Town of Fincastle August8,2024 Town CouncilMinutes This meeting took place at the Fincastle Fire Department located at 25 Vine Street Fincastle, Members Present: Mayor Mary Bess Smith, Ed Bordett, Jim Reynolds, Bill Gaul, Pam Binns, VA24090. Paige Ware, John' Thomas Members Absent: none Staff Present: Melanie McFadyen Callto Order and determination of quorum by Mayor 7:00pm 1. Reading/Approval of July 11,2024 Minutes The minutes were approved as submitted. 2. Changes/Additions tot the Agenda and Approval Duet to Weather issues, Corbin Stone will present Audit Findings at the! September meeting. He will not be present tonight. The agenda was approved as submitted. 3. Reports a. Financial - Approval of monthly bills for August 2024 printed by mistake and will bev voided. Mary Bess described the August check listing. Checks 11479, 11480 were Checks 11487,11486 were printed for payment to Western' Virginia Water Three checks for Selective Insurance were explained. The Sewer Treatment Plant has three different buildings each building has separate insurance. Hill Studios bills are paid by thet town and then reimbursed withi funds from Authority. the CDBG Planning Grant. ii. Review ofTreasurer's Reports for July 2024 The reportsi included the General Fund; Savings Account and CDs balances. The treasurer's reports and monthly bills were approved as submitted. Thel Deposits and Checks for last month were reviewed. b. Management i. Ed Bordett Big Spring Park The signs, brackets, and replacement legs fort the defective whiteboard in the classroom have all been designed and ordered. Because thet final report is due byt the end oft this month, Melanie will help Ed to seei if invoices can! be produced and paid! before the last day of August. C. Mayor Infrastructure: The infrastructure committee met in order to discuss the use oft the remaining COVID Recoveryt funds which approximate $282,000. Five items were agreed upon byt the committee int thet following priority list: 1. Smoke Testing-D Dukes would perform this service, and we are now 2. Lead Service Line Study (This is mandatory and duei in October). $20,000. Wey will look at testing 47 locations int town and theyv will be donev within the same one-week time period. Paul Peeryi is the 3. The next priorityi is ther replacement pumpi for Well #2 (listed as critical). Wev willi install a 40hp pump. Therei is a 6-8-month backlog 4. Replacement of old meters which would allow for off-site water 5. Construction towards the extension of water lines on' West Maint to thet town limit. $75,000 (ort thet funds left over from other priorities) Ast thel Mayor gets more details, each oft thesei items will need to be The Covid Recovery funds need to be committed by December 2024 VDOT issues: The Stop Sign and Green Signs located at Hancock and East Main will be replaced-awork. order has been submitted. The Town Mary Bess noted that therei is nowa a VDOT only work order site thati is easy to manage reporting of damaged or missing signs that anyone can We will also request the repair of potholes on church street. ontheir list. Approximate costi is $6,000.00 project leader. for orders. $50,000 meter readings. $100,000 approved singularly by Town Council. and spend by December 2026. Limit Sign will also be ordered. access. d. Town Manager CDBG- The Revitalization' Teami is now meeting monthlyt to ensure that we are on a good timeline fort finishing the planning process for the CDBG and can: submit as strong implementation, grant duei in March: 2025. We have a new member, Bryan! Hill (representing Roanoke Valley/ Alleghany Regional Commission) who has expertise in Housing and Transportation. We have 9 buildings that will qualify and arei interested int façade grants. Discussions are nowi in process fort ther match requirements between owners, town, and grant. Otheri items planned fort the next grant include: pedestrian friendly streetscape around the courthouse square; signage; ar mobile food truck park; and Design Guidelines to be made available tot the public upon request. Fireworks: August 31sint the evening. VFWwill still be selling hotdogs and drinks. The Trail openingi is planned for that day as well att the Gazebo. An email invitation will be senty with more details. 4. Citizen Comments lines. Are backflow valves installed in water lines? Yes. But this is more about lead ini the service Could thet town request that the Sheriff setup as speed trap on 220 near Church Streeti in order to slowt traffic to the mandatory 45 mph? Yes, we can follow up ont that. 5. Other matters/ discussion from council will looki intot the best places to put these signs. Paige has requested help with installing bookt fairs signs that won't be removed. Mary Bess John Thomas asked whether the Special Use Permit fort the location on Roanoke Road that was approved earliert this spring is in usey yet. Itdoesn'tappear so but therei is not time limit as to whent the owner has to use it, oncet the SUP is approved. 6. Adjourment-7:50, pm Next Meeting September 12, 2024- 7pm ylhna Melanie McFadyen Town Manager Mary Bess Smith Mayor Why