lanport District Overlay - Niagra Bottling 4. Comprehensive Plan Compatibility:The Future Land Use Map of the Comprehensive Plan identifies this site as Aviation. The proposed Large Scale-Bakery (With no retail sales) and other industrial uses are consistent with the future land use map of the Comprehensive Plan. Undeveloped Tracts Commerce 5. Case History: Date Body Action 11/05/2024 P&Z Z25-02 Recommended Approval with Conditions: 1) Provide an enhanced facade corner on the southeast corner of the exterior building to provide more visual interest. This may include: decorative cornice, larger massing at the entry point of the building to match the overall building, increased glazing; 2) htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 44/80 12/6/24, 6:16 PM Agenda AII silos visible from the ROW will be screened with building material similar to the building construction material as shown ini the renderings in the PD document; 3) Provide enhanced screening by way of a 5-foot landscape buffer along E. Belt Line Rd to screen the parking lot and loading docks visible from the ROW.Additional landscaping will be provided by way of an additional row of trees along the frontage of the property, staggered between the required parking lot screening trees and street trees at an interval of one tree per every 50-feet of street frontage. An minimum 3-inch caliper is required; 4) Provide the detention pond landscaping as required per the LDC; 5) Provide 15% glazing on the south facade of the exterior; 6) Comply with signage standards per the LDC requirements; and 7) Remove Data Center from the allowed uses. 07/05/2022/P&Z PS22-28 Preliminary Plat Approved 07/05/2022/P&Z DP22-18 Approved Site Plan 06/07/2022 P&Z DP22-18 Tabled to July 5, 2022 P&Z 01/28/2008 CC M07-07 Lanport Overlay Adopted 10/16/1989/CC Z89 Zoning Map Adopted 03/12/2008/CC Z07-23 Logistics Port Planned Development Adopted 01/15/2008 P&Z Z07-23 Recommended Approval of Logistics Port Planned Development 11/06/2007 P&Z M07-07 Recommended Approval of Lanport Overlay Operational Considerations: This is a companion item to zoning case Z25-02, a zoning change request to change the zoning from Lanport District Overlay and Logistics Port Planned Development to a Planned Development (PD) for Industrial Large-Scale Bakery (no retail sales), and other Lanport Overlay, Commerce Subdistrict uses. The purpose of this development agreement is to ensure the planned development develops utilizing the building materials for proposed buildings, dimensional and design standards, and landscaping On September 1, 2019, the Texas Legislature passed House Bill 2439 which prohibits local governments from enforcing local codes concerning building materials on commercial and residential properties. House Bill 2439 "prohibits a governmental entity from enforcing a rule, charter provision, ordinance, order, building code or other regulation that prohibits or limits, directly or indirectly, the use ori installation of a building product or material in the construction, renovation, maintenance, or other alteration of a residential or commercial building if the building product or material is approved for use by a national model code published within the last three code cycles that applies to the construction, renovation, maintenance, or other alteration of the building..". The development agreement illustrates that the City and Developer agree on the use of materials and landscaping standards. One hundred percent (100%) of each exterior wall facing a public street will be finished with brick, stone, synthetic stone, stucco, EIFS (Exterior Insulation and Finish Systems), architectural CMU (Concrete Masonry Unit), architecturally finished concrete tilt-wall construction, or architectural metal wall panels. Metal cladding shall not be permitted, except for cladding that meets American Society for Testing and The PD and development agreement also incorporates P&Z's recommended conditions: 1) Provide an enhanced facade corner on the southeast corner of the exterior building to provide more visual interest. This may include: decorative cornice, larger massing at the entry point of the building to match the overall building, increased glazing; 2)AIl silos visible from the ROWI will be screened with building material similar to the building construction material as shown in the renderings in the PD document; 3) Provide enhanced screening by way of a 5-foot landscape buffer along E. Belt Line Rd to screen the parking lot and loading docks visible from the ROW. Additional landscaping will be provided by way of an additional row of trees along the frontage of the property, staggered between the required parking standards as identified in the development agreement. Materials (ASTM) standards. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 45/80 12/6/24, 6:16PM Agenda lot screening trees and street trees at an interval of one tree per every 50-feet of street frontage. A 4) Provide the detention pond landscaping as required per the LDC; 5) Provide 15% glazing on the south facade of the exterior; 6) Comply with signage standards per the LDC requirements; and 7) minimum 3-inch caliper is required; Remove Data Center from the allowed uses. Public Information Considerations: Texas Open Meetings Act. OPtons/Alernatives: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the 1. The City Council may approve the development agreement, as presented. 2. The City Council may deny the development agreement request. Recommendation: Attachments Resolution Location Map Development, Agreement Staff recommends approval, as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 46/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 18. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! by: Vicki D. Coleman, Director of Development Services Goal(s): Sound Infrastructure Quality Development Agenda Caption: M25-06 Discuss and consider a resolution authorizing the City Manager to execute a Development Agreement with Project Frontier, relating to building materials and landscaping for the development ofa a 73.380-acre tract of land out of the N.R. Winniford Survey, Abstract No. 1543, and John Eveens Survey, Abstract No. 433, Tract 7, addressed as 2901 Nokomis Road, City ofL Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located on Nokomis Road, 931 feet south of Hash Road, addressed as 2901 Nokomis Road. The property is 73.380 acres in size. 2. Current Zoning: The subject property is currently zoned as Agricultural Open (A-0). 3. Adjacent Properties: North: Agricultural Open (A-0), City of Lancaster Extra Territorial Jurisdiction (ETJ)- Single South: Agricultural Open (A-O), City of Red Oak- - Single Family Residence, Vacant Land Family Residence East: Agricultural Open (A-O) - Vacant Land, Single Family Residence West: Agricultural Open (A-O) - Single Family Residence 4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan identifies this site as suitable for Rural Living. The request is not consistent with the Future Land Use Map of the Comprehensive Plan. 5. Case History: Date 9/3/2024 Body Action 11/11/2024 CC M25-06 Tabled to December 9, 2024 11/14/2011 CC Z11-02 Annexation of Property P&Z Z24-24 Recommended denial of the zoning change request Operational Considerations: htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 47/80 12/6/24, 6:16PM Agenda This is a companion item to zoning case Z24-24, a zoning change request to change the zoning from Agricultural Open (AO) to a Planned Development for Data Center and Electrical Substation uses. The purpose of this development agreement is to ensure the planned development develops utilizing the building materials for proposed buildings and landscaping standards as identified in the development On September 1, 2019, the Texas Legislature passed House Bill 2439 which prohibits local governments from enforcing local codes concerning building materials on commercial and residential properties. House Bill 2439 "prohibits a governmental entity from enforcing a rule, charter provision, ordinance, order, building code or other regulation that prohibits or limits, directly ori indirectly, the use ori installation of a building product or material in the construction, renovation, maintenance, or other alteration of a residential or commercial building if the building product or material is approved for use by a national model code published within the last three code cycles that applies to the construction, The development agreement illustrates that the City and Developer agree on the use of materials and landscaping standards. One hundred percent (100%) of each exterior wall facing a public street will be finished with brick, stone, synthetic stone, stucco, EIFS (Exterior Insulation and Finish Systems), architectural CMU (Concrete Masonry Unit), architecturally finished concrete tilt-wall construction, or architectural metal wall panels. Metal cladding shall not be permitted, except for cladding that meets The landscaping must adhere to all landscaping requirements required by Article 8- Landscape Regulations and Standards, per the Lancaster Development Code. The owner shall be responsible for the maintenance of all landscaping. The owner is responsible for regular mowing, edging, pruning, fertilizing, watering, weeding and other such activities common to the maintenance of landscaping. All required landscaping shall be maintained in a neat and orderly manner at all times. Landscaped areas shall be kept free of trash, litter, weeds and other such materials or plants not a part of the landscaping. All plant material shall be maintained in a healthy and growing condition as is appropriate for the season of the year. Plant materials which die shall be removed and replaced with plant material of similar variety and size within sixty (60) days. Trees with a trunk diameter in excess of six inches (6") measured twenty-four inches (24") above the ground may be replaced with ones of a similar variety having a trunk caliper of no less than three inches (3") measured twenty-four inches (24") above the On September 3, 2024, the Planning and Zoning Commission recommended denial of the proposed zoning change to a Planned Development based upon an analysis of the nine (9) considerations that must be taken into account when reviewing a Planned Development application. The proposed zoning change request for a Planned Development is not appropriate due to the uses being proposed, inconsistency with LDC regulations, and the need for a Comprehensive Plan Amendment from Rural agreement. renovation, maintenance, or other alteration of the building..". ASTM standards. ground. Living to Logistics/Distribution. Legal Considerations: The resolution has been reviewed and approved as to form by the City Attorney. Public Information Considerations: Texas Open Meetings Act. Options/Alternatives: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 48/80 12/6/24, 6:16F PM Agenda 1. City Council may approve the development agreement as presented. 2. City Council may approve the development agreement with changes and state those changes. 3. City Council may deny the development agreement. Recommendation: On September 3, 2024, the Planning and Zoning Commission recommended denial of the proposed zoning change from Agricultural Open (AO) to Planned Development. Staff concurs and recommends denial of the Development. Agreement. Attachments Resolution Location Map Letter of Intent September 3, 2024 Signed Minutes htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 49/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 19. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submittedby: Nyliah Acosta, Assistant Director of Development Services Goal(s): Sound Infrastructure Quality Development Agenda Caption: PS25-09 Discuss and consider approval of a Preliminary Plat for Beacon Hill Subdivision, creating 132 residential single-family lots and 5 open space lots on the property addressed as 2100 North Houston School Road, being a 37.626-acre tract of land out of the William Fleming Survey, Abstract No. 466, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located on the southeast corner of the intersection of Houston School Road and W. Wintergreen Road, addressed as 2100 North Houston School Road. The total site area is 37.626 acres of land. 2. Current Zoning: The subject property is currently zoned as Planned Development Single-Family Residential (PD-SF). 3. Adjacent Properties: North: Zero Lot Line (ZL-7) -Wintergreen Ridge Subdivision South: Planned Development (PD), Agricultural Open (A0)-Single-Famiy Dwelling and East: Single-Family Residential (SF-6)-F Pleasant Run Estates Subdivision West: Agricultural Open (AO)-S Single-Family Dwelling and Undeveloped Land Accessory Structure 4. Comprehensive Plan: The Future Land Use Map of the Comprehensive Plan designates the property as Surburban Neighborhood. Single Family Residential homes are consistent with the Comprehensive Plan. 5. Case History: Date BodyAction 12/04/2024P8Z PS25-09 Denied preliminary plat 06/01/2021P&Z PS21-25 Approved preliminary plat 02/11/2010P&Z Preliminary plat extension denied 01/15/2008P&Z M08-03 Preliminary plat second extension approved 01/16/2007P8Z M07-04 Preliminary plat extension approved 01/09/2006CC Z06-02 Adoption of ordinance approved 12/12/2005CC Z06-05 Planned Development-Single Family rezoning approved 11/15/2005P&Z PS05-05 Preliminary plat approved contingent upon CC approval of zoning htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 50/80 12/6/24, 6:16PM Agenda 11/15/2005P&Z Z06-05 Planned Development-Single Family rezoning recommended for approval 07/05/2005P&Z PS05-05 Preliminary plat withdrawn from consideration Operational Considerations: Section 16.02(c)(iv) of the Lancaster Development Code (LDC) states, "the decision of the Planning and Zoning Commission may be appealed to the City Council, whose determination shall be final". The aforementioned language in the LDC allows applicants to appeal the denial of preliminary plats from Ina addition, Section 247.006 of the Texas Local Government Code states (a)' "a person may appeal to (1)a decision to conditionally approve or disapprove a development document made by the regulatory authority for the political subdivision or a person authorized by Section 247.002(a) to (2)a a decision regarding a development inspection conducted by the regulatory authority or a (b)Ap person must file an appeal under this section not later than the 15th day after the date the (c)Ift the governing body hearing the appeal does not affirm the decision being appealed by a (1) the development document that is the subject of the appeal is considered approved; or (2) the development inspection that is the subject of the appeal is waived. Planning and Zoning Commission to City Council. the governing body of a political subdivision: perform the review of the document; or person authorized by Section 247(b) decision being appealed is made. majority vote on or before the 60th day after the date the appeal is filed: The preliminary plat proposes 132 residential lots and 5 open space lots for single-family development. The property has frontage along N. Houston School Road and W. Wintergreen Road. N. Houston School Road is designated as a four-lane Major Arterial Type B requiring 100-feet of rights-of- way. W. Wintergreen Road is designated a two-lane Minor Collector Type D2 requiring 60-feet of rights- On December 3, 2024, the Planning and Zoning Commission denied PS25-09, a preliminary plat for the Beacon Hill Subdivision. During the P&Z meeting, the Commission had discussion related to concerns regarding density and lot sizes. As a result, the Commission voted 1-4 to approve the The Commission failed to cite a reason for denial under the Subdivision regulations. As such, staff is of-way. 32,661 square feet of rights-of-way have been dedicated. preliminary plat. The motion failed. recommending approval of the preliminary plat. This plat is in substantial compliance with the subdivision ordinance. Public Information Considerations: Texas Open Meeting Act. Recommendation: Attachments Location Map Preliminary Plat Appeal Request The item is being considered at a Regular Meeting of the City Council noticed in accordance with the Staff recommends approval as presented. nttps/destinyhosted.com/prital.ctm7seq-2199areloaded-truedid-52622 51/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 20. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! Iby: Vicki D. Coleman, Director of Development Services Goal(s): Sound Infrastructure Quality Development Agenda Caption: M25-05 Discuss and consider a resolution authorizing the City Manager to execute a development agreement with Lancaster, LTD. relating to building materials, amenities, and landscaping for the development of a 2.8338 acre tract of land out of the Smith Elkins Survey, Abstract No. 430, Page 325, addressed as 4201 North Dallas Avenue, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located at 4201 North Dallas Avenue, and is situated at the southwest intersection of Highway 342 and Cedardale Road. The property is approximately 2.8338 acres in size. 2. Current Zoning: The subject property is currently zoned as Commercial Highway (CH). 3. Adjacent Properties: North: Commercial Highway (CH)- Undeveloped Land South: Commercial Highway (CH) - Undeveloped Land East: Commercial Highway (CH) - Undeveloped Land, Commercial Building West: Single-Family Residential (SF-6) - Single Family Residences 4. Comprehensive Plan Compatibility: The Future Land Map of the Comprehensive Plan identifies this site as Logistics/Distribution. The proposed Minl-Warehouse is consistent with the Logistics/Distribution land use. 5. Case History: Date Body Action 11/11/2024 CC Tabled to December 9, 2024 10/16/1989 CC Z1989 Zoning Map Adopted 11/05/2024 P&Z Z25-04 Recommended Approval of SUP for Mini-Warehouse with conditions htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 52/80 12/6/24, 6:16PM Agenda Operational Considerations: This is a companion item to zoning case Z25-04, a request for a Specific Use Permit (SUP) for a Mini- Warehouse. The purpose of this development agreement is to ensure the planned development develops utilizing the building materials for proposed buildings, and landscaping requirements as On September 1, 2019, the Texas Legislature passed House Bill 2439 which prohibits local governments from enforcing local codes concerning building materials on commercial and residential properties. House Bill 2439 "prohibits a governmental entity from enforcing a rule, charter provision, ordinance, order, building code or other regulation that prohibits or limits, directly or indirectly, the use ori installation of a building product or material in the construction, renovation, maintenance, or other alteration of a residential or commercial building if the building product or material is approved for use by a national model code published within the last three code cycles that applies to the construction, The development agreement illustrates that the City and Developer agree on the use of masonry building materials as provided in the elevation table on Exhibit 2 of the development agreement and identified in the development agreement. renovation, maintenance, or other alteration of the building..". landscaping standards per Article 8 of the Lancaster Development Code. The resolution has been reviewed and approved as to form by the City Attorney. LegalConsiderations: Public Information Considerations: Texas Open Meetings Act. Options/Alternatives: This item is being considered at a regular meeting of the City Council noticed in accordance with the 1. The City Council may approve the development agreement, as presented. 2. The City Council may deny the development agreement request. Recommendation: Attachments Resolution Development. Agreement November 5, 2024 Draft Minutes Staff recommends approval, as presented. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 53/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 21. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Timothy Vessakosol, Director of Parks and Recreation Agenda Caption: Conduct a Public Hearing and consider a resolution approving the 2025 Standards of Care for Youth Programs operated by the City of Lancaster Parks and Recreation Department. Background: Chapter 42 of the Human Resources Code, which regulates certain facilities, homes, and agencies that provide child-care services, states that municipal youth recreation programs may be exempted from the state's licensing requirement if cities comply with the provisions of the legislation. The legislation requires that cities establish and annually review their Standards of Care for Youth Programs and Staff reviewed the Standards of Care for Youth Programs and made revisions as noted below. The conduct a public hearing to allow citizen input. 2025 Standards of Care for Youth Programs is attached for your review. Staff Recommendations Page 3-General Aomnsfaomogamsatone Staff recommends communicating all scheduled fire drills to parents and guardians to increase awareness. This practice will improve safety awareness among participants and staff during emergencies. Page 3-General Administration-organization-c Staff recommends listing all student holidays during which the Recreation Center offers youth service programs. This recommendation aims to ensure transparency regarding when holiday services will be available. Page 4-Item M Staff recommends listing the Youth Services phone number 972-218-3711. This recommendation is intended to enhance response times for parents. Customer calls will be automatically forwarded to 972- 218-3700 (mainline) to ensure a response when 972-218-3711 is not answered. Page 5-Enrollmet-ltem 8 and 9 Staff recommends requiring Birth Certificate and Vaccine Documents to be presented at enrollment. This recommendation intends to create a seamless registration process for the organization and customers by mitigating the occurrence of children participating in the program without the proper documentation. Page 7-Operations-tem, A Staff recommends adjusting the student-to-leader: ratio from 20:1 to 15:1. This measure aims to enhance safety, improve engagement, and facilitate improved emergency response. The Recreation htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 54/80 12/6/24, 6:16PM Agenda Center has adequate staffing and will not be impacted by the new ratio. Page Communcaton-Secion B-Items 1-6 To enhance safety and improve response times during emergencies, it is recommended that the After School Program coordinator post emergency telephone numbers near telephones that are accessible to all Program employees at each site. This proactive measure will ensure that personnel can quickly contact the necessary authorities when situations arise that require additional assistance. Page 9-Fire-Section D-Items 1-4 Page 15-Withdrawal Procedures Operational Considerations: The section was added to provide a fire drill schedule. The section has been updated to reflect the most recent operational guidelines in Youth Services. The Standards of Care have been adopted by the City Council of the City of Lancaster, Texas annually to comply with Senate Bill 212 as approved by the Texas Legislature during the 74th legislative sessions. The Standards of Care are intended to be minimum standards by which the City of Lancaster Parks & Recreation Department will operate the City's Youth Programs. The programs operated by the City are recreational in nature and are not day care programs. LegalConsiderations: Formal annual adoption of the Youth Standards of Care is required by the State of Texas. Failure to adopt a Standards of Care would result in termination of the after school program and day camps. The City Attorney has reviewed and approved the attached resolution and Youth Standards of Care policies as to form. Public Information Considerations: the Texas Open Meetings Act. OPtons/Alernatives: those changes Ap public hearing is required to receive citizen input regarding the Standards of Care for youth programs. This item is being considered at a Regular Meeting of the City Council in accordance with 1.City Council may conduct the Public Hearing and approve the resolution as presented. 2. City Council may conduct the Public Hearing and approve the resolution with modifications and state 3. City Council may conduct the Public Hearing and deny the resolution which will terminate all City Youth. After School and/or Day Camp programs. Recommendation: Attachments Resolution Staff concurs with the consensus of the Lancaster Recreational Development Corporation (LRDC) at the November 19, 2024 meeting to recommend implementation of the 2025 Youth Standards of Care. 2025 Youth Standards of Care LRDC Draft Minutes 11-19-2024 htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 55/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 22. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Submitted! by: Nyliah Acosta, Assistant Director of Development Services Goal(s): Sound Infrastructure Quality Development Agenda Caption: Z25-02 Conduct a public hearing and consider a request to change the zoning from Lanport District Overlay and Logistics Port Planned Development to a Planned Development (PD) for Industrial Large- Scale Bakery (no retail sales), and other Lanport Overlay, Commerce Subdistrict uses, on the property addressed as 2101 & 2421 E. Belt Line Road being a 49.926-acre tract of land out of the Middleton Perry Survey, Abstract No. 1128, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: This property is addressed as 2101 & 2421 E. Belt Line Road. The property is4 49.926 acres in size. 2. Current Zoning: The subject property is currently zoned as Agricultural Open (A-0); Lanport Overlay, Commerce Subdistrict; and Logistics Port Planned Development, Logistics Port B Subdistrict. 3. Adjacent Properties: North: Agricultural Open (A-O), Lanport District Overlay - Single Family Residences & South: Logistics Port Planned Development (PD), Lanport District Overlay - Wal-Mart E- East: Logistics Port Planned Development (PD), Lanport District Overlay - Undeveloped Land West: Logistics Port Planned Development (PD), Lanport District Overlay - Niagra Bottling 4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan Identifies this site as Aviation. The proposed Large Scale-Bakery (with no retail sales), and other industrial uses, are consistent with the future land use map of the Comprehensive Plan. Undeveloped Tracts Commerce 5. Case History: Date Body Action 11/05/2024 P&Z Z25-02 Recommended Approval with Conditions: 1) Provide an enhanced facade corner on the southeast corner of the exterior building to provide more visual interest. This may include: decorative cornice, larger massing at the entry point of the building to match the overall building, increased glazing; 2) All silos visible from the ROW will be screened with building material similar to the building construction material as shown in the renderings in the PD document; 3) Provide enhanced screening by way of a 5-foot landscape htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 56/80 12/6/24, 6:16 PM Agenda buffer along E. Belt Line Rd to screen the parking lot and loading docks visible from the ROW. Additional landscaping will be provided by way of an additional row of trees along the frontage of the property, staggered between the required parking lot screening trees and street trees at an interval of one tree per every 50-feet of street frontage. AI minimum 3-inch caliper is 4) Provide the detention pond landscaping as required per the LDC; 5) Provide 15% glazing on the south facade of the exterior; 6) Comply with signage standards per the LDC requirements; and 7) Remove Data Center required; from the allowed uses. 07/05/2022/P&Z PS22-28 Preliminary Plat Approved 07/05/2022/P8Z DP22-18. Approved Site Plan 06/07/2022/P8Z DP22-18 Tabled to July 5, 2022 P&Z 03/12/2008 CC Z07-23 Logistics Port Planned Development Adopted 01/15/2008 P&Z Z07-23 Recommended Approval of Logistics Port Planned Development 01/28/2008 CC M07-07 Lanport Overlay Adopted 10/16/1989CC Z89 Zoning Map Adopted 11/06/2007 P&Z M07-07 Recommended Approval of Lanport Overlay Operational Considerations: The Belt Line Planned Development is designed with the intent to assume the regulations of the Lanport Overlay Commerce Subdistrict (LP-C); include Bakery Large-Scale (no retail sales), limit LP-C allowed uses, as well as defining dimensional requirements, building materials, off-street parking and loading, screening, landscaping, and signage. The site will have frontage along E. Belt Line Road and will contain approximately 49.926 acres. The site is proposed to be composed of a bakery facility on one lot of land. Consistency with the City's Comprehensive Plan The City's Future Land Use Map of the Comprehensive Plan identifies this site as Aviation. The Aviation land use category allows for flex industrial/office space, retail, civic and institutional uses, and parks. The intended large scale bakery and industrial uses are consistent with the future land use. Proposed Uses, Development Densities, Intensities, and Development Regulations are The following table is an analysis of how the proposed PD is consistent with the Lanport Overlay and Generally Consistent. Logistics Port PD: Requirement Proposed Belt Line PD Lanport Overlay Logistics Port PD Large-Scale Bakery requires a SUP 50-foot minimum setback Add Large-Scale Bakery (no retail sales) 100-foot build tol line Uses Front Setback Line Building Height Glazing Proposed uses consistent (no retail sales) 100-foot build-to-line 80% of the building is build-to-line 4- stories or 64-feet 30% Glass Building to No portion of the building is required to be on the build-to-line required to be on the 100-foot/None 70-foot Bakery 15% Glazing 110-feet None htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 57/80 12/6/24, 6:16PM Agenda No rooftop screening of All roof mounted tol be screened completely. condenser or refrigeration units All equipment required to be equipment is required for large-scale bakery or food screened. processing use. Must be setback 10-feet from edge of roof. from the ROW, but must be Loading areas are proposed at All loading docks or the front of the building visible structures shall be 200-feet None from the ROW. Alls service and equipment areas are required to be building, or on the residential, the service areas shall not be in the immediate adjacent area. Lanport Overlay Defaults to LDC Section Screening screened with landscaping. Silos are proposed at the front of located at the rear of the ROW, however silos will be fully side.Where adjacent to the building adjacent to the enclosed and screened. Proposed Belt Line PD None Logistics Port PD Defaults to LDC Section 8.04 (b) (1) (D) Landscaping Detention and retention ponds 8.04 (b) (1) (D) (as applicable) shall be screened There shall be a minimum of There shall be a with one tree for every 750 sf. 1t tree for each 750 square minimum of 1 tree for feet of dry land area. LDC Requirement Section 12.04 (h) - Monument Signs each 750 square feet ofdry land area. Lanport Overlay 15-feet from property edge of sign face or sign edge abutting a street. 15-feet on corners for visibility triangles. Proposed Belt Line PD Monument Signage Placed a minimum of five (5) lines from out board Placed a minimum of five (5) feet feet from any adjacent from any adjacent property line. property line. Proposed Belt Line PD LDC Requirement Section Lanport 12.04 (n) -Wall Sign Wall signs shall be no larger than 40 square feet or the product of two times the lineal store frontage for which such Amural may be located on one footage of the building or or more exterior walls of a the concept set forth in Exhibit F Development Code. building. The mural design must signs are intended, whichever/Minimum 24 square and is subject to Wall Signs in Signs shall not have a verticaltimes the length of Sec. 12.04(n) of the Lancaster height which exceeds one- the building frontage. Wall Signs be in general accordance with is greater. feet. Area maximum cannot exceed one third the height of the wall, with a maximum height of 10 feet, nor exceed 75 percent of the width of such building or store frontage. htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 58/80 12/6/24, 6:16F PM Agenda Av variance will be requested for the build-to-line, building height, glazing, and roof mounted screening All uses, dimensional, design standards, and landscaping will be controlled by the proposed PD and requirements. development agreement, should Council approve the request. Configuration of Uses are Compatible with Existing and Planned Adjoining Uses The subject property is adjacent to Walmart's e-commerce distribution facility, Niagra Bottling, and undeveloped land. The subject property is planned for industrial type uses. The Planned Development request is compatible with future uses that can develop by right within the Lanport Overlay. Conform to the City's Thoroughfare Plan platting, all applicable improvements will be identified. E. Belt Line Road is a four-lane Major Arterial Type B, requiring 100-feet of rights-of-way. At the time of Proposed Open Space Per section 14.101(b)(2)(A) of the Lancaster Development Code, "A minimum of twenty percent (20%) ofthe gross land area within the entire PD District shall be devoted to open space". Should the tract be subdivided, each lot will be required to comply with the 20% open space requirement. Publicly Accessible Open Space Open space will be accounted for at the time of site plan submittal. Open space will be required to be accessible. Amenities No amenities are being proposed at this time. Amenities are not required; however, during the site plan phase, amenities such as walking trails, parks, seating areas, trash receptacles, butterfly gardens, bike paths, decorative pavers at the entrance, decorative lighting, and public art can be considered. Development Furthers The Public Health, Safety and General Welfare of The Community The proposed PD does not negatively impact the health, safety, and wellness of the community. The request is compatible with what is currently allowed by right on surrounding properties. Traffic Impact Analysis (TIA) At this time, a TIAI has not been conducted, and is not required. Based upon an analysis of the nine (9) considerations that must be taken into account when reviewing a Planned Development application, the proposed zoning change request to a Planned Development is 1. Provide an enhanced facade corner on the southeast corner of the exterior building to provide more visual interest. This may include: decorative cornice, larger massing at the entry point of the 3. Provide enhanced screening by way of a 5-foot landscape buffer along E. Belt Line Rd to screen the parking lot and loading docks visible from the ROW. Additional landscaping will be provided by way of an additional row of trees along the frontage of the property, staggered between the required parking lot screening trees and street trees at an interval of one tree per every 50-feet of appropriate with the following conditions: building to match the overall building, increased glazing. 2. Screen the silos sO that they are not visible from the ROW. street frontage. Aminimum 3-inch caliper is required. 4. Provide the detention pond landscaping as required per the LDC. 5. Provide 15% glazing on the south facade of the exterior. 6. Comply with signage standards per the LDC requirements. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 59/80 12/6/24, 6:16F PM Agenda The applicant has agreed to all conditions. Legal Considerations: Texas Open Meetings Act. Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the On October 22, 2024, a notice for this public hearing appeared in the Focus Daily Newspaper. Staff mailed notifications of this public hearing to property owners within 200-feet of the subject site, and a zoning sign was placed on the properties. Staff have received no letters of support or opposition Options/Alternatives: 1. The City Council may approve the zoning change request, as presented. 2. The City Council may approve with changes and state those changes. 3. The City Council may deny the request. Recommendation: On November 5, 2024, at their regular meeting, the planning and Zoning Commission recommended Staff recommends approval with the following conditions: 1) Provide an enhanced facade corner on the southeast corner of the exterior building to provide more visual interest. This may include: decorative cornice, larger massing at the entry point of the building to match the overall building, increased glazing; 2) All silos visible from the ROW will be screened with building material similar to the building construction material as shown in the renderings in the PD document; 3) Provide enhanced screening by way of a 5-foot landscape buffer along E. Belt Line Rd to screen the parking lot and loading docks visible from the ROW. Additional landscaping will be provided by way of an additional row of trees along the frontage of the property, staggered between the required parking lot screening trees and street trees at an interval of one tree per every 50-feet of street frontage. Aminimum 3-inch caliper is required; 4) Provide the detention pond landscaping as required per the LDC; 5) Provide 15% glazing on the south facade of the exterior; 6) Comply with signage standards per the LDC requirements; and 7) Remove Data Center from the allowed uses. Attachments Ordinance Location Map Letter of Intent Planned Development Sign Posting htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 60/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER BOARDS AND COMMISSIONS City Council Regular Meeting Meeting. Date: 12/09/2024 Item 23. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Kim Haynie, Senior Planner Agenda Caption: M24-50 Conduct a public hearing and consider an ordinance amending the Comprehensive Plan and the Future Land Use Map to change the land use from Rural Living to Logistics and Distribution on the property being 73.380 acres, out of the N.R. Winniford Survey Abstract No. 1543 and John Eveens Survey Abstract No. 433, Track 7, addressed as 2901 Nokomis Road, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located on Nokomis Road, 931 feet south of Hash Road, addressed as 2901 Nokomis Road. The property is 73.380 acres in size. 2. Current Zoning: The subject property is currently zoned as Agricultural Open (AO). 3. Adjacent Properties: North: Agricultural Open (AO), City of Lancaster Extra Territorial Jurisdiction (ETJ)- Single South: Agricultural Open (AO), City of Red Oak, Single Family Residence East: Agricultural Open (AO) - Vacant Land - Single Family Residence West: Agricultural Open (AO) - Single Family Residence Family Residence 4. Comprehensive Plan Compatibility: The Future Land Use Map of the comprenensive Plan identifies this site as suitable for Rural Living. The request is not consistent with the Future Land Use Map of the Comprehensive Plan. 5. Case History: Date Body Action 11/11/2024 CC M24-50 Tabled to December 9, 2024, at Applicant's Request 09/03/2024 P&Z Z24-24 Recommended denial of the zoning change request 11/14/2011 CC Z11-02 Annexation of Property Operational Considerations: This is a companion item to Z24-24, a request to change the zoning from Agricultural Open (AO)toa Planned Development for the following uses: Data Center and Electrical Substation. htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 61/80 12/6/24, 6:16F PM Agenda The Future Land Use Map of the Comprehensive Plan designates this property as Rural Living. The Rural Living category is described as an area of the community that has the ability to preserve the rural character. This includes estate residential type areas. The character of this housing is primarily focused on serving the needs of executives with densities of less than 2 dwelling units per acre. The Rural Living category only allows for single-family dwellings, civic/nstutional uses, parks, and open space. The applicant has submitted a request to amend the land use to Logistics and Distribution. Logistics and Distribution is meant to focus on creating and retaining large floor plates, clean warehouse spaces and flex spaces. Allowed uses in this category include: transportation related distribution centers, The surrounding area is currently characterized by large residential lots and rural features, consistent with the Rural Living designation. This area serves the needs of residents who value the rural atmosphere, large open spaces, and lower-density living. The proposed Logistics and Distribution designation would introduce uses that are large in scale and incompatible with the existing residential The Rural Living designation is specifically intended to preserve areas with rural character. This includes maintaining low-density development and protecting open spaces. Changing the land use designation to Logistics and Distribution would undermine this preservation goal by introducing intense On September 3, 2024, the Planning and Zoning Commission recommended denial of the proposed zoning change to a Planned Development based upon an analysis of the nine (9) considerations that must be taken into account when reviewing a Planned Development application. The proposed zoning change request for a Planned Development is not appropriate due to the use being proposed, inconsistency with LDC regulations, and the need for a Comprehensive Plan Amendment from Rural echnology/data centers, and flex office spaces. character; data centers in this location would disrupt the current rural ambiance. uses that are inconsistent with the intent of maintaining a rural environment. Living to LogisticsyDistribultion. LegalConsiderations: The ordinance has been reviewed and approved as to form by the City Attorney. Public Information Considerations: zoning sign was placed on the properties. On November 17, 2024, a notice for this public hearing appeared in the Focus Daily Newspaper. Staff mailed notifications of this public hearing to property owners within 200-feet of the subject site, and a This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Opltions/Alternatives: htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 62/80 12/6/24, 6:16F PM Agenda 1. The City Council may approve the zoning change request, as presented. 2. The City Council may approve the zoning change request with changes and state those changes. 3. The City Council may deny the zoning change request. The Lancaster Development Code (LDC), Section 4.208 City Council, (d) Council Approval or Denial (1)Approval of an Item., states that "The Council may approve the request or amendment either as requested, or in the form of a more restrictive district, and subject to such appropriate conditions as are allowed by law. However, when a proposed zoning request is heard by the City Council that has been denied by the Planning and Zoning Commission, a three-fourths (3/4) majority vote by the City Council shall be required for approval". The Planning and Zoning Commission recommended denial of this item, and a super majority (6 of7 members) is required for approval of this zoning change request. On September 3, 2024, the Planning and Zoning Commission recommended denial of the proposed zoning change from Agricultural Open (AO) to Planned Development. Staff concurs and recommends Recommendation: denial of the Comprenensive Plan Amendment. Attachments Ordinance Location Map Letter of Intent Rural Living Exhibit September 3, 2024 Signed Minutes htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 63/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER BOARDS AND COMMISSIONS City Council Regular Meeting Meeting. Date: 12/09/2024 Item 24. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submittedby: Vicki D. Coleman, Director of Development Services Agenda Caption: Z24-24 Conduct a public hearing and consider an ordinance to change the zoning from Agricultural Open (AO) to a Planned Development (PD) for Data Center uses on a 73.380 acre tract of land out of the N.R. Winniford Survey, Abstract No. 1543 and John Eveens Survey, Abstract No. 433, Track 7, on the property addressed as 2901 Nokomis Road, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located on Nokomis Road, 931 feet south of Hash Road, addressed as 2901 Nokomis Road. The property is 73.380 acres in size. 2. Current Zoning: The subject property is currently zoned as Agricultural Open (A-O). 3. Adjacent Properties: North: Agricultural Open (AO), City of Lancaster Extra Territorial Jurisdiction (ETJ)- Single South: Agricultural Open (AO), City of Red Oak- - Single Family Residence, Vacant Land Family Residence East: Agricultural Open (AO)- - Vacant Land, Single Family Residence West: Agricultural Open (AO)- Single Family Residence 4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan identifies this site as suitable for Rural Living. The request is not consistent with the Future Land Use Map of the Comprehensive Plan. 5. Case History: Date 9/3/2024 Body Action 11/11/2024 CC Z24-24 Table to December 9, 2024 at applicant's request P&Z Z24-24 Recommended denial of the zoning change request 11/14/2011 CC Z11-02 Annexed of Property Operational Considerations: htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 64/80 12/6/24, 6:16PM Agenda The purpose of the Frontier Planned Development District is to develop Data Center uses on The concept plan depicts five (5) data centers with an electrical substation on a tract of land. approximately 73.380 acres. Consistency with the City's Comprehensive Plan The City's Future Land Use Map of the Comprehensive Plan identifies this site as Rural Living. Rural Living focuses on estate sized, executive-style housing, at a density of 1-2 units per acre. The applicant isr requesting Data Center use with accessory onsite energy generation plants and an electrical substation. The requested uses are not allowed in the Rural Living land use designation; therefore, the applicant has requested a comprehensive plan amendment (M24-50) from Rural Living to Logistics and Proposed Uses, Development Densities, Intensities, and Development Regulations are Distribution. Generally Inconsistent. Requirement Proposed PD The concept plan is not consistent with the following: LDC Requirement Type Uses Data Center use with accessory onsite energy ASpecific Use Permit generation and Electrical Substations are (SUP) is allowed by right. required for Electrical Substation use. Lot Coverage 80% Requirement toe equal 20%) Landscaping to equal 20%) None required buffer areas Open Space Less than 20% (Combined with Landscaping 20% not including landscaping or Less than 20% (Combined with Open Space 100-foot minimum front yard setback. A40- minimum rear yard setback. 20% not including Open Sapce Setbacks Maximum Building Height Buffer From Unknown Residential Horizontal foot minimum side yard setback, and 50-feet Adjacent to a single family residence 85-feet No base zoning district 80,000 square feet 30-1 feet Minimum buffer, buildings over No building wall shall extend fora distance equal to 3 times the wall's Walls facing a public right-of-way shall not extend for a distance greater than four (4) times the walls height without having an off-set/height without having an off-set of 25% new plane shall extend for a distance equal to shall extend for a distance equal to at Articulation of five percent (5%) of the wall's height; the of the wall's height, and that new plane ar minimum of ten percent (10%) of the maximum length of the first plane Walls not facing a public right-of-way and loading dock doors are exempt from the least 25% of the maximum length of No horizontal wall shall extend for a the first plane. articulation requirement. Vertical Articulation - distance greater than 3 times the Walls facing a public right of way shall not height of the wall without the height of the wall without changing height height by a minimum of 25% of the Detention and retention ponds (as applicable) Detention basins shall be landscaped screened with one tree for every 750 sf (or a grasses, shrubs and trees in all dry variance is required) of detention pond area. land areas. There shall be a minimum Vertical Articulation extend a distance greater than four (4) times changing by a minimum of ten percent (10%) oft the when visible from the right-of-way shall be wall's height. wall's height. Detention Basin ina natural manner using grown cover, htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 65/80 12/6/24, 6:16 PM Agenda of1 1 tree for each 750 square feet of dry land area. Loading docks shall not be oriented towards Loading docks shall not be oriented zoning districts with the exception of a small residential zoning districts. Loading Spaces streets, public open space or residential loading area facing Loop 9 for Building One. towards streets, public open space or Configuration of Uses are Compatible with Existing and Planned Adjoining Uses The subject property is adjacent to undeveloped land and residential dwellings. The Planned Development request is not compatible with the surrounding neighborhood. Conform to the City's Thoroughfare Plan Nokomis Road and Loop Nine are both designated as a Rural Minor Arterial requiring 100-feet in rights-of-way (ROW).Any additional rights-of-way required will be determined at the time of platting. Texas Department of Transportation (wDOT)rghts-olway have already been acquired. Proposed Open Space percent has not been met. Publicly Accessible Open Space Section 10.01(b)(2) Open Spaces, in the Lancaster Development Code - Aminimum of twenty percent (20%) of the gross land area within the entire PD District shall be devoted to open space". Twenty (20) Open space will be accounted for at the time of site plan submittal. Open space will be required to be accessible. Amenities No amenities are being proposed at this time. Amenities are not required; however, during the site plan phase, amenities such as walking trails, parks, gardens, bike paths, and public art can be considered. Development Furthers The Public Health, Safety and General Welfare of The Community The proposed PD does not negatively impact the health, safety, and wellness of the community. Traffic Impact Analysis (TIA) At this time, a TIAI has not been conducted. Based upon an analysis of the nine (9) considerations that must be taken into account when reviewing a Planned Development application, the proposed zoning change request for a Planned Development isr not appropriate due to the uses being proposed, inconsistency with LDC regulations, and the need for a Comprehensive Plan Amendment. On September 3, 2024, the Planning and Zoning Commission recommended denial of the proposed zoning change from Agricultural open to a Planned Development. LegalConsiderations: The ordinance has been reviewed and approved as to form by the City Attorney. Public Information Considerations: htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 66/80 12/6/24, 6:16 PM Agenda On August 17, 2024, a notice for this public hearing appeared in the Focus Daily Newspaper. Staff mailed notifications of this public hearing to property owners within 200-feet of the subject site, and a zoning sign was placed on the properties. Staff have received no letters of support or opposition. This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Options/Alernatives: 1. The City Council may approve the zoning change request, as presented. 2. The City Council may approve the zoning change request with changes and state those changes. 3. The City Council may deny the zoning change request. Recommendation: Attachments Ordinance Location Map Letter of Intent September 3, 2024 Signed Minutes Postponement Request On September 3, 2024, the Planning and Zoning Commission recommended denial of a zoning change from Agricultural Open (AO) to a Planned Development (PD). Staff concurs. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 67/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 25. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted by: Kim Haynie, Senior Planner Agenda Caption: Z25-04 Conduct a public hearing and consider an ordinance for a Specific Use Permit (SUP) for a Mini- Warehouse on a 2.8338 acre tract of land out of the Smith Elkins Survey, Abstract No. 430, Page 325, addressed as 4201 N. Dallas Ave, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located at 4201 North Dallas Avenue, and is situated at the southwest intersection of Highway 342 and Cedardale Road. The property is approximately 2.8338 acres in size. 2. Current Zoning: The subject property is currently zoned as Commercial Highway (CH). 3. Adjacent Properties: North: Commercial Highway (CH)- Undeveloped Land South: Commercial Highway (CH)- Undeveloped Land East: Commercial Highway (CH) - Undeveloped Land, Commercial Building West: Single-Family Residential (SF-6) - Single Family Residences 4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan identifies this site as Logistics/Distribution. The proposed Mini-Warehouse is consistent with the Logistics/Distribution land use. 5. Case History: Date Body Action 11/11/2024 CC Z25-04 Tabled to December 9, 2024 at Applicant's request Z25-04 Recommended Approval of SUP for Mini-Warehouse with the following conditions: 1) to allow 850 units to exceed the 125 units per acre maximum, 2) to allow three stories to exceed the one-story maximum, 3) to allow storage units on the second floor and not used entirely as an maximum 36 feet height maximum, 5) to allow a flat roof and not meet the pitch minimum of 4:12, 6) to allow an exemption from the 100% brick wall requirement, 7) to allow no perimeter gate to limit access to storage areas to 11/05/2024 P&Z office/caretaker residence-unit, 4) to allow a height of 42 feet to exceed the customers only. 10/16/1989 CC Z1989 Zoning Map Adopted nttps/destinyhosted.com/print.a.ctm7seg-21998reloaded-trueeid-52622 68/80 12/6/24, 6:16 PM Agenda Operational Considerations: Per Section 14.404 - Specific Use Permit of the Lancaster Development Code (LDC), "A Specific Use Permit may be granted after application has been properly made and a public hearing before the Planning and Zoning Commission and the City Council has been conducted. The proposed use must comply with all regulations and restrictions as contained in the Zoning Ordinance, codes, regulations, and conditions of the City of Lancaster, including, but not limited to the Electrical Code, the Building Code, the Fire Code, the Plumbing Code, and other applicable Ordinances and codes". The applicant is requesting a SUP for the purpose of developing the property with a new 105,150 square foot, 3-story, mini-warehouse facility with 850 units. The Commercial Highway (CH): zoning district requires a SUP for mini-warehouse use and the Lancaster Development Code (LDC) has supplemental standards for min-warehouse uses. The applicant has requested to not meet the following standards: 1.Toallow 850 units to exceed the 125 units per acre maximum Section 14.4020)(1)(A) states, "the number of storage units per acre shall not exceed 125, the minimum number of storage units shall be 10; and the maximum site area shall be five (5) acres. The applicant wishes to increase the maximum number of units to 850 units on 3.44 acres of land. The applicant states the purpose of the additional units is to address a clear market need through the utilization of a safe and secure space. 2. To allow three stories to exceed the one-story maximum Section 14.4020)(1)(C) states, "only single-story units are allowed; ". The applicant is requesting to exceed the single-story requirement with a three-story climate-controlled facility. 3.To allow storage units on the second floor Section 14.4020)(1)(C) states, "no multi-story buildings will be permitted unless the second story is used entirely as an office/caretaker residence-unit ". The applicant is requesting to eliminate the requirement of an ofice/residence-unt on the second floor and provide additional units. 4. To allow a height of up to 42 feet to exceed the maximum 36 feet height maximum Section 14.4020X(1)(C) states, "shall not exceed 36 feet in height". The applicant wishes to exceed the maximum height of 36 feet and not to exceed 42 feet. The applicant believes the request will provide an underserved community with more adequate storage capacity. 5.To allow a flat roof and not meet the pitch minimum of 4:12 Section 14.4020)(1)(0) states, "roofs shall have a minimum pitch of four 4:12" The applicant is requesting a flat roof. The applicant believes this modern design complies with the architectural style oft the neighborhood. 6. To allow an exemption from the 100% brick wall Section 14.402J)(F) states, "perimeter walls shall be provided which face the front, rear and side property lines. Overhead doors shall not face adjacent streets. All exterior perimeter walls facing the front, rear and side property lines shall be 100% brick construction. Perimeter walls facing the front yard shall incorporate architectural features to break up the long repetitive nature of self-storage buildings - such as; offsets in buildings; variation of materials; variation of heights; etc. No pre- engineered metal building components (such as gutters and downspouts) shall be incorporated in the perimeter walls facing the front property line". The applicant is requesting not to provide 100 % brick wall on the perimeter of the building and instead provide a wrought iron fence. htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 69/80 12/6/24, 6:16F PM Agenda 7.7 To allow no perimeter gate to limit access to storage areas to customers only Per Section 14.402()(H) states, "The facilities shall incorporate the use of perimeter gates that limit access to the storage areas to customers only. Gates shall conform to all applicable zoning, building and fire code requirements. Special access for fire and police personnel shall be provided as required". Per 2021 IFC 503.1.2 Additional Access states, "The fire code official is authorized to require more than one fire apparatus access road based on the potential for impairment of a single road by vehicle congestion, condition of terrain, climatic conditions or other factors that could limit access". The applicant has requested a variance from the Fire Department to not provide the requested two points of access. The current site plan proposes one access point off of Dallas Avenue. Should the Fire Department deny the variance request, the applicant will have to revise their site plan to provide two Adevelopment agreement has been proposed to ensure the site provides enhancements as shown in the site plan and elevations, such as the use of masonry material and landscaping (Case No. M25-05). The proposed multi-story mini-warehouse self-storage facility provides secured entries, climate- controlled units, and interior access from within the building. Access is limited through controlled exterior doors, and the building resembles a modern office building. The storage facility provides a secure place for individuals and businesses to store valuable items, protecting them from theft, vandalism, and environmental damage. By addressing the need for storage, a climate-controlled self- storage facility can significantly enhance the quality of life ini the community while supporting economic 8. To allow only one access driveway for fire apparatus access points of access on the site. growth. Legal Considerations: The ordinance has been reviewed and approved as to form by the City Attorney. Public Information Considerations: On November 17, 2024 a notice for this public hearing appeared in the Focus Daily Newspaper. Staff also mailed notifications of this public hearing to property owners within 200 feet of the subject site, and posted a sign on the property. At the time of this report, staff has not received any letters of support, or This item is being considered at a Regular Meeting of the City Council noticed in accordance with the opposition. Texas Open Meetings Act. Options/Alernatives: 1. The City Council may approve the zoning change request, as presented. 2. The City Council may approve the zoning change request with changes, and state those changes. 3. The City Council may deny the request. Recommendation: On November 5, 2024, the Planning and Zoning Commission recommended approval of the Specific Use Permit (SUP) with the following conditions: Approval by City Council of seven (7) variances: 1)to allow 850 units to exceed the 125 units per acre maximum, 2) to allow three stories to exceed the one- story maximum, 3) to allow storage units on the second floor and not used entirely as an ofice/caretaker residence-unit, 4) to allow a height of 42 feet to exceed the maximum 36 feet height maximum, 5) to allow a flat roof and not meet the pitch minimum of 4:12, 6) to allow an exemption from the 100% brick wall requirement, 7) to allow no perimeter gate to limit access to storage areas to customers only. The applicant has requested a variance from the Fire Department to not provide the requested two points of access. The current site plan proposes one access point off of Dallas Avenue. The Fire Department has denied the variance for one point of access from N. Dallas Avenue. The site plan must be revised to show two points of access. Staff concurs with the recommendation. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 70/80 12/6/24, 6:16PM Attachments Ordinance Location Map Letter of Intent Site Plan Agenda November 5, 2024 Draft Minutes htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 71/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 26. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Kim Haynie, Senior Planner Agenda Caption: M25-04 Conduct a public hearing and consider an ordinance granting four (4) special exceptions to: 1) allow the use of metal screening on the north, east, and west building facades, which is more than twenty percent (20%) visible from a public street; 2) allow metal screen louvers on facades for screening oft the rooftop equipment; 3) allow metal screen louvers within the precast concrete wall to a height of twenty seven (27)feet tall to screen adjacent to Belt Line Road right-of-way, 4) reduce the driveway spacing requirement in Section 1-04 (d) of the General Design Manual, on the property addressed as 1000 E. Belt Line Road, being 101.55-acres, known as Lot 2, Block A, Cawley EBL Lancaster Logistics, City of Lancaster, Dallas County, Texas. Background: 1.! Location and Size: The property is located approximately 1,500 feet west of the intersection of Ferris Road and East Belt Line Road, addressed as 1000 East Belt Line Road. The easement property is 101.55 acres in size. 2. Current Zoning: The subject property is zoned Planned Development (PD). 3. Adjacent Properties: North: Planned Development (PD) - Undeveloped Land South: Agricultural Open (AO) Extra Territorial Jurisdiction ETJ)-Undeveloped Land East: Agricultural Open (AO), Lanport Overlay - Undeveloped Land West: Agricultural Open (AO), Lanport Overlay - Single-Family Residences and Undeveloped Land 4. Comprehensive Plan Compatibility: The Future Land Use Plan of the comprenensive Plan designates the site as Logistics and Distribution. 5.9 Case History: Date BodyAction 07/08/2024/CC M24-38 Approved Lanport West Easement 10/23/2023/CC Z23-13 Approved Zoning Request for Planned Development 10/23/2023/CC M23-40 Approved Comprehensive Plan Amendment to Logistcs/Distrbution 10/032023P&Z Z23-13 Recommended Approval of Planned Development 10/03/2023P&Z M23-40 Recommended Approval Comprehensive Plan Amendment to Logistcs/Distribution htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 72/80 12/6/24, 6:16PM Agenda 07/05/2022/P8Z PS22-26 Approved Final Plat 05/0312022/P8Z PS22-20 Approved Preliminary Plat 01/28/2008/CC MO7-07 Lanport Overlay Adopted 10/19/1989 CC Z1989 Adopted Zoning Map 03/10/2008 CC Z07-23 Approved Logistic Port Planned Development 11/06/2007 P&Z MO7-07 Recommend Approval of Lanport Overlay 01/15/2008/P8Z Z07-23 Recommended Approval of Logistic Port Planned Development Operational Considerations: The applicant has requested four (4) exceptions to: 1) allow the use of metal screening on the north, east, and west building facades, which is more than twenty percent (20%) visible from a public street; 2) allow metal screen louvers on facades for screening of the rooftop equipment; 3) allow metal screen louvers within the precast concrete wall to a height of twenty seven (27) feet tall to screen adjacent to Belt Line Road right-of-way, 4) reduce the driveway spacing requirement in Section 1-04 (d) of the General Design Manual. The exceptions are as follows: 1.Allow less than one hundred (100) percent masonry on the facade wall Exhibit C of the Development agreement states " Exterior wall materials: Exterior construction materials for all building facades facing a public or private street, and for any building facade that is 20% or more visible from a street. : shall be 100% masonry. The applicant has requested to use of metal screening on the north, east, and west building facades, which is more than twenty percent (20%) visible from a public street. 2. Allow the facade materials not to match the exterior facade wall Logistic port Planned Development -Section 5.C.3 Screening of Rooftop Equipment- all rooftop mounted equipment shall be completely screened from ground and street level view with parapets or other architectural design features constructed of the same material used on exterior walls. The applicant is 3. Allow a wall not made of hundred (100) percent masonry to a height that exceeds six (6) to Logistic port Planned Development -Section 5.C.3 Screening : Any screening of mechanical equipment adjacent to the Belt Line road right-of-way, shall be screened with a (6) to eight (8) feet tall masonry wall. The applicant proposes to use architectural metal louvers as inserts within the precast concrete walk requesting to use metal louvers to screen rooftop equipment. eight (8) foot tall panels to a height of twenty-seven feet. 4. Reduction of the Driveway Spacing requirement Section 1-04 of the General Design Manual. Section 1-04 Street Systems, Subsection D.(2) Commercla/industna. Driveway Approaches (d) states that, "on streets classified as Arterials, minimum spacing shall be at least five hundred (500') feet. This spacing criteria shall be applied irrespective of the number of individual properties located within the intervening distance". The applicant is proposing a distance of seventy feet instead of the required five hundred feet. LegalConsiderations: This item is being considered at a Regular Meeting of the Planning and Zoning Commission noticed in accordance with the Texas Open Meetings Act. Public Information Considerations: htps/Idestinyhostedcomiprintalicimseg219érebpaded-true8id-52622 73/80 12/6/24, 6:16F PM Agenda On November 17, 2024 a notice for this public hearing appeared in the Focus Daily Newspaper. Staff also mailed notifications of this public hearing to property owners within 200 feet of the subject site, and posted a sign on the property. At the time of this report, staff has not received any letters of support, or opposition. Options/Alternatiyes: 1. City Council may approve the Special Exception request, as presented. 2. City Council may approve the Special Exception request with conditions and state those changes. 3. City Council may deny the request. Recommendation: Attachments Ordinance Location Map Letter of Intent Staff recommends approval, as presented htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 74/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER BOARDS AND COMMISSIONS City Council Regular Meeting Meeting. Date: 12/09/2024 Item 27. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Sound Infrastructure Quality Development Submitted! by: Kim Haynie, Senior Planner Agenda Caption: Z25-06 Conduct a public hearing and consider an ordinance granting a Specific Use Permit to allow for an in-home Daycare, on 0.1483 acres, Lot 33, Block F, Pleasant Run Estates Phase 1B Subdivision, addressed as 1435 Pegasus Drive, City of Lancaster, Dallas County, Texas. Background: 1. Location and Size: The property is located at 1435 Pegasus Drive, and is situated northwest of the intersection of Pegasus Drive and Olympus Drive. The property is approximately 0.1483 acres in size. 2. Current Zoning: The subject property is currently zoned as a Planned Development Mixed Use (PD-MU). 3. Adjacent Properties: North: Single-Family Residential (SF-6) - Single-Family Residences South: Planned Development (PD)-Single-Famly Residences East: West: Planned Development (PD)-Single-Famiy Residences Agricultural Open (A0)-Undeveloped Land 4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan identifies this site as Suburban Neighborhood. The proposed in-home daycare use is incidental and secondary to the main use. Therefore, this use is consistent with the Future Land Use Map of the Comprehensive Plan. 5. Case History: Date BodyAction 12/03/2024/P8Z Recommended Approval of Specific Use Permit for a Daycare 04/06/2021 P&Z PS04-26 Pleasant Run Estates 1B Preliminary Plat Reinstated 04/05/2022/P8Z PS22-21 Final Plat Approved 03/05/2021 PS19-04 Preliminary Plat for Pleasant Run Estates 1B Expired htps./destinyhosted.compintalicimisg:219éreboaded-true8id-52622 75/80 12/6/24, 6:16PM Agenda 03/05/2019/P&Z PS19-04 Approved a Preliminary Plat for Pleasant Run Estates 09/09/2002/CC Z02-13 Approved a Planned Development for Mixed Use 08/20/2002,P&Z Z02-13 Recommended Approval for a Planned Development for 07/16/2002/P&Z Z02-13 Conducted a Public Hearing for a Planned Development 1B Mixed Use for Mixed Use 10/16/1989/CC Z1989 Zoning Map Adopted Operational Considerations: This is a request for an in-home daycare for up to twelve (12) children ranging from six (6) weeks old tof five (5) years old and after-care for school age children. The Lancaster Development Code (LDC) requires in-home day cares to obtain a Specific Use Permit (SUP) in all Residential Zoning Districts. The applicant is therefore seeking to have their business in compliance with the City's In-home daycare is classified as a home occupation and must meet Sec. 14.402 Use Standards, Subsection (b) Residential and Lodging Use Conditions (7) Home Occupation regulations of the LDC: requirements. (7) Home Occupation Regulations: the property as a residence. A. Incidental to Primary use. The use must clearly be incidental and secondary to the primary use of B. Employees. No more than two (2) people outside the family may be employed in the home C.E Exterior Indication. There shall be no exterior display, exterior storage of materials, and no other exterior indication of the home occupation or variation from the residential character oft the D. Traffic. No more traffic shall be generated by such home occupation than would normally be E.F Parking. In addition to the off-street parking required for the residence, adequate additional off- street parking shall be provided for the vehicles of each employee and the maximum number of users the home occupation may attract, one (1) additional parking space at the rest of the house shall be F.Nuisance. No nuisance, offensive noise, vibration, smoke, dust, odors, heat, glare, or electrical G.E Excluded Uses. Ahome occupation may not be interpreted to include the following: facilities for repair of motor vehicles, small motors, daycare center, or uses which utilize flammable or occupation. principal building. expected in the neighborhood. provided. disturbance shall be generated. hazardous materials. The primary use at 1435 Pegasus Drive is a single family residential home, and the in-home daycare would be a secondary use. The applicant is seeking an in-home daycare for up to 12 children. The daycare will be operated from 6:00 a.m. 6:00 p.m. and may employ no more than two workers other The subject property, located on Pegasus Drive north of Olympus Drive, has an alley to the rear of the home which aides in traffic dropping off and picking up children from the proposed in-home day care. Traffic circulation around the subject property will not cause traffic issues for parents dropping off and picking up children. The site has a two-car driveway that can be used for parking when dropping off Building and Fire Codes require the installation of automatic fire sprinklers. Therefore, the operators/owners of the in-home daycare are required to keep less than six (6) children under the age than the occupants of the home. and/or picking up children, thereby providing the required off-street parking. htps./destinyhosted.compintalctmiseg:219arebaded-true8id-52622 76/80 12/6/24, 6:16F PM Agenda of two and half years old (2 1/2) on the first floor with al level of exit discharge and if more than five (5) children under the age of two and half years old (2 1/2) are kept on the premise, an automatic fire sprinkler system would be required. The applicant will be required to meet all current Building and Fire codes. htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 77/80 12/6/24,6 6:16PM Agenda LegalConsiderations: This item is being considered at a Regular Meeting of the Planning and Zoning Commission noticed in accordance with the Texas Open Meetings Act. Public Information Considerations: On November 17, 2024 a notice for this public hearing appeared in the Focus Daily Newspaper. Notifications of this public hearing were mailed to owners that are within 200 feet of the subject property. As sign was posted on the site. Two letters of support and one letter of opposition have been received. Options/Alernatives: 1. City Council may approve the zoning change request, as presented. 2. City Council may approve with conditions and state those conditions. 3. City Council may deny the request. Recommendation: Attachments Ordinance Location Map Letter of Intent Elevation and Floor Plan Letters of Support Letter of Opposition On December 3, 2024 the Planning and Zoning Commission recommended approval of the Specific Use Permit for a Daycare. Staff concurs. Letters of Support Outside of Notification Area htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 78/80 12/6/24, 6:16F PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 28. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Opal Mauldin-Jones, City Manager Agenda Caption: Ina accordance with the Texas Open Meetings Act, the City Council will convene in Executive Session to 1. Section 551.071 Pending, threatened, contemplated, or potential related litigation in regard to: 2. In accordance with Chapter 551 Sections 551.071 and 551.072 of the Texas Government Code (the Texas Open Meetings Act), the City Council shall convene in executive session to deliberate the purchase, exchange, lease, or value of real property, located North of East Beltline Road and East of Nokomis Road, and consult with the City Attorney regarding related legal issues. consider the following matters: a) CCGMG Contractor (Donlee Road) htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 79/80 12/6/24, 6:16F PM Agenda LANCASTER CITY COUNCIL City Council Regular Meeting Meeting. Date: 12/09/2024 Item 29. Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Opal Mauldin-Jones, City Manager Agenda Caption: session matters. Background: Session. Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive This agenda item allows City Council to take action necessary, if any, on item(s) discussed in Executive htps/Idestinyhostedcomprinlalidimseg219érebpaded-true8id-52622 80/80