PARKS & RECREATION MEETING (CITY HALL) October 17, 2024; 5:30PM Woodcreek, Texas MINUTES CALLTO ORDER PRESENT ROLL CALL and ESTABLISH QUORUM Ruth Ann Gilbert, Chair Cody Abney, Vice Chair Justin Camp Becky Denton Russell Scott Liaison Bob Hambrick ABSENT Elizabeth Maurer CITYSTAFF PRESENT PUBLIC COMMENTS No public comments were made CONSENT CALENDAR 1. Approval of Meeting Minutes from September 26, 2024. Approved unanimously by all members by show of hands Motion to approve by member Abney REPORTS FROM OFFICERS AND COUNCIL LIAISONS 2. From Council Liaison Hambrick. $1,000 spend approved by council for rain garden $3,700 approved spend for Spooktacular $6,000 transfer of balance to general funds on hold until council meets 3. From member Camp re: rainwater collection project at Augusta Park Gutter/piping installed Parks & Recreation Meeting Minutes Pageiof3 October 17, 2024 Wildlife water trough installed-by 10-31 2x4 camo-installed by 10-31 The above items will be considered as project completion once installed and approved Member Denton requested update on stabilization of shed 4. From Member Denton and need to be replace Butterfly Garden needs deep watering and appears some new plants may not survive Needs accounting of expenditures from Girl Scout and she will follow up on this. REGULAR AGENDA 5. Discuss and take Possible Action to Implement Parks Board Annual Spreadsheets with Member Scott moved to table agenda item #5 until next meeting requesting a Workshop Motion seconded cy Cody Abney and approved by show of hand unanimously Monthly Reports (Scott) to Review Parks & Rec Board Annual Budget Spreadsheet 6. Discuss 2024 SpookTacular plans, updates and actions (Gilbert) Additional signage to be added by golf course entrance - Hambrick Chair Gilber to follow up w/City Secretary on text/email notifications Gilbert to verify with Mayor Rasco on providing PA/sound system Liaison Hambrick verified all road closure work taken care of Member Maurer to provide member Camp with updated graphic for advertisement Member Scott to bring tarps to cover hay bales if inclement weather expected Member Scott to bring to additional 50' extension cords Member Abney to check grounds and treat for ants if applicable Liaison Hambrick to provide ice/cooler/150 small water bottles Chair Gilber to follow up w/member Maurer on advertising and verify all city staff work (social, text/email, etc) is being done Member Scott to provide 4 signs stating '8 Year Olds and Under Only Please' for Member Maurer to provide enforcement volunteers, preferably 'Mom's' to manage bounce house kids at bounce house/obstacle courses/inflatables. Members Scott/Abney to bring additional trash cans Member Scott to bring extra contractor size trash bags Liaison Hambrick to provide pumpkin cutout City Staff to coordinate with Leinneweber services on placement of portable bathroom Member Scott to bring Bluetooth speakers as backup to PA for 'family friendly spooky Member Abney/Camp to coordinate picking up tables from City Hall Parks & Recreation Meeting Minutes Page2of3 October 17, 2024 music' as well as download and provide said music during event City Staffer Burton to provide key to city trailer lock Chairperson Gilbert to ask Mayor Rasco to find extra volunteers to police all activities CONSIDERATIONS FOR AGENDA ITEMS AT NEXT MEETING ANNOUNCEMENTS ADJOURN RhAahE RusselScott RAnnGilbert Parks & Recreation Meeting Minutes Page: 3of3 October 17, 2024