Item: Minutes for: 12/04/2024 Adopted: B-1 12/18/2024 TheGityof MADERA) VALLEY_CENTRAL Minutes ofa Regular Meeting of the Madera City Council December 4, 2024 6:00, p.m. Council Chambers City Hall The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting oni the City'swebsite: at www.maderagov/ive Members of the publici may comment on agenda items at the meeting or remotelyt through an electronic meeting via phone! by dialing (669)9 900-6833 enter ID: 8477137 8598# #. Comments willa alsol be accepted via email at tycounclpubicommentemaderagov or by regular mail at 205 W. 4th Street, Madera, CA 93637. CALLTOORDER: Meeting was called to order at 6:00 p.m. ROLL CALL: Present: Mayor Santos Garcia Mayor Pro Tem Cece Gallegos, District 1 Councilmember. Jose Rodriguez, District2 Councilmember Steve Montes, District 3 (Arrived at 6:41 p.m.) Councilmember Anital Evans, District 4 Councilmember Elsa Mejia, District 5 Councilmember Artemio' Villegas, District 6 Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Police Commander Josiah Arnold, Assistant Engineer Jonathan Gramajo and' Wastewater Treatment Plant Manager Gabriel Bostan. INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE: Councilmember Villegas APPROVAL OF AGENDA: ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, THE AGENDA REMOVING ITEM B-10 WAS APPROVED BYA6/0VOTE. ABSENT: COUNCILMEMBER MONTES. COUNCIL REORGANIZATION: Reorganization 1. Declaring the Results of the 2024 General Election, Oaths of Office, and Annual Recommendation: Council reviews the Madera County Elections Office Canvass for Elected Official positions and take thet following action: City ofMadera 205 W.4 4h Street Madera, CA 93637 City Council Minutes December 4,2 2024 Page: 1of7 1. By Motion, Adopt a Resolution Declaring the Results of the 2024 General Election as Certified by the Madera County Elections Office; 3. Council to Recognize Elected Officials for their Years of Service and; 2. Performance of Ceremonial Oaths of Office; and (Report by Alicia Gonzales) ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, REORGANIZATION ITEM 1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES. RES24-195 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA DECLARING THE RESULTS OF THE NOVEMBER 5, 2024 ELECTION AS REQUIRED BYL LAW Mayor Gallegos introduced former Mayor Garcia and thanked him for his service during his time ont the Council and as Mayor. Former Mayor Garcia gave an outgoing speech. Consideration of Selection of Mayor Pro Tem to Serve a One-Year Term Recommendation: Council to accept nominations for Mayor Pro Tem andr make appointment ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, REORGANZATONITEM2TO. APPOINT COUNCILMEMBER RODRIGUEZ, ASMAYORI PROTEMTO SERVE A ONE-YEAR TERM WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBER Mayor Gallegos announcedi that Councilmember Montes had arrived. She also called for a short recess and invited everyone to join them for cake and refreshments to celebrate the newly elected officials. 2. by motion to serve a one-year term (Report by Alicia Gonzales) MONTES. VACANT: DISTRICT1 The meeting will resume following the recess. PRESENTATIONS: 1. Proclamation Recognizing Assemblywoman Esmeralda Soria Assemblywoman Soria was presented with a Proclamation recognizing her work and She also presented each oft the newly elected officials with a certificate of recognition. contributions toi the City. PUBLIC COMMENT: Thej first. 15 minutes of the meeting are reservedj for members of the public to address the Council on items which are within the subject matter. jurisdiction of the Council. Speakers shall be limited to three minutes. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn ift the Council does not respond to public comment at this Bobby! Kahn, EDCI Interim Executivel Directorintroduced: ther new EDCE Executive Director Kristina Gallagher. time. No further Public Comment was presented. Public Comment was closed. A. B. Cityo of Madera 205 W.4 4th Street Madera, CA 93637 PUBLICHEARINGS: None CONSENT CALENDAR: City Council Minutes December 4,2 2024 Page2of7 Matters listed under the Consent Calendar are considered routine and will be enacted by one ONI MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE CONSENT CALENDAR WAS APPROVED BYA A6/0VOTE. VACANT: DISTRICT1 motion and one vote. B-1 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 9, 2024 to November 22, 2024 (Report byl Michael Lima) B-2 Informational Report on Contract City Attorney! Services and Litigation Expenditures Recommendation: This report is submitted fori informational purposes only andi there is no B-3 Update of the City of Madera's Public Transportation Agency Safety Plan for the Madera action requested from the City Council (Report by Arnoldo Rodriguez) Metro Transit System Recommendation: Adopt a Resolution adopting the updated Madera Metro Public Transportation Agency Safety Plan (Report by Michael Lima) A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING THE UPDATE TO MADERA METRO PUBLIC RES24-196 TRANSPORTATION, AGENCYSAFETY! PLAN B-4 Amendment to the Agreement with' Westwood Professional Services, Inc., Formally O'Dell Engineering, regarding R-94 Bid Package 3 -Sidewalk Improvements at' Various Locations Recommendation: Adopt a Resolution Amending the Agreement with Westwood Professional Services, Inc., Formally O'Dell Engineering, in the Amount of $15,900 for the Design of Additional Sidewalk Segments at Various AMENDMENT NO. 1 TO THE AGREEMENT WITH WESTWOOD PROFESSIONAL SERVICES, INC. (FORMALLY O'DELL ENGINEERING) FOR THE DESIGN OF ADDITIONAL SIDEWALK, CITY PROJECT NO. R-94 BID PACKAGE 3 SIDEWALK IMPROVEMENTS AT' VARIOUS LOCATIONS, AHSC Locations (Report by Keith Helmuth) RES24-197 PROJECTNO.19-AHSC-12760 B-5 Adjustment of Planning Manager Assigned Salary Range Recommendation: Adopt a Resolution Modifying the Assigned Salary Range for the Classification of Planning Manager (Report by Wendy Silva) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA MODIFYING THE ASSIGNED SALARY RANGE FOR THE PLANNING RES24-198 MANAGER POSITION B-6 Madera Elks Lodge Fee Waiver Request for the Annual Hoop Shoot Event Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center on January 4, 2025, related to a Hoop Shoot Contest hosted by the Madera Elks Lodge #1918, at an anticipated fee rental of $500 (Report by Joseph Hebert) City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes December 4,2 2024 Page3of7 RES24-199 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER ON JANUARY 4, 2025, RELATED TO A HOOP SHOOT CONTEST HOSTED BY THE MADERA ELKS LODGE #1918, AT AN ANTICIPATED FEE RENTAL OF $500 B-7 Fresno-Madera Area Agency on Aging for Fiscal Year 2024-25 for Title III C1 Congregate Nutrition Program for Older Adults Recommendation: 1. Adopt a Resolution Approving a Contract Between the City and the Fresno-Madera Area Agency on Aging (FMAAA) for Fiscal Year (FY) 2024/2025 for the Title III C1 Congregate Nutrition Program (CNP) for Older Adults, not to exceed $56,000, and Authorize the Mayorto Execute the Contract on Behalf of the City;and 2. Adopt a Resolution Amending the City's FY 2024/25 Operating Budget approving related revenue and expenditure line items related toi the execution of the FMAAA FY 2024/2025 Title! IIIC C1CNP for Older Adults Contract (Report by Joseph Hebert) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING A CONTRACT BETWEEN THE CITY OF MADERA AND THE FRESNO-MADERA AREA AGENCY ON AGING (FMAAA) FOR FISCAL YEAR (FY) 2024/2025 FOR THE TITLE III C1 CONGREGATE NUTRITION PROGRAM FOR OLDER ADULTS, NOT TO EXCEED $56,000, AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT ON BEHALF AR RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR2024/25 OPERATING BUDGET APPROVING RELATEDI REVENUE ANDEXPENDITUREUNET ITEMSF RELATED TO SENIOR SITE MANAGEMENT AGREEMENT BETWEEN FRESNO- MADERA AREA AGENCY ON AGING AND THE CITYOFMADERA RES:24-200 OFTHECITY RES24-201 B-8 Consideration of California Conservation Corps (CCC) Sponsor Agreements Recommendation: 1. Adopt a Resolution Approving an Agreement with the California Conservation Corps for the Performance of Tree Trimming for 2. Adopt a Resolution Approving an Agreement with the California Conservation Corps for the Performance ofl Landscape Maintenance for Project Number P-24-2652-14383 (Report by Joseph Hebert) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AN AGREEMENT WITH THE CALIFORNIA CONSERVATION CORPS FOR THE PERFORMANCE OF TREE TRIMMING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AN AGREEMENT WITH THE CALIFORNIA CONSERVATION CORPS FOR THE PERFORMANCE OF TREE TRIMMING Project Number P-24-2653-14067; and RES24-202 FOR PROJECT NUMBER P-24-2653-14067 RES24-203 FORI PROJECTNUMBER P-24-2652-14383 City ofMadera 205 W.4thStreet Madera, CA 93637 City Council Minutes December 4, 2024 Page4of7 B-9 20245 Supplemental Carbon Reduction Program (CRP) Call for Projects Recommendation: Adopt a Resolution approving a project to be nominated for federal transportation funding under the 2024 Supplemental CRP Call for Projects and supporting the implementation of Assembly Bill 1012, "Timely Use of Funding" for Federal Funding of projects (Report by Keith RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA, SUPPORTINGIMPLEMPLEMENTATIONO, AB1 1012' "TIMELYUSE OF FUNDING" REQUIREMENTS, APPROVING PROPOSED PROJECT FOR FEDERAL TRANSPORTATION FUNDING UNDER THE 2024 SUPPLEMENTAL CRP CALLFORPROECI,AND AUTHORIZINGTHECITYENGINEER TOSUBMIT THE PROJECT APPLICATION TO THE MADERA COUNTY Helmuth) RES24-204 TRANSPORTATION COMMISSION B-10 Madera High School Athletics Department Fee Waiver Request for the Freshman/lunior Varsity Girls Basketball Tournament Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center Gym on December 13 and 14 fora al Freshman/lunior Varsity Girls Basketball Tournament hosted by the Madera High School Athletic Department (MHS) at an anticipated fee rental of $935.00 (Report by Joseph Hebert) This item was removed from the agenda during the Agenda Approval section. PETITIONS, BIDS, RESOLUTIONS ORDINANCES, AND AGREEMENTS: D-1 2024 Wastewater Treatment Plant Improvements Project WWTP2 24-01 C. D. WORKSHOP: None Recommendation: Adopt a Resolution 1. Adopting a Class 1 (Existing Facilities) and Class 2 (Replacement and Reconstruction) Categorical Exemption under California Environmental Quality Act (CEQA) Guidelines Section 15301 and 2. Approving the contract award for the 2024 Wastewater Treatment Plant Improvements Project WWTP 24-01 for $8,738,195 to 3. Authorizing a contingency of 15 percent of the contract amount. 15302;and Gateway Pacific contractors; and (Report by Keith Helmuth) ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED BY A6/0 VOTE. VACANT: DISTRICT1 RES:24-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT, CITY PROJECT WWTP 24-01 IN THE AMOUNT OF $8,738,195 TO GATEWAY PACIFIC CONTRACTORS, INC. AND ADOPTING A CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CLASS 1 (EXISTING FACILITIES) City of Madera 205 W. 4th Street Madera, CA 93637 City Council Minutes December 4, 2024 Pages 5of7 AND CLASS 2 (REPLACEMENT OR RECONSTRUCTION) CATEGORICAL EXEMPTION E. ADMINISTRATIVE REPORTS: the City Council E-1 City Council Discussion of Options Regarding the Process for Filling of al Potential Vacancy on Recommendation: Discussion and direction from Council as appropriate. (Note: The Elections Code has strict timelines regarding filling of vacancies. However, elections results are not anticipated to be certified by the County until just before the Council meeting, and well after Agenda is published. As a result, iti is unknown at this time ifa vacancy may be created or not. To preserve all options for the Council, this item isi included on the Agenda as a placeholder and may be removed if not warranted.) (Report by Shannon Chaffin) Victor Montes, a County resident stated that having an election for a person who is only going No further Public Comment was presented. Public Comment was closed. Mayor Pro Tem Rodriguez nominated Rohi Zacharia and Councilmember Evans seconded. Mayor Gallegos nominated' Tim Riche and Councilmember Montes seconded. Councilmember Mejia would liket the public to be able to geti information through the City to serve for one year would be a waste of resources. social media, etc. Mayor Gallegos opened public comment. A citizen of District 1 asked if there was a process where a representative of District 1 to be involved int the nomination. City Attorney Shannon Chaffin stated1 that onlyt the City Councilcan make appointments, however they can establish groups to make recommendations to the Council, however due to time constraints, that would be difficult to accomplish. Member of public, asked that for transparency purposes, the public have an open period to Noi further Public Comment was presented. Public Comment was closed. ON MOTION BY MAYOR GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS THERE ARE TWO (2) NOMINEES, NOMINATIONS ARE CLOSED, NOMINEES ARE ASKED TO ATTEND THE DECEMBER 18H COUNCIL MEETING FOR. AN INTERVIEW AND COUNCIL RESERVES ITS AUTHORITY TO CONSIDER OTHER NOMINATIONS IF THE MAJORITY OF COUNCIL AGREE. MOTION WAS APPROVED BY A5/1 VOTE. NAY: After discussion, City Manager Arnoldo Rodriguez summarized that the expectation is that nominees will submit a written response by December 11th which will be public and will be included in the meeting packet for the December 18th Council meeting. At the December 18th Council meeting, the nominees will have a maximum of five (5) minutes to introduce themselves and then the City Council will conduct the interviews and ask them questions. All interviews will be public record and will take place during the December 18th Council meeting respond if they are interested. COUNCILMEMBER MEJIA. VACANT: DISTRICT1 inside the Council Chamber. City of Madera 205 W.4 4ths Street Madera, CA 93637 City Council Minutes December 4,2 2024 Page6 6of7 Mayor Pro Tem Rodriguez stated that if needed during the December 18th meeting and if Council agrees, those interested in being considered for nomination may submit ar resume and This portion oft the meeting is reserved (i) to initiate new matters and to request updates, and Mayor Pro Tem Rodriguez requested a review oft the member selection process for the Airport Advisory Committee, including a discussion of alternative methods for selecting members. This request stems from the committee's inability to meet due to al lack of quorum, preventing any business from being conducted. Mayor Gallegos noted that the Council voted 5/1 to place this This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (i) to make Councilmember Evans invited everyone to the December 22nd Christmas Extravaganza. She Councilmember Montes congratulated his colleagues ontmeretection/eerction Het thanked Mayor Pro Tem Rodriguez congratulated his colleagues on their lection/re-election. He is Councilmember Mejia congratulated her colleagues ont their election/fre-election. Shei thanked all the candidates who had the courage to run for office. She looks forward to tomorrow's Mayor Gallegos thanked everyone for attending. She looks forward to moving the Council with positive leadership. She stated that the Candlelight Parade starts at 6:00 p.m. interview at that time. FUTURE AGENDAI ITEMS: (i) and to initiate new agenda items. F. item on at future agenda, with one councilmember voting in opposition. COUNCILMEMBER COMMUNICATIONS REPORTS/ANNOUNCEMENTS): G. announcements. congratulated her colleagues in their election/fe-election. everyone for participating. Councilmember Villegas had nothing to report. honored to serve on the Council fort the next four (4) years. Candlelight Parade. H. CLOSED SESSION: None UPCOMING MEETING DATES: Wednesday, December 18, 2024 Wednesday, January15, 2025 ADIOURNMENT: Meeting was adjourned at 8:33 p.m. - OF RE Pwma& ALICIA GONZALES, @ly Clerk Boliabu) MINUTES PREPARED BY ZELDAI LEON, Deputy City Clerk City of Madera 205 W.4 4th Street Madera, CA 93637 laulekhllpe CECELIA K. GALLEGOS, Mayor March 27, 1907, City Council Minutes December 4, 2024 Page7of7