MONTHLY COUNCIL MEETING Monday, December 16: 2024,7 7:00 P.M. REMINGTON TOWN COUNCIL 105EMAINS ST REMINGTON, VA: 22734 MEETING, AGENDA CALLTOORDER OF TOWN COUNCIL, RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS II. PLEDGE OF ALLEGIANCE III. CITIZEN'STIME -Fall Festival Resolution -Alec Burnett-Chamber of Commerce IV. CONSENT AGENDA Utility Billing Report Billl Listing/Check Paid List Meeting Minutes -Work Session V. NEWSLETTER BULLETS VI. STAFF REPORTS A. Town Superintendent B. Town Administrator/Clerk Police Chief VII. COMMITTEE REPORTS A. PERSONNEL/POUICE FINANCE VIII. UNFINISHED BUSINESS IX. NEW BUSINESS X. CLOSED SESSION AS NEEDED XI. ADJOURNMENT Chair: Tiffany Chair: Heaney Member: Heflin Member: Butler-Lewis ARPAFund Commitments UTILITY BILLING REPORT AS OF NOVEMBER. 30, 2024 Water Billing Balance forward from previous month end.. Late fees assessed NOV: 21st.. Water billing for NOV 2024.. Manual bills.. Final Bills.. 43,142.84 1,621.02 26,547.37 675.00 84.00 72,070.23 23,549.41 4,676:92 100.20 1,555.72 42,187.98 30,272.12 11,915.86 42,187.98 Total Due $ Payments 11/1/241 through 11/31/24... OverPayments (OPA) 11/1/24 through 11/30/2024.. Applied deposits 11/30/24.. Manual payments.. Balance to collect as of 11/30/2024 Monthly Billing Balance Due.. Past due ResperctilySubmited: kau bungn Rachael Brinson, Treasurer 12/1/2024 Check/Paid Supply List Vendor Range: 29. AUTOOUTLET-ZONIAEGUTIERREZ Datel From: 11/1/2024 To11/30/2024 T2/11/2024 10:55 AM Check Number Check Date Vendor Page: 1of3 $475.00 $1,484.00 Bank Desc Check Amount 29779 29780 29782 29783 29784 11/06/2024 CHARLESELKINS 11/06/2024 DENISESANDLIN: 11 APC Checks 29779-29 Departments 411 Departments 414 Departments 411 11/06/2024 AT&T Departments 413 11/06/2024 FCWSA Departments 419 412 Departments 417 411 11/06/2024 J.D. NEWMAN Departments 411 Departments 413 Departments 419 411 Departments 413 Departments 413 REPAIRS & MAINTENANCE PROFESSIONAL: FEES $475.00 $1,484.00 11 AP Checks 29779-29 11/06/2024 MICHAEL TROIANO 11 AP Checks2 29779-29 11 AP Checks 29783-29 11 AP Checks 29783-29 $450.00 $199.84 $310.25 REPAIRS & MAINTENANCE $450.00 $199.84 GENERAL & ADMIN EXPENSES POLICE: DEPARTMENT UTILITIES $9.67 $300.58 Z9785 11/06/2024 GROVES HARDWARE, LLC 11 AP Checks 29783-29 $78.97 OTHER EXPENSES REPAIRS &1 MAINTENANCE REPAIRS &1 MAINTENANCE $29.99 $48.98 $237.90 29786 29801 11 APC Checks 29783-29 $237.90 11/06/2024 MP COPIERS, INC. 11 AP Checks 29783-29 $460.33 GENERAL & ADMIN EXPENSES POLICE. DEPARTMENT REPAIRS &1 MAINTENANCE $460.33 29802 11/06/2024 TANNER'S PEST SERVICES LLC 11 AP Checks 29783-29 $160.00 $26.67 $133.33 29803 11/06/2024 THE SCYLLA GROUP, INC. 11 AP Checks 29783-29 11 APChecks 29804-29 11 AP Checks 29804-29 $825.50 $425.58 $105.00 GENERAL & ADMIN EXPENSES GENERAL &. ADMIN EXPENSES $825.50 $425.58 29804 29805 11/12/2024 COMCAST COMMUNICATIONS 11/12/2024 JOINER MICROI LABORATORIES, INC Check/Paid Supply List Vendor Range: 29. AUTO OUTLET- ZONIA E GUTIERREZ Date From: 11/1/2024 To 11/30/2024 12/11/2024 10:55 AM Check Number Check Date Vendor Page: 2 of3 Bank Desc $105.00 $350.00 $310.56 Check. Amount Departments 410 Departments 421 11/12/2024 VACORP Departments 401 WATER EXPENDITURES 29806 29807 29808 11/12/2024 MICHAEL TROIANO: 11 AP Checks 29804-29 11 AP Checks 29804-29 11 APChecks 29808- -29 $350.00 $310.56 $4,116.00 CEMETERY EXPENDITURES SALARIES & WAGES 11/25/2024 ANTHEM BLUE CROSS BLUE SHIELD Departments 401 11/25/2024 TRUISTI BANK Departments 413 417 419 429 411 Number of Checks 16 SALARIES & WAGES $4,116.00 29809 11 APC Checks 29808-29 $3,585.74 GENERAL &. ADMIN EXPENSES OTHER EXPENSES POLICE. DEPARTMENT REIMBURSEABLEI EXPENSES REPAIRS & MAINTENANCE $862.14 $1,685.52 $213.00 $16.79 $808.29 Total Checks $13,574.67 Check/Paid Supply List Vendor Range: 29 AUTOOUTLET- ZONIAI EGUTIERREZ Date From: 11/1/2024 To 11/30/2024 Department Summary Department SALARIES & WAGES WATER EXPENDITURES REPAIRS & MAINTENANCE UTILITIES GENERAL & ADMINI EXPENSES PROFESSIONAL FEES OTHER EXPENSES POLICE DEPARTMENT CEMETERY EXPENDITURES REIMBURSEABLE EXPENSES Total $4,426.56 $105.00 $2,153.50 $300.58 $2,773.39 $1,484.00 $1,715.51 $249.34 $350.00 $16.79 $13,574.67 401 410 411 412 413 414 417 419 421 429 Total MONTHLY COUNCIL WORK SESSION MEETING Remington Town Council Wednesday, November 13, 2024 7:00pm Remington Town Hall 105 E Main St REMINGTON, VA 22734 Mayor William E. Polk, Jr. called the meeting to order at' 7:00pm Town Council Members Present: Morgan Butler-Lewis Richard Heflin Veronica Meadows Susan Tiffany Town Staff Present: Town Administrator = Rachael Brinson Town Accountant - Denise Sandlin (Virtual) Mayor Polki introduced each person in attendance and invited everyone to stand fort the Pledge of Allegiance. Guest Present: Zechariah Tiemens WORK SESSION Town Accountant Denise Sandlin presented information regarding the Cemetery Trust Fund. She stated that Administrator Brinson and she had met with Argent Financial Group, and they would be willing to take over the cemetery trust from Truist Town Accountant Sandlin estimated the amount of the fund to be about $500,000.00. She stated the fee was 1 1/2 %, and Council Member Tiffany motioned to approve Argent Financial Group as the new trustee for the Remington they were very familiar with town trusts. Cemetery Trust. Council Member Meadows second the motion. The motion carried. Ayes: Butler-Lewis, Heflin, Meadows, Tiffany Nayes: 0 Absent: Heaney, Loving Administrator Brinson requested a motion to authorize the mayor for the Town of Remington to execute, acknowledge or Council Member Tiffany motioned to authorize the mayor for the Town of Remington to execute, acknowledge or sign any needed trust documents for Argent Trust until the new council starts their term and ai finance committee sign any needed trust documents for Argent Trust. isa appointed. Council Member Meadows second the motion. The motion carried. Ayes: Butler-Lewis, Heflin, Meadows, Tiffany Nayes: 0 Absent: Heaney, Loving Council member Meadows informed council that she had received 27 responses to the council survey sO far. She asked that at text be sent out via Text MyGov as well as ensure that the electronic sign has it posted. Council consensus was to Administrator Brinson advised council that the RV ordinance topic would be added to the council meeting agenda and was adjust the timeline to allow for additional responses. pending the town attorney review. Administrator Brinson shared a draft resolution of appreciation for the Remington Fall Festival for council approval, Council requested that the resolution be added to the council meeting agenda and a representative from the Remington Fall Administrator Brinson updated council on a meeting that the town superintendent and she had with VDOT. She Council Member Tiffany motioned to approve a Christmas bonus of $200 after taxes to employees working 15 or more hours and $75 after taxes to employees working up to 15 hour a pay period, to be paid the first payroll in Festival be invited to the meeting to be presented with the resolution of appreciation. recommended that as sub committee be formed to review sidewalk improvement needs. December. Council Member Butler-Lewis seconded the motion. The motion carried. Ayes: Butler-Lewis, Heflin, Meadows, Tiffany Nayes: 0 Absent: Heaney, Loving franchise taxes. Council member Heflin requested that administrator Brinson contact Culpeper County to request information on their Council member Heflin suggested discussing a replacement for the chair of the project committee, as Mr. Moxley has been elected to the council. He proposed advertising to town citizens to gauge interest. There was council discussion regarding ap plan of action. Council requested that administrator Brinson schedule a meeting to discuss the requirements with Kelly Charapich with VHCD. Council member Meadows stated she would like to discuss "town hall" type meetings in the future. With no further business before the Council, Council Member Tiffany motioned to adjourn with a second by Council Member Butler-Lewis. The motioned Carried. Ayes: Butler-Lewis, Heflin, Loving, Meadows, Nays:0 Abstain: 0 Absent: Tiffany The meeting recessed at 7:41 William E. Polk, Mayor Susan L. Tiffany, Recorder Town Superintendent Report- December 2024 1) The have been 3 funeral and we sold one grave. 2) Please see attached sheet with the new lead and copper rule compliance. 7 3) The bicycle rack has been installed at the town hall green space. 4) Please see research on replacement vehicle for ranger. Respectfully, Bae Ewsid James Steward COMMONWEALTH: of VIRGINIA Department ofl Health OFFICE OF DRINKING WATER Culpeper Field Office 400 S. Main Street, 2nd Floor Culpeper, VA22701 Phone: 540-829-7340 Karen Shelton, MD, FACOG State Health Commissioner December 10, 2024 SUBJECT: Fauquier County Waterworks: Remington, Town of PWSIDNo.: 6061500 Mr. David Burrelli Town of Remington Dear Mr. Burrelli: Via email: burcli@rmngonwagor On behalf of the U.S. Environmental Protection Agency and as required by the Lead and Copper Rule Revisions, the Virginia Department of Health, Office of Drinking Water (ODW) has reviewed the initial Lead Service Line Inventory submitted for the subject waterworks. The inventory was originally submitted on October 11, 2024, with request revisions received on December 9, 2024. The inventory appears to meet the requirements in 40 CFR Part 141 and has The submitted inventory contains no lead, galvanized: requiring replacement, or unknown material service lines. Therefore, you do not need to notify consumers of the material found in their Thei inventory must remain publicly accessible. You must update the inventory ift the waterworks adds new lines or if you determine that the classification for an existing line is wrong. Please contact this office for guidance if this occurs. If you have questions, please contact me at been accepted. individual lines. paige.johns@vdh.virginia.gov or 804-510-3962. Sincerely, faigcc.pir Paige C.. Johns, PE Deputy Field Director Cc: Rachel Brinson uimem@rmngonvago, VIRGINIA DEPARTMENT VDH OF HEALTH Toprotectt the health andp promote the well- -beingofallp peoplei inv Virginia. Administrator Report- December 2024 1) VDOT has presented concept plans for ADA ramp improvements on James Madison. They plan to install them early 2025 prior to paving. 2) One of the town vehicles was involved in a deer strike. There were no injuries, and the insurance company has been contacted to initiate repairs. 3) Iwas honored to be awarded citizen of the year for Lee District by 4) As special thank you to the public works department for their hard work in preparing for the holiday events and to the police department for their 5) Reminder- Wreaths Across America ceremony is/was Saturday, December 6) Please ensure that you will attend the January work session on January 13, 2025 at 7:00PM. (Oaths will be given for council members and Meade and Hunt will attend for a concept review workshop for engineering - study.) Supervisor Darin Culbertson. invaluable assistance. 14th at 10:00 in the Remington Cemetery. Respectfully, Rad bwoa Rachael Brinson Cash Balance Report Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:06 PM 11 12 14 Page 1/1 Balance $85,833.74 $1,084,610.07 $6,544.11 $0.00 $10,008.23 $0.00 $0.00 $0.00 $0.00 $0.00 $451,239.07 $0.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $45,000.00 $45,000.00 $1,888,235.22 Bank Information Operating Checking (7281) Acct#- 7281 Operating Deposit (0856) Acct#- 0856 WATER-LGIP-#2236801 Acct#- 2236801 15 TFB CD 103847- 01/02/2023 Acct#f- 103847 16 TFB CD 101432- 07/27/2024 Acct#f- 101432 20 TFB CD 11951- -07/25/2022 Acct#- 11951 21 TFB CD 11948- - 12/01/2022 Acct#- 11948 22 TFB CD 11945-07272022 Acct#- 11945 23 TFB CD 17855 -07/27/2022 Acct#- 17855 27 TFB CD 102734- - 12/01/2022 Acct#- 102734 33 Cemetery Trust Fund Inves Acct#- 0782 Cash Mgmt Acct Acct#- 0856 34 35 36 37 38 39 40 Total Cash Balance: GL Balance Sheet Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:12 PM 10 General Fund Asset Page 1/5 10-100-04 Petty Cash 10-101-01 General Checking Account 10-101-03 General-Deposit Account $1,150.00 $20,254.34 $102,184.24 $83,079.90 $1,053.16 $1,100.74 $257.50 $636.18 $419.82 -$31.90 $90.12 $2,484.02 $76,095.49 $121,222.22 $274,387.97 $83,079.90 Total Liability 10-200-01 Accts Payable 10-210-01 Withheld SS 10-210-02 Withheld MEDICARE 10-210-03 Withheld Federal Taxes 10-210-04 Withheld State Taxes 10-210-05 Withheld Retirement 10-210-07 Withheld Retirement 10-280-00 Tax Prepayments 10-290-01 Unrestricted Fund Reserve Current Fund Balance Adjustment P/Y Fund Balance Adjustment Total GL Balance Sheet Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:12 PM 20 DMVI Fund Asset Page 2/5 20-100-04 Petty Cash 20-100-07 Cash Drawer 20-101-01 DMV- Checking Account 20-101-03 DMV- Deposit Account $50.00 $250.00 $3,566.13 $107,174.43 $111,040.56 $157.36 $457.40 $106.77 $101.28 $279.11 $64.75 $101,488.65 -$14,401.40 $22,786.64 $111,040.56 Total Liability 20-200-01 Accounts Payable 20-210-01 Withheld SS 20-210-02 Withheld MEDICARE 20-210-03 Withheld Federal Taxes 20-210-04 Withheld State Taxes 20-210-07 Withheld Retirement 20-290-01 Unrestricted Fund Reserve Current Fund Balance. Adjustment P/Y Fund Balance Adjustment Total GL Balance Sheet Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:12 PM 40 Water Fund Asset Page 3/5 40-100-04 Petty Cash 40-100-11 LGIP#2236801 $208.40 $6,544.11 $10,008.23 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $45,000.00 $45,000.00 $11,916.30 $622,730.67 $877,575.11 $9,826.70 $766.58 $190.66 $411.49 $549.07 -$6.37 $114.57 $49,664.79 $5,039.60 $781,920.42 $30,525.31 $59,622.91 $877,575.11 40-100-14 TFB CD; #101432 Matures 07/27/2024 40-100-25 Oakview CD: #1-12M-(matures 5-15-2024) 40-100-26 Oakview CD: #2 12M-(matures 5/15/2024) 40-100-27 Oakview CD: #3-18M (matrures 11/15/2024) 40-100-28 Oakview CD#4-18M-matrures 11/15/2024) 40-100-29 Oakview CD-#5-23M- (matrues 4/15/2025) 40-100-30 Oakview CD: #6-23M (matures 4/15/2025) 40-101-01 Water-Checking: Account 40-101-03 Water-Deposit, Account Total Liability 40-200-01 Accounts Payable 40-210-01 Withheld SS 40-210-02 Withheld MEDICARE 40-210-03 Withheld Federal Taxes 40-210-04 Withheld State Taxes 40-210-05 Withheld Retirement 40-210-07 Withheld Retirement 40-250-00 Refundable Deposits 40-250-01 Water Deposit Prepayment 40-290-01 Unrestricted Fund Reservs Current Fund Balance Adjustment P/Y Fund Balance Adjustment Total GL Balance Sheet Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:12 PM 60 Cemetery Fund Asset Page 4/5 60-101-01 Cemetery-Checking: Account 60-101-03 Cemetery-Deposit. Account $2,529.63 $28,916.00 $31,445.63 $137.00 $11,848.64 $8,145.49 $11,314.50 $31,445.63 Total Liability 60-200-01 Accounts Payable 60-290-01 Unrestricted Fund Balance Current Fund Balance Adjustment P/Y Fund Balance. Adjustment Total GL Balance Sheet Period Ending 11/30/2024 TOWN OF REMINGTON 12/7/2024 5:121 PM 70 Cemetery Trust Fund Asset Page 5/5 70-103-01 CEM TRUST FUND INV $451,239.07 $451,239.07 $369,581.90 $81,657.17 $451,239.07 Total Liability 70-290-01 Unrestricted Fund Balance PNI Fund Balance Adjustment Total 5 f 4 0 80 8888 0 88888 00 008 00 00 00 00 0 0 0 0 0 0 00 d0 00 8888888888 0 0 0 0 0008888 909090909 0 o - g8 f 4 4 ARPA FUND SUGGESTION/RECOMMENDATIONS Valves for Water System Vehicle to replace Ranger Locker/Cage/Gun Safe for PD Security Camera PD Folding Machine Water Bills $22,300.00 $35,000.00 $4,000.00 $4,114.38 $5,585.00 Would not include Comprehensive plan and Future Update Town Code $40,000.00 ) Land Use Map $110,999.38