REGULAR MEETING APALACHICOLA CITY COMMISSION IUESDAYANJARY 7,2025 - 6:00PM FORMER APALACHICOLA MUNICIPAL LIBRARY 74 6TH STREET, APALACHICOLA, FLORIDA 32320 AGENDA You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do SO by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the five-minute time limit for public comment. Comments may also be sent by email to the City Manager ort to Commissioners. I. Call to Order Invocation Pledge of Allegiance n. Agenda Adoption mI. Public Comment IV. New Business 1. Arbor Day Proclamation 2. Tree Ordinance Revision 3. Cemetery Ordinance V. Unfinished Business 1. Grant Approval Policy 2. Gibson Parking VI. Mayor and Commissioner Comments VII. City Manager Communications - ReportAttached VIII. Finance Director Communications - Report Attached IX. Attorney Communications X. Consent Agenda- CC 9.3.24 PH & RM Minutes; CC 11.5.24 Workshop Meeting Minutes; CC11.5.24 RM Minutes; CC 12.3.24 WS Meeting Minutes; CC 12.3.24 RM Minutes XII. Department Reports - Included in Agenda Packet Adjournment Any person who desires to appeal any decision at this meeting will need a record of the proceeding and for this purpose, may need to ensure that a verbatim record oft the proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's Office 48 hours in advance of the meeting. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: January 7, 2025 SUBJECT: Arbor Day Proclamation AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter: 1 Tree Committee Travis Wade Travis Wade/Scott Davis, Tree Committee Chair BRIEF SUMMARY: The City of Apalachicola is one of many Florida communities certified by the national Arbor Day Foundation as a Tree City. In the parking lot of the Apalachicola Margaret Key Public Library on Saturday, January 25, 2025, from 1:00 p.m. until 3:00 p.m., the Tree Committee will RECOMMENDED MOTION AND REQUESTED ACTIONS: Read the Arbor Day proclamation into the hold the City's annual Arbor Day event. record and sign it. FUNDING SOURCE: Not applicable. ATTACHMENTS: Arbor Day proclamation STAFF'S COMMENTS AND RECOMMENDATIONS: No comments or recommendation needed. PROCLAMATION Arbor Day Whereas, the. Arbor Day Foundation has certified the City of Apalachicola as a Tree City, and Whereas the City Commission has appointed a Tree Committee that will observe Arbor Day from 1t to 3 p.m. on January 25, 2025, in the parking lot oft the Apalachicola Margaret Key Library by handing out free trees provided by the Florida Forest Service, Whereas, trees in our city increase property values, enhance the economic vitality of business Whereas, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide Whereas, trees are a renewable resource giving us paper, wood for our homes, and countless Whereas, trees, wherever they are planted, are a source ofjoy and spiritual renewal. Now, therefore, I, Brenda Ash, Mayor of the City of Apalachicola, do hereby proclaim January 25, 2025, as Arbor Day in the City of Apalachicola, and I urge all citizens to celebrate Arbor Further, I urge all citizens to plant trees to promote the well-being oft this and future generations. areas, and beautify our community, habitat for wildlife, other wood products, and Day and to support efforts to protect our trees and woodlands, and Signed: Brenda Ash January 7,2025 APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: January 7, 2025 SUBJECT: Tree Ordinance AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter: 2 Administration Travis Wade Travis Wade/Scott Davis, Tree Committee Chair BRIEF SUMMARY: City Manager Wade met with the Tree Committee and discussed revisions to the Tree Ordinance. The discussion resulted in the attached revisions to the Ordinance. Committee Member Winterringer drafted the attached draft Ordinance with the highlighted changes. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Ordinance for First Reading at the next meeting. FUNDING SOURCE: N/A ATTACHMENTS: Draft Tree Ordinance STAFF'S COMMENTS AND RECOMMENDATIONS: Subpart B- LAND DEVELOPMENT CODE Chapter 105 ENVIRONMENT ARTICLE II. TREE PROTECTION ARTICLEII. TREE PROTECTION Sec. 105-21. Purpose and intent. (a) Trees are recognized tol be av valued asset, providing: al healthier and more beautiful environment in which to live. Tree preservation enhances the value andr marketability of property andt thereby promotes thes stability (b) This article establishes protective regulations for tree preservation and aj permitting process to ensure good management practices on private and city-owned property, including utility easements for continued healthy ofr residential neighborhoods, making them more livable and desirable. and beautiful trees. (LDC, art.) XII, S1;Ord.No. 2011-01,512-8201) Sec. 105-22. Definitions. Tree. A woody plant having one or more well-defined trunks capable of being maintained with a clear trunk Dead. Ina as state of irrecoverable decline with more than 50 percent ofl leaves, branches, and limbs not alive. Diameter at breast height. The diameter ofatree trunk as measured four and ah half (41 %) feeta above ground Drip line. The limiting line established byas series of perpendicular drop points marking the maximum radius of the crown of an existing tree, but not less than ten feeti from the trunk, whichever is greater. Patricreh Heritage. tree. A protected native tree (section 105-23) whose trunki is 35 or more inchesi in Relocate. As used in article II, tree protection regulations and elsewhere in this Code, the digging up ofa protected tree by ap property owner froma a plaçe ont the owner's property and the planting oft the same tree in Substantial alteration. The heavy cutting oft topl branches (topping), cutting of major lower limbs (elevating), or significant trimming of at tree that alters the natural symmetry of the tree." The term does not include customarily accepted practices used by certified arborists for pruning shade trees. andi normally growing to an overall height at maturity ofa minimum of 151 feet. level. diameter at breast height. another place on the same property ori inap public place. (Ord. No. 2018.07,91.25.2019) Sec. 105-23. Protected native trees. The native trees predominately foresting the City of Apalachicola are: 10rd. No. 2018-07, S1, adopted February 5, 2019, amended art. II ini its entirety, with the exception ofs1 105-21, purpose and intent, to read as herein set out. Former art. II, 55105-22-105-30, pertained tot tree protection and preservation, and derived from! LDC, art.) XII, S5 II-X; Ord. No.2 2011-01, $9 I-X,2-8-2011. Apalachicola, Florida, Code of Ordinances Created: 2024-06-28 12:05:26 [EST] (Supp. No.4) Page 1of7 Bald and pond cypress (Taxodium distichum and Taxodium ascendens), Eastern and southern redcedar (Juniperus virginiana and. Juniperus silicicola), Live oak (Quercus virginiana), Longleaf pine (Pinus palustris), Sabal (cabbage) palm (Sabal palmetto), Southern magnolia (Magnolia grandiflora), and Sycamore (Platanus occidentalis). (Ord. No. 2018.07,91,25.2019) Individual trees of these species having diameters of foure eight or more inches at breast height are protected (hereinafter referred to as' "protected trees"). Other native trees and all nonnative trees are not protected. Sec. 105-24. Preservation of patriarch heritage trees. private landowner or a department of the city unless: No patriarch heritage tree on privately- or city-owned property shall be removed or substantially altered bya (1) Under a declared emergency (section 105-25(1)(d) or int the case of ani imminent hazard (section 105- 25(2)), the city manager, or int the manager's absence the manager's designee (e.g., code enforcement officer), finds fora a specific tree that immediate actioni is required to eliminate a condition endangering a. Onp private property çoincident with the planning and zoning board's approval ofap proposed development plan that is conditional on a tree permit application being approved, the city manager approves thei issuance ofat tree permit to a private landowner to remove or substantially alter at tree on al lot because not doing SO would make the lot undevelopable for any b. On private property when no development plan isp proposed or on city property, the city manager documents in writing his or her reasons for allowing removal or substantial alteration (sections public safety or property. (2) Inar non-emergency or non-imminent hazard situation: principal structure (section 105-26(1)(c). 105-26(1)(c) and 105-26(2)(c)). (Ord. No. 2018.07,91,25.2019) Sec. 105-25. Activities exempted from or requiring a tree permit. (1) At tree permit is not required for the following exempt activities: a. Unprotected trees-T The removal, relocation, or substantial alteration of: Native trees not listed ins section 105-23; Native trees listedi ins section 105-23 that are less than eight inches in diameter at breast height; Cultivated varieties of once native trees developed by selective breeding ands sold by plant nurseries; Dead trees when the code enforcement officer inspects the trees and agrees they are dead. and Nonnative trees, including invasive species. Created: 2024-06-28 12:05:26 [EST] (Supp. No. 4) Page 2of7 b. As provided! by State law (F.S. $163.045), the pruning, trimming, or removal of atree on aresidential propertyi ift the property owner possesses documentation froma an arborist certified byt the International Society of Arboriculture or al Florida licensed landscape architect that the tree poses an unacceptable risk to persons or property. At tree poses an unacceptable risk ifr removal is the only means of practically mitigating its risk below moderate, as determined byt the tree risk assessment procedures outlined in Pruning-Pruning of unprotected trees, and light pruning of protected trees that doest not substantially d. Emergency-The removal or substantial alteration of any sgnlficantly-damaged, protected, non- patriarch heritage tree during or following a natural or man-made disaster (e.g., hurricane, tornado, high wind, flood, or forest fire) when the city commission or manager declaresas state ofe emergency and determines that permitting requirements willl hamper private or public workt to restore safety and order tot the city. Permission is required tor remove or substantially altera a patriarch heritage tree (section 105-24(1)). Int thei interest of expeditiously addressing damaged heritage trees, oral permission Highway and electric utilityr rights-of-way-The removal or trimming of protected trees by: The Florida Department of Transportation along roads under itsj jurisdiction to maintain safe lines of sight at roadi intersections and alleys and! horizontal clearance areas along roadways where errant The electric utility along power lines nècessary for the maintenance of accepted public safety standards Any removal or substantial alteration of a protected tree not exempted in section 105-25(1). Some specific Imminent hazard--The removal or substantial alteration ofa protected tree when an applicant proposes that immediate actioni is required due toa a condition endangering public safety or property. Diseased or pest-infested tree-The removal or substantial alteration ofac diseased or pest-infested, protected tree when an applicant proposes that doing so will prevent the spread oft the disease or Storm-damaged tree-The removal or substantial alteration ofa a protected tree damaged bya a storm for which the city commission or manager did not declare a state ofe emergency. Tree in decline-The removal or substantial alteration of a protected tree that has lost vigor and displays pale green or yellow leaf color, small leaves, poor growth, leaf drop, or dieback oft twigs and Best Management Practices -Tree Risk Assessment, Second Edition (2017). alter the protected trees. iss sufficient, and written permission isi not required. vehicles leaving the roadway might travel. ands system reliability. (2) Atree permit is required for thef following activities. situations requiring a permiti include: pests to healthy trees. branches. A tree in decline is notac dead tree. (Ord. No. 2018.07,91,25.2019) Sec. 105-26. Permits for removal, relocation, or substantial alteration of protected trees. Any person wishing to remove or substantially alter aj protected tree shall make submit an application tot the A1 tree permit shall bei issued to remove or substantially alter a protected tree only ifs sucha actioni isi in compliance with these article II requirements and the section 109-50 site plan requirements. code enforcement officer. GRAHREPPaAeIpoMRdHPeaser Created: 2024-06-28 12:05:26 [EST] (Supp. No.4) Page 3of7 Substantial alteration of a protected tree shall be allowed only under a declared emergency (sections 105- 24(1) and 105-25(1)(d), whena a permiti is obtained int the case of an imminent hazard (sections 105-24(1) and 105- 25(2)), or when ap permit is obtained in a non-emergency or non-imminent hazard: situation to eliminate limbs that encroach on an adjacent structure. (1) Private property. a. Ift the proposed tree removal or substantial alteration is in conjunction with proposed development the planning and zoning board reviews (e.g., ar newly-proposed: structure, the expansion of an existing structure where the footprint increases in size, the construction ofa driveway or walkway, or other such development that disturbs thel land surface), the code enforcement officer shalli implement these tree protection requirements at thet time the planning and zoning board reviews and decides to approve, conditionally approve, or disapprove thes site b. Ift the proposed tree removal or substantial alteration is not in conjunction with proposed development that the planning and zoning board reviews (e. g, tree removal due to tree roots affecting thes structural integrity ofa building foundation), the code enforcement officer, city manager, or a designee shall implement these tree protection requirements at the time he or she reviews and makes a decision on the tree removal ors substantial alteration application. Only the city manager shall make decisions on patriarch heritage trees (subsection c). C. Ifthe proposal ist the removal or substantial alteration of a patriarch heritage tree, the code enforcement officer shall provide a copy of the tree application tot the tree committee appointed byt the city commission. The committee shall review the tree permit application and make a When a proposed removal ors substantial alteration ofal heritage tree isi in conjunction with a development plan for a privately-owned lot thati is reviewed byt the planning andz zoning board, the city manager shall allow removal ors substantial alteration of the heritage tree only whenr no principal structure could be legally! built on the lot taking into consideration thel location oft the tree and such requirements as setbacks andr minimum required size for single-family dwellings. Through the variance process the board of adjustment may consider reducing setbacks or The city manager's reasons for allowing removal or substantial alteration ofa patriarch-heritage a. A person wanting to remove or substantially alter a protected tree on city property adjacent to private property owned byt the person (e.g., to create an entryway to a proposed driveway on private property): shall applyf for a tree permit. Cost of the permit and tree removal or substantial b. A city department wanting tor remove or substantially alter a protected tree on city property shall make a request tot the code enforcement officer. To document the request, the code enforcement officer shall prepare at tree application for the proposed action. Removal or substantial alteration oft the tree shall not occur unless the code enforcement officer, city manager, or one oft their designees approves the removal or substantial alteration. Ifthe proposal ist the removal or substantial alteration ofa patriarch heritage tree, the code enforcement officer shall provide a copy oft the tree application tot the city manager and tree committee appointed by the city commission. The committee shall reviewt the tree permit application and make a recommendation. The city manager shall make a decision ont the proposal and document in writing the reasons for allowing any removal or substantial alteration. plan. recommendation to the city manager. minimum dwelling size if doing sO would spare the tree. tree shall be documented in writing. (2) City property. alteration shall be borne byt the applicant. Created: 2024-06-28 12:05:26 [EST] (Supp. No. 4) Page 4of7 Asa condition of approval, decision makers may require that certain protected trees or native trees listedi in section 105-23 thata are lesst than eight inches in diameter at breast height be relocated fromt the area of proposed Undera atree permit, thinning of healthy protected trees may bej justified if selective removal of treesi improves the development ofr remaining trees and allows them to growf faster andi ina ai fuller, characteristic form. To ensure that at tree permit is not prematurely! issued fora aj proposed development that is never approved, the development to an undeveloped location. tree permit and building permit will be issued simultaneously. (Ord. No. 2018-07,91,25.2019) Sec. 105-27. Protection of trees during building operations. toxic materials harmful to trees; and attachment of wire tot trees. Within the dripl line radius ofa a protected tree, thet following activities shall not occur during development, redevelopment, or improvement: deposition of debris and fill; storage of gasoline, oil, paint, chemicals, and other Driveways and sidewalks of impervious concrete and asphalt may not be constructed within the dripl line of protected trees. (Ord. No. 2018-07,91,25.2019) Sec. 105-28. Utility easement trimming. Electric utility companies and their contractors that perform vegetation maintenance and tree pruningor trimming within electric utility right-of-way corridors shall do soi in accordance with the following requirements. As definedi in State law (F.S. $163.3209), "vegetation maintenance and tree pruning or trimming" means' "the mowing of vegetation within the right-of-way, removal of trees or brush within the right-of-way, and: selective removal of (1) All tree management will be limited to what is necessary for the proper maintenance ofe existing and (2) Prior to vegetation maintenance and tree pruning or trimming, the utility shall provide the city manager with a minimum oft five business days' advance notice. Sucha advance notice is not requiredfor vegetation maintenance and tree pruning or trimming required tor restore electric service or to avoid (3) The electric utility shall meet with the city manager, or the manager's designee (e.8., code enforcement officer), to discuss and submit the utility's vegetation maintenance plan, including the utility's trimming specifications and maintenance practices. The plan shall identify any patriarch heritage trees that are (4) Vegetation maintenance and tree pruning or trimming conducted by utilities shall conform to American National Standards Institute (ANSI) A300 (Partl)-2008 (R2014) pruning standards and ANSI Z133.1- 20001 Pruning, Repairing, Maintaining, and Removing Trees, and Cutting Brush-Safety Requirements. (5) Vegetation maintenance and tree pruning or trimming conducted by utilities must be supervised by qualified electric utility personnel or contractors licensed to do business int the City of Apalachicola and trained to conduct vegetation maintenance and tree trimming or pruning consistent with these requirements or by certified arborists certified byt the certification program of the International Society of Arboriculture. Trimming of patriarch heritage trees may only be performed! by certified arborists. tree branches that extend within the right-of-way." new utility facilities in order to provide safe and reliable utility service. an imminent vegetation-caused outage. proposed for trimming and the amount of trimming proposed. (Ord. No. 2018.07,51,252019) Created: 2024-06-28 12:05:26 [EST] (Supp. No. 4) Page 5of7 Sec. 105-29. Reforestation fund. Fees collected for thel lawfulr removal of protected trees shall be placed in a reforestation fund maintained by the City of Apalachicola. (Fees for the administrative processing of tree permit PabN-e8-ssO0CPet application) and fines for the unlawful removal or substantial alteration of protected trees (section 105-30) shall not be placed int the reforestation fund.) Reforestation fundi fees shall be spent to acquire, install, and maintain trees, and promote areforestation program ond city property,primarlyl inp parks, squares, and along highway and The city, by resolution, is authorized to seta and change the permit application fee and any corresponding reforestation fee for permits applied fori int this article, which resolutions are incorporated! by reference herein. Followagarethereloressto-undeertnstehalbecalaealectaderremoald-prelectedirees. street corridors. Dlameter-atbreastnegAEGE-prolectedreerememeved-Renes Feeforeachtreel9 25 35 1,000 4.to-16 Greaterthan-16-teessthan-35 5amdugrpatacAiee, oratreepermtappleaNtsAHBeetee,themsmum-tela reforestationfundeecelectedereseh-eteeveredbyhe-appleasOnShaIHAOteweeed$250.00- Foratreepermitapplcamntpropasingsngip-emoveapatarchheriaga-tree,themasimwootal-reforestation lund-iee-collected-forachletcoveredbyheapis-onshalaotexseeds2500o-themon-patiarchheriase reesplusanaddila-51,000.0010.Dorechpatarch-heritage-iree (Ord. No. 2018.07,91,252019) Sec. 105-30. Penalties for violations. Any person that removes or substantially altersa protected tree before at tree permit is obtained: shall be charged a doubled permit application processing fee (e-8$100.00) for ana after-the-fact permit. Ifan after-the-fact tree permit is not issued because the tree removal or substantial alteration isr not in accordance witht these tree protection regulations, ai finei int the amount peceled-nsection-nOP1IDLOFhECode set by the City Commission shall be imposed. Each tree that isi illegally removed or substantially altered is a separate Any person that illegally removes orsubstantially alters a patriarch heritage tree shalll be fined upt to Commercial tree care contractors or general contractors are required tol be licensed by the cityi in order for them to conduct business within the city. Commercial tree care contractors or general contractors hired by the City of Apalachicola to complete tree removal or significant alteration must show proof of commercial general liability insurance in the amount of $1,000,000.00 per occurrence for bodily injury and property damage with a provision that does not allow cancellation without 30 days' written notice to the city. Two or more violations of any provision of these tree protection requirements by any commercial tree care contractor or general contractor may offense. $25,000.00. result in revocation of such person's license to do business within the city. (Ord. No. 2018.07,91,252019) Created: 2024-06-28 12:05:26 [EST] (Supp. No. 4) Page 6of7 Secs. 105-31--105-30. Reserved. Created: 2024-06-28 12:05:26 [EST] (Supp. No. 4) Page 7of7 APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: January 7, 2025 SUBJECT: Cemetery Ordinance 2025-01 AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter: 3 Planning and Zoning Dan Hartman Dan Hartman BRIEF SUMMARY: The Commission directed staff to develop amendments to the City Code in order to regulate activities in the municipal cemeteries. Including but not limited to the preclusion or regulation of commercial activities in the cemeteries, permits, fees, hours and reporting requirements. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Ordinance 2025-01 for 1st Reading and proceed with adoption process. FUNDING! SOURCE: N/A ATTACHMENTS: Cemetery Ordinance STAFF'S COMMENTS AND RECOMMENDATIONS: ORDINANCE NO: 2025-1 AN ORDINANCE OF THE CITY OF APALACHICOLA,FLORIDA, PROVIDING FOR THE REGULATION OF ACTIVITYIN CITY OWNED CANETEAESAMERDNINT OF THE APALACHICOLA CODE OF ORDINANCES PART II, CHAPTER 12 - CEMETERIES TO ADD SECTIONS 12-6 TROUGH 12-17; PROVIDING FOR WHEREAS,Article VII, Section 2 ofthe Florida Constitution provides that municipalities shall have governmental, corporate and proprietary powers to enable municipalities to conduct municipal government, perform municipal functions and: render municipal services; and SEVERABILITYAND ESTABLISHINGAN EFFECTIVEDATE. WHEREAS, Chapter 166, Florida Statutes, the Municipal Home Rule Powers. Act,"ir implements the applicable provisions oft the Florida Constitution and authorizes municipalities to exercise any power for municipal purposes, except when expressly prohibited by law and to enact ordinances ini furtherance thereof; WHEREAS, thej purpose ofthis Ordinance is to add language designed to clarify and enhance the City ofApalachicola's Code regulating activities in City Cemeteries; NOWTHEREFORL, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF Section L.AMENDMENT OF PART: II, CHAPTER 12- CEMETERIES TO. ADD APALACHICOLA, FLORIDA: SECTIONS 12-6THROUGHI2- Sec. 12-6- Approved. Activities Permissible activities include, but are not limited to, holiday and memorial services, monument unveiling ceremonies, educational, historical or cultural awareness tours, public recognition ceremonies, religious events, family or church gatherings, photography or nature appreciation, conservation, beautification or cemetery improvement activities. Sec. 12-7- Restricted Activities Thel Municipal-owned cemeteries ofCity of Apalachicola are not for sensational purposes. 1. Any tours or events marketed as haunted, paranormal, or involving ghosts, spiritualists or mediums are strictly prohibited from the municipal cemeteries! 'NOTE: Struck-through language is language proposed to be deleted, Underlined language is amended language, sections that have been skipped or remain unchanged are: shown as *** a. Activities that disrupt or impede the ability of stakeholders to peacefully visit tombs, lots, or other property for the purposes of maintenance or mourning are b. Weddings, vow renewals, or other nuptial ceremonies shall be allowed subject to the rules and regulations set forth and with approval of the City Manager. The application shall be made least seven (7) daysp prior to the event and be subject toa Athletic events, treasure hunting, scavenger hunting, loud gatherings and other activities or events determined to be offensive, sacrilegious, disrespectful or disruptive to the dignity and character oft the cemetery are prohibited. prohibited. special event fee. Sec. 12-8 - Types of Cemetery Tours Cemetery tours may be conducted by walking or other means of non-vehicle based transportation. Nothing shall preclude use ofa wheelchair or other medically necessary mobility device. Tours may be conducted between the hours of8:00am and 6:00pm, seven days a week. Sec. 12-9-A After-Hour Events/Activities Permission for after-hour activities may be requested for the hours of6:00 AM - 8:00 AM a and No after-hour activities shall be permitted between the hours of 8:00 PM and 6:00 AM. Permission for after-hour activities must be requested at least seven (7) days in advance. 6:00 PM 8:00 PM. Sec. 12-10- Cemetery Tour and Special Event Fees All commercial tours, organized groups, and special events in the municipal cemeteries, including those during normal business hours, will be required to pay a fec established by City of Apalachicola. The fees shall be set forth by the City Commission on an annual basis, in accordance Commercial Tour operators would be required to provide the City Manager with a copy of commercial insurance policy prior to conducting tours. The commercial insurance policy shall with the current policy setting forth fees and charges. show the City as an additional insured. OR All commercial activity is prohibited within municipal cemeteries. Sec. 12.11 -Tour and Activity Conflicts Interment services shall have priority over tours, special activities, and events in all cemeteries. Tours may bej prohibited from areas with open graves or funeral services, and groups may be asked The City Manager, or his or her designated representative, has the discretion to exclude tours or The tour guide must prevent guests from intruding upon any private service. Any tours or tour tor move or leave an area where interment services are scheduled. groups from any portion of any cemetery. vehicles in close proximity to a funeral service should leave at once. Sec. 12.12- Cemetery Tour Guides All cemetery tours must have a tour guide who is responsible for the tour party. Tour guides must be familiar with and agree to abide by the rules and regulations and any other applicable laws, ordinances, or rules. Sec. 12-13- Cemetery Tour Guide Responsibilities Tour guides are responsible for ensuring all employees and patrons abide by any applicable laws or ordinances and the cemetery rules and regulations as set forth herein. Sec. 12-14- Alcohol Alcohol of any typei is strictly prohibited from cemetery grounds. Person(s) caught with alcohol and/or intoxicated persons will be asked to leave the cemetery. Guides, organizers, or agency representatives condoning such behavior on cemetery property may be subject to a suspension of services on cemetery grounds. Sec. 12-15- Waste Disposal cemetery property. Sec. 12.16-Damage Reporting the City Manager. Each tour or activity must provide its own means of waste disposal. No garbage is to be left on cemetery property. Cigarette butts are undesirable waste and are not to be littered or left on The tour guide or group organizer shall immediately report any damage to trees, shrubbery, turf, coping, lot markers, roadways, or structures caused by a vehicle or guests of the tourlactivity to The tour company or group organizer will be responsible for compensating the City for any damages caused to City property. Sec. 12.17-Violations Any individual or organization that habitually violates the Rules and Regulations of Municipal Cemeteries will be prohibited from holding future tours or events in the cemetery. Section 2. Severability. Ifany portion ofthis Ordinance is declared invalid, the valid remainder Section 3. Effective Date: This Ordinance shall become effective upon adoption. hereof shall remain ini full force and effect. First Reading on Second Reading and Adoption on ATTEST: City Commission ofthe City ofApalachicola, Florida By: By: Sheneidra Cummings, City Clerk Brenda Ash, Mayor APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: January 7, 2025 SUBJECT: Grant Application Approval Policy AGENDA INFORMATION: Item Number: Department: Contact: Presenter: Agenda Location: Unfinished Business 1 Grants Bree Robinson/Travis Wade Travis' Wade BRIEF SUMMARY: During the May 2024 Regular Meeting the proposed Grant Application Approval Policy was discussed. Commissioner Grove provided the attached draft for review/approval. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDINGSOURCE: N/A ATTACHMENTS: Draft Policy STAFF'S COMMENTS AND RECOMMENDATIONS: GRANT APPLICATION APPROVAL POLICY Proposed policy October: 2024 meeting with small changes: Generatly; City-staff The City Manager may apply for grants without prior commission approvali Lini following circumstances: oneofthethreepathsforgrantapprovatbasec'ona 1. Grant that have no match and do not need commission authorization. Some Grant applications that do not require matching funds or commission authorization. No prior approvalfrom the City Commission is needed before a grant application is submitted. Commission will be notified at the next commission meeting or bye email. 2. Authorization required to apply for grant. Grant application that requires documentation of approval as a partofthe application process whichnecesitantereiy, Commission will be! brought before the commission for approval before an application is 3. Match required to apply for grant. Grants require matching funds need to be approved rcargpmtppicmon. submitted. byt the City Commission before a grant application is submitted. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: January 7, 2024 SUBJECT: Gibson Parking Plan AGENDA INFORMATION: Item Number: Department: Contact: Presenter: Agenda Location: Unfinished Business 1 Building Dan Hartman/Bree Robinson Cutler Edwards or Representative BRIEF SUMMARY: There have been questions surrounding parking for the Gibson complex - Gibson representatives have put together a complete parking plan which shows all surrounding available street parking, the planned parking lot for the expansion, use of ROW for additional parking, and accurate numbers of rooms, staff, tables, and barstools for the requirements to be tallied. The parking requirements are met if the below request is approved - the complex requires a total of 106 spots to meet the requirement and if the historic waiver is given then the complex has 16 waived and 79 provided, totaling to 95 parking spots. With the requirement being 106, there is a need to mitigate atl least 11 parking spots through the Apalachicola Parking 1.) Applicant is requesting a parking mitigation 'waiver' for up to 8 spots per documented historic structure as allowed ini the LDC (Sec. 111-288.00(11), SO waiver of 16: spots for 2.) Applicant is requesting approval to mitigate 11 parking spots by paying $55,000 into the Mitigation Fund. both documented historic buildings. (Gibson + Buck House) APMF. RECOMMENDED MOTION AND REQUESTED ACTIONS: 1.) Motion to approve a parking mitigation waiver of up to 8 spots per each documented Florida Master Site File historic building in the Gibson complex - in this case 2 historic structures and waiver of 16 required parking spaces. 2.) Motion to approve parking mitigation for 11 parking spots in the amount of $55,000 tol be held int the Apalachicola Parking Mitigation Fund and for the Gibson complex to be placed on the master parking mitigation list. FUNDING! SOURCE: N/A ATTACHMENTS: Parking Plan submitted by applicant, proof of historic structures designation, plus applicable code regarding the parking requirements. STAFF'S COMMENTS AND RECOMMENDATIONS: Recommend to approve the historic waiver and the paid parking mitigation. Sec. 1I-288.- Ingnavat (1) Home occupations. a. Home occupations shall noti involve employment ofr nonresidents oft the premises; b. Home occupations shall bec conducted entirely and only withint the principalr residential structure and shail not occupyr more There shall! ber no externale evidence oft the conduct bfs such occupation except one sign, noti illuminated, and not exceeding one d. Home occupations shali notb bec constructedt toi include barbershops, beautys parlors, tear rooms, andt food processing Residential: apartment units ares subjectt top particufar district standards fors single-family dwellings. tot those areas! located on buildings second floors above active commercial: activities. than: 25p percento ofti thef floor area ofsuchs structure; squaref footi ina area, mounted flata againstt thev wallo of ther residence; establishments, restaurants, antique stores, or corpmercial! kennels. Residential: apartment units. b. Inc order top promote efficient usec ofe existing space inc downtown commercial (C-1)areas, residential: apartment units arel limited (g) District overlay. Int thee eventt thatt two orr mores separate provisions oft this codel indicate conflictingre regulations ors standards (historic district, zoning district, waterfront reviewz zone), the highesta andr most restrictive regulationa and/or standard shall govern. (h) Waterfront: and adjacent areas special reviewr requirements." Special requirements for structures, facilities, andu uses ofla land adjacentto thev waterfront. (river andl bay, includingo creeks and waterways) joiningt these. See mape entitled: Specialy Waterfront. Area). (1) AllH housinga and others structures withint this waterfront areas shall bec connectedi tot the city's centrais sewer system. a. Thati thet basic functions and productivityo oftheA Apalachicola Baya area's naturall landa and water systems willl bec conservedto reduce or avoid! health, safety, ande economic problems forp present andf futurer residents ofthe Apalachicola Bay area. 2. Where alterations ofv wetlands arer necessaryi in ordert toa allow reasonable use ofp property, either ther restoration ofthe disturbed wetlands willl bep provided or additional wetlands will be created ata4 4:1 ratiot tor mitigate any wetland destruction. Alla approved mitigation shall ber requiredt to demonstrate, through appropriate monitoring andi reporting by the project's developer, atl least an8 85p percent planting survival rate for wetlanda areas created/augmented during mitigation, for aj perioda atl leastt twoy years for herbaceous wetland communities, andf for atl least fivey years forf forested b. Lando development shall bec consistent withas safe environment, adequate communityf facilities, anda desire tor minimize C. Nov wastes shall bec dischargedi into any waters ofthe Apalachicola Baya areav without firstt beings givent the degreec oft treatment necessaryt tof fully protect, and/ori improve fhep present water quality adjoining this area. (3) Allo development within thes special waterfront districts shall complyv with articlel loft this chapter and articlel of chapter 115. The stormwater management planv will prohibitt thé use ofherbicides int thes specialv waterfront district. (4) Thel bulk storage ofh hazardous materials, as défined byt the Federal Environmentall Protection, Agency (EPA) Schedule 40 CFR261, sbpts. Ca and! D,I isas specificallye excluded usey withint the waterfront: area. For thep purposes oft this section, thet term' "bulk storage" means moret than 1001 kilograms (220 pounds) ofE EPA-listed hazardous materials, andr more than one! kilogram (2.2 pounds)of EPA-listed acutely hazardous materials. Ing geheral, every effort should be made tos secures smail amounts oft these materials, as (5) Thes storage ando dispensing ofp petroleum products witht the waterfront districti isa permitted use under applicable department of (6) The use ofr natural vegetation erosion contro structures is encouraged. and preferredt tot the construction ofr rigids shore protection structures (seawalls, buikheads, revetments,etc.). The constructions ofvertical seawallsy without armoring (ripi rap, sandbags) on (2) Alip plansf forc development with thev waterfront areas shalle ensure: 1. Wetiands will bep preserved andp protected. wetland communities. environmental! hazards. well as common, less hazardous, chemiçals ands substances, from releasei intot the environment. environmental) protection (DEP) rules pursuant to F.S. ch. 17,61 and applicablef federalr regulations. thev waterward face arep prohibited onr nàtlra waterbodies. (7) Thea alteration, other than approved maintenance, ofr mosquito ditchesi is prohibited. () Parking requirements. 316.1957. (1) Off-street parking. Required off-street parkingf facilities shall be primarilyf fort the parking ofp private passenger automobiles of occupants, patrons ore employees oft thep principal uses served. Parkingf for disabled persons shall be provided pursuant toFS.5 (2) Definition ofoffstreet parking. There shall bey provided att thet time oft thee erection ofa any principal buildingo ors structure parking spacey witha adequate provisionsf fori ingress ande egressr nol lesst thant thef following space requirements (when calculating the required number ofp parking spaces, fractional numbers ofs spaces got tot ther next whole number): a. Dwelling. One parking spacef fore each dwelling unit or room forr rent. b. Offices, studlos, andi financiall institutions. One off-street parking spacef for each twop persons atv work onp peaks shifts, plus one for each! 500: squaref feet off fioor space open tot they public. Retail establishments. Onec off-street parkings spacef fore eacht two persons atv work on peaks shifts, plus twof fort thef first1 1,000 squaref feet off floor space devotedt tor merchandising, plus twof fore each additional 300: square feet used. d, Eating and/or drinking establishments. One offshore parking spacef fore each twoy persons atv work onp peaks shifts, plus onef for Childcare centers. One off-street parking spacef fore eacht two persons aty work onp peaks shifts, plus one fore each5 5005 squaref feet off floor space, plus adequate provislons for the! loading and unloading of children offo oft thep publicr right-of-way, subject tos site Marinas. One off-street parkings space for each wet slip, plus one off-street parking space fore every three drys slips. Allother permittedu uses ands structures. One off-street parkings spacef fore eacht twop persons atv work onp peaks shifts, plus (3). Location ofc off-street parking. Required off-street! parkingy willl bep providede either ont thes same parcel ofl landa ast the principal building ors structure or onas separate parcel! locatedv within 500f feet oft they principall buildingo ors structure. (4): On-street parking. Ana allowable commercial use ofa ane existing building upona adoption of Ord, No.91-7, adopted December: 3, 1991, may use on-s streetp parking asp part ofits required parking. Ani increase int thei intensity ofu use ofa an existing building after the adoption of Ord. No. 91-70 on! December: 3,1 1991, must complywith they parkingr requirements: as providedi ins subsection (X2) oft this (5) Whereap parking loto does not abut on ap public orp privates street, alley, or easement ofa access, theres shalll bep provideda ana access driver notl lesst thant tenf feet inv widthi int the case ofa dwelling, andr not lesst than 181 feeti inv width ina all other cases, leadingt to the loadingo or unloadings spaces and parking ors storage areas required! hereunderi in: suchar manner ast tos secure ther most appropriate development oft the propertyi inc question. Parkings spacess shall bean minimum oft tenf feet by2 20f feet anda access aisles shall bea (6) Every parceld ofla land useda asa ap public orp private parkinga area, includinga commercial parkingl lot, shall bec developed and a. Nop part ofa any parking areas shall bec closert than fivet feet toa any established: road right-of-way ora alleyl line. Inc case thep parking area adjoins ar residential district, Its shall bes setb back at! least fivef feetf from the residential district boundarya ands shall be b. Anyo off-street parking: area, includinga any commercial parkingl lot, for more than five vehicles shall! bes so graded and drained ast to dispose ofa alls surface water accumulation withint the: area ands shall bes so arranged and marked ast top provide for orderly Anyl lighting usedt toi illuminate any off-street parkinga area, including any commercial; parking! lot, shall bes 50 arranged ast to reflect the lighta awayt from adjoining premises ina any: residential districta asv wella as to eliminate drivingr nuisance and! highway d. Anyo commercial parkinga areas shall requireac department ofe environmentall regulation: stormwater permit before a city (7) Off-street loadinga andi unloading. Ina addition tot the required off-street parkings spaces, adequate off-street loadings space, as determined! byt the! buildingi inspector, shall bep provided: so1 that noy part ofa any commercial vehicles shall encroach or park upon any (8) The citys shali make a determination, onr nol less thana ana annual basis, oft ther number of publicly-owned parkings spacest thata are availablef for use as parkingr mitigationi int the C-1, C-42 andi RFC districts. Parkingr mitigation, asp providedi int thiss subsection, shall be available onaf first come, first served! basis, upt toa a maximum of 15s spaces per development until allo currently spaces! have been subscribed. Thereafter, thec cityr mayr make additional spaces available ors suspendt thea avallability ofp parkingr mitigation. (9) New commercial development ore expanded intensity ofa ane existing! building usei in the C-1, C-4 and! RF districts may mitigate upt to 50p percent oft ther required on-sitep parkingt througha ana approved mitigation plana as providedi ins subsection (h)(2)a2 oft this section. (10). New commercial development" within the C-1,C-4a andF RFC districts may use on-street parkingt tor meet part oft ther required parking (11) Restoration ofa an! historics structureil int the C-1,C-4a and RF districts may request waiver ofu upt to1 100 percent ofr required on-site parkingr nott to exceed eights spaces. Documentation: thatt the structure forv whicha a waiver iss soughto qualifies as ant historic structure, asp providedl Int this subsection, shall bei included int ther request for waiver and bei includeda as part oft the permit (12) New development onas singlel lot( (301 feet! by 80f feet)withint the C-1,C-42 and RF districts may mitigate up to 100 percent ofp parking (13) Allp proposed development within the C-1 and C-40 districts shall bee encouragedi to locate all onsite parkinga at the rear oft the proposed development tor meet on-site requirements. Developments thate encumbert five orr moret lots shalll ber re@uiredt to incorporate parkinga att ther rear, Shared use agreements with adjacent property owners is encouragedi tor reduce curb cutsf for 0) Endangered, threatened, ors species ofs special concern's habitats and nestinga areas shall not bez altered ord disturbed.. Appropriate each twot tables fors service, plus onef fore eachi four stools att thes service counter. plan approval. additional: spaces asc determined! byt the planninga andz zoning board. section. minimum of1 18f feeti inv width. maintainedi ina accordance with thef following requirements: effectivelys screened with! landscaping, fence, wall or other approved materials. ands safe loading or unloading and parking ands storage ofvehicles. safety! hazards. development permit canb bei issued. street, alley, sidewalk orp public wayd during loading, unloading ors servicing operations. This provision does applyt to other: zoning districts. standard as provided ins subsection ((2) oft thiss section. application. nott toe exceed eights spaces. parking access. To: City of Apalachicola Re: Gibson Parking Plan + Mitigation Request Dear City Staff and Commissioners, Please find attached the parking plan proposal packet for the Gibson Inn including the new The to-be-constructed parking lot on the corner of 4th and Ave C provides 14 new parking spaces, and the Ave C Right of Way improvements approved at that P&Z meeting another 10. Existing on-street parking, with spaces delineated by Emo Architects, are highlighted on the original Master Plan as presented to the City. To clarify, this count of 55 spaces on the perimeter of the Gibson block only includes aiready-existing parking spaces. The Gibson property as The Parking Needs calculator on the first page of the attached packet shows total rooms, staffing at peak levels, and table/stool layouts for all F&B outlets on the property. Per City requirements for overnight rooms, staffing, and tables/stools, the Gibson property needs 106 total parking We would like to use the Historic Waiver for the two historic buildings on the Gibson premises, the original Inn and the J.F. Buck House (Hays House), with 8 spots waived for each of those two structures. They are listed on the Florida Master Site File as FRO0284 and FR00166, respectively. The 79 physical spaces + 16 waiver allowance will leave the Gibson with 95 spaces accounted for. That leaves a difference of 11 spaces, and we would like to request paid parking mitigation building, as required per May 2021 P&Z approvals. proposed provides a total of 79 physical parking spaces. spaces. for those spaces. Thank you for your consideration. Cutler Edwards, White Sands Jason Bogan, Hotel Director, Gibson Inn Gibson Parking Needs Calculator Staff peak 0 9 0 9 10 3 0 0 0 0 o 3 12] 4 22 28 Space Gibson Franklin Dining Franklin Parlor Bar Franklin Porch* Franklin Patio* Spa Café in Expansion Building Calegory totals *= slaff incl. with Franklin count Parking Requirements Calculator Rooms Tables Stools 69 o 13 5 7 6 o 4 35 Rooms 1:1 Staff 1:2 Tables 1:2 Stools 1:4 Subtotal 69 14 17.5 5.5 106 106 Total spaces required: Spaces provided Ared Taranto Lot Ave CI ROWat Taranto Lot 4th St hotel side 4th St west side Ave Chotel side Market St Ave D hotel side Spaces 14 10 18 4 4 11 18 Historic Waiver Gibson Buck House Subtotal 8 8 16 Total Physical Spaces Historic Waiver Total Spaces Available. Total Spaces Required Mitigation Spaces Requested 11 79 16 95 106 All on-street parking is pre-existing. Parallel spaces are calculated at 22', in accordance with FDOT Design Manual 210, "Arterials and Collectors," 210.2.3, On-street parking for highway facilities with posted speeds of 35mph or less. OZEZEVGINOTH VIOOIHOVIVdV "NOSgIE J3S NVIdHISVW a1n81 NSIS3G OWEC 'IANEAVIS 9 : SANSAY EITL A. SANSAY 0zE2E 13 VoJIHOVIVAV 3NN3AV Hit 1075 ENIAVd, NVId 31IS NNI NOSAIS 395 SNOISIASH u SONAK # N a a m m a a E de DB U - . dB a m m Uy Porch sidewalk Patio tables - - Ppahan! B 13 38 - 3 3i8 A Public Hearing and Reg Meeting of the Apalachicola City Commission was held on 9/3/2024 A Public Hearing and Regular Meeting of the Apalachicola City Commission was held on Tuesday, September 3, 2024, at 6:00 PM at the Former Apalachicola Municipal Library, 74 6th Street, Apalachicola, Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner Adriane Elliott, Commissioner Despina George, Commissioner Donna Duncan, City Manager Travis Wade, City Clerk Sheneidra Florida. Cummings, Finance Director Lee Mathes, Police Chief Bobby' Varnes Meeting called to order by Mayor Ash followed by prayer and Pledge of Allegiance AGENDA ADOPTION Change to amended agenda removing New Business, item #4, the Gibson's Parking Plan. Motion to adopt the amended agenda with the removal of New Business Item #4 made by Commissioner Grove, seconded by Commissioner Elliott. None opposed. Motion carried, 5-0. Presentation: Citizen Recognition Mayor Ash presented by Mr. Krontz with resolution. Mayor Ash presented Commissioner Grove with Resolution. Mayor Ash presented Chip sander with plaque. Chip Sanders thanked the City for award. Presentation FI 27 Recycle Presentation Richard Bracken presented the Commission with a handout for recycling services that he would like to start in the area. Discussion held. Commissioner Grove and Commissioner George inquired about the market and experience,: andmarketing recycling services. Mr. Bracken stated that there is a market for the recyclables and shared some of his Commissioner Elliott inquired about Mr. Bracken's timeline and implementation as well as funding marketing efforts within the City, online, as well as within the County. opportunities. 9/3/24 CCI PUBLIC HEARING & REGULAR MEETING Page 20 of7 Mr. Bracken stated that they are starting with crowd funding to raise capital and hopes to be up and running by Nov. Commissioner Duncan, no comment. PUBLICHEARING- 2nd Reading Flood Plain Ordinance 2024-05 Attorney Hartman read the Floodplain Management Ordinance 2024-05 on to the record by title. PUBLIC COMMENT Here and none. Public Hearing closed. PUBLIC HEARING- 2nd No-Wake Zone Ordinance 2024-04 Attorney Hartman read the No-Wake Zone Ordinance 2024-04 on to the record by title. PUBLIC COMMENT Here and none. Public Hearing closed. PUBLIC COMMENTS access. Leslie Coon commented on repairs and grants for Leslie Street. Ms. Coon also inquired about business Ann Eason, commented on building access during construction. Mr Coon commented on the repair and scope of work for the Leslie St. project. Mrs. Bradksy commented and asked the Commission if we could ban the use of Styrofoam in efforts to Michel Ritcter commented and presented the Commission with a proposal and wanted to follow up with the Commission regarding the proposal he presented at the Budget meeting on Aug 27th. LaRaela Coxwell commented on the mural/ sign proposal that is to be funded by the Frankli County Beautiful. Ms. Coxwell asked for the Commission's support and approval. save the turtle and marine life. 9/3/24 CC PUBLIC HEARING & REGULAR MEETING Page: 3of7 Mr. Greg Perkins commented but the lighting on Hwy 98. And trafficthroughwayi to inform the public that traffic does not stop. Mr. Perkins suggested changing the yellow blinking to a green blinking light, sO Mr. Torben Madsen thanked the Commission for meeting changing the meeting time back to 6o'clock and provided an update on the Mardi Gras Parade. Mr. Madsen also commented about having access to water traveler know to keep going. in City Parks. NEW BUSINESS: Amendment to Interlocal Agreement County Commissioner Ricky Jones presented the Commission with the Amended Interlocal Agreement. Discussion held. Mayor Ash read the proposed amendments on the record. Attorney Hartman recommended that the Board take action on the proposed amended" agreement. A motion was made by Commissioner George to adopt the 1st Amendment to the Interlocal Agreement dated October 9, 2007, between the County and the City of Apalachicola and authorizing the Mayor to execute the agreement. Motion was seconded by Commissioner Grove. No Discussion. None opposed. Motion carried 5-0. NEW BUSINESS: BOA MEMBER ALTERNATE A motion was made by Commissioner Grove appoint current Board of Adjustments Alternate Member Chris Presnell to Full Member and advertise for the Board of Adjustment Alternate Member position. Motion was seconded by Commissioner George. None opposed. Motion carried, 5-0. NEW BUSINESS: Southern Group Contract A motion was made by Commissioner Grove to approve the Fee Agreement Contract between the Southern Group and City of Apalachicola and authorize Manager Wade to execute contract. Motion seconded by Commissioner Elliott. None opposed. Motion carried, 5-0. 9/3/24 CC PUBLIC HEARING & REGULAR MEETING Page 4of7 UNFINISHED BUSINESS: Sylvester Williams Park Lease Agreement approval Attorney Hartman noted a change to the lease agreement in regard to its term stating that the lease agreement would be for 40y years, instead ofa! 50-year lease agreement. Attorney Hartman further stated that the lease agreement would end December 31, 2065. Attorney Hartman states that based on the agreement, the County would have sole control oft the Park: and assume responsibility of the management, funding, maintenance, expansion and/or improvements and the role of the City would be that of a AN Motion was made by Commissioner Grove to approve the 40-year lease agreement between the City of Apalachicola and Franklin County for the Sylvester Williams Park. Motion was seconded by Commissioner landlord. George. No discussion. None opposed. Motion carried, 5-0. UNFINISHED BUSINESS: Ordinance 2024-05 Floodplain Management Attorney Hartman presented the: second reading of Ordinance 2024-05 by title. A motion was made by Commissioner George to approve 2nd reading and adopt Ordinance 2024-05. Motion was seconded by Commissioner Grove. No Discussion. None opposed. Motion carried, 5-0. UNFINISHED BUSINESS: Ordinance 2024-04 No Wake Zone Attorney Hartman presented the second reading of Ordinance 2024-04 by title. AI motion was made by Commissioner Grove to approve 2nd, reading and adopt Ordinance 2024-04. Motion was seconded by Commissioner George. No Discussion. None opposed. Motion carried, 5-0. UNFINISHED BUSINESS: 196 gth Street Encroachment Agreement Attorney Hartman presented the commission with thee encroachment draft. And informed the Commission that the applicant(s) arer no longerseeking an encroachment agreement for the sign pole or thei rain barrel. Motion to adopt the draft Encroachment agreement made by Commissioner George seconded by Commissioner Elliott 2nd motion none opposed - Motion carried, 5-0. UNFINISHED BUSINESS: Davis's Property Advertisement Approval 9/3/24 CC PUBLIC HEARING & REGULAR MEETING Page 5of7 Attorney Hartman presented a sample notice for advertisement and recommended that the Commission tos set a min bid price to be included int the advertisement. Motion to approve the sample bid and proceed with sale of property located at 122 Ave L made by Commissioner George, changing the date on the notice to accept bids until Oct 5th to allow for bid and the bid document be advertised in the Apalachicola Times, City's website, and City's Facebook page. Discussion, Commissioner Elliott, inquired with Attorney Hartmann about the revolving loan balance and the amount taxes paid into the City for delinquent taxes. None opposed. Motion carried, 5-0. UNFINISHED BUSINESS: GASKIN SETTLEMENT AGREEMENT Attorney Hartman presented the Commission with the Settlement agreement. Motion to accept the settlement agreement made by Commissioner George 2nd by Commissioner Grove. No discussion. None opposed motion carried 5-0. Mayor and Commissioner Comments Mayor Ash asked Attorney Hartman to looki into banning Styrofoam. Commissioner George like for the Commissiont tol holdas special meeting to considert thei insurance proposal inar meeting that willi follow the Commission's Budget Hearing Meeting. No Commissioners opposed. Mayor Ash asked the board their pleasure about the mural/signage funded by Keeping Franklin County Beautiful. Discussion held. Mayor Ash inquired with CM' Wade Water Source at Riverfront park. Commissioner Grove inquired about alternative locations for the City Hall including, relocation, renovation, building and funding opportunities. Commissioner Grove would like this to be place on an upcoming Agenda. Commissioner Grove also inquired about fines and restrictions due to fine(s) and expressed the importance of the City having legal recourse to collect on fines. Lastly, Commissioner Grove proposed instituting performance evaluations and regular meetings held with department heads. Commissioner Grove inquired about Hydrant replacements. CM' Wade willi follow up with thei to see when they would resume installation. Commissioner George concurred with Commissioner Grove regarding employee evaluations and regular department meetings. Commissioner Duncan, no comment. 9/3/24 CC PUBLIC HEARING & REGULAR MEETING Page 6of7 Commissioner Elliott agrees with Commissioner Grove inr regard to employee evaluations and regular meetings with the department heads. Commissioner commented about Magnolia Cemetery: and plan and proposal on how the Cityi is seeking to address the maintenance issues. Commissioner Elliott also informed the Commission ofa a scheduled meeting with Staff from Division of Historical Resources to discuss having the cemetery listed as a historic site/cemetery on the State's master file of historic sites. Commissioner Elliott also spoke about possible funding opportunities that may be available once the Commissioner Elliott also mentioned that the Cityi is eligible for available grant funding for Snowhill Cemetery, up to 50K with no match, for protection, restoration and/or research. Commissioner Elliott further stated that if Magnolia designation is granted, that it would open additional funding opportunities during the upcoming grant cycle starting in April. Commissioner Elliott also suggested service(s) to restore revenue for the cemeteries. Lastly Commissioner Elliott suggested that the Commission draft an ordinance amendment(s) that would include landscaping standards and consider designation is granted. forming a Cemetery Committee. City Manager Communications CM Wade gave update on Leslie street project and various ongoing projects. CM' Wade informed the Commission that we dor not have the funds to remove thei fountain at Riverfront Park and asked the Commission for direction. Mayor Ash suggests that he meet with the Parks and Rec Committee to review their plan for the fountain. Finance Director Communications No comments. Attorney Communications Attorney Hartman commented on the draft Encroachment language that was presented to the Commission and asked the Commission to provide feedback which would bei incorporated and presented again in his report in October. Discussion held. Commissioner Grove inquired about some suggestions that was provided by the Apalachicola Historical Society and Commissioner grove wanted an update on drafting a similar ordinance for the City. 9/3/24 CCI PUBLIC HEARING & REGULAR MEETING Page 7of7 CONSENT AGENDA Motion by Elliott to approve the consent agenda(s). Motion seconded by Commissioner Grove. None opposed. Motion carried, 5-0. ADIOURNMENT Motion carried, 5-0. Meeting adjourned. Motion to adjourn made by Commissioner Elliott, seconded by Commissioner Grove. None opposed. BRENDA ASH, MAYOR ATTEST: SHENEIDRA CUMMINGS, CITY CLERK A Workshop Meeting of the Apalachicola City Commission was held on Tuesday, November 5, 2024, at 5:00 PM ati the Former Apalachicola Municipal Library, 74 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner Adriane Elliott, Commissioner Despina George, City Manager Travis Wade, City Clerk Sheneidra Cummings, City Planner Bree Robinson Absent: Commissioner Duncan Meeting called to order by Mayor Ashi followed by prayer and Pledge of Allegiance PRESENTATION Brett Hammond, with the Hammond Design Group provided al brief recap of the previous workshop and presented the Commission with: some design proposals. Brett Hammond mentioned that the building can be rebuilt for about six million. Hammond asked the Commissioners for direction on the proposed plan an Discussion held. PUBLIC COMMENT Mr.. John Fitzhugh comment Mr. Fitzhugh suggested involving the private sector. Mr. Scott Housman commented. Lind Buchannan commented. Mr. George Watkins commented. Suggested putting an open viewing platform with no restrooms. Donna Ingle commented. suggested having a kayak access point and as simple pavilion. City Planner Bree Robinson addressed the various questions and concerns presented during public comments. Discussion held. Brett Hammond spoke about the permitting of the structure and demolition of the structure in effort to protect the grandfather rights to the land. 11.5.24 CCV WS-Popham Building Discussion Page 2of3 Dave Snyder with HALFF Engineering Group discussed the plans and provided clarification on the various In an effort to provide direction for Dave Synder and his team to complete their first sets of plan, the Commission decided to go with the size of the existing footprint, and to include docks with railings, and Mayor Ash commented on the material(s) that will be used to secure the Popham building. Brett Hammond provided options for securing the site and informed the Commission that the site would be fenced in with a lockable edge extending to the water. Brett also suggested that some kiosk that can be used as an educational component could be installed on-site until the final demolition/ reconstruction public comments and Riverfront Revitalization Project. bathrooms. project is completed. Commissioner George commented and expressed not being in favor of having a structure replace the Popham building, including not having restrooms at that location. She suggested having bathrooms more accessible to Battery Park and recommends the City should focus on access to the water. Commissioner George favors, concept 5.6ifthe Commission decides on a structure and agree with the: salvaging ofsome oft the existing material. Commissioner Grove restated her support of salvaging the existing material andi is noti in support of having restrooms at that location. If a building is built, Commissioner Grove agrees with Commissioner George with the 5.6 concept design like Commissioner George. Commissioner Duncan concurred with Commissioner and would like the design tol be as simple as possible and do not think bathrooms are necessary for that location. Commissioner Duncan leans more toward design 5.61 like Commissioners George and Grove. Commissioner Elliott agrees with concept design 5.6 as well. Commissioner Elliott wouid like to see more dock space and Chater Captain row and transient activity be considered in the design. Suggested havinga full projection and cost analysis of the project to ensure that the City would be equipped to facilitate events, retain staff, and maintain the structure. The consensus of the Commission is to look more into concept 5.6, the open-air concept without restrooms; and include space for educational material. 11.524CCW5-Popham Building Discussion Page 3 of3 ADJOURNMENT Motion carried, 5-0. Motion to adjourn made by Commissioner Elliott seconded by Commissioner Grove. None opposed. Workshop Meeting adjourned. BRENDA ASH, MAYOR ATTEST: SHENEIDRA CUMMINGS, CITY CLERK Al Regular Meeting of the Apalachicola City Commission was held on Tuesday, November 5, 2024, at 6:00 PM: at the Former Apalachicola Municipal Library, 746 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner Adriane Elliott, Commissioner Despina George, Commissioner Duncan, City Manager Travis Wade, City Attorney Dan Hartman, Finance Direct Lee Mathes, City Clerk Sheneidra Cummings, City Planner Bree Robinson, and Police Chief Bobby Varnes Meeting called to order by Mayor Ashi followed by prayer and Pledge of Allegiance AGENDA ADOPTION Mayor Ash requested to addi item under Unfinished Business, item #3, Leslie St- FDOT SupplementalGrant Motion to adopt the agenda with the addition was made by Commissioner Grove, seconded by Agreement Resolution 2024-09. Commissioner Elliott. None opposed. Motion carried 5-0. PUBLICO COMMENT Leslie Coon commented and presented a handout ofr recommendations for Leslie Street. Kristy & Richard Bracken provided the Commission with al brief update on is recycling program. Linda Buchannon commented on the language used in the municipal code to review the language with a sample provided from Savana GA (handout). Review the language and revise the code. NEW BUSINESS #1: 22-23 FY Audit Approval Chris Moran presented the 22-23 audit report. Commissioner George commented on the auditor's comments. All Commissioner expressed appreciation to Mr. Moran and his team for working diligently to furnish the 22-23 Audit Report. Motion to approve the 22-23 audit report made by Commissioner Elliott, seconded by Commissioner George. None opposed. Motion carried, 5-0. NEW BUSINESS #2: ARPCL Letter of Support and Resolution Motion to approve the letter of support to the Grove seconded by Commissioner George. No discussion. None opposed. Motion carried, 5-0. CCF Regular Meeting 11.5.24 Page 2 of4 New BUSINESS #3: Small Business Proclamation None opposed. Motion carried, 5-0. UNFINISHED BUSINESS# #1: ARPA Motion to approve the proclamation made by Commissioner Grove and: seconded by Commissioner Elliott. Motion to recognize the remaining ARPA Funds as revenue for the purposes of financial reporting ini the current fiscal year was made by Commissioner George, seconded by Commissioner Grove. Discussion, Commissioner Elliott; Commissioner George commented and provided clarification to Commissioner Mayor suggested that this ARPA discussion bei included in the. January 4 Retreat Meeting Agenda. Elliott. Motion carried, 5-0. UNFINISHED BUSINESS #2: FWC No Wake Ordinance Attorney Hartman read Ordinance 2024-07 by title and asked the Commission to place it on the agenda for 1st Reading December meeting. Motion to approve Ordinance 2024-07 for1st Reading at thel December meeting was made by Commissioner Grove; seconded by Commissioner George, with discussion. No Manager Wade informed the Commission that the previous No Wake Ordinance, 2024-04, is being For the record, it was stated at the meeting the new No-Wake Ordinance should have been "2024-05"; however, ordinance number 2024-05 was already assigned to the Floodplain Management Ordinance at the October meeting and the correct number that would be assigned to the new No-Wake Ordinance will be recorded as 2024-07. The content of the new No-Wake Ordinance remains as presented and only warantsacorrection int title. The official record in the Clerk'so office reflects the correct Ordinance number, further discussion. None opposed. Motion carried 5-0. replaced in its entirety by the new No-Wake Ordinance 2024-07. 2024-07. UNFINISHED BUSINESS #3: Leslie St. FDOT Supplemental Grant Agreement and Resolution Attorney Hartman read Resolution 2024-09 in its entirety. Motion to approve the Supplemental Grant Agreement and adopt Resolution 2024-09 made by Commissioner George; seconded by Commissioner For the record, the Resolution presented at this meeting should have been stated and presented as Resolution 2024-08". The content of this resolution remains unchanged and only warrants a correction int title. The official record in the Clerk's office reflects the correct Resolution number, 2024-08. Commissioner Duncan will get with Manager' Wade and Leslie Coon to discuss her list of concerns. Grove. Discussion, Commissioner Grove. None opposed. Motion carried, 5-0. CC Regular Meeting 11.5.24 Page 3of4 MAYOR AND COMMISSIONER COMMENTS Mayor Ash thanked participants and wished everyone a happy holiday season. Commissioner Grove provided an updated on the County being awarded the TRIUMPH Grant for the communication towers. Commissioner Grove mentioned the proposed department meeting and have the minutes of the Department Minutes (summary). Commissioner Grove inquired about department Commissioner Elliott suggested that the City lower the speed limit from 35 to 25 on Brownsville Rd. and Commissioner George would like to meet with Travis and Leslie Coon to discuss her concerns. report(s) and department oversight. Prado to be congruent with the County. Commissioner Duncan, no comments. CITY MANAGER COMMUNICATIONS Manager Wade provided the Commission with his updates and Finance Director Lee Mathes commented on her progress in the Finance Depart and upcoming tasks with FEMA. ATTORNEY HARTMAN COMMUNICATIONS Attorney presented an update on the draft Cemetery Ordinance as well as the draft Encroachment Agreement/Ordinanc. Attorney Hartman informed the Commission that he will revise the Encroachment Agreement draft and present it back to the Commission at an upcoming meeting. CONSENT AGENDA Motion to approve the consent agenda made by Commissioner Elliott seconded by Commissioner George. None opposed. Motion carried, 5-0. ADJOURNMENT Motion carried! 5-0. Motion to adjourn made by Commissioner Elliott, seconded by Commissioner Grove. None Opposed. Meeting adjourned. CCF Regular Meeting 11.5.24 Page 4of4 BRENDA ASH, MAYOR ATTEST: SHENEIDRA CUMMINGS, CITY CLERK AWorkshop! Meeting oft the Apalachicola City Commission washeld on Tuesday, December: 3, 2024, at 4:00 PM at the Former Apalachicola Municipal Library, 74 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner Adriane Elliott, Commissioner Despina George, City Manager Travis' Wade, City Clerk Sheneidra Cummings, City Planner Bree Robinson Absent: Commissioner Duncan Meeting called to order by Mayor Ash followed by prayer and Pledge of Allegiance AGENDA ADOPTION Meeting was called to order by Mayor Ash followed by invocation and pledge ofa allegiance. PUBLIC COMMENT None. PRESENTATION History Museum. Brett Hammond presented the Commission with the updated facade option for the African American Brett Hammond presented samples of the various façade options. Mr. Hammond would like for the Commission to decide on al brick options. The Commission decided to go with the bluestone iron: spot brick with the grey banding, Option 1.1, with the contingency ofs seeing the bluestone iron spot brick; and Option 1.3 being their second choice. Discussion held. Motion made by Commissioner Elliott to adjourn workshop meeting. Motion seconded by Commissioner Grove to adjourn meeting at 4:31pm. Page 2of2 Meeting adjourned. BRENDAASH, MAYOR ATTEST: SHENEDRACUMMINGS, CITY CLERK Al Regular Meeting oft the Apalachicola City Commission was held on Tuesday, December 3, 2024, at 6:00 PM at the Former Apalachicola Municipal Library, 74 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner Adriane Elliott, Commissioner Despina George, City Manager Travis Wade, City Clerk: Sheneidra Cummings, City Planner Bree Robinson Absent: Commissioner Duncan. Commissioner Duncan arrived at 6:50pm. Meeting called to order by Mayor Ash followed by prayer and Pledge of Allegiance AGENDA ADOPTION Motion to adopt the agenda with an amendment to include al Presentation from the Southern Group and to pull Agenda Item number 2, Grant Approval Policy. Motion made by Commissioner George to adopt the agenda with the changes. Motion seconded by Commissioner Grove. None opposed. Motion carried, 5-0. PRESENTATION Kate Deloach with The Southern Group provided the Commission with a few updates regarding the Oyster license under this session the Commission would have the opportunity to decide if they would like the State to issue and control the issuance of license ori fori it to remain with the City. upcoming grant cycle and the upcoming administration change. Discussion held. Deloach suggested submitting an appropriation application to apply for the full 5mil in funding and will submit a draft to the Commission. Deloach also suggested that oyster licenses bei issued locally and apply for admin funding from the Dept of Agriculture to administer the process and issuance. PUBLIC COMMENT Richard Bracken commented. Barbara Mcinturff commented. 12.3.24 CCI Regular Meeting Minutes Page 2of4 NEW BUSINESS: Prado St. Speed Limit Reduction Commissioner Elliott made a motion to approve lowering the speed limit on Prado St. from 30mph to 25mph; and utilize the City's radar sign as a speed deterrent along with an increase in law enforcement presence. Motion was seconded by Commissioner Grove, with Discussion. Chief Varnes commented. No further discussion. None opposed. Motion carried, 5-0. NEW BUSINESS: Floodplain Variance 1 &2 for both 119 Water Street and 125 Water Street. Attorney Hartman and Samantha Kilborn, with Whitesands presented a request for at floodplain variance Discussion held. Attorney Hartman recommended tabling the motion, subject to additional information to be provided to Attorney Hartman suggested that he meet with Samantha Kilborn and discuss the variance proposals and specific remaining requirements and bring it back to the Commission after the variance has been Amotion to table New Business items 2 & 3 made by Commissioner George, seconded by Commissioner the Floodplain Administrator. approved by the Floodplain Administrator. Grove. Commissioner Elliott, discussion. None opposed. Motion carried 4-0. NEW BUSINESS Motion to approve the award to. Jason' White Construction made by Commissioner Grove, seconded by Commissioner George. None opposed. Motion carried, 5-0. UNFINISHED BUSINESS- 1st Reading Attorney Hartman read Ordinance 2024-06 by title. Motion to approve 1* reading with the addition of the repeal language made by Commissioner George. Motion seconded by Commissioner Elliott. None opposed. Motion carried, 5-0. 12.3.24 CCI Regular Meeting Minutes Page 3 of4 Mayor and Commissioner Comments Mayor Ash commented on the. Jan 4th Retreat and asked that all suggestions be submitted to City Clerk by the Friday, the 13th to bei included int the. Jan 4th meeting. Commissioner Grove provided the Board with an update on the Mandatory Pilot Recovery Project. Commissioner Grove also inquired about hydrant replacement(s). Commissioner Grove commented on Oyster harvesting and provided an update on the monitoring and measuring of the Bay and: shared some positive signs of recovery. Commissioner Grove invited the public toj join the meeting and on-going discussion(s), and google Apalachicola Partnership for Apalachicolabay.com, to gain access to the most Mayor Ash suggested that Commissioner Grove take the lead on issuing Oyster license(s) when it opens back up. No objection from the Board. Commissioner Grove accepted the Board's recommendation. Commissioner George commented on water accessibility at Riverfront Park inj preparation for the annual recent meeting info and updates. Barkas Day event. Commissioner Elliot, no comment. and will report back to the Board. CITY MANAGER COMMUNICATIONS commissioner Duncan, commented on an upcoming meeting with the new Community Garden Manager Manager Wade provided an update on hydrant replacements, Leslie Street, the Riverfront Fountain Project, and the location for The. Jan 4th retreat i.e. Franklin County Armory. ATTORNEY COMMUNICATION5 Attorney Hartman presented updates on the Cemetery ordinance. CONSENT AGENDA Motion to approve the consent agendas made by Commissioner Elliot, seconded by Commissioner Grove. None opposed. Motion carried 5-0. 12.3.24 CC Regular Meeting Minutes Page 4 of4 ADIJOURNMENT Motion carried. Meeting adjourned. Motion to adjourn made by Commissioner Eliott seconded by Commissioner Grove. None opposed. BRENDA. ASH, MAYOR ATTEST: SHENEIDRA CUMMINGS, CITY CLERK CITY OF APALACHICOLA CITY CLERK'S DEPARTMENT REPORT December 2024 Processed and mailed out utility bills before the end of the month. Compiled agenda packets and emailed to Commission and City Attorney. Notified 2K Web Group to upload meeting agenda packets to website and post meeting Assisted customers with cemetery items, utility bill questions and payments, garbage/yard trash complaints, public records request, golf cart decals, Battery Park ramp stickers, business licenses, and other miscellaneous duties. dates and times to website. Processed ACH billing Audited Waste One Garbage Invoice and reconciled accounts that were in error Completed tasks as assigned by the City Manager and Mayor. Fulfilled 3 Public Records Request; 3 open requests Completed and mailed general monthly billing. Assisted Staff withy various issues and projects. Assisted employees with HR related issues Issued 24-25FY Business Tax Receipts Completed billing adjustments and Water deposit refund requests Responding to emails and fulfilling requests that requires research Additional tasks related to maintaining the Clerk's Office and overseeing Utility Billing CITYOF APALACHICOLA FINANCE DEPARTMENT REPORT August - December 2024 1. Processed payroll all pay periods. 2. Processed retirement andi insurance payments for August-D December 2024. 3. Finance Clerk processed purchase orders, accounts payable, assisted auditors, and completed other 4. Auditors have completed the FY22/23 Audit. All mandatory reports havel been processed and reported to appropriate: agencies. FY2022/2023. Annual Financial Report has been uploaded to City's 5. Grant Accounting- - Allg grants now have ai financial notebook. Each notebook contains all contracts and payments (with cancelled checks). The activity spreadsheet is ini thet front of each notebook, so all financial activity is easily accessible for anyone needing information. Allnotebooks arel kept current. 6.F FY24-25 budget process has passed with the Department of Revenue. The Cityl has met all TRIM 7. Banyon Update - Thanks to the City Commission's understanding, the Finance Department ist no longer required to use Banyon. QuickBooks Enterprise fori multi users has been purchased and installed 8. Audtorshavesubmited as starter Chart of Accounts, andthe Chart of Accounts has been entered into the new QuickBooks. Beginning balances for QuickBooks have also been entered. Finance Directoris working hard to redo all thev work that was done for the Banyon conversion. Things are moving forward. duties as assigned by Finance Director and Cityl Manager. website as required by Florida! Statues. This was al huge project ands so pleased that it is now complete. requirements. on both Finance Department's computers. Trust me. 9. Completed various Human Resources duties. 10. FEMA -Hurricane Michael - FEMA documentation relating tol Hurricane Michael has been submitted. This taski involved pulling alli invoices from October 2018 to current, matching expenditures with project, and providing a cancelled check for each expenditure. The Management Experts will let me know ift further information! ist required for the Cityt to obtain reimbursement for projects not yet paid. 11. Completed FY24/25 insurancer renewals for health, dental, vision, and FMIT coverage. This was al huge project, andi iti is now complete. 12, Completed DEP: submerged land lease annual report. 13. FEMA-Hurricane Helene - currently working with The Management Experts on claims for Hurricane Helene. This process is just getting started. 14. Waste One garbage bill! has beent fully audited byt the Finance Director and all corrections have been made. Finance Director is currently auditing the November services bill (collected in December) to make sure! billing remains accurate. 16. Updated FY24/25 monthly utility billing summary report for auditors. 17. Completed duties as assigned byt the City! Manager. 18. Audited the monthly utility billing activity. 19. Completed various miscellaneous tasks. 20. As always, Iwelcome anys suggestions or knowledge. If anyone would liket tol havea sit-down with me or has any questions, please don'thesitate to contact me. Lee Mathes Finance Director Grant Updates CityCommission Meeting- Tuesday, December2"-2024 1. Commerce Rural Infrastructure Fund- - Welll Rehabilitation Submitted. Applications- Pending Results: a) An application requesting $344,2501 tor rehabilitate the City'st three wells was: submitted on 9/13/24. The specific technology requested would allowi for quicker repairs and lessen the risk off futurel boil water notices. No match was required for the City to apply. Therei is $15 million available statewide- a) An application requesting $185,000 for replacement oft the dock boards at Riverfront Park was 3. FDACS-U UCF-C Grant Program - Lafayette Park1 Tree Canopyl Improvements Project (Requested $10,000, a) An application requesting funding for thej planting of 341 treesi in Lafayette Park was submitted 7/18/24.The City Commission agreed to budget $10,0001 towards this project int ther next fiscaly year b) Evaluation committee madei final selections 10/10-notifications expected mid tol late October. 4. DHR- -2025-26 Special Category- - Phase IIH HCA (Harrison-Raney Building) mitigation/repair. $350,000 (City a) 2025-26 DHR: Special Categorys grant request for Phase Ilt to complete additional repairs to HCA currently being drafted and was submitted by. June 3, 2024. Phase Ilt to complete repairs not funded in Phasel land willi include windows, doors and additional masonry work. b) Application submitted for consideration- $21,875 cash matchi is obligated under the application as FUNDED- - HCA phase Ila application was reviewed andi rankedi favorably during Nov. 19 Florida Trust Board Meeting. Trust board recommendedi funding; fundingi is pending legislative budget approval awards should be announced by 12/31/24. 2. DEP Local Trail Management Grant Program - Riverfront Park Fitness Trail submitted 8/29/24. No matchy was required to apply. City Cash Match $10,000) and the City submitted a request tol FDACS for the remaining $10,000. No updates on funding as of1 11/25/24. Cash Match $21,875) FUNDED approved att the 6/4/24 CCmeeting. (Spring 2025). Funded. Applications: Firehouse Subs: 1. Firehouse Subs Public Safety Foundation Hurst Rescue Tools' "Jaws of Life" $38,465 a) An application requesting. Jaws ofl Life rescue tools for the Apalachicola Volunteer Fire Department was submitted by City staff 7/11/24 anda announced as funded on 10/8/24. These tools werea request from the VFDa and willa aidt them int their efforts. Firehouse: Subsi is worked directly with Hurst tos send the equipment tot the City- theJ Jaws of Life equipment was delivered mid-November andt the VFD has scheduled at training with Hurst staff on December 2nd tol learn how to operate the equipment safely. b) Project CLOSED OUT-willl be removed from the February grant report. FDOT: 1. SCOP- Leslie Street $610,169.30 (G2N05) a) This project willr remedy the underground issues, resurface the entire: street length, and obtain new road signs based off engineer's estimate and recommendations. Engineering firm, Dewberry, has completed the plans andt they were: sent to FDOT for at final review prior to procurement- -5/23/24 the plans were approved and advertisements forp procurement were scheduled in The Times and The Tallahassee Democrat. Bids are due byJ June 28th at 4PM. 1 b) The current project completion date per FDOTis 10/31/24. City procured North Florida Construction fort the construction work - CELi is currently being procured under the City'sContinuing Services Engineers procurement. City Manager willr request action to award the CEI to an engineering firm andt then construction can begin. CEI was awarded to Urban d) CONSTRUCTION: START DATE WAS SEPTEMBER gth! Construction inj progress - currently not on schedule. During construction it was discovered that the stormwater pipe is made oft terra cotta. City has requested a change order to replace the terra cotta with ar new concrete pipe to prevent any future issues. Brick manholes were also discovered: and an additional change order has been requested to replace them whilet they are exposed to avoid disrupting the: streeti int the future. Once approved by FDOT, this project will movef forward. FDOT has granted an extension through the end of this year- an additional extension tol March 2025 may be requested ifr needed to complete e) Change order was approved by FDOT - expected tol bei fully executed first week of December. Catalyst Engineering. construction. Contractor has ordered materials needed. DEP: 1. Resilient Florida- Critical Asset Flood Management: $2,403,500 (24SRP65) a) This grant will complete identified drainage projects int the cityt that have been documented, but not funded by other sources. Funds will repair known nuisance flooding drainage issues in 29+1 locations throughout the city." The City of Apalachicola Critical Asset Flood Mitigation Projects includet the replacement andr retrofit of pipe systems at multiple roadwayi intersections, addition of inlets, pipes, water quality vaults, crown reconstruction, and construction of roadway conveyance: system. DEP b) Bay Media Services was awarded a contract for administering this grant at the. June City Commission Baskerville Donovan Inc was scored highest and selected by City Commission to negotiate engineering services. Staff met with BDI Aug. 221 to develop specific: scope fors services agreement tol be presented to City Commission for approval. BDIS submitted a proposal for the work ($400,000). Staffi is stilli in negotiations fort the engineering as the percentage came back higher than expected. d) DEP engineers traveled to Apalachicola toi inspect the: sites prior to beginning of construction. This e) Negotiations with Baskerville Donovan were unsuccessful. Staff has modified: scope based ont field a) This award is funding for preparinga ai infrastructure plan for flood protection. The City of Apalachicola will complete the City of Apalachicola. Adaptation Plan Project toi include an Adaptation Plan consistent with the Florida Adaptation Planning Guidebook. The project willi include public outreach and stakeholder engagement. Agreement signed 3/20/24 and project procurement is underway. b) Bay! Media Services was awarded the contract for this scope of work at the. June City Commission meeting. 1st Workshopi isp planned for later thisf fall, following completion of Vulnerability. Assessment. 3. Resilient Florida- - Comprehensive Vulnerability Assessment $272,500 (22PLN10) a) The City of Apalachicola will conduct the City of Apalachicola Comprehensive Vulnerability Assessment project toi include an update to the 2017 Vulnerability. Assessment. This includes the impact of sea-level rise, storm surge, andi rainfall flooding. Thei impacts of flooding willl be projected and mapped overa ap planning horizon that extends to 2070. Critical assets, vulnerable infrastructure, and historic properties at risk willl bei identified. Comprehensive plan amendments to comply with the Peril of Flood: statute and adaptation strategy recommendations willa also be included int the Project. $200,000 ins supplemental funding was awarded as part of the VAI help resolve identified data gaps andy will result in the City digitizing its infrastructure facilities including water distribution lines, sewer b) Data Gapi infrastructure mapping 95% complete. Exposure Analysis pending final data gap maps and has tentatively: scheduled as site visiti in October. meeting. meeting took place 10/22. visit with DEP: andi is advertising new RFQ for engineering services. 2. Resilient Florida Planning Grant - COA. Adaptation Plan $67,000 (24PLN12) c) Project pending completion of VA update (March: 2025). ands stormwater. 2 model. 80% of Sensitivity Analysis is complete. Total $18,933,391 for WWTP Relocation/Pepacement 4. Resilient Florida - Wastewater Plant Repairs $13,381,516 (22SRP17) + SLFRP- WWTP Headworks & SBR Relocation, Replacement and Upgrades for Advanced Wastewater Treatment $5,551,875 (WG038)= a) These grants combined aret to replace and repair critical wastewater facility components and to relocate thef facility to ensure iti is out oft thef flood zone. The project wille ensure that the Cityi is storm b) The project is ats 85% design and thep permit applications have been submitted andi is currently sitting at 60% complete. Currently, final design is underway whichi includes biological process modelling, and c) DEPI is creating an amendment to WG038 to combine the budget into one linei item to ensure that there are noi issues with the ARPAf funding pools in the future. (completed in August: 24) d) Pay Request 41 has been submitted to DEPf for payment 8/12/24 and has been reimbursed via advanced pay. Pay Request! 5is being created and will also request advance payment. ready for years to come! process equipment selection. e) SCHEDULE: i. Projected construction start date: February 2025 ii. Projectedi initiations of operations date: December 2026 iii. Projected construction end date: December 2026 Florida Commerce [FormerlyDEO): (D0225) 1. Rural Infrastructure Fund- Water Treatment Plant Improvements, Potable Water Studies $147,000 a) This grant wille evaluate existing conditions, create an enhanced. sampling plan, hydraulic modeling, treatability: studies and alternatives analysis. Engineering firm, Dewberry, isi inj progress andt these b) A one-year extension request has been requested to complete this project -itv was executed mid- September and the deadline is now May 2025. Dewberry's work continues. 2. Rural Infrastructure Fund - Drainage Basin Analysis Phase I1+ Camera Work of Stormwater Lines a) This grant willi fund an analysis of the drainage basins that border Apalachicola River and Bay. The proposal alsoi includes funding to begin camera-work oft thes stormwater lines in Phase 1. The! project aims to document all stormwater conveyance characteristic, both structural andi natural, along with deficiencies ofe each that have contributed tol localized flooding within 18 drainage basin areas totaling 310: acres int the city. The City willt then prioritize repairs in areas where localizedi flooding is present and plan for water qualityt treatment at thes stormwater outfalls which dischargei into the Apalachicola River and Apalachicola Bay. Basins 11 and 3 were covered byt the 2018 grant." This grant application would b) Agreement signed2/1/24. Grant administration with grant continuing services procurement approved at. July City Commission meeting. Task order to engage Dewberry Engineering drafted; currently in review by Florida Commerce. Request for contract extension drafted, pending Commerce approval. C) Contract extension approved 10-14-24. Pending Dewberry mobilization. 3. CDBG-DR - Avenues Stormwater Repair Project $3,891,869 ($29,000 City Cash Match) (M0016) a) This grant ist tof fund repairs and upgrades for the avenues stormwater drainage: system. Dewberryis b) Quotes received for drainage pipei inspections andi routes survey. Existing conditions CCTV: survey was completed. The engineer received videos and reports which have been analyzed. The engineer worked c) An amendment request was submitted on! 5/10/20241 to add CE&las a reimbursable task and toe extend d) Meetings were held with Commerce's consultant (KPMG) to discuss project progress andi reiterate that studies are 45% complete! $300,000 (D0260) address the following basins: 1,2,4 4,5,6,7,8,9,10, 12-19 the engineering firmf for this project. with contractor to revise: scope and cost for drainage pipe survey. thep period of performance through September 2025. thep project must be finalized by 09.30.2025. e) Engineering: i, Survey is 100% complete. Engineering is nearing completion. Recent engineering updates 3 indicated that design is scheduled for completion in November 2024; however, plans have not been received as of 11,21.2024.Note that construction activities cannot commence until Commerce approves the Environmental Review Record (ERR) and Authority to Use The DRAFT ERR package was compiled throughout October and: submitted for Grant Funds (AUGF) isi issued.) f) Environmental: g) SCHEDULE: FloridaCommerce reviewi in November 2024. ii. Asof11.21.2024, this package was: still under review. Projected construction: start date:. January 2025 ii. Projected construction end date:. June 2025 4. CDBG-DR- - Hometown Revitalization (Riverfront) $4,400,000 ($70,000 Private Owner Match + $313,365 a) This grant is tor revitalize the! businesses and public areas in the riverfront district. This worki includes private business's docks along with public docks, sidewalks, lighting, and parking areas. b) Certifications andl liability agreements havel been distributed to all owners - matching funds have been C) The City Commission planned to amend thes scope for the Popham Building toj just design and partial demolition as the deliverables. After several meetings, Commerce agreed with the scope change d) Meetings were! held with Commerce's consultant (KPMG) were heldi in. June to discuss project progress e) Thee engineer has continued work ons survey drawings, environmental evaluations, permit applications, and preliminary: and schematic designs. (Note that construction activities cannot commence until Commerce: approves the Environmental Review Record.) The project engineer reported thet following City Cash Match) (M0034) requested from owners 30-days prior tol bidding thep project. presented by the City andi it has beeni incorporated into thes scope, andi reiterate thatt the project must be finalized by 09.30.2025. for October: Plan Set 1 (Dock and Pier Repal/econstruction) 1. Design and plans for Plan Set 1 along Scipio Creeks sites have advanced to: 100% complete in October. An Opinion of Probable Costs for Plan Set 11 has been finalized. 2. Edgewater Group has continued with the environmental permitting process developing permit documentation required for the USACE, Section 10 issues regarding regulated wildlife and State 404 permitting needs. A! pre-application meeting with state agencies for the project's ERP was held and comments have been received. Comments from agencies were favorablet to the permitting process being straightforward and the permitting application process has commenced. All application packages have been submitted tol FDEP and USACE. USACE has already assigned permit processors to each site, and we have begun to receive (pre-RAI/pre-Public Notice inquiries fromt the processors, notably related to SAV: surveys (seagrass) and cultural resource evaluations. Edgewater ist responding tol USACE SAV inquiries while awaiting RAls from both agencies, andi is conferring with TG Earnest regarding cultural resource inquiries. 3. The Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project has commenced. TG Earnest & Associates is now ont the team and generating the CRAS. Supplemental. Agreement #1 was fully executed approved byt the COA1 for the 1. Office survey work andi maps/drawings have been completed ands submitted to Halff 2. Design and plan drawings of thej proposed Water, Commerce and 4th Street upgrades 3. Aerial layouts for sidewalks, parking areas, landscaping, lighting and amenities proposed alongt the streets have been generated with typical sections and details being developed. Plan Set2is approximately 65% complete at the end of October. Permitting for Plan Set 1isa at! 50% complete. CRAS. CRAS for Plan Set 1 is at! 50% complete. ii. Plan Set 2 (Water, Commerce and 4th Street Upgrades) fori incorporation into our plans. continued this month. 4 4. Af field review by Halff Team members with preliminary Plan! Set 2 documents-in-hand (to verify proposed street upgrades and amenities) occurredi in October. 5. Permitting for Plan Set 2is underway and approximately 40% complete. 6. The Cultural Resource Assessment Survey (CRAS) fort the Riverfront Revitalization project has commenced. CRAS for Plan Set 2is 30% complete 1. Hammond Design Group (HDG) has presented their findings for the Popham Building to the City Commission at their July 2nd meeting and were given direction to explore options of what could be builtt tor replace thee existing structure. 2. Schematic design of re-created Popham Building Concepts and cost estimates have been completed. We are attempting to schedule a meeting witht the City Commissioners to advance their selected concept for the Popham Site to design. All outreach that can be conducted at this time is complete. The current critical ii. CRAS (performed by engineer) is currently anticipated for completion in January ili. Environmental can! be completed after finalization of CRAS, submission ofs samet to SHPO/Seminole Tribe, and acceptance by SHPO: and Seminole Tribe. iv. Gouras & Associates will work on compilation of complete ERR sections through year end; compilation of thef full DRAFT ERR willl be finalized upon completion oft the iii. Popham Building Environmental Updates: pathi itemi ist the CRAS. 2025. CRA. g) SCHEDULE: Projected construction start date: January 2025 ii. Projected construction end date: September 2025 5, CDBG-DR- - Hill Community Project $935,753 ($910,000 Funded + $25,000 City Cash Match) (M0033) a) This project ist to revitalize three (originally 5, two locations dropped out by choice) businesses within thel Hillt through exterior work and renovations each location's scope differs. This project is alsot to create: sidewalks andi lighting int the Hill areai to: spure economic development through walkable connectivity. Gouras and Associates is the grant administrator and CDG is the engineering firm working ont the plans. Certifications for the private business owners have been prepared and sent to each b) The City Commission finalized the scope of the Sidewalk & Lighting project at as special meeting on 2/20/24 after workshopping the previously approved scope. Thel belowi image shows thet final scope of thesei improvements these are: subject to Commerce: approval. The cost of materials hasi increased during the progression of this grant, so the priority fort thet funding will be sidewalks first with primary owner to ensure that the program guidelines are beingr met by all parties. focus on MLK and the 8th Street section. 5 Apalachicola CDBG Sidewalk Scope SDEWALKS/ APMSTMISTEECMSTEEL ANDDR.) ATRLMEAKIOAACNE Legend a 7hStreetSidewak BhStreets Sidewak MK. Sk Florida Commerce: and the City! held a TA call on 4/29/2024 to discuss scope changes requested byt the City. Changes tot the sidewalk layout based on public feedback was discussed, as wella as structural ) Liability Agreements were created byt the City Attorney and distributed tot thel business owners. Project guidelines were also provided. Meetings to discuss these documents are: scheduled with! business owners. 3/3 project beneficiaries have submitted their signed documents. AI meeting was held with the remaining property owners and FloridaCommerce to review grant requirements; as a result oft this meeting, Commerce subsequently confirmed participant eligibility, pending submission ofa additional documentation from the participant. The City! has continued to work with property owners to finalize agreements between the City and the Property Owner for utilization of CDBG funds for project Ana amendment has been received from the engineer to modify the sidewalk layout and update the scope of engineering to correspond with modified building scopes; this was: submitted to Commerce issues that have been identified for several commercial buildings. activities. fora authorization to execute on 07.03.2024. Architectural Update: a. %of Completion: as of 10.31.2024:90% Associates for preliminary review on: 10.30.2024. building Friday, November 8th. November 2024) b. Arough draft oft thel bid package was finalized and: submitted toi the City/ Gouras & February Engineeringi is scheduled to! be on: sitet for structural inspection of the Game Room a. %of Completion as of 10.31.2024: 0% (Revised design pending topo survey completion in b. Topographical survey / field works scheduled. Willl begin 11.11.2024. a. The DRAFT ERR package was: submitted to Commerce for review on 10.10.2024; Gouras & Associates worked with Commerce throughout ther month to address follow-up requests for b. The ERR will bei finalized in November and final notices willl be posted. AUGF is anticipated by SCHEDULE: **NOTE: Design work was on hold until Commerce authorizes execution ofa a contract amendment. Commerce authorized execution of the contract amendment with the project engineer h) October Sidewalk Update: Environmental Update (through November 21, 2024): additional information (RAI). year end. on9/19/24! 6 i.P Projected construction start date: March 2025 ii. Projected construction end date:. July 2025 DOS: 1. DHR African American Cultural and Historical Grants- Apalachicola History & Culture African American Museum $1,250,000 ($1,000,000 Award, $250,000 City Cash Matching Funds) (23.s.aa.900.039) a) This project is funding the design and construction ofac one-story, 2,000SF building with elevated ceilings. Priorities include: security, storage, office space, greeting station/gift: shop, breezeway1 tol Holy There was a meeting on 1/16/2024 tos show the concept direction ofe elevations andi floor plans fori the proposed museum. Thet third set of concepts wasi introduced tot the City Staff, Commission, and community: stakeholders. There was aj presentation introducing potential site planning concepts, indoor and outdoor arrangements of display area, and potential exterior plaza configuration. Commission voted on exterior and interior layouts and designs for thei museum provided by the architects. The modern style building, second floor plan, and exposed roof style were all chosen. The next phasei is moving these concepts to construction documents -1 the: architect/engineerings teami isi inj progress. See Family, bathrooms, controlled lighting for displays. the concept design below: 8 Ap public workshop was held. July: 2nd for the Architect team to present the! 50% plans for thes site, e) An updated timeline has been communicated tol DOS and ane extension to. June of 2025 has been granted. The! project completion date is estimated tol bei in December of 2025, so City staffa and DOS are ) Aworkshop to discuss tile options has been scheduled for 12/3/24 prior to the City Commission regular 2. DHR Special Categories- - Old City! Hall Phase IIS Structural Damage $395,000 + $98,750 In-Kind Match a) City was funded for Phase IlC oft the repair/structural work tot the old city! hall building! Agreement was signed 8/8/23. Bay Media will continue with grant administration: as well as 4M Design, Markl Tarmey, ont the designs as allowed by! DOS. This grant is tos secure funding to complete the Old City! Hall Renovation ands support the ongoing repairs funded through the NPS grant. The purposei is tos stabilize the! building, by proposing toi install ani interior rigid steel frame to provide thes structural integrity of building, ands space to the City Commission andi interested citizens. anticipating another 6-month extension to! bet filed February of 2025. Hammond Design to presented 95% Plans toi the City Commission 10/8/24. meeting. ($50,000 Cash Match) (24.h.sc.100.069) 7 the! building, exterior masonry, ands support thel historic second floor woodi frame. b) Phase Il willi install: structurali interior steel framing, additional 2ndf floor shutters andi interior/exterior masonry work, electrical, plumbing. Admin tos schedules staff, architect (4M Design) and contractor (OSP) onside meeting to finalize Phase ls scope and develop construction contract. c) Contractor agreement for shutters and windows with Oliver Sperry executed. Scope modification approved! by DHR. Construction of first contract deliverables pending arrival of windows and shutters, Building interior has been LIDAR scanned to verify scale and structural dimensions ofe existing second floor framing with high degree of accuracy for required Structural improvements tos second floor framing. Awaiting structural drawings ande estimate for remainder of phase Il construction work. d) Upstairs windows ands shutters to arrivet fori installation mid December. Structural plans for interior 3. DHR Special Categories - City! Hall Phase III $340,000 + $30,000 City Cash Match (25.h.sc.100.036) a) DOSreached out 6/18/241 to announce that this project was awarded through the FY25 Special Category Grants program. Thep phase III funding for City Hall will complete thes second-floor structural work, interior/exterior masonry repair of second floor and will complete the mechanical and plumbing not completedi in phase II for thei first floor and all for the second floor. Additionally, it will stabilization scheduled to! be completed mid December. provide as second-required: stair access to the second level. Procurement underway fora architect/contractor. b) Agreement signed 10/25/24! FEMA: 1. Hurricane Michael- Bodiford Park Dock Repairs (76103) a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearingi in the: amount of $53,824 on 4/2/24! Contracts are in progress and work should begins soon. Waiting on ane extension from FEMA. Held a call with FEMA and Citys staff. They a) Dewberry engineers completed the engineered plans fori this project. Project construction was bid out and awarded to Coastline Clearing in the amount of $74,090 on 4/2/241 Contracts are inj progress and work should begin soon. Waiting on extension from FEMA. Held a call with FEMA and Citys staff. They requested revised drawings. Once approved, an extension should be granted. 2. Hurricane Michael Scipio Creek Marina Finger Dock Repairs (76103) requested revised drawings. Once: approved, an extension should be granted. FDEM: 1. HMGP Market Street Vacuum Station $120,000 (4399-150-R) with DEO Match of $37,500 (M0142) a) The scope oft this project is for the design of a new vacuum: sewage: station located near intersection of Market Street and Avenue G. The purpose of this project ist to provide protective measures to wastewater infrastructure of thel historic downtown commercial district in Apalachicola. CPWG Madrid is 90% complete with the engineered plans for the Market Street' Vacuum Station - they submitted 100% designs and permits, but there were: some remainingi issues/priorities in the plans pointed out by staff that are currently being remedied. Monthly meetings with Commerce continue. b) The Engineer submitted all deliverables ands staffi isi reviewing them prior tos submitting to FDEM. Once approved bys staff, all documents willl be uploaded and FDEM will conduct a CBA to determine Phase H. c) Submitted deliverables to FDEM. They have come back and asked for additional documentation from the engineers. Waiting for CPWG Engineering tos supply cost estimate documentation! d) CPWG: supplied the cost estimate information and then an additional RFI (request for information) was issued and questions were answered 10/24/24. This is a good sign thatt the construction could be soon e) FDEM has sent multiple RFI's and CPWG engineers are answering as needed. RFI deadlines due 11/25. 2. HMGP Critical Facilities Generators $241,862 (4399-092-R) with DEO Match of $26,064.75 (M0141) funded. 8 a) This grant wil provide protection and storm mitigation by providing City! Hall, the police, andf fire department with portable generators. One willl be at City Hall, the other willl be: shared by Police and Fire. The purpose of this project is to provide protection to a critical facility in Apalachicola." The project is for the purchase andi installation of an emergency generating system tor reduce and/or mitigate the b) The contract with BGN was executed andi monthly progress meetings with Commerce continue = permittingi isi inj process and general installation willl begin verys soon! Generators have been ordered. c) The Cityi is waiting on generators to arrive. The nexts stepi is to pour concrete and install electrical. d) Work has begun ont this project. The only delayi ist thes generator delivery. Some sizes are back ordered. Thee end goali ist tol have! both generators installed by October 2024 pending no further shipping delays. e) Generators delivered- - worki is underway! Generators installed! City to soon seek reimbursement. a) For purchase and setup of ane emergency generator system to reduce and/or mitigate the damage that might otherwise occur from: severe weather or other hazards att the 108 Avenue FI location. (The current generator is too: small fort ther need andt this will provide an appropriately: sized and portable b) Thel bidf fort this project came in over budget. A budget increase was requestedi in February, 2024. We are waiting on determination from FDEM. The contractor has guaranteed! his price without an increase until] June 24, 2024. FDEM approved the costi increase. Waiting for FEMA's approval oft the budget damage that might otherwise occur from: severe weather or other hazards. 3. HMGP Wastewater Vacuum Station Portable Generator $170,000 (4486-007-R) generator.) increase. State Appropriations: 1. Spray Field & Solar Project $130,000 (LPA0452) a) The original request for this award was for 150r replacement sprayl heads andi installation of 11 solar controllers and: supplementary batteries. The spray! heads are $553.00 apiece, and thes solar installation b) DEP issued an amendment in April 2024 allowing for thet funds to be useds solelyf for acquisition of needed parts instead of having tol hire out a contractor for the parts andi install. This will allow" The City to stretch the budget further and be able to buyr more: spray heads andi install themi in house - procurement isi int the works as acquisition quotes will need to be obtained and approved by DEP prior a) The City of Apalachicola has an aging infrastructure made of terra cotta pipes andi faulty water lines. The Cityi is funded to do ani infiltration: and inflow study thes study will assess local sources ofs surface water and/or groundwater prior to entering a sewage: system. This will be done with typical methods such as smoke testing, dyet testing, and visual inspections to locate structural defects or water stains to summarize existing data pertinent to thel hydrologic conditions and hydrogeologyi int the study and surrounding: area. This will produce ay pre-design report that will detail the scope oft the problem in the analysis area, outline design options, andi identify thet tasks required to complete a resolution tot the a) Urban Catalyst is the procured engineer fort this project. Thet following locations in Apalachicola willl be addressed: 1)F Fred Meyer Street near: 18th Street just east of thei intersection, where the roadi is sinking atac damaged pipej joint; 2) 5th Street between. Avenue Cand Avenue E., where the road has several areas where thep pipej joints are caving in; and 3) Avenue B between 11tha and 12th Street. Funding agency does not anticipate that thet funding under this. Agreement will result ina at fully completed b) An extension to 6/30/25 was granted - engineering is complete and the City tried tol bid out the work with no responses twice - DEP agreed for us to be able to obtain quotes to movef forward instead of going through the bidding process. Quotes for the final work are being acquired. Quotes are being updated - 2/3 have been secured. Hoping to have a thirdi ini time to award this costs (int total) amounts to! $87,8 ,880.00 for 22 locations. to ordering. Work willl be completed by 12/31/25. 2. Inflow & Infiltration Study $300,000 (LPA0451) problem by 6/30/25. b) Procurement isi inj progress. 3. Stormwater Pipe Relining &1 Backflow Devices $100,000 (LPA0140) project, sot this award will cover a portion of the work. 9 project at the 10/1/24 meeting, but possibly in November. d) Award on agenda for December meeting! 4. Avenue HF Parking Lot $135,013 (Waiting for Agreement) a) The 2024 legislative sessioni funded half of ther requested funding for the Avenue HF Parking! Lot project. This project will provide 39 parking spaces in an area with very few options for public parking and encourage additional economic activityi int the downtown area. Permeable parkingy will also help with storm water management. Parking forl local businesses willl be provided additionally, parking spaces willl be provided that willl be available for parking mitigation by local businesses. b) An agreement has not yet been received - report willl be updated once the agreement has been 5. Firel Hydrant Replacement Phase III $275,000 (Waiting for Agreement) a) The: 2024 Legislative session funded the Firel Hydrant Replacement Phase Ilp project. The request was originally for $550,000 to finish out the project, but only $275,000 was funded. The City has worked over the lastt threey years tor replace 215 old andi inoperable fire hydrants throughout the city. There are currently 1101 fire! hydrants remaining that are stilli inr need of replacement. These new hydrants will benefit residents in close proximityi in obtaining homeowners insurance, they will benefit the City with FDEP required flushing of drinking water and will benefit the all City residents with fire suppression and control. Thet funding should cover 55 oft the remaining needed 110 hydrants. b) An agreement has noty yet been received - report willl be updated once the agreement has been Introductory meeting with state legislative grants staff held 7/25/24 - states staff stated that an agreement would not be drafted untila ap purchase order for the hydrants has been approved. City executed. executed. Manager Wadei is working on this. 1. American Rescue Plan- $1,179,010 ARPA: a) The Cityr received an award of $1,179,0101 through the SLFRF program -1 the City! has elected to use the b) The City Commission has been workshopping priorities for thei funding -1 they yearly report was All information int this report is accurate up to 11/25/24 at 12:00PM! Ify you! have questions regarding any oft the above projects, please directy your questions to Bree Robinson- - CityF Planner aseEcSNeN funding as a' "standard allowance" for government services. submitted by April 30th. 10 CityofApalachicola Public Works Monthly Report December 2024 The public works department, services all city vehicles and replaces all the tires on city vehicles, services all the mowers and weed eaters, cuts all city parks, cut all city properties, clean all city buildings, empty all garbage cans down towna and city parks, clean city right of ways, cut city rightofways,and patch holes on city roads as needed. Completed 2work orders. collected trash from downtown and public parks. Replaced bearings and hub on city vac. trailer. Painted inside of 6thSt. Recreation Center. Replaced tires on city work squad trailer. Loaded and hauled several loads of yard debris. Contractor fixed cooler unit at holy family. cutourroutine main roads parks. Cleaned and cut back overgrowth along ditch on Ave. H and 13th St. Removed dead palms trees from several locations in city. Cleaned and washed out storm drains all over the city. Removed trees from rainy house. Signed by, Robert Osburn Apalachicola Margaret Key Public Library Turns the Page on December 2024 Library hours are 10am to 6pm Monday - Friday, and Sundays from 12pm to 4pm. We are YOUR City of Apalachicola Library. Come sign upi for your FREE Apalachicola library card. Our Friends of the Library group' is the Patrons oft the Apalachicola Library Society (PALS) They are a 501c3 nonprofit and membership forms toj join are in the library. Follow us on Facebook or Instagram aApalachcasppidbary for the latest! Any library offering is FREE to the public. December 2024 Statistics: -2,102 patrons visited our library - 35() new accounts opened = 240 patrons used our computers 552 books/movles/tems circulated- 689 items donated to the library $424.33 collected as library revenue - 112 hours donated by our wonderful volunteers - 31,124 people reached on social media It's the most magical time of the year... In the library! This month has been our busiest December in three years... Maybe ever! Each week had special holiday events with major support coming from our Friends of the Library, the Patrons of the Apalachicola Library Society (PALS). Volunteers to host and help at events included: David Adlerstein, Curt Anderson, Elly Bissen, Janine Gedmin, Nicole Gilbert, Greg Golgowski, Donna Grzelak, Connie Justice, Rich Lenhart, Bonnie Lewis, Kathy Leyendecker, Patti McCartney, Liz and Ralph Perkins, Bonnie Stewart, and Celia Winterringer. Events take energy for advertising, gathering supplies, organizing, and clean- up and we are more grateful than ever for those in our community who give of themselves to allow these events to occur. From decorating the library, working as Santa's elves, hosting a booth at Fresh Market, speaking on Hanukkah traditions, building reindeer (I), and assisting with two holiday craft times, our volunteers have been integral to the library this month. Our Library Director Lucy will be out for at least two months on medical leave, yet she, and we, are confident the library will continue to serve and shine because of our outstanding staff and tremendous volunteer support. We also must thank all the patrons and visitors this month who have attended library events. We work for you, and we love to see you using YOUR Apalachicola library. The New Year marks a great time to reflect and plan for the year ahead. How about a resolution to visit the library more often? All are welcome. May you have a blessed 2025, and we hope to see you soon! Your City of Apalachicola Library helps with reading, writing, and learning, and offers a suite of prinleopy/scanlfeland notary services. We loan FREE books, movies, puzzles, board games, and items from our Library of Things, and offer FREE audio books, e-books, and digital magazines through the Libby app. We also have a Book sale space on-site with FREE magazines. All donations go to our Friends of the Library 501c3 nonprofit, PALS. We also offer Yoga weekly (in a by-donation class) on Mondays @ 6:15pm, Bring Me A Book Forgotten Coast hosts 'Books for Babies' weekly on Tuesday mornings @ 10:30am, and Mahjong meets on' Wednesday and Fridays mornings @ 10. Our once-a-month Book Club meets each 3rd Wednesday @ 6pm; and Homework Help (FREE tutoring!) is by appointment. Do you have a club you'd like to start in the library? Want to know more about a program? Ist there a book or item you need? Happy January! Lucy Carter, Library Director Call: 850-653-8436 or email: apalachicolalibrary@gmal.com Isel Sanchez-Whiteley & Barbara Nissie' McNair, Library Assistants