Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member JackieIvicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:001 PM Monday, December 9th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX76511 For citizen comments, please contact Brenda Kelley, City Secretary at municpalcourt@hartiett-tx.Is). CALLTO ORDER, DECLARE. A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on aj future meeting agenda. Public comments are limited to. 3 minutes.) BOARDS, COMMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION a. Library b. Cemetery Parks CONSENTAGENDA (The Consent Agenda includes non-controversid. andi routine items the Council may act on with one. single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 1. Receive monthly department reports: a. City Administrator b. City Secretary Municipal Court d. Development Services . Utility Billing Public Works Police 2. Approve minutes from the following meeting: a. 11.11.2024 - Special b. 11.25.2024 - Regular REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION Page1nf3 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member 3. Consideration and possible action to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJO 0909-36-188 MRB Project No. 0213-23002. FUTURE AGENDA ITEMS ADJOURN All items listed on the agenda are eligible for discussion andlor action. The City Council reserves the right to retire into executive session at any time during the course of this meeting to deliberate any of the matters listed, as authorized by Texas Government 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about gifis and donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and. 551.086 (Economic Development). Allj final deliberations and actions of the governing body shall be held in an open Icertify this agenda was posted, pursuant to' Texas Government Code 551.043, at least 72 hours prior to the commencement meeting as required by Texas Government Code. 551.102. of the meeting in accordance with the Texas Open Meetings Act. Posted Friday, December 6h, 2024, at or before 6:001 P.M. lly 12-6-24 Posted by Is/ Brenda Kelley-Eity Clerk Page 2of3 TML Statistics Total Visitors_ New Patrons_ Books Checked Out_ 8 Books Checked In_ Computer Lab 2 Programs Program Attendees Volunteer Hours_ Employee Hours_ Norember 2624 59 / 5 37 99 Teinert Memorial Library November 2024- Report CHADA MEES, MAYOR GAYLEJONES, COUNCILMAN VICKIE COOPER, COUNCILMAN JESSE LUNA, COUNCILMAN JACKIE IVICIC, COUNCILMAN SHELTON GILMORE, COUNCILMAN TY RTLE CITY CLERK MONTHLY REPORT November 2024 Open Records Request's a. 41 requests b. 4closed records. Ois pending. City council meetings were. held on November 12th and the 25th. Brenda Kelley City Clerk 1401 WESTCLARK, STREET POSTOFFICE. DRAWER H BARTLETT, TEXAS76511 254.527.32/90FFICF 254.527.42801AX - 2 a 5 5 o 8 00 o 0 - N - 7 5 A io d0 do $ B 0 a 9 1 de 9 U - - 0 - U 89 Y ) RTLE CHAD MEES, MAYOR VICKIE COOPER, MAYOR. PRO7 TEM GAYLEJONES, COUNCILMAN JESSE LUNA, COUNCILMAN SHELTON GILMORE, COUNCILMAN JACKIE IVICIC, COUNCILMAN Date: December 2, 2024 Report: Monthly Utilities Report Report Dates: November 1 through November 30, 2024 Credit Card Checks Cash ACH Total $653,66.38 $137,118.71 $58,692.97 $257.62 $261,435.68 Deposit Revenue Paper Bills $1,200.00 683 634 6 14 16 4 Number of Active. Accounts New Residents Payment Plan Households Disconnect Work Orders Remain Disconnected 140 WEST CLARKSTREET POSTOFFICE DRAWER H BARTLETT; TEXAS 76511 254.527,32190FFICE 254.527.4280FAX FCNTY Ok CHAD MEES, MAYOR VICKIECOOPER, PROTEMPORE JACKIE IVICIC, COUNCILMAN JESSELUNA, COUNCILMAN GAYLEJONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN ARTLE Date 12/05/2024 Monthly Report: Development Services Department Asof11/30/2024 All building permits are subject to abide by City of Bartlett developmental zonings and building ordinances accordingly. Permits Received/ssued Residential New Permits Applications 4 Building Permits Issued 4 Plan Reviews Denied 2 Plan Review Failures Uncertified Plans 2 Site Maps 0 Incomplete Information 0 Other 0 Demolition Permits Issued 0 Commercial 2 Received 0 1 0 0 0 Permit Renewal 0 1401 WESTCLARK STREET POST OFFICE DRAWERH BARTLETT, TEXAS76511 254527,32190PHCE - 254.527.4280 FAX TY 0 DEPARTMENT REPORTS - Public Works Total 208 Total Work Orders Rereads Disconnects Miscellaneous Waterl Leaks Street Repair Locates Water Line Repair Flush Fire Hydrants Low water Pressure Meter Exchange 3 Meter set 1 General Sewer Jet Mow 02 TLE DEPARTMENT REPORTS - Public Works Special Projects GENERAL 42 water meter repair 6 Utility tap 4 Read meters 10 Locates 31 Water meter set 10 Connects Low water pressure Limbs on line Flush fire hydrants 7 Water lines repair 42 Water leaks water brush pickups Mow Sewer jet back ups 2 Sewer line repair 2 ATY Ok TLE DEPARTMENT REPORTS - Public Works ELECTRIC POWER OUTAGE 4 LOW HANGING WIRE 2 LIMB ON LINE 0 ELECTRIC DOWN STREET LIGHTS REPAIR 6 ELECTRICI METER REPAIR METER PULL 5 ELECTRIC ISSUE REREADS 19 CONNECTS 4 DISCONNECTS 4 Meter set 2 street repair tree trimming 0 DEPARTMENT REPORTS - Public Works UPDATES NOVEMBER 2024 CONTRACTORS TAP 6"INCH SEWER MAIN LINE ON W. BROOK STREET, WAS 14 FEET DEEP, CITY CREW/TAP A 2"INCH WATER LINE TO6" INCH WATER MAIN LINE FOR WATER FOR STONE PACK. 3MOBILE HOMES HAVE WATER TAPS AND SEWER TAPS READY FOR: SERVICES. STILL' WORKING ON HAULING DIRT AND DEBRI ON STONE PACK. CONTRACTORS REPLACE 140 FEET OF 8" INCH SEWER LINE ON W. BELL STREET,DUETO8" MAIN SEWER LINE KEPT BACKING UP SEWER. HAD A LOT OF SPOTS BROKEN AND REPLACE FORM OUR CREW.THEY INSTALLED 6" INCH PIPE ON 8" SEWER MAIN LINE CAUSEING TO SLOW DOWN FLOW AND DEBRI GOING THREW. ELECTRIC CREW HANG CHRISTMAS LIGHTS DOWN TOWN. TOTAL DUPNATE FICER BARTLETT POLICE DEPARTMENT CHIEF MARKUS HOLT 202 NORTH DALTON STREET BARTLETT, TEXAS 76511 254)527-3733 OFFICE 254)527-4256/FAX) Below are the Event Priority Levels and Event Count for Dispatched Calls of Service Event Priority Level Event Count 1 2 3 4 10 27 47 42 Total Dispatched Calls of Service (Bell County): 126 Calls of Service Total Non-Dispatched Calls of Service: 59 Calls of Service (No Event Priority Level) Total Active Investigations: 6 Investigations Active Total Closed Investigations: 3 Investigations Pending Investigations Sent to District/County Attorney: 8 Investigations Arrests/Warrants: 4 (Possession of a Controlled Substance- Methamphetamine, Driving while Intoxicated, Theft of Property, Assault Bodily Injury) Total Dispatched Calls of Service Including Active investigations, Arrests/Warrants and Non-Dispatched Calls of Service: 195 Calls of Service FICES BARTLETT POLICE DEPARTMENT CHIEF MARKUS HOLT 202 NORTH DALTON STREET BARTLETT, TEXAS 76511 (254)527-3733 OFFICE 254)527-4256/FAX) Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE. AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Special Called Meeting 6:00PM Tuesday November 12th, 2024 Bartlett City Hall 140 W. Clark St, Bartlett, Texas 76511 For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourt@hartett-tx.us). CALLTO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION Call to order at 6:01 PM CM Gilmore absent Quorum declared CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on afuture meeting agenda. Public comments are limited to. 3 minutes.) BOARDS, COMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION No one signed up to speak 1. Cemetery Committee Monthly Update 2. Teinert Memorial Library Board Monthly Update done at the Becky Caldwell ballfield. CM Jones gave update on work being done. CMI Luna gave update on volunteers. 3. Municipal Development District (MDD) Monthly Update CA Flores gave update on grants and MDD 4. Parks & Facilities Committee Monthly Update Mayor Mees gave update on progress of the working being CONSENT AGENDA (The Consent Agendai includes non-controversia!. and routine items the Council. may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 5. Receive monthly department reports: a. City Secretary b. Municipal Court C. Accounting d. Utility Billing e. Development Services f. Public Works g. Police 6. Approve minutes from the following meeting: a. 10-15-2024 - Special Meeting b. 10-28-2024-1 Regular Meeting MPT Cooper made the motion to approve the consent agenda as presented. CMI Ivicic seconded the motion. TY Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member Motion passed 4-0 N/A PUBLIC HEARINGS/ORDINANCES REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 1. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-01 requesting financial participation from the Texas Water Development Board (TWDB) Clean Water State Revolving Fund (CWSRF) and CMIvicic made the motion to approve Resolution 2024-11-12-01 requesting financial participation from the Texas Water Development Board (TWDB) Clean Water State Revolving Fund (CWSRF) and authorize the filing of an authorize the filing of an application for financial participation. application for financial participation. CMJones seconded the motion. 2. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-02, Proposal for Professional services by MRB Group for the TWDB Wastewater Treatment Plant and MPT Cooper made the motion to approve Resolution 2024-11-12-02 Proposal for Professional services by MRB Group for the TWDB Wastewater Treatment Plant and Collection System Collection System Improvements Construction Phase Services. Improvements Construction Phase Services. CM Jones seconded the motion 3. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-03 approving the TWDB CWSRF funding application and appoint the City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to submit the TWDB CWSRF request MPT Cooper made the motion to approve Resolution 2024-11-12-03 approving the TWDB CWSRF funding application and appoint the City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to submit the TWDB CWSRF request 4. Discuss, review, and take any necessary action to approve to form the Application Affidavit for City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of CM Ivicic made the motion to approve the Application Affidavit for City Administrator Adrian Flores to be the authorized representative on behalf of the City of Bartlett to the request for 5. Discuss, review, and take any necessary action to approve or change 2024 Christmas Party for Discussion for Mayor Mees to check with Emily Kruse from Red and White about Turkey,Ham or Briskit meal baskets, also, the city will provide a $50 gift card for each employee and the council will serve lunch on Monday December 23, 2024 and possibly dismiss work early for the for funding application. for funding application. Bartlett to the request for funding under the TWDB CWSRF. funding under the TWDB CWSRF. Employees in accordance with Local Government Code Title 5 Chapter 176. employees. FUTURE AGENDA ITEMS 1. Longevity Pay raise for Employees TY 0 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member ADJOURN MPT Cooper made the motion to adjourn the meeting. CM Ivicic seconded the motion. Meeting adjourned at 6:571 PM MINUTES. APPROVED: X Chad Mees Mayor ATTEST: Date X Brenda Kelley City Clerk Date Y Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:001 PM Monday, November 25+,2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX' 76511 For citizen comments, please contact Brenda Kelley, City Secretary at municpalcourt0bartiett-x.S). CALLTOORDER, DECLARE, A QUORUM, PLEDGE OF ALLEGIANCE, ANDI INVOCATION Call to Order at 6:00 PM CM Gilmore was absent. CMJones arrived at 06:06pm Quorum declared CITIZENS COMMUNICATION No one signed up to speak (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on af future meeting agenda. Public comments are limited to. 3 minutes.) REGULAR: AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 1. Discuss, review, and take any necessary action to appoint Dwayne Anderson as the Municipal Treasurer. CM Ivicic made the motion to appoint Dwayne Anderson as a part time Municipal Treasurer with no contract per personnel handbook. MPT Cooper seconded the motion. Motion passed 4-0 2. Discuss, review, and take any necessary action to approve Bartlett 2024-2025 American Rescue Plan Act (ARPA) Spend Plan to improve city-wide water and wastewater infrastructure improvements and metering operations. CM Ivicic made the motion to approve Bartlett 2024-2025 American Rescue Plan Act (ARPA) Spend Plan to improve city-wide water and wastewater infrastructure improvements and metering operations. MPT Cooper seconded the motion. Motion passed 4-0 Billing Schedule. Billing Schedule. MPT Cooper seconded the motion. Motion passed 4-0. PAY. Pay to $5 per month. 3. Discuss, review, and take any neçessary action to approve Ordinance 2024-11-25-01 Amendment to Bartlett Utility CM Ivicic made the motion to approve Ordinance 2024-11-25-01 Amendment to Bartlett Utility 4. Discuss, review, and take any necessary action to amend the Employee Handbook (Personnel Manual): LONGEVITY CM Ivicic made the motion to amend the Employee Handbook (Personnel Manual): Longevity Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member CM Luna seconded the motion. Motion passed 4-0 5. Discuss, review, and take any necessary. action to approve thel Interlocal Agreement with Bartlett Independent School MPT Cooper made the motion to approve the Interlocal Agreement with Bartlett Independent District Public Improvement Reimbursements School District Public Improvement Reimbursements. CM Luna seconded the motion. Motion passed 4-0 6. Enter executive in accordance with Texas Government Code, Section 551.071 & 551.086, et seq., the City Council will recess into Executive Session (Closed Meeting) to discuss the following: a. Interlocal Agreement Transmission Operator Closed session at 7:26 PM Opened session at 7:35 pm 7. Discuss, review, and take any necessary action to approve Interlocal Agreement Transmission CM Jones made the motion to approve Item #7 from Executive Session for the approval of the Operator Interlocal Agreement Transmission Operator. MPT Cooper seconded the motion. 8. Discuss, review, and take any necessary action to approve Market Participant Agency Agreement CM. Jones made the motion to approve Item #8 from Executive Session for the approval of the Granbury Transmission Operator Market Participant Agency Agreement. CM Ivicic seconded the motion. 9. Discuss, review, and take any necessary action to approve Transmission Operator Agent MPT Cooper made the motion to approve Item #9 from Executive Session for the approval of Agreement Transmission Operator Agent Agreement. CM Ivicic seconded the motion FUTURE. AGENDA ITEMS ADJOURN MPT Cooper made the motion to adjourn the meeting. CM Ivicic seconded the motion. Motion carried. Meeting adjourned at' 7:56PM Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle, Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member RTLE MINUIESAPPROVED: X Chad Mees Mayor ATTEST: Date X Brenda Kelley City Clerk Date Pape 3 nf3 MRB Group Advancing Communities November 21, 2024 Mr. Chad Mees Mayor City of Bartlett 140 W Clark St Bartlett, TX 76511 Re: City of Bartlett Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project No. 0213.23002 Dear Mr. Mees, We have reviewed the bids for the above referenced project and prepared the enclosed Bid Tabulation Report. Four bids were received with prices ranging between the lowest total bid at 9640,695.00 to the highest at $809,794.00. The base bids ranged from $368,684.00 to $534,344.00. The engineer's opinion of probable cost was $313,161.00 (base) and $137,900.00 (alternate 1) for at total estimated project cost of $451.061.00. Due to funding, the City of Bartlett decided to pursue the base bid since the funds would not The apparent low bid, Wellcraft Builders was the lowest qualified and responsive bidder at $353,483.00 (base). Through a review oft their current and previous experience in the past five years through discussions with the project owners, it was determined that Wellcraft Builders has delivered quality projects on time for private and municipal clients that would work with them again. Wellcraft Builders appears to have the qualifications and ability to provide the variety of services required in this project and MRB recommends awarding the construction contract to cover the base bids plus alternate as bid. them. Sincerely, 22 Solomon Thomas, P.E. MRB Group Attachments: Bid Tabulation Report 303W.Calhoun. Avenue 01 Temple, TX76501 e 254-771-2054 TBPE Firm Registration Number F-10615 4 y 5 6 2 e la 8 a 5 5 SA 6 A o 5 d0 n 9 - & 3 11 25 E LE à