MINUTES OF THE REGULAR MEETING UISDALNOVEMBERIARA CITY COMMISSION OF THE CITY OF DUMAS, TEXAS CALL TOC ORDER: Mayor Brinkmann at 11:30. A.M. MEMBERS PRESENT: Bob Brinkmann Mayor Commissioner Commissioner Mayor Pro Tem Commissioner City Attorney Interim City Manager City Secretary Building Official Finance Director Public Works Director ChiefofPolice Code Enforcement Police Lieutenant Police Lieutenant Human Resource Director Police Lieutenant Police Sergeant Police Sergeant Animal Control Animal Control Animal Control Fire Chief Police Officer Municipal Court Clerk Police Officer Municipal Judge Police Officer Police Officer Mike Barr Tommy Brooks Pat L. Sims Justin Willis Slater Elza Ben Maples Bethanie. Alwan Javier Pena Shannon Wallace Isidro Renteria Rick Pippins Angela Robles Tommy Gonzales Joel Morales Monica Trevino Clayton Williams Alisha Sladek Camie Clark Breanna Ledbetter Tabitha Gipson Ashley Green Ronald Pray Esgar Castro Cassie Walters Joanna Jaquez Barbara Mullenax Mac Fields Derrik Walters STAFF PRESENT: OTHERS PRESENT: Brandon Cox, Kasy Stinson, Rosana Ramirez, Sam Reese, Carl Watson, TDI Peiris, Maria Castro, Josh Sullins NEWS MEDIA PRESENT: John Key During attending citizens and their business, Police Chief, Rick Pippins, introduces police officer, Esgar Castro, to the Commission. Judge Barbara Mullenax does Officer Castro'sswearing in, and his wife and son performed his badge pinning. Josh' Sullins, the Commander of the VFW and the American Legion in Dumas, lets the Commission know that the American! Legion isi now offering Texas and American flagsi in size the city might be interested in. He lets the Commission know that he is wanting to inquire any about the city's budget for flags and is interested in getting the city's business in any future flag Rosana Ramirez, with Seven Seas Water Group, gives a presentation on the potential of their company assisting the city with new water resources. She gives a brief background on the company, and states they are experienced in designing, operating, and maintaining water and wastewater plants around the world. Ms. Ramirez gives a breakdown of the way the company works and how they are able to make non-potable water potable in order for human use and purchasing. consumption. There were questions and discussion on several oft the bills to be paid and why some ofthe bills are being paid by the city instead of the entities that are incurring the costs. After much discussion back and forth about the bills, a motion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the consent agenda as presented with the following items: the November 5, 2024 Regular City Commission Meeting Minutes and the Bills tol be Paid. Mayor Brinkmann opened the Formal Session TD Peiris, from Hi-Plains Civil Engineers, presents the bids for Morton and Prime lift stations for consideration ofapproval by the Commission. He: states his company isr recommending the Commission award the bids to. Amarillo Utility Contractors in the amount of $1,800,856.00 for Morton lift station to be completed in 220 calendar days, and $1,344,810.00 for Prime lift station to be completed in 220 calendar days. There was question on whether the two would be finished in the same 220 days, to which Mr. Peiris stated that he believed it would projects be, however, he would need to double check. There was discussion on there not being a contract or specs being completed present to go over, and the only thing being presented being the totals for thej projects. Mr. Peiris presents a list of specs and pricing breakdown for both lift stations for the Mayor and Commission to look at and go over. City Manager, Ben Maples, lets the Commission knowt that he will speak with Public Works Director, Isidro Renteria, about the city possibly taking over the demolition part ofthe projects in order to bring thej pricing down. Mayor Brinkmann states that before thel bid awarding is official, the Commission would. like to see the contract that is drawn up between Hi-Plains Civil Engineers and Amarillo Utility Contractors. A motion was made by Mayor Brinkmann, seconded by Commissioner Willis, and passed unanimously to approve Amarillo Utility Contractors bid for Morton and Prime lift stations contingent on the approval of the contract and al list of specifics ifthe city were to provide demo services on Prime lift station. Dumas Economic Development Corporation Executive Director, Brandon Cox, lets the Commission know that they had four board members up for reappointment. He states that Shawn Frische, Harold Grall, and Pat Sims have all agreed to stay on the board contingent upon Commission approval of their reappointment, and he is looking to have the fourth board member spot filled and ready for Commission approval by December. A motion was made Commissioner by Barr, seconded by Commissioner Brooks and passed by ai majority vote to approve the reappointment of DEDC Board members, Shawn Frische, Harold Grall, and Pat Sims, as presented. Mayor Pro Tem Sims abstained. A motion was made by Commissioner Brooks, seconded by Commissioner Willis, and passed unanimously to approve Resolution No. 24-16- Submission of Community Block Grant Application, as presented. Development A motion was made by Commissioner Willis, seconded by Mayor Pro Tem Sims, and passed unanimously to approve Resolution No. 24-17 - Authorizing Representatives in Matters Pertaining to the City'sParticipation in the Texas Community Development Block Grant Program, as presented. City Manager, Ben Maples, reminds the Commission that during the last Commission meeting, Dumas ISD Superintendent, Monty Hysinger, presented a request to have the school system put in a special utility class instead ofhaving them set at the commercial rate. public After some discussion back and forth on how much to adjust the rate, a motion was made Commissioner Barr, seconded by Commissioner Brooks, and passed unanimously to approve by a special utility class for the Dumas ISD at a rate of$1 above the current residential rate, to as the residential rate increases. change A motion was made by Commissioner Brooks, seconded by Commissioner Willis, and An motion was made by Mayor) Pro Tem Sims, seconded by Commissioner Barr, and passed unanimously to approve the. Annual Firm Transportation Service. Agreement with West Texas passed unanimously to approve the. Asset Forfeiture Local Agreement, as presented. as presented. Gas, Public Works Director, Isidro Renteria, lets the Commission know that the Water Department had an inspection with TCEQ recently, and he was made aware that the city needs to update the current drought contingency plan and thati it needs tol be updated every five years. There was discussion on updating the wording to read "The use of hose-end sprinklers must be with a timer.' . There was more discussion on changing the times in which citizens are able to water. It was recommended to change the times from "4:00a.m. to 10:00 a.m. and 6:00 p.m. to 10:00 p.m." to"Thirty minutes before sunset tot thirty minutes after sunrise." Due to this item needing changes made, there was no action taken. Finance Director, Shannon Wallace, and Human Resource Director, Monica Trevino, present aj policy update for employees who haven't been able to utilize their vacation time due to staff shortages among other things. Several staff members will lose a significant amount of vacation time at the end of the year, SO admin staff have come up with a policy to allow staff members in excess of 80 hours to "buy out" their vacation time that is over 80 hours. A motion was made by Commissioner Willis, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the Employee Incentive Policy, as presented. Amotion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and unanimously to approve Ordinance No. 1235 - Amending Landfill Disposal Rates, for the passed first reading, as presented. Dumas Economic Development Corporation Executive Director, Brandon Cox, lets the Commission know that the owner of Somerton Plaza Partners, LLC., has begun the old Bible Baptist building starting the day the purchase was finalized. City paying Attorney, Slater on Elza, lets the Commission know that this is a two-phase item in which the second Ordinance No. 1236 would need to be approved first, as well as approving the tax reading abatement of agreement in which the owner would begin paying property and sales taxes increase for three years, A motion was made by Mayor Pro Tem Sims, seconded immediately by Commissioner no Willis, and passed unanimously to approve Ordinance No. 1236-Designating the Somerton! Plaza Reinvestment Zone, establishing the boundaries thereof and providing for an effective date pursuant to Chapter 312 oft the Texas Tax Code. A motion was made by Mayor Pro seçonded by Commissioner Willis, and passed unanimously to approve the Tax Tem Abatement Sims, Agreement between the City of Dumas and Somerton Plaza Partners, LLC., pursuant to taxes with 312 ofthe Texas Tax Code. Chapter A motion was made by Commissioner Brooks, seconded by Commissioner Barr, and passed unanimously to approve Ordinance No. 1237 - Short Term Rentals, for the second and final reading, as presented. City Manager, Ben Maples, reminds the Commission that at the last Commission there was a mobile food vendor present, requesting a variance for the location of his food meeting, truck where the current Lal Herradura restaurant is. With the way the current ordinance open reads, it does not allowany variances tol be permitted. Based ont the location ofthe restaurant, the mobile: food vendor wouldn not be able to operate his business on1 this location without the ordinance amendment. Brinkmann suggests putting a time in the ordinance that only allows a mobile food vendor Mayor to set up their truck in the prohibited zone for a certain amount of time, providing an expiration date. City Attorney, Slater Elza, questions if they are going to put a time frame on the owner of the property to have the right to place a food truck on their property, or just if the owner is lease the property for someone else to place a food truck on the property. Mayor Brinkmann going clarifies that the goal would be to place a time frame on the leasing of property only. A motion was made by Commissioner Brooks, seconded by Mayor Pro Tem Sims, and passed unanimously to approve Ordinance No. 1238 - Amending Mobile food Vendor Location Regulations, for the first reading, with the amendments discussed by Council by the next Commission meeting. Mayor Brinkmann convened into Executive Session at 1:29 p.m. in accordance with Tex. Gov't Code $551.072 to discuss and consider the purchase, exchange, lease, or value of real due to an opportunity he was presented to shut down his food truck, and ai restaurant located to property. Mayor Brinkmann reconvened into open session at 2:17 p.m. No action was taken. There being no further business on the agenda, the meeting was adjourned by Mayor Brinkmann. Meeting adjourned. GRL Bob Brinkmann, Mayor ATTEST: R. Benton Maples, City 64