AGENDA VALPARAISO, FL 850-729-5402 December 9, 2024 6:00 PM CITY OF VALPARAISO & VALPARAISO CABLE AUTHORITY JOINT MEETING Invocation (Commissioner Wasdin) Pledge of Allegiance (Mayor Smith) APPROVAL OF MINUTES November Regular Commission Meeting CITIZENS CONCERNS (non-agenda items) 1. Resident 2. Non-resident ACTION ITEMS/POTENTIAL ORDINANCES 2. Resolution No. 29-12-09-24 Amend FY24 Budget 1. Added Agenda Item -Attach 1 -Attach 2 -Attach 3 Attach 4 3. Resolution No. 30-12-09-24 Approve Fire Consultant Agreement-- 4. Ordinance No. 741 Utility Tax---- 1. Update New City Hall Renovation- OLD BUSINESS 2. Legal Update 1. TPO/DOT 2. Stormwater REPORTS / CORRESPONDENCE / ANNOUNCEMENTS 3. Community Liaison Report 4. Regional Sewer Update 5. Planning Commission Update 6. Community Center Update 7. Department Updates- 9. Disbursements 10.Etc. -Attach 5 8. City of Valparaiso Employee Christmas Dinner, Friday December 13, 6 PM ADMINISTRATIVE ITEMS 1. Employee Christmas Bonuses-- Attach 6 RESOLUTION NO. 29-12-09-24 A RESOLUTION AMENDING THE FISCAL YEAR 2024 BUDGET OF THE CITY OF VALPARAISO, FLORIDA; DUE TO AN INCREASE IN EXPENDITURES IN THE SANITATION FUND, SENIOR COMMUNITY CENTER FUND, AND THE TOURIST DEVELOPMENT PROJECT FUND; AUTHORIZING REVISIONS TO BE MADE TO THE MONTHLY FINANCIAL STATEMENTS AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the annual budget is an estimate of anticipated expenditures WHEREAS, there was increased expenditures in the Sanitation Fund wages, WHEREAS, the City Commission deemed it in the best interest of the city to approve the purchase of furniture for the Senior Community Center, and WHEREAS, the City Commission deemed it in the best interest of the city to approve the restoration of the Heritage Museum's Carmichael Buggy, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF Section 1. The amended budget for the fiscal year commencing 1 adopted by the commission, and and tipping fees, and THE CITY OF VALPARAISO, FLORIDA THAT: October 2023, which is incorporated by reference and made a part hereof, is hereby officially adopted. Section 2. The FY 2024 Budget and corresponding monthly financial statements are amended as follows: Sanitation Fund Regular Wages Account No. 43-10-534.120.00 Increase budgetary expense figure from $272,000 to 315,000. Tipping Fees Account No. 43-10-534.348.00 Increase budgetary expense figure from $175,000 to 220,500. Funds will be taken from the Sanitation Cash Fund Account No. 43-00-101.100.00 Senior Community Center Fund Furniture Account No. 02-10-575.920.00 Increase budgetary expense figure from $ 0 to 5,500. Funds will be taken from the Senior Community Center Cash Fund Account No. 02-00-131.000.01 Tourist Development Project Fund Heritage Museum Account No. 04-99-510.498.09 Increase budgetary expense figure from $ 0 to 5,000. Funds will be taken from the Tourist Development Taxes Cash Fund Account No. 04-00-131.000.01 Section 3. This Resolution is effective upon adoption. PASSED AND ADOPTED THIS 9TH DAY OF_ DECEMBER 2024. Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk RESOLUTION NO. 30-12-09-24 A RESOLUTION OF THE CITY OF VALPARAISO, FLORIDA, APPROVINGACONSULTINGAGREEMENT BETWEEN CHARLES FRANK AND THE CITY OF VALPARAISO WHEREAS, the agreement for services with Charles Frank has been rèceived and must be approved by the City Commission. NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Valparaiso that: 1. The Mayor of the City is authorized to sign the agreement on behalf of the City of Valparaiso with Charles Frank in substantially the same form as is attached and presented to the Commission today with such changes, insertions, or omissions as may be approved by the Mayor. THIS RESOLUTION SHALL BECOME EFFECTIVE UPON ADOPTION. PASSED AND ADOPTED THIS DAYO OF 2024 Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk CONSULTING AGREEMENT This Consulting Agreement ("Agreement), is entered into as of December 2024 (the Effective Date"), by and between CITY OF VALPARAISO, FLORIDA, a municipal corporation, whose address is 465 Valparaiso Parkway, Valparaiso, Florida 32850 (the "City"), and CHARLES FRANK, an individual residing in the State of Florida ("Consultant), collectively the "Parties". RECITALS A. B. The City desires to enter into this Agreement for the purchase of Consultant's consulting services, which services are set forth on Exhibit A to this Agreement (collectively the' Services"). The City desires to purchase and Consultant desires to sell, the Services pursuant to the terms and conditions as set forth in this Agreement. AGREEMENT For good and valuable consideration, the receipt, adequacy, sufficiency, and delivery of which are Term and Termination. This Agreement shall commence on the Effective Date and continue in for a period of approximately seven (7) months (until April 30, 2024) (the Term"). Priori to the expiration of the Term, the City may terminate this Agreement at any time, without cause, by providing Consultant fifteen (15) days prior written notice. Any termination under the Agreement shall be accomplished without penalty and shall not relieve or release either the City or Consultant from any rights, liabilities or obligations that may have accrued under the law or terms oft this Agreement prior to the date of such termination. This Agreement may only be renewed by a Scope of Work. Consultant shall, except to the extent otherwise expressly stated herein, be solely responsible for providing all necessary personnel, materials, tools, and supplies to timely and completely perform the Services for the City, as more fully set forth in Exhibit A, attached hereto and incorporated herein by reference. Except as otherwise stated in this Agreement, the City purchasing terms and conditions shall apply Safety and Core Values. In Consultant's performance of the Services, Consultant agrees to practice, promote, and at all times uphold the City's safety rules for its contractors and to comply with proper environmental procedures. By signing this Agreement, Consultant acknowledges that it received copies of the City's applicable safety rules and policies to perform the Services. Consultant agrees to perform the Services in accordance with the City's terms and conditions applicable to the purchase of contractor services. Consultant shall act in good faith with reasonable diligence and perform the Services in a good, workmanlike, and Exclusive Performance of Services. Consultant acknowledges that the City relied upon Consultant's expertise and reputation in the performance of the Services as a material inducement to hire Consultant to perform the Services and enter into this Agreement. Except as agreed upon in writing by the City, Consultant warrants and represents that the Services will be exclusively performed by Consultant. If Consultant must retain ath third party or subcontractor, Consultant will notify the City and obtain the City's written approval. Performance of Services. Consultant shall perform the Services in a competent, efficient manner within the commercially reasonable time period agreed upon by the parties. The performance of the Services must be satisfactory to the City, in its sole and absolute discretion. Consultant shall devote such time, attention, and skill as is commercially necessary to timely, competently, efficiently, and professionally render the Services. The City and Consultant agree that the number of hours spent per week by Consultant will vary from week to hereby acknowledged, the parties hereto agree as follows: 1. written agreement signed by the Parties. 2. to this Agreement. 3. professional manner. 4. 5. week and willl be based on fees agreed upon by the Parties. 6. Payment for Services. Consultant Agreement: December. 2024 1 6.1 Consultant agrees to submit to the City Clerk, the City's designated representative for such purposes, his biweekly invoice detailing the dates, hours, rate, and subject matter that Consultant expended 6.2 As compensation for Services properly provided hereunder, the City shall pay and Consultant shall accept as full compensation of thirty-six dollars per hour ($36.00/hour), as more fully set forth in Exhibit B, attached hereto and incorporated herein by reference (the "Price"). Payment shall be due ten (10) days after the City's receipt of a proper invoice as described in subsection (c). Any proposal for any price increase must during that time. be substantiated by Consultant in detail and agreed upon in writing by the City. (a) A properly prepared and correct invoice is an original document received at the proper City address, as defined in the Purchase Order, which clearly and legibly includes, as a minimum: A. B. C. E. F. Service Provider's complete name and remit to address; "bill to" stating the City; invoice date; D. total monetary amount; terms of payment; appearing therein. any other records or written proof as the City deems necessary to verify the billings (b) If Consultant's invoice does not indicate that Consultant is an incorporated entity, by use of the words (or abbreviations) "Incorporated", "Corporation", or "P.C." as a part of Consultant's company name, then Consultant shall display his taxi identification number (TIN) on the invoice in lieu of such designations. Failure to furnish such information may result in withholding payments in accordance with IRS regulations. (c) Incomplete invoices willl be returned to Consultant unpaid and unprocessed. (d) Payment shall be considered made when payment checks are mailed by the City or when Electronic Funds Transfer through the Automated Clearing House (EFT/ACH), is initiated by the City. (e) Should payment not be received by Consultant as required hereunder, Consultant shall sO notify the City in writing. Thereafter, Consultant and the City shall determine the reason payment was not received (or sent) and shall take such steps as may be reasonably required to comply with these Reimbursement for Travel and Costs. The City will reimburse Consultant for reasonable and necessary expenses related to the Services at the time invoices are paid to Consultant and after the City's acceptance of the receipts for which Consultant seeks reimbursement. Consultant must provide the City with adequate copies of all travel (IRS mileage rate) and out-of-pocket expenses incurred in relation to the Services to obtain full Taxes and Benefits. Consultant assumes full responsibility for the payment of all of his federal and state taxes of whatever sort, social security, and unemployment compensation taxes, withholding taxes, and all other taxes or charges applicable to Consultant's actions, employees (if any), facilities, and materials for performing services hereunder or applicable to Consultant's income hereunder. Neither Consultant, nor its employees (if any) shall be entitled to any benefits or other rights provide or offered by City of Valparaiso to its Warranties and Representations. Consultant represents and warrants that it has the experience, skills, and ability necessary to fulfill, in a timely and complete manner, its duties and obligations under this Agreement and it has the right, power, and authority to enter into this Agreement and to perform all of its obligations 10. Indemnity. Consultant shall indemnify, save harmless and defend the City, its agents, elected officials, servants, or employees from and against any and all claims, liability, losses and/or causes of action which may provisions. 7. reimbursement. 8. full-time employees from time to time. 9. hereunder. Consultant Agreement: December 2024 2 arise from any negligent act or omission of the Vendor, its sub-Vendors, agents, elected officials, servants or 11. Non-Interference. Upon termination of this Agreement for any reason or no reason, Consultant shall return to the City, without making or retaining copies thereof, all documents, records, notebooks, computer files, or similar repositories containing information relating to the Services rendered and shall certify in writing to the City that all such materials have been returned. Consultant's obligations under this Section shall survive the 12. Developed Information. All ideas, strategies, concepts, processes, plans, reports, and other materials and information prepared or developed by Consultant in connection with the Services (collectively, "Developed Information") are works made for hire for the City within the meaning of the United States Copyright Act and are the exclusive property of the City. To the extent the Developed Information or any part thereof are not works made for hire, Consultant hereby assigns to the City all rights, title, and interest in and to the copyright in the Developed Information. Consultant waives all claims to any and all moral rights in the Developed Information, including, but not limited to, Consultant's right of attribution and integrity. Upon termination oft this Agreement for any reason or no reason, Consultant shall return to the City, without making or retaining copies thereof, all documents, records, notebooks, computer files, or similar repositories containing Developed Information and shall certify in writing to the City that all such materials have been returned. Consultant's obligations under this 13. Remedy for Disclosure or Misuse of Information. Consultant acknowledges and agrees that the City's remedy at law for any breach by Consultant or its personnel of Consultant's obligations under Sections 9 and 10 would be inadequate, and agrees that the City may seek injunctive relief to enforce Sections 9 and 10 without the necessity of proving actual damage and/or posting a bond and shall in no way affect the City's rights and remedies afforded by law, and the City shall retain the right to recover such damages that it may have sustained 14. Notices. All notices required under this Agreement shall be in writing, or if oral, must be confirmed in writing by electronic mail or facsimile (with proof of transmission capability) the next business day. Written notices shall be deemed received if delivered to the party entitled to receive the notice by hand, or if deposited in the United States Mail (first class, registered mail, or certified mail return receipt requested), or by confirmed employees during the course of performing services set forth in this Agreement. expiration or earlier termination of this Agreement. Section 10 shall survive the expiration or earlier termination of this Agreement. by reason of any breach of this Sections 9 and 10 or any other provision of this Agreement. courier addressed to such party at the address set forth below: Iftot the City: CITY OF VALPARAISO, FLORIDA Attn: City Clerk 465 Valparaiso Parkway Valparaiso, FL 32850 With a copy of official notices to: Hand Arendall Harrison Sale Attn: Hayward Dykes, Jr., City Attorney 111 N. County Hwy 393, Ste. 203 Santa Rosal Beach, FL: 32549 Ifto Consultant: CHARLES FRANK 325 Virginia Av Valparaiso, FL 32580 With a copy of official notices to: N/A 16. Counterparts. This Agreement may be executed by the Parties hereto on any number of separate counterparts, each of which shall be deemed an original, but all which counterparts taken together shall constitute one and the same instrument. It shall not be necessary in making proof of this Agreement to produce or account for more than one counterpart signed by the party to be charged. This Agreement, or a signature page hereto is intended to be attached to a copy of this Agreement, signed and transmitted by facsimile machine shall be deemed and treated as an original document. The signature of any person thereon, for purposes of this Agreement, is to be considered as an original signature, and the document transmitted is to be considered to have the same binding effect as an original signature on an original document. Consultant. Agreement: December. 1 2024 3 17. Waiver. No failure or delay by any party ine exercising any right, power or privilege under this Agreement will operate as a waiver of such right, and no single or partial exercise of any such right will preclude or promote 18. Amendment: Assignment. No amendment, modification, supplement, termination, consent, or waiver of any provision of this Agreement willl be effective unless iti is in writing. No party shall assign or transfer any ofi its rights or obligations under this Agreement to any other person without the prior written consent of the other 19. Entire Agreement. This Agreement along with the Exhibits, attached hereto and incorporated herein by this reference, constitutes the entire agreement among the parties pertaining to the subject matter hereof. 20. Independent Contractor. Consultant is an independent contractor in the performance of his respective obligations under this Agreement. Consultant shall comply with all laws, ordinances, rules, and regulations applicable to the Services and obligations set forth in this Agreement, including but not limited to OSHA regulations. The Parties shall assist each other in complying with all applicable governmental agency orders or 21. Severability. If any provision of this Agreement is prohibited, unenforceable or not authorized in any jurisdiction, such provision shall be amended or deleted without invalidating the remaining provisions hereof, or affecting the validity, enforceability, or legality of such provision and the rest of the Agreement in any other jurisdiction, unless the ineffectiveness of such provision would result in such a material change as to cause 22. Legal Fees. All legal and other costs and expenses incurred for this Agreement are to be paid by the party incurring such costs and expenses. In the event any party brings suit to construe or enforce the terms hereof or raises this Agreement as a defense in a suit brought by another party, the prevailing party is entitled to recover its attorneys' fees and expenses including, but not limited to, all collection and court costs, and all attorneys' fees, whether incurred out of court, in the trial court, on appeal, or in bankruptcy or administrative 23. Governing Law. This Agreement and the rights and obligations oft the parties under this Agreement are to be governed by and construed and interpreted in accordance with the laws of the State of Florida, without 24. Public Records. This Agreement and any and all related records are subject to disclosure by Lessor 25. Sovereign Immunity. Nothing in this Agreement shall be construed or interpreted to be a waiver of the City's sovereign immunity or of the application of S 768.28, Florida Statutes, as amended, or of any other constitutional, statutory, or other protections afforded to the City. Nothing in this Agreement shall be construed as consent by the City to be sued by third parties in any matter arising out of or related to this or any other 26. JURYTRIAL IS WAIVED. NEITHER LESSOR NOR LESSEE SHALL SEEK A JURY TRIAL IN ANY LAWSUIT, PROCEEDING, COUNTERCLAIM, OR ANY OTHER LITIGATION BASED UPON, OR ARISING OUT OF THIS AGREEMENT, ANY RELATED INSTRUMENT, ANY COLLATERAL OR THE DEALINGS OR THE RELATIONSHIP BETWEEN OR AMONG THE PARTIES, OR ANY OF THEM. NO PARTY WILL SEEK TO CONSOLIDATE ANY SUCH ACTION, IN WHICH A JURY HAS BEEN WAIVED, WITH ANY OTHER THE PROVISIONS OF THIS PARAGRAPH HAVE BEEN FULLY DISCUSSED BY THE PARTIES HERETO. NO PARTY HAS IN ANY WAY AGREED WITH OR REPRESENTED TO ANY OTHER PARTY THAT THE PROVISIONS OF THIS PARAGRAPH WILL NOT BE FULLY ENFORCED IN ALL INSTANCES. the exercise of such right ort the exercise of any other right. party. rules. completion of the transactions contemplated hereby to be unreasonable. proceedings. regard to choose or conflict of laws rules. under the applicable public records laws of the State of Florida. Agreement. ACTION IN WHICH. A JURY TRIAL CANNOT OR HAS NOT BEEN WAIVED. Consultant Agreement: December. - 2024 4 WHEREFORE, the parties have executed this Agreement as oft the Effective Date. CITY OF VALPARAISO, FLORIDA CHARLES FRANK By: Printed Name: Its: Remainder of page intentionally left blank; Exhibits to follow.] Consultant. Agreement: December_ 2024 5 Exhibit A Description of Services to! be Performed. Job duties include thei following: Recruit new employees. Develop marketing program for new employees. Develop fire department policies and procedures. Conduct complete inventory all fire department equipment, vehicles, and station. Develop application and testing procedures for new employees. City policies, and specialized training for Driver/Engineers and Officers. Other duties as necessary to establish at full-time fire department. Procure necessary equipment, personal protective equipment, and department computer software. Provide on-board training with fire department apparatus and equipment to include, but not limited to, Timeline for Job Duties to be performed: October thru December 2024 Develop marketing to recruit new employees. Market "Hiring of New Firefighters" Visit Fire Academy's to promote hiring. Accept applications (late December). Finalize applications. February thru March 2025 February). January 2025 Conduct Interviews & Test (Written & Practical). Hire 8 9 new employees - 561 firefighters and 3 (minimum) with officer experience (1st week of On-Boarding Training with fire department apparatus and equipment Specialized Training with fire department apparatus and equipment Test and promote 31 firefighters to Driver/Engineer Test and promote 31 firefighters to Lieutenant. Begin full-time fire department, April 1st. Develop part-time firefighter pool. Recruit volunteer firefighters. April 2025 Begin Safety Compliance Inspection with Division of State Fire Marshal. Consultant Agreement: December. 2024 6 Exhibit B Price 1. Hourly Rate: $36.00 per hour for services performed. Consultant, Agreement: December. 2024 7 ORDINANCE NO. 741 AN ORDINANCE OF THE CITY OF VALPARAISO AMENDING CHAPTER 78, ARTICLE II, PUBLIC SERVICE TAX BY AMENDING SECTIONS 78-29 COMPUTATION THRU SECTION 78-30 COLLECTION AND PROVIDING FOR (1) FINDINGS, (2) REPEAL OF CONFLICTING ORDINANCES, (3) SEVERABILITY AND (4) AN EFFECTIVE DATE. WHEREAS, The City of Valparaiso Code ofOrdinances, Chapter 26 was amended on September 9, 1991 for the purpose of addressing the levy oft tax upon purchases for public utilities, and WHEREAS, The City of Valparaiso Code ofOrdinances, Chapter 26: no longer exists for WHEREAS, The City ofValparaiso is desirous ofenforcing Ordinance Number 359 as passed. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY taxation purposes and has been changed to reflect Civil Emergencies, and OF VALPARAISO, FLORIDA: Section 1: FINDINGS forth herein. The foregoing Whereas clauses are hereby incorporated, adopted and confirmed asi iffully set The Valparaiso Code of Ordinances, Chapter 78, Article II, Section 78-29 thru 78-30: is hereby amended as follows with underlining indicating new. language and strike-through indicating deleted language: Sec. 78-29.-C Computation. -naleuewhelesalae:-m,tw-at iywhmmieerswewmiw-p-aerammypmtaww ieiyiwiamayempew-w-w-a pww-ia-shh-ss -pe.inN---y wwyiwhaphawafnwawraswhawmaeenaN yheuehemyiwiakomawfy-wiwshalepyaywhsn pushaserisendemdahalwdshallaokesisi0g0. telegraph-serviee. There is hereby levied by the City on each and every sale in the said City for electricity, fuel, oil, butane, propane, natural, hydrogen or other like gases uses for cooking, heating or cooling purposes, water, sewer, telephone and internet service, a tax equal to ten (10) percent of the charge made by the seller of said services detailed above. Said tax will be paid by the purchaser of such services and paid to the City once it has been collected by the respective agencies serving the City with the above noted services. Such taxes will be paid by the purchaser to the seller oft the services at the time of paying the monthly (or other normal billing period) service fee. (Ordinance No.359) Sec. 78-30. - Collection. shallbe-heduyafeveyselerofsehekeiepetaigas,waletpewehsiveo: iywatet,andielephemerisevsemiwersmiscsinthesigytesellet epmhea-tafatat hesellingpiveehargedinsahtmmasionemamireputamépeymewymemilye-heiyal schiaxes-ltshal-bewlawfforayseleripsolethepiseefanysaleofsueh lesirieiy,felaikgas,erielphameandetgsPhsmse.ersewersevicesin heeily-withoutatthesametimeelecingthetasheebrlewiedatthetimeot ollevtingheselingpisechag.iReshnmmscloamhpeiepertamépay/memtye hesiyallschimses-ltrayslerpsaisetlelepriseefanysale Famcheletieiy,aelehalkg,atcrerielPhamem-eePpsewe: serviees-in-the-eitywithousatthesametmeceletinetax-herebylebylevied-respeet Dfsuehsales,uniesshselershalekettpasumeamépysachiar-without colletingthesame-Rem-thepwrehaser: Any seller failing to collect such tax at the time ofcollecting the price of any sale, where the seller has not elected to assume and pay such tax, shall be liable to the city for the amount of such tax in like manner as ifthe same had been actually paid to the seller. The mayor of such city shall bring or cause to be brought all such suits and actions and take such proceedings as may be necessary for the recovery of such tax. If any purchaser shall fail, neglect or refuse toj pay to the seller the seller's charge and the tax imposed in this article and as hereby required on account ofthe sales for which such charge is made, or either, the seller shall have and is hereby invested with the right to immediately discontinue further service to such purchaser until the tax and the seller's bill has been paid in full. Section 2: CONFLICTING ORDINANCES All ordinances or parts ofo ordinances in conflict herewith are. hereby repealed to the extent of such conflict. Section 3: SEVERABILITY The various parts, sections and clauses ofthis ordinance are hereby declared to be severable. If any part, sentence, paragraph section or clause is adjudged unconstitutional ori invalid by any court of competent jurisdiction, the remainder oft the ordinance shall not be affected thereby. Section 4: EFFECTIVE DATE. ADOPTED IN SESSIONTHIS This ordinance shall become effective immediately upon passage. DAY OF 2024 Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk Ordinance No. 741 Quote: 1-178354 Date:11/14/2024 GLASS DOCTOR OF NORTH WEST FLORIDA MVR-62649 405) EJOHN SIMS PKWY. NICEVILLEFL32578 (850)678-9600 Fax:(850)678-9690 Customer CARLSCOTT 32580 VALPARAISOFL32580 H(850)803-3117 CsrTOM Tech: PO TermsNET7 Qty Part/Description SHELF Item Total 56,250.00 5.00 49x48 BRWINDOW. bullet resistant transaction window interior, With 12" STAINLESS STEEL 49"WX48"H FRAME SIZE 1-3/16") B.R. GLASS LEVEL1 SATIN. ANODIZED FRAME: LEVELI (4"DEEP. ALUM.INSET FRAME) 12"D SS SHELF & DEALTRAY SHELFI INCLUDED INI FRAME. HEIGHT WITHI N666: SPEAK THRU 5.00 UPGRADE tol level 31 bullet resistant glass aluminum 2 1/2x5" frames. siding & interior trim 13,750.00 4,500.00 6,250.00 3.00 40-1/2" X: 54-5/8" exterior impact windows fixed non- operational, bronze tinted glass, in clear Note- customer to make openings in building for us to install window & customer will finish exterior 5.00 49"X4 48" optional transaction window interior, 1/4 cleart tempered glass with pass thru cutout on Note- customer toi finish opening with sheetrock or wood & install a countertop oft thier choice, we bottom & 4" speak hole. aluminum perimiter frame. would set our window ini the finished opening. Customer Notes:LABOR CHARGES BASED ON HOURLY RATE OR FLAT RATE Job Site: OLD SYNOVUS BANK JOHN SIMS PKWY VALPARAISO FL32580 Signature: DEPOSITTAKEN BY Tax 0.00 80,750.00 EMAIL Total Payments Balance 0.00 80,750.00 vers:9.2.10 Page: 1 Pay Now PUBLIC WORKS MONTHLY ACTIVITIES REPORT November 2024 CEMETERY Met withi families-1 Made funeral arrangements-2 Oversee marker installation--5 Oversee funeral operations-2 Performed inurnment-1 Received vaults-2 Oversee cope & chip installation--1 Met with' Veteran's Day Service representative Met with' Wreaths Across America representative PARKS Mowed, weedeated, pulled weeds, blew, removed debris all city parks/ building & city ROWS SHOP TRADES WORKER City! Hall--Repaired urinal Library Repaired table leg Adjusted outside timer for lights Repaired front door Removed dead rodents Lincoln Park Restroom-Completed painting Pavilion1 1-installed & painted trim Pavilion 3-Completed trim & replacing gable ends 177.28 Tons (349,300 Ibs.) of Household Trash collected 25.38 Tons (50,760 Ibs.) of Roadside Bulk collected Number of trips tot the dump: 53 300 Yds. of yard waste has beent taken to landfill Number of trips to Landfill: 20 Fire Dept--Installed toilet, removed & orderedi fan motor SANITATION STREETS CONCRETE/ SIDEWALK Lincoln Park--installed bollards in ground by storm drain, filled in cracks with concrete filler & painted Clearwater Park--Concreted top ring of manhole Glen Argyle Park--Concreted top ring ofr manhole Southview Ave--Raised MH SIGN MAINTENANCE Bayshore Extension--Restored concrete aproni following water break Made & installed No Parking signs-2 Changed faded stop sign-1 Public Works Activities November 2024 Installed stop sign, street: sign & 3-way: sign to new post at 1 location pg. I TREE MAINTENANCE Mansfield Ave--dropped half ofl leaning tree John Sims Pkwy--trimmed trees over sidewalk Cut line of sight trees in 31 locations ROW MOWING & MAINTENANCE Mowed 4 locations Painted speed bumps in 2 locations Blew sand off road in 1 location Mississippi Ave-edge sidewalk by football field DOT ROW MOWING & MAINTENANCE- John Sims Pkwy- Mowed & weedeated ROWS and medians south of bridge Raked pine strawi from sidewalk & bridge STREET MAINTENANCE Graded 2 locations Filled 9 potholes in! 5 locations STORMWATER Mowed 1 pond STREET SWEEPING SHOP V-24-Vactor Bayshore DR-backfilled & hand graded washout, installed silt fence and hay & seeded Cleaned Changed dog waste stations 21 times removing a total of2 20 Ibs of waste Total Miles of DOT streets swept: 120 Total Lbs of debris removed: 4,800 Picked up cylinder from Pensacola & installed in' Vactor Topped off hydraulic fluid JBI weld pin hole on tube Changed out sensor under dash Changed out air dryer V-34--changed oi V-35-Changed out starter & spark plugs V-41--changed oil & air filter, plugged tire DTractor-greased zerk fittings Street sweeper-replaced Tmotors, installed brushes on both sides Backhoe--adusted bracket to prevent rubbing hydraulic line Dump truck & asphalt box-worked on pigtail MISC./ ASSISTED OTHER DEPTS Public Works--Repaired fence John Sims--Removed road kill Cemetery--break through cope & chip lot Sanitation-Asisted with garbage routes 9 days Water & Sewer Replacing hydrant Shoveled up dirt & millings following sewer break. Lined dirt wall with hay bales and coned off Public Works Activities November 2024 Pg. 2 WATER/ SEWER REGULATORY COMPLIANCE SAMPLING Monthly Bacteriological sampling Static' Water Levels Locates-93 Turn meter on-32 Turn meter off-42 Manually read meters-131 Pressure checked for customers--1 Meters replaced--8 Nodes replaced-1 Meter box & lids replaced--2 Meters checked for issues-3 Water Leaks/ Breaks repaired-4 Replaced curbstops-1 Backflows repaired-2 Flushed hydrants in 91 locations Fire hydrants replaced-2 Valves exercised--16 Sewer calls-8 Sewer laterals cleaned--6 Sewer line video-3 Sewer laterals repaired-1 Manholes raised-1 Support Staff Well 4-rebult chlorinator & replaced CL2 lines Repaired sewer laterals that were hit by contractor-1 REGULATORY COMPLIANCE REPORTING RECORDS MAINTENANCE Filed MORS monthly Prepared & sent Oct '241 Monthly Operational Report (MORS) to FDEP & Poly, Inc Filed bacteriological sampling each month Continuously updating Lead & Copper Inventory Continuously updating Water Distribution Log throughout month Monthly updating Disinfectant residual informationi for quarterly report Updated GDP Well Totals Workbook for Oct Updated Flow Rates spreadsheet for Oct Monthly Recorded Water Uses/ Losses in FRWA: spreadsheet Produced Nov' '24 Static' Water Level Report & recorded in log book Produced Nov' '24 Purge Data Report Daily maintained record of all activities of depts in Public' Works Prepared Oct' '24 Public' Works Activities Reports Daily record phone calls received Formatted vehicle fuel sheets and issued for Dec' '24 Made 1 Pavilion sign Made 1 kennel log and sent tol PD Ordered supplies Public Works Activities November 2024 pg. 3 WORK ORDERS GENERATED/ PROCESSED In-house work orders generated-30 Work orders processed from City Hall-32 Locate requests processed from Sunshine 811-119 Meterl Leak Alert customers contacted--38 Meters/ Mi.Nodes commissioned-10 PHONE CALLS RECEIVED--204 Cemetery-2 Parks-5 Sanitation-20 Shop-3 Streets-7 Water/ Sewer-74 Misc/ Other Depts-93 Public Works Activities November 2024 pg. 4 2024 EMPLOYEE CHRISTMAS BONUSES Full-time with one year or more All part-time with one year or more All Full-time with less than one year All part-time with less than one year $150.00 $75.00 $50.00 $50.00 Ifa approved total cost would be approximately $ 8,000 In previous years, the city has decided to bear the expenses of the taxes and FICA, which would allow the employees to receive the full bonus amount approved by the commission. The bonuses would be calculated sO that the employees would receive close to Ifa approved total cost would be approximately $9,200 the approved amount as possible.