POWHATAN COUNTY BOARD OF SOCIAL SERVICES Board Meeting 11/26/2024 Attendance: Meghan Carroll, Director, remotely Will Hagy, Deputy County Administrator Lindia Cox (cnajr) M& Connie Thompson Lynne LaPierre Sean Campbell Management Team and Staff: Meghan Carroll, Director Linda Davis, Administrative Unit Call to Order The meeting was called to order at 9:33 a.m. Invocation Lindia Cox provided the invocation. Public Comment Period Approval of Minutes There were no public comments at this meeting. Lynne LaPierre, seconded by Sean Campbell approved minutes from prior meetings. AmouncemensyACdlons to Agenda There were no announcements at this meeting. Agenda Items for PCDSS Board Meeting DSS Update/Stats Meghan Carroll explained the handouts for the DSS Updates-11/26/24. The information noted activities and caseload numbers for the month for Family Services and Benefit Programs. Lynne LaPierre questioned the removal of five children from al Powhatan home. Meghan Carroll gave limited details and indicated that initially, North Carolina had custody and the children's needs were. not being met. She also stated that thet two states coordinated together on the removal of the children with the help of Interstate Will Hagy. commented that it's difficult to foster children out of state even with the help of Interstate Compact. He added that Virgnlasrequirements are that the Family Service Compact. Workers must visit the foster child every month. ALICE Score Review- Meghan Carroll discussed ALICE details, what it entails, what the information in the charts mean for Powhatan County and how many residences fall under the threshold. Lynne Lal Pierre and Connie Thompson questioned if this was something the Board of Supervisors were aware of and if the documents provided should be presented to them. DSS Board By-Laws Review Sean Campbell asked about adding an Non Disclosure Agreement fori the Board By-Laws Meghan Carroll explained that Board Members sign this agreement when joining the Board. for a new member to sign when they agree toj join our board. If added to Sean Campbell asked about Article 4 Section A and questioned the wording of the flexibility with the board meeting schedule. Meghan Carroll will look ati the section and Sean Campbell also questioned recruitment Article 2, Section A. Meghan Carroll stated that she would like tol have members from each district. Currently, recruitment is underway and there is no one1 from district 5. Connie Thompson mentioned she would like to hear from District 5 to get perspective on their district needs. Will Hagy discussed that Parks and Recreation Board Members will review new member applicants, and then make their recommendations to the BOS. Meghan Carroll asked if Meghan Carrol asked the Board Members to review the DSS Board By-Laws and to give her their feedback. Sheand Will Hagy will review the recommendations and take it to Connie Thompson discussed rotating board members for new member recruitment and writing thati into the By-Laws. Meghan Carroll replied she did not think that was a good manual, it will have to be signed annually. reword accordingly. that is something our Board would consider doing. the Board of Supervisors for their approval. idea. Meghan Carroll stated the meeting schedule for next year will start in February. In June2025 a new Board Chairman and Vice Chairman can be elected and start their new term July 1st. Next Meeting: December 17,2024, at 9:30a.m. Meeting Adjourned. at 10:30a.m. Director: oonen Carroe0 Date: 1617)64 Date: gimA Board Chairman: