1/5 919 AGENDA Special Meeting of the Calipatria City Council City Council Chambers 125 North Park Avenue Calipatria California 92233 Thursday, December 19, 2024 Closed Session at 5:30 pm Open Session at 6:00 pm Laura Gutierrez, City Manager Jane Hurtado, City Clerk Mike Luellen, Mayor Sylvia Chavez, Councill Member Fredl Beltran, Council Member Jessel Rivas, Council Member Jessel Llanas, Fire Chief Cheryl Fowler, Police Chief Edgar Self, Public Work Director Javier Amezcua, Mayor Pro-Tem Gilbert G. Otero, City Attorney NOTICE' TOTHE PUBLIC This is aj public meeting. Any member oft the public is invited to attend. The Calipatria City Council welcomes public input during the public comment period oft the sessions. 5:30 P.M. CLOSED SESSION CALL TO ORDER: ROLL CALL: PUBLIC COMMENTS FOR CLOSED SESSION ITEMS: Any member oft the public wishing to address the City Council on any items appearing on the closed session agenda may do sO at this time. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda. (Government Code Section. 54954.2)' There isa time limit of three (3) minutes for anyone wishing to address the City Council on these matters. CITY COUNCIL ADJOURNS TO CLOSE SESSION CONFERENCE WITHI LEGAL COUNSEL: 1. POTENTIAL LITIGATION Two Cases 121924SPCAGN 2/5 CITY COUNCIL CONVENES TO OPEN SESSION 6:00 P.M. OPEN SESSION CALL TOORDER: ROLL CALL: PLEDGE OF ALLEGIANCE & INVOCATION: CITY ATTORNEY: REPORT ON CLOSED SESSION ACTION 1) ADJUSTMENTS TOTHE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion ofthe agenda. For the purpose oft the official city record, the City Council may take care ofthese issues by entertaining a formal motion. MOTION: SECOND: ROLL CALL VOTE: PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now: is the time for any member oft the public to speak to the Council. Ifthere is an item on the agenda on which you wish to be heard, we ask that you please step to the podium and state your name and address for the record. For matters not appearing on the agenda: Ifyou wish to address the City Council concerning a matter and or any item not on the agenda but is within the City Council's jurisdiction you may do sO now. We ask that you please step to the podium and state The Mayor reserves the right to place at time limit oft three (3) minutes on each] person's presentation. Iti is requested that longer presentations be submitted to the City Clerki in your name and address for the record. writing 48 hours before the meeting. CONSENT AGENDA: The items appearing under the Consent Agenda will be acted upon by the City Council in one motion without discussion. Should any Council member or other person wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the REGULAR BUSINESS Agenda. 1. Continued Delta Street Lift Station Emergency 2. Approval ofCity Council Minutes - Oct 2nd, 3. Institute for Local Government - MOU 4. Warrants = Oct 29th-N Nov 29th2 2024 MOTION: SECOND: ROLL CALL VOTE 121924SPCAGN 3/5 REGULAR BUSINESS: 1) Adopt Resolution- 24-41 - The. Holt Group Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA APPROVINGTHE AWARD OF CONSTRUCTION CONTRACT FOR THE DELTA STREET PUMP STATIONI LOCATED ON 440 WEST MAIN STREET WHEREAS, thej proposed improvements for the Delta Street Pump Station received a total of$1,500,000 through the Regional Utilities Supporting Housing WHEREAS, the proposed improvements for the Delta Street Pump Station also received a total of $1,000,000 through the American Rescue Plan Act (ARPA) for the WHEREAS, the proposed improvements for the Delta Street Pump Station also received a total of$200,000 through the (NADBank) for the construction phase; and WHEREAS, the total funds available for construction of the projectis WHEREAS, the design has been completed, project advertisement for bidding has been published in newspaper, pre-bid conference at City Hall has been held, and final WHEREAS, the project went out to bid inl December 2024 and received two (2) bids with the most responsive and responsible being in the amount of $1,694,000.00; and NOWTHEREFORE, BE ITI RESOLVED, that the City Council of the City of (RUSH) for the construction phase; and construction phase; and $2,700,000; and addendum has been issued as of December 9, 2024; and Calipatria hereby; 1. 2. 3. $169,400.00. 4. 5. project; and 6. Certifies that the above recitals are true and correct; Approve an Award of Contract to Pacific Hydrotech Corp. in the amount of Authorize the City Manager to approve necessary Change Orders not to exceed Approve a Task Order with The Holt Group, Inc. for design, bidding, labor compliance, grant administration, and construction management for $232,000.00. Certifies that the City will have the sufficient funds to operate and maintain the Directs its management and engineering staff to ensure all federal and state- funded projects are carried out in ai timely manner as per the requirements of AB 1012 $1,694,000.00 to rehabilitate the Delta Street Pump Station Project; and and the directive oft the City Council. MOTION: SECOND: ROLL CALL VOTE: 121924SPCAGN 4/5 2) Adopt Resolution 24-42I L. Gutierrez City Manager Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA APPOINTING A COUNCIEMEMBER AND AN. ALTERNATE AS. A CITY MEMBER FOR LAFCO WHEREAS, the Imperial Local Agency Formation (LAFCO) statutes require two WHEREAS, Maria Nava-Froelich was appointed to represent the City of THEREFORE BEI ITI BE. RESOLVED that the city council of the City of full time appointments representing the local cities; and Calipatria; and her term for LAFCO will end April 2024; and Calipatria appoint the alternate for the city; and MOTION: as an commissioner and ROLL CALL VOTE: as SECOND: 3) Adopt Resolution 24-43L L. Gutierrez City Manager A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA AUTHORIZING THE CITY CLERK TO DESTROY RECORDS SUBJECT TO1 THE APPROVAL OF THE CITY ATTORNEY WHEREAS, the City is inj possession of certain records that are no longer WHEREAS, the cost of storing these records is an inefficient use of City funds; WHEREAS, State law provides that records ofthis nature may be destroyed pursuant to the approval of the City Council and approval by the City Attorney: NOW THEREFORE bei it resolved that the City Clerk may destroy the following 1.1 Emergency response records maintained by the Fire Department that were 2. Records related to the management and maintenance of City vehicles and equipment for vehicles and equipment that are no. longer in the City'sinventory that are 3.1 FPPC Forms/Form 700 for reporting parties that are: no longer in office that are 4. Personnel records for former employees that have are older than seven years 5. Records related to revenue collected by the City that are older than six years 7.A Accounts payable and receivable records that are more than seven years old; 8. Records pertaining to required public notices of City activities that are more necessary for the efficient conduct oft the City' s business; and and records, subject to prior approval of the City Attorney: created more than five years prior to the date of this resolution; older than five years prior to the date of this resolution; older than seven years prior to the date oft this resolution; after the former employee' 's separation from City employment; prior to the date of this resolution; 6.1 Payroll records that are: more than seven years old; than four years old; 9.1 Insurance records that are more than four years old; 121924SPCAGN 5/5 10. Records relating to audits oft the City's finances that are more than seven years 11. Records pertaining to contracts and leases that have expired or have otherwise been terminated that are older than seven years following the expiration or termination of 12. Police department records related to criminal investigations that are more than The permission granted herein is discretionary, not mandatory, the City Manager oral Department Head may retain certain records that meet the criteria for destruction should be retained regardless oft this resolution, ifin the discretion oft the City Manager or Department Head in question that it is in the best interests of the City to retain the records old; the contract or lease; and seven years old. in question. MOTION: SECOND: ROLL CALL VOTE: DISSCUSSION/DIRECTION 1) Planning Commission: L. Gutierrez City Manager Term Limits Stipend 2) Traffic Advisory: L. Gutierrez City Manager STAFF and COUNCIL REPORTS: ADJOURNMENT: The next regular scheduled meeting oft the City of Calipatria City Council is Tuesday, January 7,2 2025, at 6:00 pm MOTION: SECOND: VOTE: I,CATHERINE. J. HOFF, City Clerk of the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 Park Avenue, Calipatria, California and on the City ofCalipatria' s website not less than 24 hours prior to the meeting per Government Code 54954-2. Dated: December 18, 2024 121924SPCAGN CONSENTAGENDA 1 CAL 1919 CALIPATRIA CITY COUNCIL AGENDA ITEM Date Submitted: Submitted By: Council Meeting Date: December 18, 2024 Edgar Self, Public Works Director December 19, 2024 CONSENT-DELTA PUMPSTATION EMERGENCY Subject: Delta Pump Station Emergency The Delta Pump Station continues to operate under emergency resolution until repairs are completed. With the City Council approval of the NADBank Grant Execution on 04.09.2024, NADBank has authorized the City to proceed with ordering the new pump ($65,008.00 plus tax) and to proceed with the rebuild of the two existing pumps ($45,000 estimated plus tax). The lead time per the manufacture for the new pump is 30-34 working weeks. The cost for the pump and rebuilds will be reimbursed by the $250,000 grant funding. Asa reminder, the City will have a matching of 10% to the cost of the Delta Pump Station Project. The Delta Pump Station continues to operate under emergency resolution until repairs are completed. There is still concern with the facility structure. The cityi is working with the engineers for repairs, replacement, and the repair project has gone out tol bid. The electrical replacement has been completed at this time. NADBank funding will be used for the replacement of pumps, piping, valves, checks and stairs at the lift station dry well side. Al parts are ini for the piping replacement and staff is working to drop the level ini the well to plug and drain the system to begin work. The new pump is scheduled to arrive in February. To date expenses are as follows: Pump Staircase Replacement: Electrical: Piping and valves: $70.046.12 $26,845.03 $83,146.81 $46,549.30 Total expenses paid to date: $226,587.26 (Use of ARPA funding) CONSENT, AGENDA 2 1919 TENTATIVE MINUTES City Council Chambers 125 North Park Avenue Calipatria California 92233 Tuesday, October 2, 2024 Open Session at 6:00 pm Laura Gutierrez, City Manager Special Meeting of the Calipatria City Council Sylvial R. Chavez, Mayor Fred Beltran, Council Member Marial Nava-Froelich, Council Member Jesse Llanas, Fire Chief Cheryl Fowler, Police Chief Edgar Self, Public Work Director Michael Luellen, Mayor Pro-Tem Gilbert G. Otero, City Attorney Javier Amezcua, Council Member Catherine Hoff, City Clerk ROLL CALL: Amezcud, Chavez, Beltran, N-Froelich (absent), Luellen * Arrived' *6:04pm NOTICETOTHE PUBLIC This is aj public meeting. Any member oft the public is invited to attend. The Calipatria City Council welcomes public input during the public comment period of the sessions. FLAG SALUTE: : Luellen INVOCATION: Otero ADIUSTMENTSTO THE AGENDA: The City Council will discuss the order oft the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion oft the agenda. For the purpose oft the official city record, the City Council may take care oft these issues by entertaining a formal motion. MOTION: Beltran SECOND: Amezcua ROLL CALL VOTE: Carried PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now is the time for any member of the public to speak to the Council. Ifthere is an item on the agenda on which you wish to be heard, we ask that you please step to the podium and state your name and address for the record. 1)Jesse Rivas- 3491 W. Alexander St-good evening- lots ofi information Calipatria Happenings- also a member of the traffic advisory committee- would like to, get it going again and invite residents on social media for ideas for improving the traffic flow; also police is getting a radar gun- mayor Chavez toJesse, decide on a date and get aflyer out. 100224SPCMIN 2/3 For matters not appearing on the agenda: Ifyou wish to address the City Council concerning a matter and or any item not on the agenda but is within the City Council's jurisdiction you may do sO now. We ask that you please step to the podium and state The mayor reserves the right toj place a time limit oft three (3) minutes on each person's presentation. Iti is requested that longer presentations be submitted to the City Clerk in your name and address for the record. writing 48 hours before the meeting. PROCLAMATIONS: 1)A AFFROVEsapprove Proclamation 24-03- L. Gutierrez- City Manager- CITY OF CALIPATRIA, IMPERIAL COUNTY CALIFORNIA, PROCLAMATION 24-03 APROCLAMATION: RECOGNIZING OCTOBER 2024 AS BREAST CANCER WHEREAS, October is National Breast Cancer Awareness Month, which is an annual campaign to increase awareness of breast cancer and encourage annual WHEREAS, those recognizing National Breast Cancer Awareness Month remain dedicated toi increasing public knowledge about the importance ofearly detection of WHEREAS, the national Cancer Institute estimates that in the United States more than 310,720 new cases of breast cancer in females will be diagnosed in 2024; and WHEREAS, one in eight women in the United States will develop breast cancer WHEREAS, when breast cancer is detected early and isi in the localized stage, the WHEREAS, there are many organizations that continue working to find better ways to prevent, detect, and treat breast cancer, and to improve the quality oflife of WHEREAS, it is important to celebrate breast cancer survivors and to remember NOWT THEREFORE, we, the City of Calipatria City Council, do hereby recognize October 2024 as Breast Cancer Awareness Month and encourage all citizens to increase their awareness of breast cancer, the importance ofe early detection, and the MOTION: Luellen SECOND:. Amezcua ROLL CALL VOTE: Carried AWARENESS MONTH mammography screenings; and breast cancer and its treatment; and in her lifetime; and five year survival rate for women is 99%; and patients and survivors; and those lost to this disease; advancements in breast cancer treatment. 2) AFFROVEdisaPprove Proclamation 24-04L. Gutierrez City Manager- CITY OF CALIPATRIA OFFICE OF THE MAYOR STATE OF CALIFORNIA PROCLAMATION 24-04 (presented to. Jenna Loper and. John. Hisel) with Down Syndrome, representing as estimated 5,000 people a year; and WHEREAS, approximately 1 in every 775 babies in the United States is born WHEREAS, Down Syndrome is the most frequently occurring chromosomal disorder and is the leading cause ofintellectual. and developmental delay in the U.S. and in the world; and 100224SPCMIN 3/3 WHEREAS, possessing a wide range of abilities, people with) Down Syndrome are active participants in educational, occupational, social and recreational circles ofour WHEREAS, individuals with Down Syndrome should have equal opportunity to achieve the universally desired goals of self-fulfillment, pride in their achievements, inclusion in their communities and reaching their fullest potential; and WHEREAS, quality education programs, a stimulating home environment, good health care, and positive support form family, friends, and the community enable people with Down Syndrome to lead fulfilling and productive lives; and WHEREAS, the City ofCalipatria encourages all citizens to work together to promote respect and inclusion ofindividuals with Down Syndrome and to celebrate their NOW THEREFORE, I, Sylvia R. Chavez, Mayor oft the City of Calipatria, California, do hereby proclaim the month of October 2024, as "Down Syndrome communities; and accomplishments and contributions; Awareness Month" MOTION: Luellen INFORMATION REPORT SECOND: Amezcua ROLL CALL VOTE: Carried Police ChiefFowler- Presentation of new police badges-see proclamation DISSCUSSION/DIRECTION 1) Direction for 120 home development-expired contract. L. Gutierrez City Manager Ihave three developers interested in the property- direction given to move forward STAFF and COUNCIL REPORTS: Self: direction given to movej forward on Rademacher Park Llanas: Code enforcement has been issuing door hangers for clean-up; it's going well. Fowler: Just recognizing the proclamation' 's for Down Syndrome and breast cancer, Calipatria is the first city to have badges honoring this. also selling badges for $15 each Otero: nothing to report Amezcua: nothing to report Luellen: spoke with the Senator and he will rewrite the lithium bill Gutierrez: there will be a Town. Hall meeting on the gth at 6pm in the Community Center Chavez: had al bus tour to Niland-what are the current challenges for the cities?"BOOST- SoCal Gas awarded the city $50k Stanford grant ADJOURNMENT: October 15, 2024, at 6:00 pm The next regular scheduled meeting of the City of Calipatria City Council is Tuesday, CATHERINE J.J HOFF, City Clerk oft the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 Park Avenue, Calipatria, California and on the City ofCalipatria's website not less than 72 hours prior tot the meeting per Government Code 54954-2. Dated: October 1, 2024; posted 100224SPCMIN n CONSENT AGENDA INSTITUTE FOR - LOCAL GOVERNMENT"* MEMORANDUM OF UNDERSTANDING For TECHNICAL ASSISTANCE, EDUCATION, and TRAINING Between CITY OF CALIPATRIA And INSTITUTE FOR LOCAL GOVERNMENT IN WITNESS WHEREOF, the Parties have executed this Memorandum ofUnderstanding as of the day and year of the last signature indicated below. By: Laura Gutierrez City Manager City of Calipatria Date: By: Erica Manuel CEO & Executive Director Institute for Local Government Date: Page 10 of5 MEMORANDUM OF UNDERSTANDING This Memorandum ofUnderstanding (MOU) is entered into by and between the Institute for Local Government (ILG) and the City of Calipatria (Local Agency)(hereinafter collectively referred to as the "Parties"). 1. PURPOSE The purpose ofthis MOUis to establish the framework through which the parties will collaborate and to articulate the specific objectives of the partnership, as well as the roles and responsibilities of each party to accomplish those objectives. 2. BACKGROUND WHEREAS, ILG has developed real-world expertise to help local governments navigate complex issues, increase their capacity, and build trust in their communities. WHEREAS, ILGis partnering with the California Strategic Growth Council to administer the BOOST Program in the Imperial Valley Region; and the Local Agency has been selected to participate in the BOOST Program. WHEREAS, the BOOST Program was designed to help local agencies: a. Build awareness of funding opportunities available to address variety of city needs including but not limited to economic development, transportation, climate, infrastructure, workforce development, etc. b. Organize projects tol be best positioned to meet goals. - Optimize existing resources and build more capacity. regional engagement and collaboration. d. Strengthen relationships with key stakeholders and identify new opportunities for e. Facilitate the compliance process arounds required planning documents including but not limited to housing element, local hazard mitigation plan and environmental justice. WHEREAS, ILG is committed to helping local governments in the region access state and federal funding to address local infrastructure needs, enhance internal capacity, and support a variety of other local priorities by providing right-sized assistance sO they can better navigate through complex issues and create healthier, more prosperous communities. Page 2 of5 NOW, THEREFORE, the undersigned Parties agree as follows: 3. OBJECTIVES The objectives of this MOU are as follows: a. To allow the Parties to engage in discussion, collaborate and identify activities oft mutual b. Where appropriate and as mutually agreed upon, toj jointly seek sources ofe external support To make available to other jurisdictions best practices that are discovered through their collaboration, and to share information that will expand the knowledge base and improve interest. toi fund these planned collaborative efforts. outcomes for all California communities. 4. EXPECTATIONS OF BOTH PARTIES a. ILG Responsibilities. ILG and its partner team will conduct the following activities: Support & Planning: ILG will offer the Public Agency one-on-one coaching that includes stafftr trainings, stakeholder engagement, and development ofa a realistic and ii. Consultation: ILG and its] partner team will support the Public Agency in identifying local projects, partners, and work closely with the Local Agency toi identify funding iii. Training & Technical Assistance: ILG and its partner team will assess the specific training, education, and technical assistance needs of the Local Agencies within the Imperial Valley Region and offer trainings to help address those needs and build sustainable implementation plan. sources through grants and other creative funding mechanisms. ongoing capacity. b. Joint Responsibilities. Each party agrees to the following joint responsibilities: Key Contacts: Each party will appoint al key contact person for the BOOST Program ii. Regular & Timely Communication: These key contacts will maintain frequent iii. Established Timelines & Deadlines: These key contacts will work together to determine appropriate timelines for project updates and status reports throughout the program period. Agreed upon activities, projects and outcomes related to this partnership will be specified in "Appendix A" oft this document. iv. Communication: Each Party will collaborate on all communication and messaging partnership. communication to facilitate cooperation under this MOU. associated with this program and its activities. Page 3 of5 5. ASSURANCES a. Each party hereby assures and represents that it: Has all: requisite power and authority to execute this MOU. MOU to improve likelihood BOOSTI Program success. ii. Isc committed to working collaboratively to meet the responsibilities specified in this iii. Will comply with all the terms of the BOOST Program and all applicable Federal and State laws and regulations. 6. REPORTING Upon completion oft the BOOST Program, ILG will provide a closing report, which outlines key activities and outcomes for the Local Agency. 7. FUNDING This MOU does not necessarily anticipate any present exchange of monies between parties or guarantee specific funding. 8. RELATIONSHIP Itis understood and agreed that this MOUisI not a contract of employment and does not create an employer-employee relationship between ILG and the Public Agency. Neither Party isa authorized tol bind the other to any contracts or other obligations without the express written consent ofboth Parties. 9. INDEMNIFICATION To the fullest extent permitted by law, ILG shall indemnify, defend (with counsel acceptable tot the Public Agency), and hold harmless the Public Agency and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the "Public Agency Indemnitees") from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, reasonable attorneys' fees and costs of litigation) (collectively, "Liability") arising out of or in connection with ILG's] performance under this MOU, except such Liability caused by the gross negligence or willful misconduct oft the Public Agency Indemnitees. 10. EFFECTIVE DAIEDURATIONAION/TERMINATION This MOU: is at-will and may be modified by mutual consent ofauthorized officials from either party. This MOU shall become effective upon signature by the authorized officials from each organization and will remain in effect until modified or terminated by any one of the parties by mutual consent. In the absence of mutual agreement by the authorized officials, this MOU shall end upon the expiration oft the BOOST Project period, on or around June 1, 2026. Page 4 of5 APPENDIX. A. Based on discussions between ILG and the Public Agency, the following are priorities for this partnership and potential activities that may achieve the desired outcomes. SCOPE OF ACTIVITIES 1. Support the city ini identifying funding opportunities and provide grant writing support with a specific focus on transportation, parks and recreation, and other community amenities. 2. Support the city in identifying funding and developing partnerships toi improve water and 3. Provide research, grant support, and partnership development for housing development. 4. Promote environmental justice by supporting the development of the city's Climate 5. Provide trainings to improve public engagement, leadership skills, and staff capacity. wastewater infrastructure. Resiliency District and Environmental Justice Element. Page 5of5 CONSENT AGENDA CITY OF CALIPATRIA Warrants for Council Meeting Thursday, December 19, 2024 OPERATING ACCOUNT: US Bank - GeneratAccount #5465 AMOUNTS: $3,382.61 $77,996.86 $732,164.46 $813,543.93 11/04/24 11/08/24 11/22/24 CK# 6705 CK# 6706-6727 CK# 6728-6764 Grand Total: VOIDED CHECKS: 11/08/24 CK# 6714 Larry Bertussi Construction (incorrect vendor) NFORMATIONCARRYOVER: ABSTAIN: 07/05/18 CK#6761 Freddie Beltran Jr Michael Luellen, Mayor Javier Amezcua, Mayor Pro-Tem Sylvia R. Chavez, Councilmember Fred Beltran, Councilmember Jesse Rivas, Councitmember City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report- US Bank Branch-758300185465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors And For Outstanding Checks Computer Generated Check! #1 eCheck ID 6705 6706 6707 Type Date C 11/4/2024 Invoice Nbr Description 11/8/2024 Invoice Nbr Description 838719- October 2024 11/8/2024 Invoice Nbr Description 50001613/1/12024 St Lights 50132978/142024. 440 WN Main St 50675282/1/42024. 106 WI Lindsey Rd 50892491/1/42024: 440 WN Main St 11/8/2024 Invoice Nbr Description 1020240094- Marking for sewer 11/8/2024 Invoice Nbr Description 873934- Airport- Shop, maintenance & repairs 873883 Airport 874010- Airport- Shop, maintenance & repairs 873995 Airport Shop, maintenance & repairs 873874 Airport Shop, maintenance & repairs 873868 Airport Shop, maintenance & repairs 873398 City Hall 873500 PW- Hanger 873503 PW- Lift Station 873484 PW- Lift Station 873333- PW- Shops supplies 873735- Airport fence repair 873849 Airport Shop, maintenance & repairs 11/8/2024 Invoice Nbr Description 2071610- Purchase and setup of pipes and fittings for bypass line. 2071607- Purchase and setup of pipes and fittings for bypass 11/8/2024 Invoice Nbr Description 913462- Public Works Fuel 913462- Public Works- Fuel 913462 Public Works- Fuel 913462 Public Works- Fuel Vendor Name Amount Status $3,382.61 o $183.90 o $10,412.65 o 779 Smith-Kandal Insurance Agency GL Account 01-17-7009 GL Account 01-00-2004 GL Account 10-00-7013 14-00-7013 06-06-7013 06-06-7013 GL Account 06-06-7013 GL Account 01-50-7104 14-00-7606 01-50-7104 01-50-7104 01-50-7104 01-50-7104 01-80-7104 14-00-7606 06-06-7606 06-06-7606 01-50-7605 14-00-7606 01-50-7104 GL Account 75-00-8018 75-00-7613 GL Account 01-16-7015 06-06-7015 01-90-7015 75-00-7015 Amount $3,382.61 Amount $183.90 Amount $1,523.26 $12.34 $7,828.87 $502.86 $545.32 Amount $39.60 Amount $27.70 $16.15 $25.85 $41.68 $19.37 $24.36 $8.61 $6.44 $40.95 $17.36 $29.93 $23.68 $219.43 Amount $7,509.95 $1,014.86 Amount $278.58 $318.57 $318.57 $1,059.55 5465- Endorsement: for EBRKI Effective 3/21/2024 7 AFLAC 57 Imperial Irrigation District 50900482/1/42024 4401 WM Main St/ A/PRT HNGR 01-50-7013 6708 6709 109 Underground Service Alert/SC 143 Zendejas Hardware $39.60 o $501.51 o 6710 231 Rain for Rent Imperial $8,524.81 o 6711 470 McNeece Bros. Oil Company, Inc. $2,400.02, o City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report- US Bank Branch-158300785465 For The Date Range From 10/29/2024 To 11/29/2024 For AlI Vendors And For Outstanding Checks Computer Generated Check #1 eCheck ID 6712 6713 6715 Type Date 913462- Public' Works Fuel 11/8/2024 Invoice Nbr Description 25CALIFDN04- FD- Monthly radio service 11/8/2024 Invoice Nbr Description BPI472638 Chemicals 11/8/2024 Invoice Nbr Description 9575554110124- PW- Drinking' Water 9442717110124- CH -Drinking' Water C 11/8/2024 Invoice Nbr Description IN6140- Kyocera/3554ci 11/8/2024 Invoice Nbr Description SINV112376 Late fees 11/8/2024 Invoice Nbr Description 403300- Utility Billing 421450-1 Utility Billing 421450- -Utility Billing 403300- -Utility Billing 11/8/2024 Invoice Nbr Description October 2024- October Mileage Reimbursement 11/8/2024 Invoice Nbr Description 5220435613 PW Uniforms 5220435613- - PW Uniforms 5220435613- PW Uniforms 5220435613- PW Uniforms 5220435613- PW Uniforms 11/8/2024 Invoice Nbr Description sampies 11/8/2024 Invoice Nbr Description INV878067- FD- SCBA Parts Vendor Name Amount Status $590.00 o $2,919.37 o $114.81 o 01-40-7015 GL Account 01-26-7003 GL Account 06-06-7060 GL Account 01-90-7013 01-80-7013 GL Account 01-16-7001 GL Account 06-06-7107 GL Account 06-06-7003 09-00-7003 06-06-7003 09-00-7003 GL Account 06-06-6015 GL Account 01-80-7106 01-40-7929 01-90-7929 06-06-7929 01-80-7929 GLA Account 06-06-7017 GL Account 01-26-7013 $424.75 Amount $590.00 Amount $2,919.37 Amount $38.37 $76.44 Amount $65.50 Amount $10.00 Amount $7.72 $75.00 $75.00 $7.72 Amount $58.29 Amount $16.13 $5.96 $15.24 $4.47 $2.69 Amount $125.33 Amount $165.49 652 County of San Diego, RCS 724 Brenntag Pacific, Inc 906 Sparkletts 6716 6717 6718 1020 AM Copiers, Inc $65.50 o $10.00 o $165.44 o 1130 Babcock Laboratories, Inc. 1135 Vadim Municipal Software Inc. 6719 6720 1140 Raul Bernal 1155 VESTIS $58.29 o $44.49 o 6721 6722 1184 Capital One Trade Credit 1195 L. N. Curtis & Sons $125.33 O $165.49 o J76457- Switch for WWTP Water Pump &I Icei for City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report US Bank Branch-15830785465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors And For Outstanding Checks Computer Generated Check; #1 eCheck ID 6723 6724 6725 6726 6727 6728 Type Date C 11/8/2024 Invoice Nbr Description October 2024 October Mileage Reimbursement C 11/8/2024 Invoice Nbr Description 000687- WWIP-Testing C 11/8/2024 Invoice Nbr Description 24-11-008- - Purchase of New Dept. Patches 11/8/2024 Invoice Nbr Description 41635- Appraisal -Two Calipatria Land Parceis Ref#AC24-370 C 11/8/2024 Invoice Nbr Description 1408842-00- Repair materials for Delta Pump Station (NADBank funding) 11/22/202 4 Invoice Nbr Description 2024 C 11/22/202 4 invoice Nbr Description 2024 2024 C 11/22/202 4 Invoice Nbr Description 5000164/11/512024 102 El Main St 50508779/1/52024 402 E California St 50471659/1/52024. 140 WI Main St 50001623/11/52024: Sorenson SIO Fern 50001664/11152024: 286 E Alexandria 0001651/1152024- 105 S Lake 50001641/1/52024: 125 NF Park 50001641/1/52024: 125 NF Park 50001635/11152024- - 515 S Sorenson 50160541/1/52024: CIO Alexandria and WIS International 50001609/1/52024- 190 Ball Park 50001605/11/52024- 190 City Hall Vendor Name 1220 Roberto Orozco 1257 Brawley Analytical, Inc, 1304 Centurion Coin & Emblem 1318 Kidder Mathews of California Amount Status $91.12 o $139.50 o $395.73 o $4,500.00 o $46,549.30 o GL Account 06-06-6015 GL Account 06-06-7107 GL Account 01-26-7013 GLA Account 01-17-7017 GL Account 75-00-7013 GL Account 01-00-2605 GL Account 01-25-7003 01-26-7013 GL Account 01-90-7013 01-09-7013 01-25-7013 01-90-7013 01-80-7013 01-90-7013 01-26-7013 01-80-7013 01-50-7013 06-06-7013 01-90-7013 01-80-7013 Amount $91.12 Amount $139.50 Amount $395.73 Amount $4,500.00 Amount $46,549.30 Amount $86.35 Amount $4,033.17 $4,033.16 Amount $13.01 $545.32 $73.47 $566.01 $12.34 $26.54 $202.08 $12.67 $608.27 $608.28 $84.33 $12.34 $333.70 $636.66 1319 Western Water Works Supply Company 14 Calipatria Firefighters Assoc. $86.35 o Payroll 10/28-11/10, 2024- CFA Dues Run#1613, 6729 16 City of Brawley $8,066.33 o November 2024 Dispatch Services November November: 2024- Dispatch Services- November 6730 57 Imperial Irrigation District $3,899.35 o 50900482/1/52024 440 WI Main StA A/PRT HNGR 01-50-7013 50291961/11/52024: HWY 111 and Main St Clock 10-00-7013 City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report- US Bank Branch-758300185465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors And For Outstanding Checks- Computer Generated Check? #1 eCheck ID 6731 6732 Type Date Vendor Name 50001659/1152024 210 NF Railroad Pal BLDG 11/22/202 4 Invoice Nbr- Description 12A7009955- Spence November 2024 11/22/202 4 Invoice Nbr Description 874319- PW- Repair- Maintenance 874088- FD- Computer cleaning duster 874370- PW- Repair Maintenance 874217- PW- Repair- Maintenance 874205 PW- Repair- Maintenance 874190- PW- Repair Maintenance 874187- PW- Repair Maintenance 874044- PW- Repair- Maintenance 873837 Fire Dept. Supplies needed C 11/22/202 4 Invoice Nbr Description 6372339- CM vehicle maint. 11/22/202 4 Invoice Nbr- Description Payroll 10/28-11/10, 2024- CPOA: Dues Run# 1613, 2024 C 11/22/202 4 Invoice Nbr Description Payroll 10/28-11/10, 2024- UB Employee Run#1613, 2024 (Hoff, Navarro, Quintana, Spence, Torres) Payroli 10/28-11/10, 2024- UB Employee Run#1613, 2024 (Hoff, Navarro, Quintana, Spence, Torres) C 11/22/202 4 Invoice Nbr- Description Payroll 10/28-11/10, 2024 Child Support: Run#1613,2024 11/22/202 4 Invoice Nbr Description 913464 Police Dept- Unit fuel 913463 Fire Dept. October fuel expense 11/22/202 4 Invoice Nbr Description radios 11/22/202 4 Invoice Nbr Description 13579- Annual ladder testing &i inspection Amount Status $16.12 o $1,093.77 o 01-80-7013 GL Account 01-00-2004 GL Account 01-80-7017 01-26-7001 01-80-7104 01-50-7104 01-50-7104 01-50-7104 01-50-7104 01-40-7017 01-26-7013 GL Account 01-16-7606 GL Account 01-00-2007 GL Account 01-00-2011 06-00-2011 $164.33 Amount $16.12 Amount $623.85 $9.69 $63.48 $7.20 $24.00 $19.15 $310.22 $20.46 $15.72 Amount $1,381.17 Amount $75.00 Amount $58.40 $58.40 130 Reliastar Life Insurance Company of New York 143 Zendejas Hardware 6733 6734 165 EI Centro Motors $1,381.17 o $75.00 o 193 Calipatria Police Employees Association 6735 195 City of Calipatria $116.80 o 6736 339 California Department of Child Support Services $223.84 o GL Account 01-00-2010 GL Account 01-25-7015 01-26-7015 GL. Account 01-25-7003 GL Account 01-26-7003 Amount $223.84 Amount $1,126.09 $1,091.48 Amount $236.00 Amount $1,235.00 6737 470 McNeece Bros. Oil Company, Inc. $2,217.57 o 6738 652 County of San Diego, RCS $236.00 o 25CALIPDN04- Police Dept. Monthly service for 6739 848 FailSafe Testing $1,235.00 o City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report US Bank Branch-1830785465 For The Date Range From 10/29/2024 To 11/29/2024 For AII Vendors And For Outstanding Checks Computer Generated Check #/ eCheck ID 6740 6741 6742 6743 6744 6745 Type Date 11/22/202 4 Invoice Nbr- Description 9442563110724- Fire Dept. Drinking' Water 11/22/202 4 Invoice Nbr Description 10/12024-11//2024 Natural Gas Vehicle Fuel 11/22/202 4 Invoice Nbr Description 2425-0011- Membership dues 11/22/202 4 Invoice Nbr- Description LRB#163- November 2024 Fees 11/22/202 4 Invoice Nbr Description 11441 Sewer. Jetter Repair C 11/22/202 4 Invoice Nbr Description 540565- Fire Dept. Unit 5269 oil change 540934- 2023 Chevrolet 2500 (Battery) 11/22/202 4 Invoice Nbr Description Payroll 10/28-11/10, 2024 Child Support: Run#1613, 2024 11/22/202 4 Invoice Nbr Description CK40403-9802- Regulatory Samples CJ41757-9802- Lab Testing LJ40059-9802- Lab Testing LJ40051-9802 Lab Testing LK40007-9802- Regulatory Samples 11/22/202 4 Invoice Nbr Description 142.307 C 11/22/202 4 Invoice Nbr Description 142.332 142.332 11/22/202 4 Invoice Nbr Description 5220441911 PW- Uniforms Vendor Name 906 Sparkletts 937 SoCalGas Amount Status $125.51 o $13.00 o $7,592.73 o $375.00 o $112.43 o $496.96 o GL Account 01-26-7013 GLA Account 01-40-7015 GL Account 09-00-7002 GL Account 01-16-7003 GL. Account 06-06-7606 GL Account 01-26-7606 01-40-7606 GL Account 01-00-2010 Amount $125.51 Amount $13.00 Amount $7,592.73 Amount $375.00 Amount $112.43 Amount $166.18 $330.78 Amount $279.80 Amount $157.31 $769.17 $33.44 $66.88 $33.44 Amount $467,036.06 Amount $106,524.60 $106,524.61 Amount $16.13 987 Imperial Valley Resource Management. Agency 1039 Larry R. Bennett Insurance Agency 1058 Agricultural Pump Supply 1080 County Motor Parts 6746 1118 Clearinghouse $279.80 o 6747 1130 Babcock Laboratories, Inc. $1,060.24 o GL Account 06-06-7107 06-06-7107 06-06-7107 06-06-7107 06-06-7107 GL Account 73-00-8012 GL. Account 33-00-7609 32-00-7609 GL Account 01-80-7106 6748 1154 Rove Engineering Inc. $467,036.06 o 10/10/2024- Eastside Storm Drain- Project No. 6749 1154 Rove Engineering Inc. $213,049.21 o 10/10/2024. Hernandez Park Irrigation Project No. 10/10/2024 Hernandez Park Irrigation Project No. 6750 1155 VESTIS $294.77 o City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report- US Bank Branch-758300785465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors. And For Outstanding Checks Computer Generated Check #/ eCheck ID Type Date Vendor Name 5220445040- PW Uniforms 5220445040- PW Uniforms 5220438775-F PW- Uniforms 5220445040- PW Uniforms 5220445040 PW Uniforms 5220445040- PW Uniforms 26766267- Employee appreciation 5220441911 PW- Uniforms 5220441911 PW- Uniforms 5220441911 PW- Uniforms 5220438775- PW- Uniforms 5220438775- PW- Uniforms 5220438775 PW- Uniforms 5220438775- PW- Uniforms 5220441911- PW- Uniforms 11/22/202 4 Invoice Nbr Description U061771 Delta Pump Station 11/22/202 4 Invoice Nbr Description J82902/2- WWTP- Supplies 11/22/202 4 Invoice Nbr Description SIN044161 October-December 2024 11/22/202 4 Invoice Nbr Description 465488- December: 2024 C 11/22/202 4 Invoice Nbr Description 11/10/2024 Spectrum VOIP- Dec2024 11/10/2024 Spectrum VOIP Dec2024 11/10/2024 Spectrum VOIP- Dec2024 11/10/2024. Spectrum VOIP- Dec2024 11/22/202 4 Invoice Nbr Description VFTZ-2025-004- Annual 2024-2025 11/22/202 4 Invoice Nbr Description B19055867: Quotation#25265936 11/22/202 4 Invoice Nbr Description 000665 Regulatory Samples Amount Status 01-80-7929 06-06-7929 06-06-7929 01-90-7929 01-80-7106 01-40-7929 01-17-7017 06-06-7929 01-90-7929 01-40-7929 01-80-7929 01-90-7929 01-40-7929 01-80-7106 01-80-7929 GL Account 06-06-7606 GL Account 06-06-7106 GL Account 01-17-7002 GL Account 01-80-7013 GL Account 01-80-7013 06-06-7013 01-25-7013 01-26-7013 GL Account 01-17-7002 GL Account 01-25-7017 GL Account 06-06-7107 $2.69 $4.47 $4.47 $15.24 $16.13 $5.96 $161.30 $4.47 $15.24 $5.96 $2.69 $15.24 $5.96 $16.13 $2.69 Amount $184.57 Amount $114.76 Amount $1,626.98 Amount $35.01 Amount $187.00 $106.34 $146.65 $146.65 Amount $149.54 Amount $2,418.20 Amount $1,080.00 6751 6752 6753 6754 6755 1174 Core & Maink LP $184.57 o $114.76 o $1,626.98 o $35.01 o $586.64 o 1184 Capital One Trade Credit 1249 HdL Coren & Cone 1251 Spectrum VoIP 1253 Navitas Credit Corp. 6756 6757 6758 1254 Imperial County Workforce & Economic Development $149.54 o $2,418.20 o $2,080.50 o 1255 SHI International Corp 1257 Brawley Analytical, Inc, City of Calipatria 12/18/2024 3:30pm Page Accounts Payable Check Register Report- US Bank Branch-758300185465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors And For Outstanding Checks Computer Generated Check #/ eCheck ID Type Date Vendor Name 000713- Regulatory Samples 000613 Regulatory Samples 000548- Regulatory Samples 000486- Regulatory Samples 000716- Regulatory Samples C 11/22/202 4 Invoice Nbr Description 14299- -WWTP C 11/22/202 4 Invoice Nbr Description 60379- PD- Supplies 11/22/202 4 Invoice Nbr Description 11/18/2024- Police Dept. Travel claim for meais- 1day -11/18/2024- Mileage training 11/18/24 11/22/202 4 Invoice Nbr Description 24-11-007- PD- Uniforms/Hats 11/22/202 4 Invoice Nbr Description 9772c30e- PD- Vehicle Repair Unit 783 11/22/202 4 Invoice Nbr Description INV-3387- PW- Holiday Decorations Amount Status 06-06-7107 06-06-7107 06-06-7107 06-06-7107 06-06-7107 GL/ Account 06-06-7606 GL Account 01-25-7001 GL Account 01-25-7004 01-25-7004 GL Account 01-25-7929 GL Account 01-25-7606 GL Account 01-80-7017 $249.00 $132.50 $237.50 $132.50 $249.00 Amount $1,304.84 Amount $387.07 Amount $69.00 $158.79 Amount $630.40 Amount $5,610.15 Amount $7,725.00 Cleared Outstanding Void 6759 6760 6761 1260 Gold Coast Enviroment 1273 US Bank $1,304.84 o $387.07 o $227.79 o 1290 Freddie Beltran Jr 6762 6763 6764 1304 Centurion Coin & Emblem 1321 Tom's Auto Body Inc. 1322 T&G Global $630.40 o $5,610.15 o $7,725.00 o $0.00 $813,543.93 $0.00 City of Calipatria 12/18/2024 3:31pm Page Accounts Payable Check Register Report- US Bank Branch-758300785465 For The Date Range From 10/29/2024 To 11/29/2024 For All Vendors And For Voided Checks Computer Generated Check #/ eCheck ID 6714 Type Date Vendor Name C 11/8/2024 Invoice Nbr- Description LRB#163- November. 2024 Fees Amount Status $375.00 V $0.00 $0.00 $375.00 867 Larry Bertussi Construction GL Account 01-16-7003 Amount $375.00 Cleared Outstanding Void 24-21 RESOLUTION 3 City of Calipatria Report to City Council City of Calipatria City Council Laura Gutierrez, City Manager Jeorge Galvan, City Planner Patricia Ramirez, Assistant Planner December 19, 2024 1919 To: From: Prepared By: Date: Subject: Award Construction Contract for Delta Street Pump Station Summary Pending Action: Funding Sources: RUSH: Project Location: Delta Street Pump Station Approval of Award of Construction via Resolution 24-41 $1,500,000 $1,000,000 $200,000 $2,700,000 ARPA: NADBank: Total: $1,694,000.00 Lowest Bid: INTRODUCTION AND BACKGROUND The Delta Street Sewer Pump Station is at three (3) story wet well/ dry well pump located at 440 West Main Street APN)023-070-007. The well was constructed in 1977 and has been operating continuously for the past 45 years. The Delta Street Sewer Pump Station handles the entire gravity wastewater collection system flow for the City of Calipatria and transmits this flow to the Calipatria wastewater treatment plant, located 3 miles northwest of the city at 106 Lindsey Road (APN) 022-160-004. Given the pump: station's importance and continuous operation, thes station requires significant maintenance and major rehabilitation work every 10 years. The last recorded rehabilitation improvement work was completed over 14 years ago in 2011. While the last improvements were completed in 2011, many of the essential components of the pump station have received substantial operational damage and are reaching the end of their useful life. Components such as the electrical motor control center, load center, and control system panels have been continuously exposed to wastewater gases for the past 34 years and arel Ineed of replacement. Other components such as thee electrical system andi flow metering system are more than 34y years old anda also require replacement. Furthermore, the highly concentrated and corrosive sanitary sewer gases have significantly damaged the concrete wet well, steel stairs, landings, and electrical power and control systems. Given the pump station's importance, the pump station requires significant rehabilitation to ensure the safe and continuous operations of the Delta The City received funding approximately $1M in grant funding through the American Rescue Plan Act (ARPA). The City must obligate the funds (through awarding ofa Construction Contract) by December 31, Street Sewer Pump Station. 2024. A small portion of grant funds have already expended to repair the access stains and to purchase pumps. The City also received $1.5M in grant funds through the Southern California Association of Governments (SCAG) Regional Utilities Support Housing (RUSH) grant program. An additional $200,000 was obtained from NADBank. ARPA and SCAG funds must be fullys spent by December 31, 2024. Project Scope The project scope of work includes the replacement of the existing electrical and control system. Installation of new single phase load center and transformer. A new flow metering system will also be installed. The project alsoi includes thei installation of an Air Blower System to remove corrosive gasest from both the pumpstation wet well and dryv well. Existing centrifugal pumps, shafts, piping, valves, andi motors The wet well is to be hydro blasted at 36,000 psi to remove all existing coating and deteriorate concrete form the walls, ceiling, andi floor. Spalled concrete willl be replaced witha a highs strength mortar or cement. The interior of the concrete wall will be coated with 80 mils of a 100 percent high solids epoxy designed forv wastewater immersion. All: steels support members and steel extrusion grating willl bes sandblasted and The work scope also includes design of the electrical, civil, and structural components. Plans, specifications, and final cost estimates will also be prepared to ensure the cost-effectiveness: of the project. The cost of bidding is also included in the project scope. This includes the advertisement of the project, contacting the contractors and material suppliers, answering contractor questions, and similar bid-related tasks to further ensure cost effectiveness. At full-time Resident Engineer willl be on site during the construction process to inspect all work and manage the construction process on behalf of the Cityt to willl be upgraded and refurbished. then coated. prevent any cost overruns. Project Status Design was completed on Tuesday, November 12, 2024. The City Council approvedi the Bid project. Project advertisement for Bidding was published in the newspaper on Wednesday, November 13 and 30, 2024. The Pre-Bid Conference was held at Calipatria City Hall at 10:00 AM, followed by a project site visit on Friday, November 22, 2024. As of December 9, 2024, the final addendum was issued. Bid Results Construction Services: The City Engineer was authorized to go out to bid and an addendum was issued tocorrect/clarify plan discrepancies. The bids were opened on December 12, 2024, from a total oft two (2) bidders. The bid results have been received and the lowest and responsive bidder has been verified by the City Engineer. All required paperwork for bid compliance was satisfactorily completed. There were two (2) bids received. Thel lowest responsive bid was submitted! by Pacific Hydrotech Corp., as noted below in the summary table in bold, and herein considered as the recommendation for award. Contractor Bid Amount $1,694,000.00 $1,978,545.00 Pacific Hydrotech Corp. Rove Engineering, Inc. 2 Fiscal Impact management. In addition to construction costs, the City has incurred costs fore engineering design, purchase of a pump, bypass equipment, andi repairs tot thes stairs int the drywell. Additional cost willl bei incurredf for construction The City received funding from the American Rescue Plan Act (ARPA), the Southern California Association of Governments (SCAG), Regional Utilities Support Housing (RUSH) Program, and the North American Development Bank (NADBank). ARPA funds must be obligated (through the award of a construction contract) by December 31, 2024 or the City will lose these funds. Both ARPA and RUSH funds must be expended by December 31, 2026. The following is a summary of available funding Grant Program ARPA SCAG NADBank Total Sources and Uses Grant Amount 1,000,000.00 $ 1,500,000.00 200,000.00 $ 2,700,000.00 $ Expended Amount Remaining Balance $ $ $ $ 225,000.00 $ 0 $ 200,000.00 425,000.00 $ 775,000.00 1,500,000.00 0 2,225,000.00 Activity Cost $ 225,000.00 ARPA $ 1,863,400.00 ARPA $ 232,000.00 ARPA 379,600.00 NADBank Grant Source SCAG - RUSH SCAG- RUSH SCAG - RUSH Amount $ 225,000.00 $ 725,000.00 $ 1,138,400.00 $ 50,000.00 $ 182,000.00 $ 200,000.00 $ 179,600.00 $ 2,700,000.00 Equipment Purchase and Repairs Construction Design, Bidding, and Construction Management Fuel for Bypass and Purchase Additional $ Equipment Total $ 2,700,000.00 RECOMMENDATION AND PENDING ACTION Construction Contract: Staff recommends awarding a construction contract to Pacific Hydrotech Corp. in the amount of $1,694,000.00. Due to the nature of this rehabilitation project, there may be unforeseen circumstances whereby additional construction work may be necessary. Therefore, staff further recommends approval of a 10% contingency cost and authorize the City Manager to approve change Staff also recommends approval of design, bidding, labor compliance, and construction management services by The Holt Group, Inc. in an amount of $ 232,000.00. Staff is requesting that the City Council 1. Adopt Resolution 24-41 Authorizing the Award of Construction Contract to Pacific Hydrotech orders not to exceed $169,400.00. take the following actions: Corp., in the amount of $1,694,000.00 (Please see Attachment. A); Alternatives Attachments: 2. Reject Resolution 24-41 Authorizing the Award of Construction Contract to Pacific Hydrotech Corp., in the amount of $1,694,000.00. A-Resolution: 24-41 B-E Bid Tabulation Form 3 RESOLUTION 24-41 Attachment: B- Bid Tabulation Form 1601 N. Imperial Ave. EICentro, CA 92243 760.337.3883 760.337.5997 (fax) THE HOLT GROUP, INC. Municipal Design a Infrastructure Engineering . Construction Management a BID OPENING - BID TABULATION FORM PROJECT: CITY OF CALIPATRIA DELTA STREET SEWER PUMP STATION IMPROVEMENTS 2024 PROJECT THG No. 142.178 DATE: DECEMBER 12, 2024 TIME: 2:00P.M. LOCATION: CALIPATRIA CITY HALL 125 N. PARK. AVENUE CALIPATRIA, CA 92233 ENGINEER'S OPINION OF PROBABLE COST: $_1 1,355.000.00 ENTITY AMOUNT $ Cholla Construction 1051 Jones Street Brawley, CA 92227 cbPcholaconstructon.om Phone: (760) 550-2119 Contact: Rob Yates Pacific Hydrotech Corp. 314E3d Street Perris, CA92570 bocalanepachydro.om Phone: (951)943-8803 Contact: Robert Bocalan Rove Engineering, Inc. P.O. Box 2108 EICentro, CA 92244 dufyeroveengnering.on Phone: (760) 604-4299 Contact: Francisco Duffy VGL Construction, Inc. 2458 O Hare Avenue Imperial, CAS 92251 cberegtonstructon.om Phone: (760) 604-5780 Contact: Robert Vogel NOBID $ 1,694,000.00 $ 1,978,545.00 $ NO BID Page 1 of1 Smperial AC CALACENCYFOEMAICNOCMMESON RESOLUTION 24-42 December 9, 2024 City Selection Committee Attn: Blanca Acosta 940 W. Main Street, Suite 209 EI Centro, CA 92243 SUBJECT: Appointment of a new City Member & Alternate City Member to LAFCO Dear Ms. Acosta: Among the members oft the Imperial County Local Agency Formation Commission (LAFCO) two (2) representatives from the seven (7) cities are appointed by the City Selection Committee (Mayors). There is also one "Alternate" member likewise sO The current city representatives of the Imperial County LAFCO are Robert Amparano (Imperial Mayor), Javier Moreno (Calexico Mayor Pro Tem), and Ramon Castro Javier Moreno was not re-elected to the Calexico City Council, and Ramon Castro was not re-elected to the Brawley City Council. Hence, they are no longer eligible to serve The Imperial County Local Agency Formation Commission requests that the City Selection Committee, pursuant to the Conese-knox-Merzberg Reorganization Act, appoint one (1)member to serve as thei full appointment to LAFCO and one (1) Ifyou have any questions, please call me at 760-353-4115 or by email at appointed. (Brawley Mayor). on the Imperial County LAFCO Commission. Alternate member. ylers@iclatco.com. ASL Tyler Salcido Executive Officer Imperial LocalA Agency Formation Commission (LAFCO) . 1122 W. State Street, Suite D, EICentro, CA92243 (760)353-4115 * www.iclafco.com + Ane equal opportunity employer RESOLUTION 24-43 * 1919 CALIPATRIA CITY COUNCIL AGENDA ITEM Date Submitted: Submitted By: Council Meeting Date: Subject: Background: December 18, 2024 Laura Gutierrez, City Manager December 19, 2024 Requesting Approval to Purge Documents Requesting to purge the following documents in accordance with Resolution 21-36: 1. Emergency Response Records - prior to December 1, 2019 2. FPPCForms /Form 700 - prior to December 1, 2017 4. Revenue Receipts - prior to. June 30, 2015 5. Payroll Records - prior to. June 30, 2015 6. Accounts Payable - prior to. June 30, 2015 7. Public Notice Records - prior to. June 30, 2015 8. Insurance Records - prior to. June 30, 2015 9. Records Related to Audits - prior to. June 30, 2015 10. Contracts or Leases Records - prior to. June 30, 2015 3. Personnel Records - employee's with separation date prior to December 1, 2017 11. Police Records related to criminal investigations - prior to December 1, 2017 Int the event the Resolution authorizes the destruction of records from seven (7) years from the current date, requesting to apply the Generally Accepting Accounting Principles and use (5) five years from last audit completed. This is acceptable in accordance with the Resolution 21-36: The permission granted herein is discretionary, not mandatory, the City Manager or a Department Head may retain certain records that meet the criteria for destruction should be retained regardless oft this resolution, ifi ini the discretion of the City Manager or Department Head in question that it is in the best interest of the City to retain the records in question. Recommendation: Fiscal Impact: Not to exceed $1,000 Staff recommends the City Council approval.