City of South Daytona City Council Meeting Minutes Tuesday, November 12, 2024, at 6:00 pm City Council Chambers, 1672S. Ridgewood Avenue, South Daytona, Florida and Facebook Live wwwacebok.com/cHy0SoutaDaylon, A. OPENING. Call to Order: Mayor William C. Hall called the City of South Daytona Regular City Council Meeting to order at 6:00 pm. Roll Call: Present: Mayor William C. Hall Vice-Mayor Eric Sander Councilwoman Lisa O'Neal Councilman Doug Quartier Councilman Brandon Young City Manager. James L. Gillis, Jr. City Attorney Wade Vose Pledge of Allegiance led by Mayor William C. Hall followed by the Invocation led by Councilman Brandon Young. Item 5: City Manager Report: City Manager Gillis recalled that in 2022, Hurricane lan struck this area and caused widespread flooding throughout Volusia County. They said it was a once-in-a-lifetime storm and called it the storm of the century. Now just two short years later, Hurricane Milton cut a swath through the central portion of the state causing widespread flooding yet again. It appears that these storms are We need to evaluate our stormwater system to identify the most effective solutions to reduce the flooding that our residents are experiencing. lam recommending that we hire a drainage consultant to model the Citysstormwater system. Using this interactive model, we can effectively recreate the flooding caused by Hurricanes lan and Milton and plug in proposed improvements to see their effectiveness. Ourg goal will bet toi identifyt the most effectivesolutions that have the greatest amount of impact towards reducing the flooding experienced here in South Daytona. The consultant will have drainage engineers on hand at the Piggotte Community Center on select dates where homeowners can discuss the effects of the flooding on their individual properties sO that each Following Hurricane lan in 2022, we applied for over $31 million dollars in grant funds to make sweeping improvements to our stormwater system. A small city such as ours has to rely on grant funding to be able to stretch every dollar spent. With the partnership that we have developed with Volusia County and their Transform386 program, their staff is proposing four stormwater projects The first project is the vast expansion of the Aspen stormwater pond and the upsizing of the existing going to start occurring more frequently than we all thought. person willing to participate can be included ini the study being conducted. in South Daytona to fund this coming year. pump station there to help reduce flooding in the Big Tree Village subdivision. City Council Regular Meeting Minutes November 12,2024 Pageiof7 The second project involves the acquisition of property, and the creation of additional stormwater ponds and pumping station designed tol help reduce the flooding in the Lantern Park: subdivision. The third project is the acquisition of homes and the creation of a stormwater pond and pump station within the Sherwood Forest subdivision to help alleviate the flooding there. The fourth project being proposed is the sheet piling of the Stevens Canal which runs through the central portion oft the City to eliminate bank erosion and increase its capacity in an effort to reduce Other proposed projects awaiting grant funding include increasing the size of our Reed Canal Stormwater Control Facility pond and pump station, creatingastormwater pond with pump station inside Melodie Park which will greatly benefit those within the central part of our City, installing a large permanent stormwater pump at the lake within Reed Canal Park designed to help those residents in the Orchards, the purchase of homes and the creation ofastormwater pond and pump station to assist those residents on Pike and Bishop Court and the purchase of generators to back The stormwater model being developed will not be stagnant, it will be al living, breathing simulation that we can update as these proposed improvements come on-line, which is extremely important Inar moment, we will ber movingintot the Citizens to be Heard portion ofc our agenda. Asi is customary, we will be asking for your name and address for the record so that we will know that John Smith at 803 Carey was flooded. Ify you have any questions tonight, please see. Jay Robinson and leave your contact information sO we may get back toy you with those answers. He: said he wants to assure each of you that we are committed to the improvement of our stormwater system to better the flooding experienced by those homes located adjacent to the canal. up our stormwater and sewer pumps when power outages occur. moving forward. accommodate these new breed of storms. Item 6: City Attorney Report: B. CITIZENS' TO BE HEARD: the area in October 2024. Justin Douglas, 2235 Green Street Sherry Clifton, 2134 Pope Avenue Laurie Anderson, 2940 Lantern Drive Philip D. Parisi, 913 George Hecker Drive Robin Schmidt, 2911 Lantern Drive Kiara Meggitt-Goff, 2927 Carriage Drive Edwin Perez, 2080 Kenilworth Avenue City Council Regular Meeting Minutes November 12, 2024 City Attorney' Wade' Vose said in thei interest of time he had no report to provide to the City Council. The Mayor said he wants to provide everyone with the opportunity to speak. The following people described their flooding experiences from Hurricane lan in 2022 and Hurricane Milton which struck Page2of7 Heather Carr, 3409 Country Manor Drive Joseph Giordano, 9 Applewood Circle Janet Robinson, 2925 Lantern Drive Dodie Snodgrass, 2242 Green Street Denise Kliment, 2165 Sherwood Drive Richard P. Lydon, 16 Sandusky Road Andrew Klem, 801 Aspen Drive Constance Bentley, 2956 Lantern Drive Frank Amendolia, 791 Aspen Drive Vicki Leonard, 1736 Jacobs Road Marcus Thompson, 1965 Menger Circle Gerald Johnson, 609 Clairmont Lane Jay Jewell, 2060 Kenilworth Avenue Kim Torrens, 604 Clairmont Lane Dan Proctor, 2922 Carriage Drive Gail Nuzzo, 2236 Green Street Jon Marquart, 2923 Lantern Drive Carol A.B.F. Andrews, 900 Carey Drive Robert Kimmy, 2917 Carriage Drive Bob Berk, 2241 Sherwood Drive Ryan Lashway, 2963 Foxcroft Lane Kimberly Comi, 2463 Oriole Lane Regina Assaf, 2423 Pope Avenue Nancy Long, 1967 Red Cedar Circle Debbie Gill, 2080 Oriole Lane Ed Langon, 2030 Kenilworth Avenue Traci James, 2923 Carriage Drive Floyd Taylor, 1970 Red Cedar Circle Becca. Johnston, 2081 Oriole Lane Maryand Richard Phinney, 2306 Oriole Lane Sandra Bayne-Moore, 789 Bennett Road City Council Regular Meeting Minutes November 12, 2024 Page3of7 Bobby. James, 2932 Carriage Drive Danny' Wilson, 2005 Oriole Lane Mike Wright, 2240 Brian Avenue Howie Snyder, 750 Briar Lane Ron Croxford, 2020 Graham Street C. CONSENT AGENDA (Items 8-9): Mayor Halli introduced the Consent Agenda and said the matters included under the consent agenda are self-explanatory and not expected to require discussion for approval. Items will be enacted by one motion. If discussion is desired by any member of the City Council, that item must be removed from the consent agenda and considered separately. Item 8: Approval of minutes: October 8, 2024, City Council Meeting Item 9: Resolution No. 2024-30. A Resolution of the City Council of the City of South Daytona, Florida, declaring William C. Hall elected as Mayor, Brandon L. Young elected to Seat 1, and Eric Sander elected to Seat 4; providing for conflicting Resolutions; providing for severability; and Motion to approve the consent agenda as presented by Vice-Mayor Eric Sander. Second by providing an effective date. First and only reading. Councilwoman Lisa O'Neal. Motion carried unanimously. D. REGULARAGENDA: Item 10: Consideration of approving a Work Authorization in the amount of $148,500 with Mead and Hunt for the evaluation of the City's stormwater system in an effort to reduce the flooding City Manager Gillis said when Hurricane lan struck this area in 2022, it was labeled as a "once in a lifetime storm" for the devastating flooding it caused throughout Volusia County. Just two short years later, Hurricane Milton cut a path across Florida causing widespread flooding yet again. Now that we know these "once in a lifetime storms" have the potential to occur much more frequently than the experts previously thought, staff is recommending that we evaluate our stormwater system to identify the improvements needed to help us better manage these severe flooding rain The best way to perform this evaluation is through the use of stormwater modeling. Ifthe City's stormwater system could be modeled, then the flooding experienced by the severe rainfall generated by both Hurricane lan and Hurricane Milton can be recreated. Potential. solutions can be introduced into the model to determine their effectiveness towards reducing the flooding experienced from this new breed of storms. The most effective solutions identified could then be added into our capital improvement program for implementation and grant acquisition. The engineering firm, Mead and Hunt, is one of the City's consultants under a continuing contract for the provision of engineering services including design. They are a large national firm with staff who have been working with the City on various projects for the past 25 years. Staff believes they caused by Hurricane lan and Hurricane Milton. events. City Council Regular Meeting Minutes November 12, 2024 Page 4of7 are capable of generating an effective stormwater model as they have performed the same service He explained the process of the City government which limits the spending threshold of the City Manager. He said if the Work Authorization is approved, the creation of the model will begin immediately. The development oft the model and identifyingthose drainage improvements deemed to be most effective will take approximately six months to complete. The consultant will have drainage engineers on-hand at the Piggotte Community Center on select dates where homeowners can discuss the effects of the flooding on their individual properties sO that each person willing to participate can be included in the study to be conducted. The select dates and times will be shared on the City's Facebook page, website and message signs located at City Hall and the Piggotte He concluded with a staff recommendation that the $148,500 Work Authorization submitted by Mead and Hunt be approved to evaluate our stormwater system and make effectiveimprovements Councilman Young noted that the evaluation of the drainage system is above and beyond the projects we have going on, which are set to be approved by the County Council on November 19, 2024. The projects are Lantern Park Stormwater Pond, Stevens Canal Bank Stabilization, Aspen Stormwater Pond, and Sherwood Forest Stormwater Pond. City Manager Gillis commented on the Councilwoman O'Neal asked about cleaning out the canals. City Manager Gillis said Stevens Canal isc cleaned four times pery year, manually which he has donet for his 23 years working for the City. He said the County project for Stevens Canal will include the installation of sheet pile walls which will Councilman Young noted ponds must be wider, not deeper, as we will reach the water table if we got tood deep. CityManager Gillis discussed the groundwatertable and elaborated that deeper ponds will not help; area is needed. He commented that South Daytona is essentially built out, and Councilwoman O'Neal asked about Reed Canal and Nova Canal. City Manager Gillis said Reed Canal sacounty-maintained canal, which is a major outfall for Nova Canal, which the Florida Department ofTransportation maintains. He said he had not seen the Nova Canal overflow until Hurricane lan. Councilwoman O'Neal asked why we could not clean Reed Canal and charge the county. City Manager Gillis replied that simply cleaning the canal would not be enough to prevent flooding, more Vice Mayor Sander said hei is excited about the study. He said we willl be able to model the potential rainfall. He said this is the first step, and this study will tell us what we need to do tot fixt the problem for other cities throughout Florida. Community Center once they are determined. to reduce flooding. benefit of strong partnerships with our County staff and County Council. enhance flow and provide more storage. unfortunately, it is impossible to regulate the growth of other cities. He said FDOT has started an $800,000 project to clean the canal. area (length and width) is needed to hold water. City Council Regular Meeting Minutes November 12, 2024 Page! 5of7 areas. City Manager Gillis said the model will be a living, breathing tool. Once it is created, we will always have it available as a resource. Councilman Quartier said that citizens will bei involved in the evaluation. Mayor Hall said he hopes every citizen who spoke tonight will come to the Piggotte Center and talk to the engineers who will look at the individual circumstances. He noted that 43 people spoke Motion to approve by Vice-Mayor Eric Sander. Second by Councilman Brandon Young. Motion tonight and hopes all come to the Piggotte Center to discuss with the engineers. carried unanimously. E.COUNGILCOMMENTS: Vice-Mayor Sander said he hears all the citizens, and he, too, had flood water in his garage and home office but cannot say he is in the same boat as what our citizens are going through. He is excited about the study, sO we can see what we can do in the future. He said things have changed with the intensity and amount of rain. He said there were sting jets right over us, which squeezed the water out and gave more rainfall than predicted. He said we need toi increase pumping. He said areas within the City are bowls, low points where water collects. He discussed the grants that were applied for three months following Hurricane lan. He said the County Council finally gave us four grants, which will be instrumental in helping everyone. He discussed Reed Canal and Nova Canal, and said there is not much we can do. He addressed the weir gate at the end of Stevens Canal, and Councilwoman O'Neal thanked everyone for attending and making suggestions that we will consider. We must continue to listen to the suggestions and make changes because this cannot be Councilman Young said the citizens speaking tonight are heard and were heard before tonight. He discussed knee-high water and cracks in the foundations of homes. He addressed the action items for FPL regarding power restoration, and the City Council will be their voice. He discussed Daytona Beach and Port Orange growth, and City Manager Gillis tries to work with the neighboring jurisdictions. He said he would continue to leverage his connections with County Council and State representatives. Councilman Young said after Hurricane Michael, the first thing we had to do was borrow money before we could begin the cleanup and now that we have healthy reserves, we were one of the first cities to begin cleanup in the County. He said we are working on investing in us, especially through infrastructure improvements. He said we can try to control clean water coming in and drainage as well as good public safety. He discussed the water flow from our streets to the river and then to the ocean. He said the City Manager lowered the ponds as much as possible and the drainage study will provide guidance on how to handle the water. He said itisap priority, and we Councilman Quartier echoed the sentiments of Vice-Mayor Sander, Councilwoman O'Neal and Councilman Young. He discussed the hurricane damage he received which included some house flooding, roof damage and a broken window. He said his heart goes out to our residents. He asked ifyoul hear rumors and have conçerns to contact us and to participate in the study. He thanked the the water was 12 inches above the Weir Gate. the norm. will move forward. audience for attending and voicing their concerns. City Council Regular Meeting Minutes November 12, 2024 Page 6of7 Mayor Hall said this is his gth year serving as Mayor, and he started his new term tonight. He said he spent 38 years driving the city and knows it and its residents. He discussed being sworn in as Mayor for another term earlier tonight and how his mother was in attendance. She stayed for the City Council meeting tonight and I know it hurts her to hear people stand up and say that I do not care about the City because it couldn't be further from the truth. He discussed a recent Homeowners Association Meeting that they were invited to. He asked residents to please call him or email him with any concerns they may have. He said he understands the frustration and stress as he has known stress throughout his career. He discussed why the goal of being debt-free is vital as we need to have matching funds on hand to successfully secure grants for stormwater improvements. He said we went decades without applying for grants because we lacked matching funds. Mayor Hall said he drives his jeep on every street through the city at least once per week. He said we have spent 81 million dollars in the last three years to improve our City and we have an additional 4 million Mayor Hall quoted his wife, who says you can't look backward, and Rome wasn't built in a day, to which he answered he doesn't know, he wasn't there. He discussed building over the years and at ap past Mayor's Roundtable Meeting he suggested spending money on cleaning the Nova Canal, not He asked if waiving the permit fees could be added to the December agenda but was worried about Mayor Hall concluded in 20161 that he had to sign a 1.5-million-dollar loan using a third-rate bank to clean up after Hurricane Michael. He proudly said lan and Milton were cleaned up quickly because G.ADJOURNMENT: Mayor William C. Hall adjourned the City of South Daytona Regular Meeting of dollars budgeted ini the current fiscal year alone. conducting another study. unlicensed or unethical contractors. wel had the funds on hand. the City Council at 9:17pm. VBshy h Deputy City dlerk, BeckyWitte C. Hall AL City Council Regular Meeting Minutes November 12,2024 Page7of7