Town of Hertford Regular Session Meeting  Tuesday, November 12, 2024 - 6:00 PM Horace Reid Community Center, 305 W Grubb Street  The Council of the Town of Hertford held a Regular Session Meeting at the Horace Reid  Community Center on Tuesday, November 12, 2024, at 6:00 PM.  COUNCIL MEMBERS PRESENT Ashley Hodges, Mayor (via Zoom)  Sandra Anderson, Mayor Pro Tem  Keith Rouse Connie Brothers STAFF PRESENT Doris Walton, Interim Town Manager Gina Durante, Town Clerk Brock Mitchell, Attorney A quorum was present.. CALL TO ORDER  Rhonda Waters  Mayor Pro Tem Anderson called the meeting to order at 6:00 PM.  INVOCATION AND PLEDGE OFALLEGIANCE  The invocation was given by Councilman Rouse, followed by the Pledge of Allegiance. Councilwoman Waters made a motion to approve the agenda with the addition of: New Business, 7i). Approval of letter to LGC - Corrective Action Response. Counciwoman  APPROVAL OF AGENDA  Brothers seconded her motion, and it carried, 4-0.  CONSENT AGENDA  A motion to approve the Consent Agenda consisting of October 14, 2024 Regular Session Minutes and October 28, 2024 Work Session Minutes was made by Councilman Rouse. Counciwoman Brothers seconded and the motion passed, 4-0.  CITIZENSCONCERNS CONTINUED BUSINESS NEW BUSINESS  None None  November 12, 2024 Regular Session Minutes  1    Town Manager Walton introduced new Public Works Superintendent Chad  White.  a) Contracts for CDBG-1 Grant  Councilwoman Waters made a motion to approve the contracts for CDBG-I Grant work. Councilman Rouse seconded, and the motion carried, 4-0.  b) Contracts for Barrows Alley Earmarked Funds  One bid was received from the Timmons Group. A motion and a second were made by Counciwoman Brothers and Councilman Rouse to approve the contract with the Timmons Group. Council approved the motion 4-0. c) Contract for Marine Industrial Park Earmarked Funds Again, one bid was received from the Timmons Group. A motion and a second were made by Councilwoman Brothers and Councilman Rouse to approve the Timmons Group. Council approved the motion 4-0. d) Approval of Recommendation and Resolution of Award to EnvironTech Manager Walton explained to Council that when this originally went out to bid, we only received one bid. It was put out to bid again and two were received. Councilman Rouse motioned to approve Resolution to award EnvironTech for the Hertford Waterline Replacement. A second was made by Counciwoman  for Hertford Waterline Replacement  Waters and the motion passed, 4-0.  e) Street Closure = Friday Night Stroll and amendment to Grand  llumination  December 13th Friday Night Stroll request street closure from Market Street from light at Church Street to the Carolina Moon Bakery because two food trucks will be on Market Street. December 6th Grand Illumination requests Councilwoman Brothers made a motion to approve Ordinance FY25-13 to close the specified portion of Market Street on December 13th for the Friday Night Stroll. Counciwoman Waters seconded and the motion passed, 4-0. Amotion and a second were made by Counciwoman Waters and Councilwoman Brothers to amend Ordinance FY25-6 to close Church Street 30 minutes earlier for the Grand Illumination. The motion carried, 4-0. Manager Walton explained that Council previously approved to accept the FEMA-BRIC 2021 Grant, but now we have to approve the project ordinance  street closure to begin 30 minutes earlier than approved.  Grant Project Ordinance - BRIC  for the grant.  November 12, 2024 Regular Session Minutes  2    Ar motion to approve the project ordinance for the FEMA-BRIC Grant was made by Councilwoman Brothers. Councilwoman Waters seconded her  motion and it passed unanimously 4-0. g) Budget Amendment FY25-15  1) Set up account for the utility bill for the State Theatre Decrease Planning Supplies 10-5610-551 ($800.00) Increase Planning Utilities 10-5610-526 ($800.00) 2) Pay for the property insurance at the State Theatre Decrease Professional 10-5610-511 ($1,773.36) Increase Insurance 10-5610-525 ($1,773.36) 3) Service and replace fire extinguisher in the firehouse Decrease Fire Supplies 39-5400-551 ($400.00) Increase Fire Building 39-5400-522  Amotion was made by Councilwoman Waters to approve Budget Amendment FY25-15. Councilwoman Brothers seconded the motion and it  carried unanimously, 4-0.  h) Appoint Manager Walton to NCEMPA BOC 1st Alternate  Previous Town Manager Cole has been removed as the first alternate from NCEMPA Board of Commissioners. Council can approve Manager Walton to AI motion and a second were made by Councilman Rouse and Counciwoman Brothers to approve the appointment of Manager Walton to NCEMPA BOC 1st  the BOC as 1st Alternate.  Alternate. The motion passed, 4-0.  Approval of Letter to LGC - Corrective Action Response Manager Walton explained that although our last audit was clean and there were no findings, we have to send a letter of corrective action to the LGC regarding a deficiency in our Water/Sewer assets. Our corrective action is explained through the approximately $15M in grant money to fix our infrastructure that will increase the life of our current assets. Manager Walton reiterated that this is NOT a finding, but a corrective action. The letter drafted requires the signatures of all Council, Mayor, Finance Director, and Town Counciwoman Brothers made a motion to approve the letter to the LGC as presented, and Counciwoman Waters seconded. The motion to approve the  Manager.  letter passed, 4-0.  November 12, 2024 Regular Session Minutes  3    MANAGER'S UPDATE  Manager Walton did not have any updates that were not included on the agenda.  COUNCIL REPORTS  Counciwoman Waters noted that there are streetlights out from Church and Grubb Street to the bridge. She attended the Veterans Day event at the courthouse and said it was very nice and expressed her gratitude to the veterans for their service. Counciwoman Brothers welcomed and thanked Manager Walton. She is looking  forward to working together.  Councilman Rouse thanked the Perquimans County Sheriffs for handing the situation in town on November 10th. He thanked Sheriff White and his staff. Councilman Rouse is Mayor Pro Tem Anderson welcomed Manager Walton and Superintendent Chad White. Manager Walton added that the mural at Missing Mills park is near completion and  again working on finding a location where Hertford you can gather.  should be completed by the Grand Hlumination on December 6th.  ANNOUNCEMENIS Grand Illumination Christmas Parade (Hertford) Christmas Parade (Winfall) Friday Night Stroll CLOSED SESSION  December 6th December 7th December 7th December 13th  Counciwoman Waters motioned to go into Closed Session to:  a) Approve September 9, 2024 and October 14, 2024 Closed Session Minutes; and b) Pursuant to $143-318.11 (a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. Counciwoman Brothers seconded the motion to enter Closed Session. The motion  carried, 4-0.  RETURN TO OPEN SESSION  November 12, 2024 Regular Session Minutes    Council returned to Open Session at 7:05 PM.  ADJOURNMENT  A motion and a second were made by Councilwoman Waters and Counciwoman Brothers to adjourn the meeting at 7:06 PM. The motion passed unanimously.  November 12, 2024 Regular Session Minutes  5