Item: Minutes for: 11/20/2024 Adopted: B-1 12/18/2024 TheGtyof MADERA VALLEYCENTRAL November 20, 2024 6:00 p.m. Minutes of a Regular Meeting of the Madera City Council Council Chambers Cityl Hall The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting ont the City'swebsite at www.maderagov/Ive Members of the public may comment on agenda items at the meeting or remotelyt through an electronic meeting via phone byo dialing (669) 900-6833 enter ID:82571196 6760#. Comments willa alsol bea accepted via emaila at tycounclpupicommentemaderasov or by regular mail at 205 W. 4th Street, Madera, CA 93637. CALLTO ORDER: Meeting was called to order at 6:00p p.m. ROLL LCALL: Present: Mayor Santos Garcia Mayor Pro Tem Cece Gallegos, District1 1 Councilmember Jose Rodriguez, District2 Councilmember Stevel Montes, District 3 Councilmember Anita Evans, District 4 Councilmember Elsa Mejia, District 5 (Arrived at 6:05 p.m.) Councilmember Artemio Villegas, District6 Others present were City Manager Arnoldo Rodriguez, City Clerk. Alicia Gonzales, City Attorney Shannon LChaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter, Assistant Engineer. Jonathan Gramajo and Communication Specialist Joseph Carrello. INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE: Councilmember Evans APPROVAL OF AGENDA: ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLYBYA6/OVOTE. ABSENT: COUNCILMEMBER MEJIA. 1. Proclamation Recognizing Madera Cleaners and Laundry for Small Business Saturday 2. Proclamation Recognizing Plaza Flower Shop for Small Business Saturday 3. Proclamation Recognizing The Vineyard Restaurant for Small Business Saturday PRESENTATIONS: 4. Proclamation Recognizing Tacol Express for Small Business! Saturday Proclamation Recognizing Casa de Tacos Neza for Small Business Saturday . Recognition of Ismael Hernandez, Public Works Director PUBLIC COMMENT: Thej first 15 minutes of the meeting are reserved for members of the publict to address the Council oni items which are within thes subject matter) jurisdiction oft the Council. The Councilis is prohibited by! lawj from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn A resident of Madera, Yolanda Contreras requested that the Splash Pad item be moved to thet top of the if the Council does not respond to public comment at this time. agenda. Noi further Public Comment was presented. Public Comment was closed. Mayor Garcia asked for and received a consensus oft the Council to hear Item E-4 Informational Report on Potential Splash Pad Project atl Lions Town & Country Parki following this announcement. Item E-4 was presented to Council. PUBLIC HEARINGS: A. A-1 Reallocation of Community Development Block Grant (CDBG) program funds from program years 2020- 4 2023i int the amount of $225,936.54 Recommendation: Adopt al Minute Order Initiating the Reallocation process, which proposes to: 1. Approve the reallocation of $65,172.23 to the 2023/24 Frank Bergon Senior Center Improvement Project; and 2. Approve the reallocation of $160,764.31 to the 2023/24 Clinton Street Seweri and Water Improvement Project; and 3. Approve the amendment oft the 2023/24 CDBG Annual Action Plant to increase the allocations for the Frank Bergon Senior Center Improvement Project and the Clinton Street Sewer and Water 4. Set ap public Hearing for. January 15, 2025 (Report by Michael Lima) Improvement Project; and ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM A-1 WAS APPROVED BYA A6/0VOTE. ABSENT: COUNCILMEMBER EVANS. Matters listed under the Consent Calendar are considered routine and will be enacted by one ONI MOTION BYCOUNCILMEMBERI MEIAANDSECONDEDBYCOUNCIMEMBERVILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. ABSENT: B. CONSENT CALENDAR: motion and one vote. COUNCILMEMBER EVANS. B-1 Minutes- - October 30, 2024 Recommendation: Approve the City Council Minutes of October 30, 2024 (Report by Alicia Gonzales) City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November 20, 2024 Page2of9 B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 19, 2024 to November 8, 2024 (Report by Michael Lima) B-3 Informational Report on Personnel Activity Recommendation: This report is submitted for informational purposes only and there is no B-4 Madera County Department of Behavioral Health Services Feel Waiver Request for the Annual action requested from the City Council (Council) (Report by Wendy Silva) Staff Appreciation and End of the Year Celebration Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Center on Friday, December 6, 2024, related to an Annual Staff Appreciationand End oft the Year Celebration hosted byt the Madera County Department of Behavioral Health Services Staff Activities Committee, at an anticipated A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING THE RENTAL FEESOFT THE PAN-AMERICAN CENTER FOR FRIDAY, DECEMBER 6, 2024, RELATED TO THE MADERA COUNTY DEPARTMENT OF BEHAVIORAL HEALTH SERVICES ANNUAL STAFF APPRECIATION AND END OF THE VEAR CELEBRATION, AT AN fee rental of $910.00 (Report by Joseph Hebert) RES24-178 ANTICIPATED FEE RENTAL OF $910.00 B-5 Madera County Master Gardeners Fee Waiver Request for the Annual Tea Party Recommendation: Adopt a Resolution waiving the rental fees of the Frank Bergon Senior Center on Saturday, January 25, 2025, related to an Annual Tea Party hosted by the. Madera County Master Gardeners, at an anticipated fee A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING THE RENTAL FEES OF THE FRANK BERGON SENIOR CENTER FOR SATURDAY, JANUARY 25, 2025, RELATED TO THE MADERA COUNTY MASTER GARDENERS ANNUAL TEAI PARTY, AT AN ANTICIPATED rental of $565.00 (Report by Joseph Hebert) RES24-179 FEE RENTAL OF $565.00 B-6 Madera Omega LEO Club Fee Waiver Request for Exhibition Game at the John Wells Youth Center Recommendation: AdoptaR Resolution waiving ther rentali fees oft the. John Wells Youth Center on Saturday, November 23, 2024, related to a Basketball Exhibition Game, between the Madera Omega LEO Club and the Valley Children's Adaptive Sports Fresno Wheelers at an anticipated fee rental of $425 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER FOR SATURDAY, NOVEMBER 23, 2024, RELATED TO A BASKETBALL EXHIBITION GAME, BETWEEN THE LEO CLUB AND THE VALLEY CHILDREN'S ADAPTIVE SPORTS FRESNO WHEELERS AT AN (Report by Joseph Hebert) RES24-180 ANTICIPATED FEE RENTAL OF $425 City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November: 20, 2024 Page3 3of9 B-7 Improvement Agreement Amendment No. 3 for the Iveywood ISubdivision (Tract No. 195- 03) Allowing Reimbursement of Expenses Incurred to Date Recommendation: Adopt a Resolution Approving Amendment No. 3 to the improvement Agreement Authorizing Reimbursement of Expenses Incurred to Date A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 3 TO THE IMPROVEMENT AGREEMENT AUTHORIZING REIMBURSEMENT OF EXPENSES INCURRED (Report by Keith Helmuth) RES24-181 TO DATE B-8 Consultant. Services Agreement withl Madera Unified School District for Fiscal Year 2024/2025 Winter Camp Recommendation: 1. Adopt a Resolution approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the Fiscal Year (FY) 2024/2025 Winter Enrichment STEAM Camp not to exceed 2. Adopt a Resolution Amending the City's FY 2024/25 Operating Budget approving related revenue ande expenditure line items related to the execution of the MUSD FY 2024/2025 Winter Enrichment RESOLUTION APPROVING A CONSULTANT SERVICES AGREEMENT WITH MADERA UNIFIED SCHOOL DISTRICT FOR THE FISCAL YEAR 2024/2025 WINTER ENRICHMENT STEAM CAMP PROGRAM NOT TO EXCEED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,CALIFORNIAAMENDING THE FISCALYEAR 2024/25 OPERATING BUDGET APPROVING RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATING TO THE CONSULTANT SERVICES AGREEMENT BETWEEN MADERA UNIFIED SCHOOL DISTRICT AND THE CITY FOR A WINTER $27,552.50; and STEAM Camp (Report by. Joseph Hebert) RES24-182 $27,552.50 RES:24-183 ENRICHMENT STEAM CAMP B-9 Request by Steven King for Connection to the City's Water System Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 16250 NI Lake! Street (APN 038-090-034) (Report by A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITYL LIMITS WATER CONNECTION FOR 16250 NI LAKE STREET (APN 038-090-034) Keith Helmuth) RES24-184 B-10 Purchase of Video Wall Display for Police Department Communications Center Recommendation: Adopt Resolutions: 1. Approving the purchase of Samsung monitors for Police Department communications center video wall display from Zones LLC for 2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Supplemental Law Enforcement $7,013.15;and City of Madera 205 W. 4th Street Madera, CA 93637 City Council Minutes November 20, 2024 Page4of9 fund balance funds fort the purchase of Samsung monitors (Report by A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF MADERA FISCAL VEAR 2024/2025 BUDGET TO APPROPRIATE SUPPLEMENTAL LAW ENFORCEMENT FUNDS FOR THE PURCHASE OF SAMSUNG MONITORS FOR THE POLICE DEPARTMENT'S Giachino Chiaramonte) RES24-186 COMMUNICATION CENTER B-11 Electric' Vehicle Training and Grant Application Recommendation: Adopt a Resolution approving training with the Kingsburg Truck Center for Electrical Vehicle Maintenance Training and submittal of an application to the San Joaquin Valley Air Pollution Control District for reimbursement of this training through the Remove II Program (Report RESOLUTION APPROVING TRAINING WITH KINGSBURG TRUCK CENTER FOR ELECTRICAL VEHICLE TRAINING AND SUBMITTAL OF AN APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT FOR REIMBURSEMENT FOR ABOVE TRAINING THROUGH THE by Michael Lima) RES24-187 REMOVE IIP PROGRAM B-12 Accepting Donation of $4,000 from Force of Nature Activist Union for the Firel Department Recommendation: Adopt al Resolution accepting $4,0001 from Force of Nature. Activist Union and deposit of said monies into the Fire Department Fiscal Year 2024/25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING $4000 IN DONATION FUNDS FROM FORCE OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR: 2024/25 BUDGET APPROVING RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATING TO THE $4,000DONATION MADE BYI FORCE OF NATURE ACTIVIST UNION Budget (Report by. Justin Macomb) NATURE ACTIVIST UNION RES:24-188 RES24-189 C. D. WORKSHOP: None PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: D-1 Law Enforcement Services Agreement with the Madera Unified School District Recommendation: Adopt a Resolution approving a Law Enforcement Services Agreement ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, between the Madera Unified School District and the City (Report by Giachino Chiaramonte) ITEM D-1 WAS APPROVED MAMMOUSIYB/A/CVOIE RES24-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A LAW ENOFORCEMENT SERVICES AGREEMENT BETWEEN THE MADERA UNIFIED SCHOOL DISTRICT, AND THE CITY OF MADERA City of Madera 205 W.4 4ths Street Madera, CA 93637 City Council Minutes November: 20, 2024 Pages 5of9 D-2 Piggyback purchase agreement for Police Department Mobile Command Post Recommendation: Adopt a Resolution approving Houston-Galveston Area Council (H-GAC) piggyback agreement AM10-23 for the purchase of a Mobile Command Post from Braun Northwest, Inc. for $580,595.84 (Report by Giachino Chiaramonte) ON MOTION BY MAYOR PRO TEM GALLEGOS AND: SECONDED BY COUNCILMEMBER MONTES, ITEM D-2WASA APPROVED UNANIMOUSLY BYA7/0VOTE. RES24-191 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING HOUSION-GALVESION AREA COUNCIL PIGGYBACK AGREEMENT AMIO-23 FOR THE PURCHASE OF A MOBILE COMMAND POST FROM BRAUN NORTHWEST, INC. FOR $580,595.84 D-3 Agreement with California Conservation Corps for Fresno River Clean-up Assistance Recommendation: Adopt al Resolution Approving an Agreement with California Conservation ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, Corps fort the Fresno River Clean-up Assistance (Report by Joseph Hebert) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING A SPONSOR AGREEMENT WITH CALIFORNIA CONSERVATION CORPS FOR PERFORMANCE OF WORK PROJECTS ITEMI D-3 WASA APPROVED MAMMOUSVBYA/OVOTE RES24-192 D-4 Contract Award for Lake & Sherwood Traffic Signal City Project No. TS-35 Recommendation: Adopt a Resolution approving the contract award for the Lake and ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, Sherwood Traffic Signal, City Project No. TS-35 in the amount of $664,690.40 to C3 Electric, Inc. (Report by Keith Helmuth) ITEM D-4 WASA APPROVED UNANIMOUSLYI BYA7/0VOTE. RES24-193 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE LAKE AND SHERWOOD TRAFFIC SIGNAL PROJECT IN THE AMOUNT OF $664,690.40 AND AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE CONTRACT D-5 Fifth Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Fifth Amendment to the City Clerk At-Will Employment Agreement (Report by Wendy Silva) ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEMD-5 WAS APPROVED UNANIMOUSLYBYA7/OVOTE. RES24-194 RESOLUTIONO OFT THEC CITYCOUNCIL OF THE CITY OFI MADERAAPPROVING A FIFTH AMENDMENT TO THE CITY CLERK AT-WILL EMPLOYMENT AGREEMENT City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November. 20, 2024 Page 6of9 E. ADMINISTRATIVE REPORTS: E-1 Mid Valley Disposal Annual Update Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Mid Valley Disposal) E-2 Informational Report on Downtown Holiday Decorations Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction from the City Council (Council) as may be offered. (Report by Arnoldo Rodriguez) E-3 Parks & Community Services Department Fiscal Year 2024/25 Quarter 1F Recap Recommendation: This report is submitted to provide the City Council with ani informational report ont thes status oft thel Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 1 Recap (Report by. Joseph Hebert) E-4 Informational Report on Potential Splash Pad Project at Lions Town & Country Park Recommendation: This report is submitted for informational purposes. Staff will receive Ar member of the public requested that this item be moved to the top of the agenda. Council comments and direction as may be offeredi fromi the City Council (Council) (Report by Joseph Hebert) heardi this item following the Public Comment section. E-5 Code Enforcement Staffing Update Recommendation: This report is submitted fori informational purposes only and there is no action requested from the City Council (Report by Giachino Chiaramonte) requested from the City Council (Council) (Report by Michael Lima) E-6 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted fori informational purposes andi therei is no action This portion of the meeting is reserved (i) to initiate new. matters and to request updates, and Councilmember Rodriguez asked and received Council consensus (6/1 Mayor Garcia voted Nay) toadd an agenda item nexty year regardingt the Community Choice Aggregate for buying energy. Mayor Garcia asked and received unanimous Council consensus (7/0) to recognize and thank witha a proclamationt the Federaland: State representatives that have helpedt the Citythroughout This portion of the meeting is reserved. for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (i) to make F. FUTURE AGENDAI ITEMS: (ii) and to initiate new agenda items. they year. G. COUNCILMEMBER COMMUNICATIONS REPORTS/ANNOUNCEMENTS: announcements. City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November. 20, 2024 Page7of9 Mayor Prol Tem Gallegos invited everyone toi the Santal Fel ParkF Ribbon Cutting on Saturday. She congratulated the Big Brothers & Big Sisters organization as they were donated $1 Million by George and Melody Rogers who donate $1 Million annually to non-profits. Councilmember Rodriguez attended a Focus on the Future conference through MCTC where they discussed SB 743. He statedt that he attended a Golf Course Advisory Committee meeting. The restrooms have been completed, one HVAC was replaced and another was repaired, and new doors were installed as needed. He wished everyone al Happy Thanksgiving. Councilmember Montes thanked the community for participating in the election. He wished everyone a good Thanksgiving. He stated that the Food Bank will be distributing food this Councilmember Evans wished everyone a Happy Thanksgiving. She stated that last Friday, Assemblywoman Soria presented Mrs. Ochoa (James Monroe Elementary teacher) with a Councilmember Mejia joined the Fire Department on' Wednesday, November 6th, wheret thel Fire Councilmember Villegas joined Assemblywoman Soria last Monday at the Turkey Give Away where more than 300 people received free turkeys. He wished everyone Happy Holidays and Mayor Garcia stated he gave the State of the City presentation recently and thanked City Manager Arnoldo Rodriguez and Communication Specialist Joseph Carrello for their help with the presentation. Hev was also at the Assemblywoman Soria Turkey Give Away. He attendeda Cadet Graduation today where the cadet received a certificate of achievement from Council weekend at the Fairgrounds starting at 8:00 am. proclamation recognizing heri for allt the things she has done. Department received a $4,000 donation from the Nature. Activist Union. Happy Thanksgiving. and where former Councilmember Holley gave the invocation. H. CLOSED SESSION: None H-1 Conference with Labor Negotiators pursuant to Government Code $54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Wendy Silva Employee Organizations: Mid Management Employee Group and Law Enforcement Mid City Attorney Shannon Chaffin made the closed session announcement at 9:45 p.m. Mr. Chaffin and Council returned from Closed Session at 10:07 p.m. Mr. Chaffin stated there was Management Employee Group Unrepresented Employee: Planning Manager no reportable action. UPCOMING MEETING DATES: Wednesday, December 4, 2024 Wednesday, December 18, 2024 ADIOURNMENT: Meeting was adjourned at 10:07 p.m. City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November 20, 2024 Page 8of9 Sms ALICIA GONZALESGhyClerk loulkBaDlgo CECELIA K. GALLEGOS, Mayob) SeHabn IMUTESPREPAREbBV ZELDA LEON, Deputy City Clerk OF MADEE ONPORN March 27, 1907. AL FORNI City of Madera 205 W.4 4th Street Madera, CA 93637 City Council Minutes November: 20, 2024 Page9of9