RaDoa lunon  Est.1870  Cilg ef Mocelatre Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, November 4, 2024-6 6:30 P.M. Oak Springs Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and Mayor Turner deferred the meeting to Council Member McDonald to introduce Senior 2. Invocation - Senior Pastor Joe Gist, Cleveland 1st Methodist Church, and White  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie Pastor Joe Gist.  County Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to adopt the agenda with an amendment to add personnel asan  item for discussion during Executive Session.  PUBLIC COMMENTS  Ms. Judy Lovell, Historic Society, addressed the Mayor and Council. She discussed an article in the 1909 Cleveland Courier about their upcoming visit with Governor Joseph  Mackey Brown. NEW BUSINESS    5. Resolution 2024-27 - Amendment to the 2024-01 Appointments - Building Authority, Alcohol Review Board, and Downtown Development Authority Mr. Harris discussed vacancies and recommendations for filling the vacancies. Motion by Council Member McDonald, seconded by Council Member Bowen,and voted, unanimously, to approve the appointments recommended by Mr. Harris as  follows:  Building Authority - Jeff Groves  Alcohol Review Board - Ken Payne (moving him from the alternate position) Downtown Development Authority - Haley Thomas (moving her from the Alcohol  Review Board) 6. Wellness Policy  Ms. Ritchie addressed the Mayor and Council Members. She stated that the Wellness Policy is a part of the Wellness Program the cityi is implementing after receivinga Motion by Council Member Sutton, seconded by Council Member Bowen, and voted, 7. ntergovernmental Agreement with White County and Limited Warranty Deed for the purchase of the Old Tax Commissioner's Office located at 113 North Brooks Street (Tract 2, .81 acres, on the Plat of Survey dated September 10, 2024, recorded in Plat Book 2024, page 170, the plat records of the Office of the  $2,500 wellness grant from Georgia Municipal Association.  unanimously, to approve the Wellness Policy.  Clerk of Superior Court, White County, Georgia)  Mayor Turner discussed acquiring the old Tax Commissioner's Office for $370,000. He said the building before serving as the Tax Commissioner's Office was used as the Health Department and then as the Board of Education. He stated that there are no definite plans for the use of the building. He expressed appreciation for the cooperative efforts of the White County Board of Commissioners.  Mr. Whitaker stated that the property became the possession of the County in 1858 Motion by Council Member McClure, seconded by Council Member McDonald, - and voted, unanimously, to approve the Intergovernmental Agreement with White County and Limited Warranty Deed for the purchase of the Old Tax Commissioner's Office located at 113 North Brooks Street (Tract 2, .81 acres, on the Plat of Survey dated September 10, 2024, recorded in Plat Book 2024, page 170, the plat records of the  and has served many public uses.  Office of the Clerk of Superior Court, White County, Georgia).    8. Records Management System - transition from Laserfiche to SentryFile Mr. Harris stated that the required software and support service to upgrade the city's current software is $65,000. After re-evaluation, it was determined that moving to SentryFile, a compatible and user-friendly software, will realize an initial savings of $40,000 and additional savings with the annual subscription and support. Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve the transition from Laserfiche to SentryFile Records  Management System.  9. 2024 Annual Holiday Bonuses  Mr. Harris recommended proceeding with annual bonuses, which are budgeted, and Motion by Council Member Bowen, seconded by Council Member McDonald,and voted, unanimously, to approve 2024 annual bonuses and to provide them to  providing them to employees before the Black Friday sales.  employees before the Black Friday sales. 10. Approve Called Meeting/Meeting Minutes  October 15, 2024 Called Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member Sutton, and voted, unanimously, to approve the October 15, 2024 Called Meeting Minutes.  11. Approve Executive Session Minutes  October 15, 2024 Executive Session Minutes  Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to approve the October 15, 2024 Executive Session Minutes.  CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris discussed the following items:  Appreciation to the White County Board of Commissioners for their collaboration with the old Tax Commissioner's property  Newi fire station and road closings  Copper and Lead survey completion with the report being accepted. Cleveland  did not have any lead pipes, sO no replacements are needed.  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.    ANNOUNCEMENTS  Ms. Ritchie gave the announcements. 12. Upcoming calendar items:  City of Cleveland Offices will be closed on Monday, November 11, 2024, City Council Meeting - Monday, November 11, 2024, has been Cancelled City Council Called Meeting- Tuesday, November 12, 2024, at 6:30 p.m. White County Water Authority Meeting - Thursday, November 14, 2024, Planning & Zoning Meeting-1 Thursday, November 21, 2024, at 6:30 p.m. Building Authority Meeting - Thursday Tuesday, November 14 19, 2024,  in observance of the Veteran's Day Holiday  at the Police Department  at 7:30 a.m. at the White County Water Authority  at the Police Department  at 6:30 p.m. at the Police Department  EXECUTIVE SESSION  Motion by Council Member Sutton, seconded by Council Member McClure and voted, 13. Discussion regarding Real Estate and Personnel (personnel was added during Council Member McDonald opened the door to allow citizens to return to the regular Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the Executive Session and return to the City Council  unanimously, to enter an Executive Session at 6:57 p.m.  the adoption of the agenda)  meeting.  Meeting at 7:50 p.m. ADJOURN  Motion by Council Member McClure, seconded by Council Member Bowen and voted, unanimously, to adjourn the City Council Meeting of November 4, 2024, at 7:51 p.m.  Approved ami/@Hayd of Anembes  202  Josh fu Josh Turner  Mayor  Jeremy  Council Member Ward3 Mayor Pro Tem  46    Menbowr 1  Nan Bowen  Council Ward1  Cjndu  Member  C.J.N McDonad  Council Member Ward4 4  Sutton  Council Member Ward2  RRl  Lisa A. Ritchie  City Clerk  Gad