Town of Century 7995 N. Century Blvd. Century, Florida 32535 www.lownOrCenturyllorida.com (850)256-3208 Council Meeting Agenda 79951 N Century Blvd. December 17,2024 7:00 p.m. Confirm Advertisement of Bill List Review/Council Meeting 1. Open Meeting with Prayer 2. Pledge of Allegiance 3. Roll Call 4. Public Forum 5. Ministerial Acts a. Approval of Bill List December 17, 2024 Bill List 6. Mayor Gomez 7. Mayor Gomez 8. Mayor Gomez 9. Mayor Gomez 10. Mayor Gomez 11. Mayor Gomez 12. Mayor Gomez 13. Staff Report 14. Mayor's Report 15. Council Comments 16. Public Forum 17.A Adjourn Transfer LOST Funds to pay for Funding Number DW17031154,90734 Transfer LOST Funds to pay for Funding Number DW17031056,235.74 Coordinated Signage Program Temporary Pay Increase - Acting Town Clerk Authorization to Hire a Town Clerk Temporary Pay Increase - Deputy Clerk Approval to Hire al Billing Clerk S In accordance with the Americans with Disabilities Act and Section 286. .26, Florida Statutes, persons with disabilities needing special accommodation top participate in this proceeding should contactt the Town Clerk nol later than noon the SIFHEARING impaired, please contact TDD (DD-Tetcommuncations Device fort the Deaf) at1 1-800-955-8771. S IfVOICE impaired, please contactt the Florida Relay Service at1 1-800-955-8770, for assistance. S Ifap person decides to appeal any decision with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and for that purpose, he may need to ensure that a "verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appealt to be! based." Minutes of the Town Council meetings can be obtained from the Town Clerk's office. The cost of duplication and/or court reporter will be att the expense oft the requesting party. Minutes are recorded, but are nott transcribed verbatim. day of the meeting tor request assistance. - 60 45 5 Town of Century December1 17,2 2024 Bill List Account Number Account Name Amount $28,164.00 $28,164.00 $9,954.30 $9,954.30 $269.44 $750.00 $596.25 $125.00 $1,740.69 $67.47 $107.00 $7.77 $114.95 $419.59 $156.20 $29.97 $1,625.00 $2,035.00 $480.00 $5,042.95 $1,148.67 $2,237.88 $118.21 $10,168.10 $628.94 $240.00 $655.00 $2,350.00 $6,923.00 $750.25 $375.00 $1,625.00 $27,220.05 ARAP Fund ARAP Expenses Total Garbage Fund Contract Residential Fee Total Gas Fund Operating Supplies Gas Consulting Services Legal Fees Postage/Freight Total General Fund Alarm System City Hall Telephone Street Field Supplies Street Alarm System City Hall Equipment Maintenance Large Vehicle Expense Street Vehicle Expense Street Consulting Services Office Equipment Maintenance Fire Alarm System Monitoring Ag Bldg. ARAP Expenses 403-34-4-33004 401-32-5-27000 401-32-8-10002 401-32-8-13000 401-32-4-20000 100-12-4-10001 100-41-4-10006 100-41-4-68001 100-12-4-10001 100-41-4-67004 100-41-4-65000 100-41-4-65000 100-12-8-10002 100-12-4-61000 100-12-4-10003 Total Water Fund Field Supplies Water Lift Stations/Pump Maintenance Equipment Maintenance Water Purchase Account Utilities Sewer Lifts Testing Water Testing Sewer Rental Fee Vehicle Expense Water/Sewer Legal Fees Postage/Freight Consulting Services Total 402-36-4-68001 402-36-4-59000 402-36-4-67000 402-36-4-10003 402-36-4-36000 402-36-4-76001 402-36-4-76002 402-36-5-40001 402-36-4-65000 402-36-8-12000 402-36-4-20000 402-36-8-10002 4 Town of Century December17,2024 Bill List Account Number Account Name Amount $72,121.99 Grand Total 5 Town of Century December: 17, 2024 Bill List Payee ADT Security Services AT&T Bobbi Williams Bondurant Lumber & Hardware Central Water Works City of Brewton Clearwater Solutions Control System & Instrumentation Escambia River Electric Cooperative Eurofins Environmental Testing Amount $67.47 $107.00 $8,700.00 $510.52 $10,168.10 $840.00 $19,464.00 $2,177.69 $628.94 $895.00 $114.95 $1,093.76 $750.00 $2,350.00 $605.76 $6,923.00 $1,346.50 $9,114.30 $3,250.00 $500.00 $2,035.00 $480.00 Everon Ferguson Florida Gas Utility Hydra Service JHB Auto Parts Lee Collison Center Matt Dannheisser Republic Services Robert Hudson Quadient Finance Southern Computer Services Total Fire Protection Grant Total $72,121.99 6 TAXID2 20-8152510 EFTF REMITTANCE Bank Name: CIBCE Bank USA Bank Address: 1205 Southl LaSalles Street, Chicago, ILE 60603 ABA: 0710-0648-6 of( ("F/0"): ClearWater Solutions, Favor Account ("A/C"): 2939142 CHECK REMITTANCE INVOICE COcWS Quality' Water. Vibrant Communities. LLCC Operating Account ClearWater Solutions, LLCI 117 Welborn Street! Greenville, SC2 29601 BILL TO Town of Century PO Box 790 Century, FL 32535 FL.0080.000 November 30, 2024 Project No: Invoice No: FL.0080.000 35444 Services from November 1, 2024 to November: 30, 2024 Current Fee Operations & Management Base Monthly Fee Total Fee 19,464.00 19,464.00 19,464.00 $19,464.00 Total this Invoice Ify youl have questions abouty your invoice email- @ceanaerowtonscom 2024-0410 CENT Bobbi Williams, MPA, CGFO, NIGP-CPP wilamserenturlonaus 754-234-3013 INVOICE# 2024-0410 CENT CUSTOMERI! ID This Invoice Prior Payments DATE 11/01/2024 BILL TO Mr. Luis Gomez, Mayor Town of Century 7995 N. Century Blvd Century, FL32535 TERMS Due Upon Receipt 2,900.00 $0 Submitted for the Period: Description of Services September 2024 Date 9/01/2024 thru Amount Monthly Municipal Procurement Services September 2024 9/30/2024 Assistance with TRIM Compliance preparation of documents $ 2,900.00 Base Month: $2,900 Notes: SUBTOTAL TAXI RATE TAX TOTAL $ $ $ 2,900.00 0% 2,900.00 Thank you for your business! If you have any questions about this invoice, please contact Bobbi Williams, 754-234-3013, bobbiwillams9502@gmail.com OR willnseremtupylordaus 2024-0411 CENT Bobbi Williams, MPA, CGFO, NIGP-CPP wilamserenturlondaus 754-234-3013 INVOICE # 2024-0411 CENT CUSTOMERID This Invoice Prior Payments DATE 11/15/2024 BILLT TO Mr. Luis Gomez, Mayor Town of Century 7995 N. Century Blvd Century, FL 32535 TERMS Due Upon Receipt 2,900.00 $0 Submitted for the Period: Description of Services October 2024 Date Amount 10/01/2024 thru Monthly Municipal Procurement Services October 2024 10/31/2024 Assistance with TRIM Compliance preparation of documents $ 2,900.00 Base Month: $2,900 Notes: SUBTOTAL TAXI RATE TAX TOTAL $ $ $ 2,900.00 0% 2,900.00 Thank you for yowr business! If you have any questions about this invoice, please contact Bobbi Williams, 754-234-3013, bobbiwillams9502@gmail.com OR willnserentuplondaus 2024-012CENT Bobbi Williams, MPA, CGFO, NIGP-CPP wilamserenurlondaus 754-234-3013 INVOICE# 2024-012CENT CUSTOMER ID This Invoice DATE 12/01/2024 TERMS Due Upon Receipt $ 2,900.00 BILLTO Mr. Luis Gomez, Mayor Town of Century 7995 N. Century Blvd Century, FL3 32535 Submitted for the Period: Description of Services November 2024 Date Amount 2,900.00 11/01/2024 Monthly Municipal Procurement Services November 2024 Base Month: $2,900 Notes: SUBTOTAL TAXI RATE TAX TOTAL $ $ $ 2,900.00 0% 2,900.00 Ihank you tor your business! If you have any questions about this invoice, please contact Bobbi Williams, 754-234-3013, botbhlamssoegmalicon OR wlamserentuplondaus Base Mont ####### Daily Rate $ 96.67 April 2024 $ LAW OFFICES OF 504 North Baylen Street Pensacola, Florida 32501 Telephone: (850) 434-7272 Facsimile: (850)4 432-2028 MDannheiser@Dannheiserlaw.com www.Damhcisetlaw.com ME Matt E. Dannheisser, PA. December 2, 2024 Via U.S. Mail Luis Gomez, Mayor Town of Century Post Office Box 790 Century, FL 32535 RE: Town of Century - Professional Services Rendered Dear Mayor Gomez: Enclosed please find our statements for services rendered for legal matters handled by our firm on behalfofthe TownofCentury. Foryour convenience, attachedi isas summary ofthec charges for this billing cycle. We would appreciate your placing these matters in line for payment. Ifyou findi it more convenient for the Town to remit one draft for thet total amount due, please feel free to do sO. We appreciate the opportunity to be of service to the Town. If you have any questions, please feel free to give me a call. Yours very truly, heslu hoomam Leslie A. Glassman Office Manager Ag Enclosures SUMMARY OF CURRENT CHARGES City Services, Inc. Routine. Legal Advice 750.25 596.25 $1,346.50 BALANCE DUE: LAW OFFICES OF 504 North Baylen Street Florida Pensacola, 32501 Telephone: (850) 434-7272 Facsimile: (850) 432-2028 MDamnheiser@Dannheiserlaw.com ww.Pamhciglaw.com Page: 1 11/20/2024 Account No: 1006-127M Statement No: 453 ME Matt E. Dannheisser, PA. Town of Century Attn: Luis Gomez, Mayor Post Office Box 790 Century FL 32535 RE: City Services, Inc. STATEMENT $204.00 PREVIOUS BALANCE Professional Services HOURS 11/16/2024 MED Receive and review 11/15/24 email from Howard Brown; Review file and notes of 10/11/24 Zoom conference with Mayor Gomez and Howard Brown; Review and analyze Consulting Agreement and Regulatory Agreement between Town and City Services; Legal research Town's liability for ultra vires contract; Legal research estoppel to deny ultra vires contracti Legal research implied ratification of ultra vires contracti Reply email to Howard Brown; Draft proposed termination notice letter for Howard Brown to send to City Services. FOR PROFESSIONAL SERVICES RENDERED 2.60 2.60 741.00 Costs Advanced Photocopies 9.25 9.25 750.25 -204.00 $750.25 TOTAL COSTS ADVANCED Thru 11/27/2024 TOTAL CURRENT WORK Payments 11/27/2024 Payment Received - Thank You BALANCE DUE Thank You for Allowing Our Firm to be of Service. LAW OFFICES OF 5041 North Baylen Street Pensacola, Florida. 32501 Telephone: (850) 434-7272 Facsimile: (850) 432-2028 MDannheiser@Dannheiserlaw.com wwwD.mohisglawcom Page: 1 11/20/2024 Account No: 1006-002M Statement No: 454 Matt E. Dannheisser, PA. ME Town of Century Attn: Luis Gomez, Mayor Post Office Box 790 Century FL 32535 RE: Town of Century - Routine Legal Advice STATEMENT $1,422.50 PREVIOUS BALANCE Professional Services HOURS 10/30/2024 MED Receive and review email from Howard Brown regarding enforcement of Town's backflow prevention regulations against Valarta's Restaurant; Email to Howard Brown. 0.40 10/31/2024 MED Receive and review Town's backflow prevention policies; Legal research selective enforcement of municipal ordinances; Legal research errectiveness of municipal resolutions VS. ordinances; Telephone conference with Dale Long; Email to Howard Brown. FOR PROFESSIONAL SERVICES RENDERED 1.60 2.00 570.00 Costs Advanced Photocopies 26.25 26.25 596.25 -1,422.50 $596.25 TOTAL COSTS ADVANCED Thru 11/27/2024 TOTAL CURRENT WORK Payments 11/26/2024 Payment Received Thank You BALANCE DUE Thank You for Allowing Our Firm to be of Service. C - Control Systems & Instrumentation "Your Complete Control Solutions Headquarters" INVOICE #1012241 10th December 2024 Town of Century Attn: Accounts Payable 7995 NO Century Blvd Century, FL32535 Operation. Provided All Materials & Labor To Remove And Replace One (1) Damaged Variable Frequency Drive (VFD) At Industrial Lift Station. Upon The Completion Of Installation Of VFD, Configured, Programmed And Verified Found Lift Station Pump To Draw High Current Preventing VFD From Ramping Pump To Full Speed. Recommend Removing Pump For Further Evaluation. QUANTITY Lot DESCRIPTION Labor, Technician LIST $2,177.69 N/C EXTENDED LIST $2,177.69 N/C PowerFlex Air Cooled 28 Amp. 753 AC Drive Total - $2,177.69 Due Upon Receipt 4960 Hwy 90 Pace, FL32571 Please Remit To: Control Systems & Instrumentation, LLC LEE COLLISION CENTER 2464 N. Hwy. 21 Atmore, AL 36502 Phone: 251-446-1828 Fax: 251-368-7003 PRICE PAME: ADDRESS cy BODY SHOP DATE Noy14,2 RES BUS OUAN. I ITEMNO. & DESCRIPTION 8146555AB LRckup BJP 8700 TOWN OE CENtuRyy I 6Lblo1971AA Badmce 51000 I 19066HLAAQ Baa AAL Hoss 6414100 68234335AA L INt Pckup Be4 101 00 VEAR MAKE 18342AL5AA Auà RSAL 8Y1151HAA BEc fol OoR 10s s 039249 GoMbinationlanp. 78 po 18201291AA. AEoR Bompse Fuce 98500 llGAB AEARBonpe2 StEp 34700DUSTON 1 681949719AA 113E Panel- 134_00 STATE ZIP MODEL naM 3500 VIN 3C43hA614HC1484 IL Dodqe INSURANCE COMPANY ADDRESS a90 00 LICENSENO MLEAGE WRITTENBY CUSTOMER PAYS INS.CO. PAYS. 2 650L9HSAA SBW al 1o 3,62410 LABOR INSTRUCTIONS FINGO BI 13-6 34 Contract Pric6 6,9230 SUBLET REPAIRS REPAIR ORDER No. INTERNAL SALES ACCTNO SALE CUSTOMER NO. PARTSAND SERVICESALES SEY COS1 ACCTNO OP SLABOR METAL OSLABCR MATERIAL AX 2.30 TOTAL or delayed moretya autironze: ther repas work herenset foh tobed denet by you logether Withthe furnishingby youd ofthe necessatyp pans ando othern mmaterialt for's surhn repair, anda agree CoST that yous are nol responsible for any delays caused by avaabsys of paris or materal fara any reason thaly your nethers assume nora autnarize any oner person lo assume fars youra any" habMy s conneclian withs such repas' thal vouis shallnolb bar responsiblet thrlass ofof damage tol Ihe abovey vehicle. or ariclesle lelt Merein case ol fe. theh or other cause beyond your control, that an express mech hancs tenis ishereby acknowledgedo ont thea abovev vehicle.tosecuret thea amountol repars thereto: that your enployees may operate the above vehirle an streets, highwaysore elsemhare for lhep purposeol tesingandiora inspecings suchy vehcle SALE X SECURET RELEASE FOR INVOICETO NEML MALTE USED K,92300 Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Transfer $4,907-34 from L.O.S.T Funds to pay for Funding Number DW170311 Background: This item is for ongoing operations. Recommended Action: Authorize Mayor to' Transfer $4,907-34 from L.O.S.T Funds to pay for Funding Number DW170311 88 o o : Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Transfer $6,235-74 from L.O.S.T Funds to pay for Funding Number DW170310 Background: This item is for ongoing operations. Recommended Action: Authorize Mayor to' Transfer $6,235-74 from L.O.S.T Funds to pay for Funding Number DW170310 o Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Authorization for Mayor to Execute Contract for New Monument Sign Background: The Town of Century is undertaking a comprehensive parking lot renovation project, which was approved at aj prior' Town Council meeting. As part ofthis effort, the Town plans to replace the existing monument sign located at the Century Library. The current sign includes a digital message board that has been non-functional for an extended period, rendering it ineffective for itsi intended purpose of community communication. Thej proposed new: monument sign will include updated digital messaging capabilities and a more modern design to enhance community visibility and branding. The' Town has been in discussions with the Escambia County Public Library System toj potentially share the cost of the sign, although a formal cost-sharing agreement has not yet been finalized. Communication with Mr. ToddJ. Humble, Library Director, has been ongoing to coordinate The Town solicited and reviewed quotes for the fabrication and installation oft the signage, which were reviewed in consultation with the Town's Procurement Professional. Two quotes design preferences and potential funding contributions. were: received: 1. Built Rite Signs: $66,850 Specifications: Double-sided, 16'x10' cabinet, 4x8 EMC panels, programmable, knee wall included. Warranty: 5-year warranty on EMC components. Additional Services: Installation, footer, steel, cabinet, and final painting Specifications: Double-sided, aluminum cabinets with polycarbonate faces, Warranty: 5-year warranty on EMC, 2-year warranty on the lighting system, Additional Services: Removal of existing signage, repainting of pipes, and (electrical by others). 2. Plastic. Arts Signs: $35,000 Daktronics 10mm high-resolution EMC. including parts and labor. installation using existing pipes. The Plastic Arts Signs quote is the lowest and offers a comprehensive solution at a significantly reduced cost. The Town plans toi fund the entire cost oft the project using its allocation of American Rescue Plan Act (ARPA): funds, with a total amount not to exceed $35,000.00. This item is for ongoing operations. Recommended Action: Motion to authorize thel Mayor to sign and execute the contract with Plastic Arts Signs based on their lowest quote, funded entirelyl by ARPA, as part oft the parking lot renovation project, and to continue discussions with the Escambia County Public Library System for potential cost-sharing. Agenda Item: Authorization for Mayor to Execute Contract for New Monument Signage Background: The Town of Century is undertaking a comprehensive parking lot renovation project, which was approved at aj prior Town Council meeting. As part of this effort, the' Town plans to replace the existing monument sign located at the Century Library. The current sign includes a digital message board that has been non-functional for an extended period, rendering it ineffective for its intended purpose of community communication. The proposed new: monument sign will include updated digital messaging capabilities and a more: modern design to enhance community visibility and branding. The Town has been in discussions with the Escambia County Public Library System to potentially share the cost oft the sign, although a formal cost-sharing agreement has not yet been finalized. Communication with Mr. ToddJ.Humble, Library Director, has been ongoing too coordinate design preferences and potential funding contributions. The Town solicited and reviewed quotes for the fabrication and installation ofthe signage, which were reviewed in consultation with the Town's Procurement Professional. Two quotes were: received: 1. Built Rite Signs: $66,850 Specifications: Double-sided, 16'x10' cabinet, 4x8 EMC panels, Warranty: 5-year warranty on EMC components. Additional Services: Installation, footer, steel, cabinet, and final Specifications: Double-sided, aluminum cabinets with polycarbonate Warranty: 5-year warranty on EMC, 2-year warranty on the lighting Additional Services: Removal of existing signage, repainting of pipes, programmable, knee wall included. painting (electrical by others). 2. Plastic. Arts Signs: $35,000 faces, Daktronics 10mm high-resolution EMC. system, including parts and labor. and installation using existing pipes. The Plastic Arts Signs quote ist the lowest and offers a comprehensive solution at a significantly reduced cost. The Town plans to fund the entire cost of the project using its allocation of American Rescue Plan Act (ARPA) funds, with a total amount not to exceed $35,000.00. Recommendation: Authorize the Mayor to execute a contract with Plastic Arts Signs for an amount not to exceed $35,000.00. The contract execution will proceed contingent upon final review and approval by the Town's Procurement Professional. Action Requested: Motion to authorize the Mayor to sign and execute the contract with Plastic. Arts Signs based on their lowest quote, funded entirely by ARPA, as part of the parking lot renovation project, and to continue discussions with the Escambia County Public Library System for potential cost-sharing. Built Rite Signs 4618 Saufley Field Road Pensacola, FL 32526 8504331018 mai@pumtrtesgns.com www.bultntesgns.com Estimate ADDRESS Howard Brown City of Century FL 7995 N Century Blvd Century, FL SHIPTO New Monument ESTIMATE# 110424-01P DATE 11/04/2024 DATE ACTIVITY 01.01 Permits DESCRIPTION Permits at cost (to be billed at actual cost on final invoice) Permit Acquisition Stamped Engineered Drawings 12" sch40 pipe 42' long 12"x10" web I- beam 14f feet long Concrete Fabricate Double- Sided 16'wide: X 10'high sign cabinet with' City of Century artwork on faces, plus two tenant panels on each side that are 2x8 each. 4x8 EMC panels willl be incorporated into the design. Design includes a 2 foot high knee wall of faux brick or stone. 4x8 EMC Double- sided fully programmable 6mm pitch resolution (best in thei industry) QTY RATE 1 AMOUNT 0.00 350.00 400.00 3,250.00 1,800.00 3,000.00 16,950.00 0.00 01.02 Permit Acquisition 01.03 Stamped Engineer Drawings MII Materials-install MI Materials-install MI Materials-install Sign Sales-Fab 1 350.00 1 400.00 3,250.00 1,800.00 12 250.00 16,950.00 MI Materials-install 27,200.00 27,200.00 Built Rite Signsi is notr responsible for color match claims. Final electrical connection tob ber made by others unless) junction box is within six feet. $600 unload charge for loads largert than 200lbs. lfr not notifiedi ina advance ofv weight and size of shipment, added $600 charge for unloading. DATE ACTIMTY DESCRIPTION PetroLED brand with full 5 Year Warranty. Installation of footer, steel, cabinet, and includes final painting of selected color You will need to hire an electrician to run a 30amp circuit to within 6 feet of Monument if existing circuit is less than 30amps. QTY RATE AMOUNT Installation 13,900.00 13,900.00 Send Checkt to: AP Built Rite Signs 5 Calhoun Avenue Unit 505 Destin, FL 32541 balançe isp paidi inf full. SUBTOTAL TAX TOTAL 66,850.00 0.00 $66,850.00 A$ $40,000 deposit is due beforej jobt begins, balance due upon completion. Sign display andr relatedr materials remain the property ofE Built Rite Signs until Accepted By Accepted Date Built Rite Signsi is not responsible for color match claims. Final electrical connection tot be madel by others unlessj junction box is withins six feet. $600 unload charge for loads larger than 200lbs. Ifr notr notifiedi in advance ofv weight and size ofs shipment, added $600 charge for unloading. jown op CENTURY Florido Cppyclalulays CENTURY LIBRARY CaremSoorce ESCAROSA TOWI HALL BRANCH LIBRARY 98 in gown of Floride CENTURY ppycllalay CENTURY LIBRARY 4 ESCAROSA Night Visual own op Floride CENTURY CypryoaAiy CENTURY LIBRARY ESCAROSA Remove exisitng sign FOKID3 CENTURY Brick Structure to be removed by City TON OF CENTURY TOWN HALL BRANCH LIBRARY Mount new signage exisitng steel Plastic Arts Signs Plastic Arts Signs 850-455-4114 2404 W Fairfield Dr Pensacola, FI32505 City of Century Specs: Manufacture 2 double-sided lighted signs. Aluminum cabinets with polycarbonate faces. Hanley LED lighting system. Color and copy with approved layout. Daktronics 10MM high resolution EMC: sign. Cellular communication with lifetime data plan with Verizon. Cloud base software. Remove existing signage. Install new signage to existing pipes. Repaint pipes. Connect to existing electrical. 7-8-week completion time. 5-year warranty on Daktronics EMC. 2-year warranty on Hanley LED lighting system. Warranties include parts and labor. $35,000.00 * Brick structure to be removed by others. Warm regards, Scott Navarro Sales Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Approval ofTemporary Pay Increase for Acting Town Clerk Background: Following the resignation of] Leslie Howington on June 4, 2024, the' Town Clerk position has remained vacant. Since that time, Mallory Walker has been performing the duties of Acting Town Clerk in addition to her regular responsibilities. Leslie Howington'srate of pay as Town Clerk was $26.55 per hour at the time ofl her resignation. Mallory's current pay rate is $14-39 per hour, which does not reflect the This agenda item considers thei following factors to determine an appropriate temporary pay increase for Mallory Walkeri in light ofl her additional responsibilities as Acting Town Clerk: 1. Current Pay Rate: Mallory's current pay rate is $14-39/hour. 2. Responsibilities oft the Town Clerk Role: The Town Clerk is a higher- responsibility position, and Leslie's] pay at thet time of resignation was $26.55/hour. 3. Temporary Nature: The increase should acknowledge the temporary nature of Mallory's role while ensuring it reflects the additional workload and responsibilities. additional responsibilities she has taken on. Suggested Temporary Pay Increase: Areasonable approach would bei to set Mallory's temporary pay at 75%-90% ofthe prior Town Clerk's hourly rate, acknowledging her acting role without fully matching the permanentTown Clerk'spay. Calculation: 75% of $26.55 = $19.91/hour 90% of $26.55 = $23.90/hour Based on these considerations, iti is proposed that Mallory Walker'si temporary pay rate be set at $23.00/hour, which falls within this range and fairly reflects the additional responsibilities she has undertaken. This item is for ongoing operations. Recommended Action: It is recommended that the Town Council approve the temporary pay increase for Mallory Walker to $23.00 per hour, retroactive to June 4, 2024, fort the duration ofhert tenure as Acting' Town Clerk. Agenda Item: Approval ofTemporary Pay Increase for Acting' Town Clerk Subject: Retroactive Pay Increase for Mallory Walker as. Acting Town Clerk Meeting Date: December: 17, 2023 Requested by: Mayor Luis Gomez Background: Following the resignation ofLeslie Howington on June 4, 2024, the' Town Clerk position has remained vacant. Since that time, Mallory Walker has been performing the duties of Acting Town Clerk in addition to her regular responsibilities. Leslie Howington's rate of pay as' Town Clerk was $26.55 per hour at the time of her resignation. Mallory's current pay rate is $14-39 per hour, which does not reflect the This agenda item considers thei following factors to determine an appropriate temporary pay increase for Mallory Walker in light ofh her additional responsibilities as Acting 1. Current Pay Rate: Mallory's current pay rate: is $14-39/hour. 2. Responsibilities of the Town Clerk Role: The Town Clerk is a higher- responsibility position, and Leslie's pay at thei time of resignation was 3. Temporary Nature: The increase should acknowledge the temporary nature of Mallory's role while ensuring it reflects the additional workload and additional responsibilities: she has taken on. Town Clerk: $26.55/hour. responsibilities. Suggested Temporary Pay Increase: A reasonable approach would be to set Mallory'stemporary pay at' 75%-909ofthe Town Clerk's hourly rate, acknowledging her acting role without fully matching the prior permanent Town Clerk's pay. Calculation: 75% of $26.55 = $19.91/hour 90% of $26.55 = $23.90/hour Based on these considerations, it is proposed that Mallory Walker's temporary pay rate be set at $23.00/hour, which falls within this range and fairly reflects the additional responsibilities she has undertaken. Proposal: Approvea at temporary pay increase for Mallory Walker to $23.00 per hour, retroactive toJune 4, 2024, fort the duration of! her tenure as Acting Town Clerk. Rationale: The recommended temporary pay rate: reflects approximately 87% oft the prior Town Clerk's hourly rate. This ensures fair compensation for the additional responsibilities Mallory has been handling while remaining consistent with the' Town'sl budgetary considerations. Recommendation: Itis recommended that the Town Council approve thet temporary payi increase for Mallory Walker to $23.00 per hour, retroactive to. June 4, 2024, for the duration of her tenure as Acting Town Clerk. Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Authorization to Hire a Town Clerk Background: The Town Clerk position became vacant on June 4, 2024, following the resignation oft the previous Town Clerk. Since that time, the Town has not had a permanent Town Clerk. Several staff members have been filling in to manage these mission-critical duties The Town has solicited applications for the' Town Clerk position and, consistent with the 1993 Employee Handbook, has identified a candidate for consideration. During negotiations, the prospective employee requested three weeks of vacation per year instead of two weeks, as outlined in thej policy for new employees. The prospective employee is currently receiving five weeks of vacation per year in their current role. While the policy allows for three weeks of vacation after five years of service, granting this request upon hire may enhance the' Town's ability to secure this highly qualified candidate without impacting the broader vacation policy to ensure the' Town's operations continue without interruption. for other employees. This item is for ongoing operations. Recommended Action: It is recommended that the' Town Council approve the hiring of the recommended candidate for thej position ofTown Clerk at the starting salary of $86,000 annually with three weeks of vacation per year and authorize the Mayor toi finalize the hiring process. Agenda Item: Authorization to Hire a Town Clerk Meeting Date: December 17, 2024 Subject: Approval to Hire a' Town Clerk Requested by: Mayor Luis Gomez Background: The Town Clerk position became vacant on June 4, 2024, following the resignation of the previous Town Clerk. Since that time, the Town has not had a permanent Town Clerk. Several staff members have been filling in to manage these mission-critical duties to ensure the Town's operations continue without interruption. The Town has solicited applications for the' Town Clerk position and, consistent with the 1993 Employee Handbook, has identified a candidate for consideration. During negotiations, the prospective employee requested three weeks of vacation per year instead oft two weeks, as outlined ini thej policy for new employees. Thej prospective employee is currently receiving five weeks of vacation per yeari in their current role. While the policy allows for three weeks of vacation after five years of service, granting this request upon hire may enhance the' Town'sa ability to secure this highly qualified candidate without impacting thel broader vacation policy for other employees. Proposal: Authorize the Mayori to hire the recommended candidate for thej position of Town Clerk with a starting salary of $86,000 annually and three weeks of vacation per Rationale: The appointment of a permanent Town Clerk is essential to maintaining the efficiency and effectiveness of the Town's operations, fulfilling statutory responsibilities, and ensuring the public continues to receive high-quality service. Providing three weeks ofvacation per year as an exception is a reasonable accommodation to secure a highly qualified candidate while ensuring thej policy remains consistent for other employees. Recommendation: It is recommended that the Town Council approve the hiring of the recommended candidate for the position ofTown Clerk at the starting salaryo of $86,000 annually with three weeks of vacation per year and authorize the Mayor to year. finalize the hiring process. Jennifer Tien 4232 117t Avenue Allegan, MI 49010 269-286-9122 enn2lien@gmal.com November 26, 2024 Town of Century Attn: Mallory' Walker, Deputy Clerk 7995 N.Century Blvd. Century, FL 32525 Dear Mallory, lam writing to express myi interest int the Town Clerk position with the Town of Century. With as strong background inj public administration, excellent organizational skills, and a commitment to providing efficient and transparent services toi the public, am confident in my ability In my previous roles, gained extensive experience in administrative duties, document management, and customer service-alle essential skills for a clerk. am adept at maintaining records, processing vital documents, and assisting the public with inquiries in a professional and courteous manner.. Additionally, my ability to manage complex workflows, prioritize tasks, and uphold confidentiality ensures thatlcan lunderstand the critical role a Clerk plays in supporting local government operations, ensuring public records are accurate and accessible, and contributing tot the transparency and accountability of town services. My familiarity with local government processes and my attention l'am particularly excited about the opportunity to worki in Century. lam confident that mys skills in administration, customer service, and records management align well with the requirements of the clerk's office and working along side the other departments in the town. lwould welcome the opportunity tos speak with yout toi further discuss how my skills and experience can contribute to the continued tor make a positive contribution toy your team. effectively handle the diverse responsibilities of the County Clerk position. tod detail make me an ideal candidate for this position. success for the Town of Century. Thank you for considering my application. Sincerely, Jennifer Tien Jennifer Tien Jennifer L. Tien 42321 117th Avenue Allegan, MI49010 (269)286-9122 Tos secure a position with ai team-oriented employer who values honesty, dedication and hard work. Loyal, dependable. and cooperative worker whoi is articulate, patient and detail oriented with over. 30 years of administrative and customer service experience. EXPERIENCE July 2024-Present, Treasurer/Finance Director, City oft the Village of Douglas, MI Plan and direct the financial accounting and treasury functions oft the city. Duties include: preparation of the budget for review and adoption; projection of revenue estimates and expenditures; create monthly financial reports; monitor expenditures; collection of propertyt taxes and other receivables; administered accounts payable; and payroll for 24 employees. Compile and maintain grant agreements and related data; monitoring compliance with grand accounting standards. Track costs on various projects and assists project managers with the allocation oft time andi materials between projects. Handle investing of cityf funds to ensure safety of principal, provide sufficient liquidity, and earn interest. Ensures thatt the city is compliance with Generally Accepted Accounting: Standards. August 20201 to. June 2024- Election Coordinator/Deputy Clerk, Allegan County Clerk's Office, Allegan MI Oversee all aspects of caufomy/cainaad elections in Allegan County consisting of 33 municipalities, with 84 different ballot styles. Coordinate withl local cities/townships, surrounding counties, schools, libraries and the State of Michigan for ballot proposals and candidate listings. Oversee election procedures, petition filings, candidate filings, signature verification, campaign finance statements, recalls, recounts, redistricting, and training of election inspectors. Coordinate thee election programming for all thej jurisdictions; testing ofe election programming andy votinge equipment prior to elections; analyze andi implement election policies and procedures int the office andr make changes as necessary; troubleshoot election dayi issues, tabulate election results countywide. andr report those results. Oversees andi maintains all the Clerkt tot the Allegan County Board of Commissioners- attend all meetings; transcribe and prepare minutes; maintain official record; Prepare andp postl legal notices for Clerks Office; handle all FOIAI requests; Notary Public; update website; provide back-up for the Vital Responsible for recording, maintaining, issuing and indexing of vitalr records for birth, death, marriage, concealed pistol licenses, DBA applications, military DD2141 filings andr notary public. Respond to citizen requests via phone or in person; research genealogy requests; maintain county website fori the Clerks Office; attest documents; reporting of records tot the State of Michigan; and clerk for the Allegan County Board of contracts for early voting, school contracts and election grants within the County. Records department; prepare daily financial deposits and payroll processing. certify meeting minutes/fesolutions/ordinances; and coordinate board appointments and vacancies. July 20161 to August 2020 Deputy County Clerk Vital Records, Allegan County Clerk's Office, Allegan MI Commissioners. May 20071 to August 2015-Owner- - Licensed Insurance Agent, All American Insurance &F Financial Services, Crestview! FL Owner ofa an independent insurance agency representing ten insurance companies and licensed by the State of Florida witha Property/Casualty license. Sold various types of insurance policies toi individuals and businesses including auto, home, boat, motorcycle, business, liability and workers compensation. Customized insurance coverages tos suit individual customers, recommend different insurance plans based on ther needs of the customer, maintained records, policy renewals, contract maintenance, budgeting for book of business of2.5 million, remittance of premium payments to companies, accounts payable/recelvable; payroll; and processing of insurance claims. February 1998-May 2007- Licensed Insurance Agent, Kyes Agency & Bartz Rumery Agency, Allegan MI businesses. The owner of Kyes Agency retiredi in 2004 andi the agency was sold to Barty Rumery Agency. January: 1997-. January: 1998- Customer Service Representative, AlITel Telephone Company, Little Rock AR June 1991-. January: 1997- Administrative Assistant/Payroll Administrator, City of Plainwell, Plainwell MI Licensed Property/Casualty, and Life/Health agent for the State of Michigan. Sold various types ofi insurance policies toi individuals and Call center representative for telephone company servicing 20 statesi investigating harassing phone calls by tapping phone lines forl local Started position as a summer intern clearing upy voter registration files. Continued employment with the City while going to college and was hired full time after graduation as thep payroll administrator. Maintained employment files, processed payroll, employee benefits, accounts payable, account receivable, issued utility billings, assisted Treasurer witht tax bill issuance and collection, assisted Clerk by attending various city police and FBI agencies. meetings, transcribing the minutes of those meetings and assisting with elections. Bachelors Degree Business Administration, Spring Arbor College, Spring Arbor Michigan EDUCATION 1994 1990 High School Diploma, Plainwell High School, Plainwell Michigan References: 6717 68+h Street South Haven, MI 49090 269-637-3374 Tom. Jessup - Former Allegan County Commissioner Susan Benson - Allegan County Clerks Office 7540 N 14th Street Kalamazoo, MI 49009 269-760-7971 Steven McNeal - Allegan County Canvasser 5786 143"d Avenue Holland, MI 49423 616-990-1089 Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Retroactive Temporary Pay Increase for Kristina Wood, Deputy Clerk Background: The Utility Billing Clerk position became vacant following the resignation ofl Ms. Tonya Creel. Since that time, Kristina Wood, Deputy Clerk, has taken on additional responsibilities to cover the duties of the Utility Billing Clerk, in addition tol her regular role. Kristina's current pay ratei is $24.19/hour, and to fairly compensate her for the additional workload, a temporary: pay increase of 5% is proposed. This increase would be retroactive to the date ofI Ms. Creel's resignation and would continue until the Utility Billing Clerk position The funds to cover this temporary pay increase will be allocated from the existing budget for the Utility Billing Clerk position, ensuring no additional financial burden on the Town's isf filled. overall budget. This item is for ongoing operations. Recommended Action: It is recommended that the Town Council approve the 5% temporary pay increase for Kristina Wood, Deputy Clerk, retroactive to November 4, 2024, and that the temporary increase be eliminated upon the hiring of a new Utility Billing Clerk. Agenda Item: Approval ofTemporary Pay Increase for Kristina Wood, Deputy Clerk Meeting Date: December 17, 2024 Subject: Retroactive Temporary Pay Increase for Kristina Wood, Deputy Clerk Requested by: Mayor Luis Gomez Background: The Utility Billing Clerk position became vacant following the resignation ofl Ms. Tonya Creel. Since that time, Kristina Wood, Deputy Clerk, has taken on additional responsibilities to cover the duties oft the Utility Billing Clerk, in addition to her regular Kristina's current pay rate is $24.19/hour, and to fairly compensate. her for the additional workload, a temporary pay increase of 5% is proposed. This increase would role. be retroactive to the Proposal: Approve a 5%1 temporary pay increase for Kristina Wood, Deputy Clerk, retroactive tol November 4, 2024, with the understanding that the temporaryincrease will be eliminated upon the hiring of a new Utility Billing Clerk. Rationale: Kristina Wood has assumed additional responsibilities critical to maintaining the Town's operations during this period of vacancy. The proposed increase acknowledges her expanded role. and ensures fair compensation forl her efforts. Current pay rate: $24.19/hour Proposed temporary pay rate (5% increase): $25.40/hour By funding this increase from the existing budget fori the Utility Billing Clerk position, the Town avoids incurring additional expenses while ensuring that these essential responsibilities are managed effectively. Recommendation: Itis recommended that the' Town Council approve the 5% temporary pay increase for Kristina Wood, Deputy Clerk, retroactive to November 4, 2024, and that the temporary increase be eliminated upon the hiring of a new Utility Billing Clerk. date of Ms. Creel's resignation and would continue until the Utility Billing Clerk position The funds to cover this temporary pay increase willl be allocated from the existing budget for the Utility Billing Clerk position, ensuring no additional financial burden on is filled. the' Town's overall budget. Town of Century, Florida Agenda Item Agenda Date: December 17, 2024 Department Administration Presenter Mayor Gomez Amount Account Subject: Authorization to Hire a Utility Billing Clerk Background: The Utility Billing Clerk position became vacant following the resignation of Ms. Tonya Creel a couple of months ago. Since that time, the responsibilities of this essential role The' Town Council previously authorized the advertisement oft the Utility Billing Clerk position, and the Town has now identified a qualified candidate toi fill this vacancy. The position pays $16.00 per hour, consistent with the' Town'sapproved pay structure and the Hiring for this position is critical to ensuring the continuity of utility billing operations, improving operational efficiency, and alleviating the additional workload that has been placed havel been temporarily managed by existing staff. guidelines established in the 1993 Employee Handbook. on existing staff during this transitional period. This item is for ongoing operations. Recommended Action: Iti is recommended that the Town Council approve the hiring of the identified candidate for the Utility Billing Clerk position at a starting pay rate of $16.00 per hour, consistent with the Town's approved pay structure. Agenda Item: Approval to Hirei for the Utility Billing Clerk Position Meeting Date: December 17, 2024 Subject: Authorization to Hire a Utility Billing Clerk Requested by: Mayor Luis Gomez Background: The Utility Billing Clerk position became vacant following the resignation of Ms. Tonya Creel a couple of months ago. Since that time, the responsibilities oft this essential role The Town Council previously authorized the advertisement oft the Utility Billing Clerk position, and the Town has nowi identified a qualified candidate toi fill this vacancy. The position pays $16.00 per hour, consistent with the Town's approved pay structure and Hiring for this position is critical to ensuring the continuity of utility billing operations, improving operational efficiency, and alleviating the additional workload that has been havel been temporarily managed by existing staff. the guidelines established in the 1993 Employee Handbook. placed on existing staff during this transitional period. Proposal: Approve the hiring oft the identified candidate for the Utility Billing Clerk position at a starting pay: rate of $16.00 per hour. Rationale: The approval tol hire for the Utility Billing Clerk position is essential to: 1. Ensure the accurate and timely processing of utility billing and payments. 2. Restore normal operations within the utility billing department. 3. Relieve the additional responsibilities that havel been temporarily assigned to other staff members. Recommendation: Itis recommended that the Town Council approve the hiring oft the identified candidate for the Utility Billing Clerk position at a starting pay rate of $16.00 per hour, consistent with the' Town's approved pay structure. 1716 Dykes Town Road Jay, FL32565 (850)501-9736 Isrunner@gmail.com November 14, 2024 To whom it may concern: Icame across this job listing, and Ib believe I'd be an ideal candidate due tor my extensive experience in the business administration field. As you will see from the enclosed resume, I have 20 years ofe experience as a bookkeeper and 14 years experience as an office manager at Century Pharmacy. II have managed and overseen over 30 employees including their administrative paperwork to include: new hires/resume approval, processing human resource paperwork, and verifying schedulelsubmitting payroll. Weekly responsibilities also include inputting daily sales reports, reconciling monthly bills/credit cards, epositingtranteringwithdrawing company funds. Ifyou have any questions or would like to schedule an interview you can contact me at (850)501-9736 or at my email, Iirumner@gmail.om, Ilook forward to our correspondence. Very Respectfully, Lori Skaggs (850)256-3472 Century Pharmacy Office Manager LORI SKAGGS Jay, FL32545C4850,301.97341 lsrumner@gmail.com SUMMARY 1. Strong work ethic, flexibility, ownership, and accountability with excellent organization skills. Seeking tol begin a new challenge as part ofa a successful team! PROFESSIONAL TRAININGS, CERTIFICATIONS, & LICENSURES 02/2004 EDUCATION 1983 2004 Full Specialist, Aesthetician, Nail Technician (FS863110) High School Diploma Ernest Ward High School Full Specialist Gulf Coast of Career Development Bookkeeper/Account Office Manager Century Pharmacy - Century, FL. EMPLOYMENT 01/2010--Present Balance company and customer accounts Reconcile bank statements, credit card statements, and filed accordingly Assisted employees in customer issues or questions or complaints, offer perp policy procedure guidance for accounts made with errors 01/2000 -01/2004 Sales Associate Century Pharmacy- --Century, FL Provided customer service by assisting in customer issues, account discrepancies, personal complaints and general customer service quality Assisted customers with their medication and OTC orders via telephone Accepted customer prescriptions at the drop off station and checked improvement and inj person at the drop-off station. customers out 850-512-6407 850-501-0340 850-485-7246 PROFESSIONAL REFERENCE Huyen Tran Cynthia Daniel Patricia Bedsole