NOTICE OF THE REGULAR BUSINESS MEETING The Keep Simonton Beautiful Commission for the City of Simonton, Texas, will hold its Regular Meeting on January 6, 2025 at 6:001 PM at Simonton City Hall, 35011 FM 1093, Simonton, Texas Presence ofa Possible Quorum oft the City Council oft the City of Simonton, TX 77476, for the purpose ofconsidering the following: This notice is posted in order to: meet the requirements oft the Open Meetings Act. If the number of City Council Members present at the event constitutes a quorum, the Council will not deliberate, take any formal action on any items discussed, nor will there be meeting minutes taken for this event for the City Council. 1. Call to Order 2. Consider and Take Action on the Consent Agenda the Consent Agenda for. separate discussion and action. Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule occurs when a Commission Member requests one or more items removed from Draft Keep Simonton Beautiful Commission Regular Meeting Minutes ofl November 4, 2024 Draft Keep Simonton Beautiful Commission Regular Meeting Minutes of] December 2, 2024. a. b. 3. New Business a. b. C. d. e. 4. 5. (re-vote). Christmas Round Up 2024 review. Spring Round Up 2025 planning. Discussion regarding other projects to accomplish in 2025. Discussion regarding Home Tour 2025. Discuss and take action regarding dismantling City Christmas decorations. Next Meeting Scheduling Adjournment I,t the undersigned, City Secretary of the City of Simonton, do hereby certify that on January 2, 2025 by 5:00p.m., Iposted a true and correct copy of the above and following notice of the Keep Simonton Beautiful Commission Regular Meeting to be held on January 6, 2025 beginning at 6:00 p.m. at Simonton City Hall, 35011 FM 1093, Simonton, Texas 77476, which posting was done at least seventy-two (72) hours prior to the date fixed for said meeting. Nanci Mohr, City Secretary Thel Keep.Simonton Beautiful Commission may hold an Open or Closed meeting by telephone conference calli ifane emergency or public necessity exists within the meaning of Section 551.045 of the Open Meetings Act, and the convening at one location of a quorum of Keep Simonton The Keep Simonton Beautiful Commission may convene into executive session on any matter related to any of the above agenda items fora Reasonable accommodation for persons with disabilities attending this meeting will be available. Persons with disabilities in need ofs special assistance at the meeting should please contact the City Secretary at 281-533-9089. Agendas are posted on the Cily Website at Beautiful Commission is difficult or impossible. purpose, such a closed session is allowed under Chapter 551, Texas Government Code. htp./simontioneasgov. Minutes Keep Simonton Beautiful Commission- - Regular Meeting CITY OF SIMONTON November 4, 2024 This is a true and correct copy of the Minutes of the Keep Simonton Beautiful Commission - RegularMeeting held on November 4, 2024. 1. Call to Order p.m. Commission Member/Council Member Kelli Carlsons called the meeting to order at 6:06 The following Commission Members were, in attendance: Kelli Carlson, Angela King, Sheri Buck and Karen Long City Staff present: Mayor Laurie Boudreaux Public Present: Abbie Ferguson 2. Consider and take action on the Consent Agenda Items listed under the Consent Agenda are considered: routine and are generally enacted in one. motion The exception to this rule occurs when a Commission, Member requests one or more items removed from, the Consent Agenda, for separate discussion and action. a. Draft Keep Simonton Beautiful Commission Annual Meeting Minutes of October 7, 2024, Motion by Karen. Long to approve draft October 7, 2024 Meeting Minutes. Seconded by_Angela King. Ayes4 Noes-0 Motion approved unanimously. 3. New Business a. Discussion regarding proposed new commission members. Motion by Karen Long recommending Abbie Ferguson and Erica Molina to serve on the Keep Simonton Beautiful Commission. Seconded by Angela King. Ayes=4 Noes=0 Motion approved unanimously. b. Discussion regarding need for volunteers. and docents for the home tour. The Commission agreed that there was a need for volunteers for Christmas decorating Planning discussion regarding City Christmas Decoration. The Commission agreed to meet at City Hall on November 10, 2024 for Christmas decorating, hanging banners for the Home Tour/Roundup, and displaying flags for Veterans' Day. d. Home Tour Update. There are four homes and one business confirmed for thel home tour (Susan LaDart, Kellye Casey, Cynthia Darwin, Anne Gerken and Ken Osborne Studio 1093. Art Gallery). A map is needed for home locations, and Kristi Smith will donate baskets for the home owners on the tour. A reception will be held at Kelli Carlson's home on Friday, December 6,.2 2024 at 6:00 pm, and all commission members will be available to help with appetizers. e. Roundup 2024. Update. There are twenty-eight (28) vendors with three (3) having unpaid fees. The layout is complete, and: there was a discussion as to whère to place Santa. A discussion was held regarding shifts for KSB booth, with Sheri Buck and' Kristi Smith working 10:00 am- 12:00 pm, Sarah Jordan working 11:00 am-1:00 pm, and Mayor Laurie Boudreaux working from 1:00-5:00 pm There will be face painting all day, kids' crafts, a jump house has been secured, and the Fulshear High School choiri is toj perform. Food trucks, coffee, and donuts will be available. There is a need to start mass promotion. KSB had a bank balance of$4,975,08 prior to tent rental; after tent rental, a bank balance of $3500.08. Discussion ensued regarding not selling T-shirts at Roundup this year and Thei next Keep Simonton Béautiful Commission Meeting is December 2, 2024 at 6:00 p.m. putting it on the agenda for next year. 4. 5. Adjournment Commission Member/Council Member Kelli Carlson adjourned the Keep Simonton Beautiful Commission Regular Meeting at 7:34 p.m. without objection. Respectfully submitted, Laurie Boudreaux Mayor Nanci Mohr, City Secretary Minutes Keep Simonton Beautiful Commission - RegularN Meeting CITY OF SIMONTON December 2, 2024 This is a true and correct copy of the Minutes of the Keep Simonton Beautiful Commission - Regular Meeting held on December 2, 2024. 1. Call to Order p.m. Commission Member/Council Member Kelli Matula callèd the meeting to order at 6:05 The following Commission Members were in-attendance: Kelli Carlson; Angela King, Sheri Buck, Sarah Jordan and Karen Long Public Present: Abbie Ferguson Erica Molina 2.: Consider and take action on the Gonsent Agenda Items listed under the Consenl-Agendagre considered routine and are generally enacted in one. motion. The exception to this rule occurs when a Commission Member requests one or more items removed from the Consent Agenda for separate discussion and action. a. Approve Draft November 4, 2024Meeting Minutes: Motion by Ericà Molinato approve draft Minutes. Seconded by Sheri Buck. Ayess 7* Noes-0 Motion approwed, unanimously. DUETOPROCEDURAL ERROR, REVOTETOAPPROVE DRAFTNOVEMBER 4, ZO2AMEETINGMINUTES WILL OCCUR. ATI NEXT MEETING ON JANUARY 6, 2025, New Business a. 3. Home Tour Update and final planning prior to event. Discussion held regarding the need to place home tour directional signs out in the community. Kristi Smith will place the signs on' Thursday, December 5th. The Home Tour reception at. Kelli Carlson's house will commence: at 6:00pm. All KSB1 board members are to bring an appetizer. b. Roundup 2024 Update and final planning prior to event. Al logistical discussion was held as follows: Karen Long is to create a Facebook ad on Monday, December 2nd. She will also send the newest flyer to vendors SO they can post thei flyers ont theirs social media pages. Karen Long and] Kelli Carlson are toi mark tent spots the morning of Friday, December 6th. Kelli Carlson will send temporary health permit paperwork to Fort Bend County on Tuesday, December 3rd. Kelli Carlson will place Round Up directional signs on Friday, December 6th. Angela King and Kelli Carlson are tov work on sponsor signs, Wednesday, December 4th. The Work Schedule for Round Up willl be as follows: Kristi Smith and Sheri Buck: 10:00-12:00 Sarah Jordan: 11:00-1:00 Erica Molina and Laurie Boudreaux: 1:00-4:00 4. 5. Next Keep Simonton Beautiful Commission Meéting 1S January 6, 2025 at 6:00j p.m. Adjournment Commission Member/Council Member Kelli Matula adjourned the Keep Simonton Beautiful Commission Regular Meeting at722 p.m. without objection. Respectfully submitted, IMO Mayor Laurie Boudreaux NanciMohr, City Secretary