FFUE E RI NOTICE AND CALL OF SPECIAL MEETING OF THE LIBRARY BOARD OF TRUSTEES TO THE MEMBERS OF THE LIBRARY BOARD AND TO THE RECORDING SECRETARY NOTICE IS HEREBY GIVEN that a special meeting of the Fullerton Public Library Board of Trustees is hereby called to be held on Thursday, December 19, 2024, commencing at 6:00 p.m. at the Council Chambers, City Hall 303 W. Commonwealth Avenue. Said Special Meeting shall be held for the purposes described in the attached Exhibit A. ?1 1b4 Date Library Board s TR CITY OF FULLERTON LIFORHE LEGISLATIVE BODY MEETING PARTICIPATION Zoom Meeting Details: www.zoom.us/oin Meeting ID: 826471683641 Telephone Option: 1-253-215-8782 PUBLIC PARTICIPATION: Members of the public can attend meetings in person or access meetings streamed live online at The Council Chamber will have seating available on a first-come, first-served basis for members of the public to attend the meeting in person. All persons visiting City facilities shall observe decorum and health and safety protocols. tp/Mleronssaren, on Spectrum Cable Channel 3 and AT&T U-Verse Channel 99. PUBLIC COMMENTS: The public may address the legislative body in person or provide public comments remotely by following the Instructions for Public Comment Using Zoom. CORRESPONDENCE: The public can send correspondence to the legislative body regarding items on the agenda by emailing brarypoartisecretaryeciyorulerton.com with the subject line "LIBRARY BOARD OF TRUSTEES MEETING CORRESPONDENCE ITEM #" (insert the item number relevant to your comment), "LIBRARY BOARD OF TRUSTEES MEETING CORRESPONDENCE NON-AGENDA ITEM". Staff will forward correspondence received to the legislative body. Correspondence is not read at the meeting, however, all correspondence becomes part of the official record of the meeting. Staff posts correspondence online with the meeting'ss supplemental materials. Contact braypoarisecretaryeiyorulerton.com or call (714)-738-6326 with any questions. ACCESSIBILITY: If requested, staff will make the agenda and backup materials available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the federal rules and regulations adoptedini impementationthereo.: Any personwhorequiresadisability-related modification or accommodation in order to observe and/or offer public comment may request such reasonable modification, accommodation, aid or service by contacting braypoartsecretayeciyoruleron.com or call (714)-738-6326 no later than 48 hours before the meeting. Library Board of Trustees Agenda - December 19, 2024 Page 1 INSTRUCTIONS FOR PUBLIC COMMENTS USING ZOOM The public may remotely participate in the meeting to make oral public comment via computer, smart device or telephone. Please log on or call in as early as possible to address any technical issues that may occur and ensure you do not miss the time to speak on the desired item. To log into Zoom from your computer or smart device, follow these steps (Your device must have audio capability to participate.): Go To: www.zoom.us/oin Enter Meeting ID: 82647168364 To call into Zoom from your telephone, follow these steps: Dial 1-253-215-8782 and press pound (#) Enter Meeting ID: 826 4716 8364 (and press pound (#) entering names that violate community standards. Optional: You may enter your name when prompted, but this is not required to participate. Staff will remove anyone 1. Use the "raise hand" function to join the queue to speak on the current agenda item when the Chair calls the item for discussion. Computer/ / Smart Device Users: You can find the raise hand option under your participant name. Telephone Users: Press star-nine (*9) on your phone to raise your hand. Press star-six (*6) to unmute when it is your turn Lower your hand if you chose not to speak or after you have made your comments by unchecking the raise hand option to address City Council. online. 2. Staff will call your name or the last four digits of your phone number when it is your time to speak. 3. Please state your name and city of residence at the beginning of your remarks for the minutes. 4. Speakers will have up to three minutes to make their remarks. 5. You may log off or hang up after making your comments. DISCLAIMER: Participant names and/or phone numbers will be visible to all participants. The City records all public meetings. Library Board of Trustees Agenda - December 19, 2024 Page 2 CITY OF FULLERTON LIBRARY BOARD OF TRUSTEES SPECIAL MEETING AGENDA December 19, 2024 - 6:00 p.m. SLFORN Council Chamber 303 West Commonwealth Avenue, Fullerton, CA Any materials regarding items on the agenda provided to a majority of the Legislative Body after posting of the agenda through the end of the meeting become part of the public record and available for public inspection online at ntps/docschvofiulerionomeunsialowlasps CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE STAFF REPORTS The Library Director will give a brief update on the items listed below. No action is needed. No discussion may occur on any communications or reports. November 19, December 3 and 17 City Council Meetings Main Library Update Hunt Library Update Budget Update CSL Building Forward Infrastructure Grant #2 Library Café Closed from Dec. 21 through Jan. 1. LIBRARY BOARD OF TRUSTEES/FOUNDATION AND FRIENDS COMMUNICATIONS The Library Board Trustees may ask a question for clarification, make a brief announcement, make a brief report on activities, request a report from staff at a subsequent meeting or take action to direct staff to place a business item on a future agenda. No discussion may occur AND REPORTS on any communications or reports. PUBLIC COMMENTS The Library Board of Trustees will hear comments on matters not appearing on the agenda but within Library Board of Trustees' jurisdiction and Consent Calendar items. Speakers will have three minutes to make their remarks. Those wishing to speak on a regular business or public hearing item on this agenda may do SO when the President calls that specific item for discussion. State regulations prohibit the legislative body from acting on non-agenda items. Library Board of Trustees Agenda - December 19, 2024 Page 3 CONSENT CALENDAR (Items 1-4) October 24, 2024 MINUTES LIBRARY BILL SUMMARY Recommendation: Receive and File EXPENDITURE SUMMARY Recommendation: Receive and File 1. 2. 3. 4. Recommendation: Approve the Regular Meeting Library Board of Trustees Minutes. DONATIONS Recommendation: Accept October and November Donations REGULAR BUSINESS 1. Friends' Annual Donation and Staff Recommended Spending Plan for use of the Friends' 2025 Annual Donation Recommendations: 1. Accept a $66,950 donation from the Friends of the Library, for deposit into the Friends Restricted Account for future use by the Library with the approval of Approve the staff recommended Spending Plan for the Friends' 2025 the Trustees. Donation. 2. ADJOURNMENT - The Library Board of Trustees will adjourn to the Regular Meeting held on January 23, 2025. Library Board of Trustees Agenda - December 19, 2024 Page 4