AGENDA VALPARAISO, FL 850-729-5402 December 9, 2024 6:00 PM CITY OF VALPARAISO & VALPARAISO CABLE AUTHORITY JOINT MEETING Invocation (Commissioner Wasdin) Pledge of Allegiance (Mayor Smith) APPROVAL OF MINUTES November Regular Commission Meeting CITIZENS' CONCERNS (non-agenda items) 1. Resident 2. Non-resident ACTION ITEMS/POTENTIAL ORDINANCES 2. Resolution No. 29-12-09-24 Amend FY24 Budget 1. Added Agenda Item -Attach 1 Attach 2 -Attach 3 Attach 4 3. Resolution No. 30-12-09-24 Approve Fire Consultant Agreement-- 4. Ordinance No. 741 Utility Tax-- 1. Update New City Hall Renovation- OLD BUSINESS 2. Legal Update 1. TPO/DOT 2. Stormwater REPORTS / CORRESPONDENCE 1 ANNOUNCEMENTS 3. Community Liaison Report 4. Regional Sewer Update 5. Planning Commission Update 6. Community Center Update 7. Department Updates--- 9. Disbursements 10.Etc. Attach 5 8. City of Valparaiso Employee Christmas Dinner, Friday December 13, 6 PM ADMINISTRATIVE ITEMS 1. Employee Christmas Bonuses- -Attach 6 RESOLUTION NO. 29-12-09-24 A RESOLUTION AMENDING THE FISCAL YEAR 2024 BUDGET OF THE CITY OF VALPARAISO, FLORIDA; DUE TO AN INCREASE IN EXPENDITURES IN THE SANITATION FUND, SENIOR COMMUNITY CENTER FUND, AND THE TOURIST DEVELOPMENT PROJECT FUND; AUTHORIZING REVISIONS TO BE MADE TO THE MONTHLY FINANCIAL STATEMENTS AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the annual budget is an estimate of anticipated expenditures WHEREAS, there was increased expenditures in the Sanitation Fund wages, WHEREAS, the City Commission deemed it in the best interest of the city to approve the purchase of furniture for the Senior Community Center, and WHEREAS, the City Commission deemed it in the best interest of the city to approve the restoration of the Heritage Museum's Carmichael Buggy, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF Section 1. The amended budget for the fiscal year commencing 1 adopted by the commission, and and tipping fees, and THE CITY OF VALPARAISO, FLORIDA THAT: October 2023, which is incorporated by reference and made a part hereof, is hereby officially adopted. Section 2. The FY 2024 Budget and corresponding monthly financial statements are amended as follows: Sanitation Fund Regular Wages Account No. 43-10-534.120.00 Increase budgetary expense figure from $272,000 to 315,000. Tipping Fees Account No. 43-10-534.348.00 Increase budgetary expense figure from $175,000 to 220,500. Funds will be taken from the Sanitation Cash Fund Account No. 43-00-101.100.00 Senior Community Center Fund Furniture Account No. 02-10-575.920.00 Increase budgetary expense figure from $ 0 to 5,500. Funds will be taken from the Senior Community Center Cash Fund Account No. 02-00-131.000.01 Tourist Development Project Fund Heritage Museum Account No. 04-99-510.498.09 Increase budgetary expense figure from $ 0 to 5,000. Funds will be taken from the Tourist Development Taxes Cash Fund Account No. 04-00-131.000.01 Section 3. This Resolution is effective upon adoption. PASSED AND ADOPTED THIS 9TH DAY OF_ DECEMBER 2024. Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk RESOLUTION NO. 30-12-09-24 A RESOLUTION OF THE CITY OF VALPARAISO, FLORIDA, APPROVING A CONSULTINGAGREEMENT BETWEEN CHARLES FRANK AND THE CITY OF VALPARAISO WHEREAS, the agreement for services with Charles Frank has been rèceived and must be approved by the City Commission. NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Valparaiso that: 1. The Mayor of the City is authorized to sign the agreement on behalf of the City of Valparaiso with Charles Frank in substantially the same form as is attached and presented toi the Commission today with such changes, insertions, or omissions as may be approved by the Mayor. THIS RESOLUTION SHALL BECOME EFFECTIVE UPON ADOPTION. PASSED AND ADOPTED THIS DAY OF 2024. Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk Fire Consultant Agreement Will be available later. Ordinance No. 741 Utility Tax Will be available later. Quote: 1-178354 Date:11/14/2024 GLASS DOCTOR OF NORTH WEST FLORIDA MVR-62649 405 EJOHN SIMS PKWY. NICEVILLE FL 32578 850)678-9600 Fax:(850)678-9690 Customer CARL: SCOTT 32580 VALPARAISOFL32580 H(850)803-3117 CsrTOM Tech: PO TermsNET7 Qty Part/Description SHELF Item Total 56,250.00 5.00 49x48 BRWINDOW bullet resistant transaction window interior, With 12" STAINLESS STEEL 49"W X4 48"H FRAME SIZE 1-3/16"E B.R. GLASS LEVEL1 1 SATIN ANODIZED FRAME LEVELI (4"DEEP ALUM.INSET FRAME) 12"D: SS: SHELF & DEALTRAY SHELFI INCLUDED: INI FRAMEI HEIGHT WITH N666 SPEAK THRU 5.00 UPGRADE- tol level 31 bullet resistant glass aluminum 2 1/2x5" frames. siding &i interiort trim 13,750.00 4,500.00 6,250.00 3.00 40-1/2"X 54-5/8" exterior impact windows fixed non- operational, bronze tinted glass, in clear Note- customer to make openings in building for us to install window & customer will finish exterior 5.00 49" X4 48" optional transaction window interior, 1/4 clear tempered glass with pass thru cutout on Note- customer to: finish opening with sheetrock or wood & install a countertop oft thier choice. we bottom & 4" speak hole. aluminum perimiter frame. would set our window int the finished opening. Customer Notes:LABOR CHARGES BASED ON HOURLY RATEOR FLATRATE Job Site: OLD SYNOVUS BANK JOHN SIMS PKWY VALPARAISO FL32580 Signature: DEPOSIT' TAKEN BY Tax 0.00 80,750.00 EMAIL Total Payments Balance 0.00 80,750.00 vers:9.2.10 Page: 1 Pay Now PUBLIC WORKS MONTHLY ACTIVITIES REPORT November 2024 CEMETERY Met with families-1 Made funeral arrangements-2 Oversee marker installation-5 Oversee funeral operations-2 Performed inurnment-1 Received vaults-2 Oversee cope & chipi installation--1 Met with Veteran's Day Service representative Met with Wreaths Across America representative PARKS Mowed, weedeated, pulled weeds, blew, removed debris all city parks/ building & city ROWS SHOP TRADES WORKER City Hall--Repaired urinal Library Repaired table leg Adjusted outside timer for lights Repaired front door Removed dead rodents Lincoln Park Restroom-Completed painting Pavilion 1-installed & painted trim Pavilion 3-Completed trim & replacing gable ends 177.28 Tons (349,300 Ibs.) of Household Trash collected 25.38 Tons (50,760 Ibs.) of Roadside Bulk collected Number oft trips tot the dump: 53 300 Yds. ofy yard waste has been taken to landfill Number oft trips tol Landfill: 20 STREETS CONCRETE/ SIDEWALK Fire Dept--Installed toilet, removed & ordered fan motor SANITATION Lincoln Park-installed bollards in ground by storm drain, filled in cracks with concrete filler & painted Clearwater Park-Concreted top ring of manhole Glen Argyle Park--Concreted top ring of manhole Southview Ave-Raised MH SIGN MAINTENANCE Bayshore Extension--Restored concrete apron following water break Made & installed No Parking signs-2 Changed faded stop sign-1 Public Works Activities November 2024 Installed stop sign, street sign & 3-way sign to new post at 1 location pg. I TREE MAINTENANCE Mansfield Ave--dropped half of leaning tree John Sims Pkwy--trimmed trees over. sidewalk Cut line of sight trees in 3 locations ROWI MOWING & MAINTENANCE Mowed 4 locations Painted speed bumps in 2 locations Blew: sand off road in 1 location Mississippi Ave-edge sidewalk by football field DOT ROWI MOWING & MAINTENANCE- John Sims Pkwy- Mowed & weedeated ROWS and medians south of bridge Raked pine straw from sidewalk & bridge STREET MAINTENANCE Graded: 2 locations Filled 9 potholes in! 5 locations STORMWATER Mowed 1 pond STREET SWEEPING SHOP V-24-Vactor Bayshore DR-backfilled & hand graded washout, installed silt fence and hay & seeded Cleaned Changed dog waste stations 21 times removing a total of 20 Ibs of waste Total Miles of DOT streets swept: 120 Total Lbs of debris removed: 4,800 Picked up cylinder from Pensacola & installed in' Vactor Topped off hydraulic fluid JBI weld pin! hole ont tube Changed out sensor under dash Changed out air dryer V-34--changed oi V-35-Changed out starter & spark plugs V-41--changed oil & airi filter, plugged tire DTractor-greased zerk fittings treetsweeper-replaced TI motors, installed brushes on both sides Backhoe-adusted bracket to prevent rubbing hydraulic line Dump truck & asphalt box-worked on pigtail MISC./ ASSISTED OTHER DEPTS Public' Works--Repaired fence John Sims--Removed road kill Cemetery--break through cope & chip lot anitation-Aisisted with garbage routes 9 days Water & Sewer Replacing hydrant Shoveled up dirt & millings following sewer break. Lined dirt wall with hay bales and coned off Public Works Activities November 2024 Pg. 2 WATER/ SEWER REGULATORY COMPLIANCE SAMPLING Monthly Bacteriologicals sampling Static Water Levels Locates-93 Turn meter on--32 Turn meter off-42 Manually read meters-131 Pressure checked for customers--1 Meters replaced--8 Nodes replaced--1 Meter box & lids replaced--2 Meters checked fori issues-3 Water Leaks/ Breaks repaired-4 Replaced curbstops-1 Backflows repaired-2 Flushed hydrants in 91 locations Fire hydrants replaced-2 Valves exercised--16 Sewer calls-8 Sewer laterals cleaned--6 Sewer line video-3 Sewer laterals repaired-1 Manholes raised-1 Support Staff Well 4-rebult chlorinator & replaced CL2 lines Repaired sewer laterals that were hit by contractor-1 REGULATORY COMPLIANCE REPORTING RECORDS MAINTENANCE Filed MORS monthly Prepared & sent Oct '24 Monthly Operational Report (MORS) to FDEP & Poly, Inc Filed bacteriological sampling each month Continuously updating Lead & Copper Inventory Continuously updating Water Distribution Log throughout month Monthly updating Disinfectant residual information for quarterly report Updated GDP Well Totals Workbook for Oct Updated Flow Rates spreadsheet for Oct Monthly Recorded Water Uses/ Losses in FRWA spreadsheet Produced Nov' '24 Static' Water Level Report & recorded in log book Produced Nov' '24 Purge Data Report Daily maintained record of all activities of depts in Public Works Prepared Oct '24 Public' Works Activities Reports Daily record phone calls received Formatted vehicle fuel sheets andi issued for Dec '24 Made 1F Pavilion: sign Made 1 kennel log and sent to PD Ordered supplies Public Works Activities November 2024 pg. 3 WORK ORDERS GENERATED! PROCESSED In-house work orders generated--30 Work orders processed from City Hall-32 Locate requests processed from Sunshine 811-119 Meterl Leak Alert customers contacted--38 Meters/ Mi.Nodes commissioned-10 PHONE CALLS RECEIVED--204 Cemetery-2 Parks-5 Sanitation-20 Shop-3 Streets-7 Water/ Sewer-74 Misc/ Other Depts-93 Public Works Activities November 2024 pg. 4 2024 EMPLOYEE CHRISTMAS BONUSES Full-time with one year or more All part-time with one year or more All Full-time with less than one year All part-time with less than one year $150.00 $75.00 $50.00 $50.00 If approved total cost would be approximately $ 8,000 In previous years, the city has decided to bear the expenses of the taxes and FICA, which would allow the employees to receive the full bonus amount approved by the commission. The bonuses would be calculated SO that the employees would receive close to Ifa approved total cost would be approximately $9,200 the approved amount as possible.