RaDO . lunoo  Est.1870  Cilg ef Mourlatre Breeges CLEVELAND, GEORGIA Cleveland City Council Called Meeting Minutes Tuesday, November 12, 2024-6 6:30) P.M. Oak Springs Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Senior Pastor Joe Gist, Cleveland Methodist Church, and White  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  County Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to adopt the agenda with an amendment to add Real Estate asan  item for discussion during Executive Session.  PRESENTATION/S  5. Proclamation proclaiming Cleveland, Georgia a Purple Heart City  Mayor Turner read the Proclamation.  Motion by Council Member Sutton, seconded by Council Member McDonald, and voted, unanimously, to approve the Proclamation proclaiming Cleveland a Purple  Heart City.    Lou Zayas, Leigh Ammons, Chris Ammons, and Beth Truelove were in attendance.  PUBLIC HEARINGS  6. Public Hearing and consideration of an application by Mountain Craft Builders, requesting re-zoning for approximately 10.68 acres, Tax Map and Parcel CO1E 044A, located at 19 Campbell Street. The current zoning classification is B-2, Highway Commercial District. The requested zoning classification is PR-D, Planned Residential Development. The proposed use of this property is for affordable residential single-family housing participating in the Georgia Rural Workforce Housing Initiative (RHWI). Property is currently owned by the City of Cleveland. Property owned by the City of Cleveland. Larry Adams, Mountain  Craft Builders, authorized agent.  Mayor Turner stated the item and gave Public Hearing instructions and conduct. Mayor Turner verified with Mr. Adams that he represented Mountain Craft Builders and has submitted the Disclosure of Campaign Contribution Certification that Mr. Adams has not, within the two years immediately preceding his application date, made any contributions aggregating $250.00 or more to any local government official involved in the review or consideration of the application. Mr. Adams confirmed that he had submitted the Disclosure of Campaign Contribution Certification as Mayor Mayor Turner confirmed with Mr. Adams that the property is in good standing with the Tax Commissioner's Office as it is owned by the city and is tax exempt. Economic Development and Planning Director Tom O'Bryant addressed the Mayor and Council Members. He stated that staff recommends approval with conditions and the Planning and Zoning Commission voted in favor to deny the request. Mr. Adams, 401 Tolhurst Road, addressed the Mayor and Council Members in favor of Jonathan Adams, 55 Cantrell Road, addressed the Mayor and Council Members. He Council Member McDonald reiterated to Mr. Adams that the PRD zoning does not allow for rentals, short term or long term. Mr. Adams confirmed that he understood Council Member McDonald also confirmed that Mr. Adams is aware that if a homeowner's association is formed and then terminated, even 30 years in the future,  Turner stated.  the item.  stated that the development will be a non-rental community.  that.    the property will still fall under the PRD zoning and, if ever sold, will be under the purview of PRD zoning. Mr. Adams confirmed his understanding of Council Member Mr. Obryant stated that the PRD: zoning allows situations where rentals can occur. He said in this case, there will be a condition added. Mr. Adams stated that the condition Mayor Turner asked all in attendance to raise their hand if they were in favor. Three Mayor Turner asked all in attendance to raise their hand if they were in opposition to Mayor Turner confirmed, with the City Clerk, that no one had signed up to speak in favor nor in opposition to the item. She Confirmed that no one had signed up. Mayor Turner confirmed with those in attendance that no one wished to speak on the Council Member McClure asked Beth Truelove of the Chamber if the project will assist with housing and workforce in Cleveland. Ms. Truelove stated that the Chamber of Commerce had done a housing study, and the project does meet the housing study All those in favor of the motion, please raise your hand. And now those in opposition  McDonald's statements.  will be written in the covenants. people raised their hands.  the item. No hands were raised.  item.  requirements.  to the motion, please raise your hand. Mayor Turner closed the hearing.  Motion by Council Member McClure, seconded by Council Member McDonald,and voted 2i in favor (McClure and McDonald), and 2 in opposition (Sutton and Bowen), to approve the zoning request with staff's recommended stipulations/condiions: 1) The property shall be accessed from Campbell Street. Entrance shall bealarge apron, entering and exiting, shall be curb and gutter and connect to the city 2) The proposed development must connect to the city water and sewer system and shall meet all city specifications for utilities. The sewer system shall be upgraded to meet collection capacity needs and requirements. (City grant 3) Future structural, site designi improvements and stormwater management. Stormwater retention shall be implemented to prevent all downstream storm  sidewalk system.  through the RWHI program.)  impacts.    4) All Fire and Life Safetyr requirements shall be followed through set-backsand 5) Asite shall be set aside and dedicated back to the city for a public park and to serve as a buffer between the residential development and adjacent 6) Staff recommends approval for the requested re-zoning for a PR-D,Planned Residential Development, for single-family residential fee simple housing participating in the Georgia Rural Workforce Housing Initiative. Mayor Turner voted in favor, breaking the tie and approving the item with the  building codes.  commercial land uses.  tpuations/condtions as stated.  Mr. Adams was satisfied with the tipulations/onditions,  Mayor Turner asked for a short recess. Mayor Turner called the meeting back to order.  PUBLIC COMMENTS  There were no comments from the public.  DEPARTMENT REPORTS  7. Economic Development and Planning - Director Tom O'Bryant  October 2024 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  October items:  O Occupational Licenses-3 Building Permits-2 o Building Inspections-23 Sign Permits-3 O Plan Reviews-3  Current Commercial Activity 1 6 Development Inquiries-7 Grant Applications  The EDA/ARC kickoff for the wastewater treatment plant  grant funding was held Infrastructure  The Downtown Development Authority (DDA) met to discuss the development of a strategic plan    The Planning and Zoning Board met to consider rezoning Initiated training for Placer.ai, new platform and data for Participated in Coosa North GA Water Planning Council meeting addressing wastewater plant biosolids and PFAS Attended Georgia Power Retail Summit for product Attended Georgia Power White County Economic Development tour and presented the City's progress Coordinated and held meetings with US EPA, Terracon, and property owners on environmental contamination at Glenda's site for potential site remediation and  application for MountainCraft Builders commercial recruitment and planning removal from water and wastewater  development  redevelopment  8. Finance - Director John Solmon  September 2024 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  September items:  Comparison of September FY 2023 and FY 2024  General Fund Revenue is up LOST collections are down SPLOST collections are down General Fund Expenditures are down Public Safety (Police and Fire) is 57% of the total Water and Sewer Fund Revenues are down Water and Sewer Fund Expenditures are down  budget  Fire Department = Chief Ricky Pruitt  October 2024 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  October items:  Total of 143 Calls: 49 inside the city, 93 in the County, and 1 White County Fire Services responded into the city 5 times  call in Helen    9. Police Department - Chief Jeff Shoemaker  October 2024 Report  Chief Shoemaker was not in attendance. Deputy Chief Weiland addressed the Mayor  and Council Members. He reported the following October items:  Total occurrences- 1,876 Public assists - 456 Premise checks - 985 Field interviews - 16 incident reports - 47 Accident reports-31 Investigative/suppsupplemental-26 Use of Force -0 Citations Issued d-97 Warnings- 211 Warrants-7 Juvenile - 0 Citations Marijuana-1 DUI-3  Shoplifting/Theft by Taking -2  Driver's license, Registration, & Insurance- - 15 Moving violations, traffic control, etc. - 40 Equipment, seatbelt, etc.- -3 34 Public Drunkenness-1 Alcohol Under 21-1 Arrests Simple Assault FV-1 Drug-3 3 Property-2 Reckless Conduct-1 Traffic-3 City Warrant-0  Arrests for other agencies-2 Alcohol Related (DUI, Underage)-4  10. Public Works Department - Public Works Director Ricky Hunt  October 2024 Report    Mr. Hunt addressed the Mayor and Council Members. He reported the following  October items:  Water Quality 1 Meter Change Out-12 City Hall Office Maintenance-3 Sewer Backup-2 Dumpster Repair/Replace-1 Miscellaneous-2 Check For Leak-12 Final Reading Do Not Lock-13 Garbage Request-29 Cut Off and Lock Meter - Non-Payment-1 18 Garbage Request Change-2 Meeting with Customer- - 5 Snowbird -1  Final Read and Lock Meter-Disconnect-z1  Payment Agreement-2 Meter Inspection - 36 Residential Turn On - 24 Commercial Turn On-7 After Hours Work-4 Seasonal I-1  Outside New Water Cut-In & Sewer Cut In -1 Street R-O-W Maintenance-3 Meter Readings - Monthly - 2,281 Meter Re-Reads - Monthly-22 Utility Locates-90  Inmates worked 11 of their scheduled, 15, workdays Routine sewer lift stations daily inspections -91 lifts stations, 7 Sanitation - Residential & Commercial - 59 loads, 178.53 tons of waste was sent to the transfer station  days a week, 279 inspections  11. Water Resources - Water Resources Director Andrea Smith  October 2024 Report  Ms. Smith was not in attendance. Mr. Harris addressed the Mayor and Council  Members. He reported the following October items:    Water Treatment  Water produced by the city wells was 15 MG Water purchased from the County was 11.7 MG Flushed 5 hydrants for water quality Performed 195 laboratory tests  Collected and shipped required samples for the month Submitted monthly operating reports to EPD  to EPD's lab  Water loss was 37.9% Inventory  EPD accepted the City's Lead and Copper Service Line Installed eye wash bottle stations in the new chemical building at well #6Constructed a new pad for the Installed fire extinguishers at well #6 Purchased supplies for well #6 and installed Responded to 1 water quality work order Issued 1 boil water advisory to EPD  bleach tank at well #6  Water Reclamation  Discharged 10.3 MG of treated effluent into the  Tesnatee Creek  Performed 108 laboratory tests Weekly cleaning of UV channels and lamps Replaced 2 ballasts on bank A row 5 of the UV Submitted the Discharge Monitoring Report to EPD Reviewed and filed monthly grease trap manifests Harvested 5 loads of duckweed from the pond Reviewed Cobb-Vantress and NOkssel-monitoring  Issued 1 spill report to EPD  Industrial Pretreatment  reports  NEW BUSINESS  12. Downtown Economic District    Mr. O'Bryant addressed the Mayor and Council Members. He proposed expanding the downtown economic district from one block off the square to two blocks off the  square.  13. Proposed 2025 City Council Meeting Schedule Ms. Ritchie addressed the Mayor and Council Members.  Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to approve the proposed 2025 City Council Meeting Schedule.  14. Proposed 2025 Holiday Closings  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the proposed 2025 holiday closings.  15. Approval of Meeting/Called Meeting Minutes  November 4, 2024 Meeting Minutes  Motion by Council Member Sutton, seconded by Council Member Bowen, and voted,  unanimously, to approve the November 4, 2024 Meeting Minutes.  16. Approval of Executive Session Minutes  November 4, 2024 Executive Session  Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to approve the November 4, 2024 Executive Session Minutes.  UNFINISHED BUSINESS  Mr. Harris addressed the Mayor and Council Members. He discussed items 17,18, and 19. He stated that each item will be brought before the City Council in upcoming 17. Resolution 2024-25 - Amendment to the Hotel/Motel Tax Allocation  meetings.  18. Amendment/s to the City Charter 19. Amendment/s to the Personnel Policy CITY ADMINISTRATOR KEVIN HARRIS  Mr. Harris stated that he had communicated with Department Heads to be diligent  with their spending to effectively manage their budgets.  CITY ATTORNEY KEITH WHITAKER    Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie gave the announcements. 20. Upcoming Calendar items  City of Cleveland Offices will be closed on Thursday, November 28, 2024, and Friday, November 29, 2024, in observance of the Thanksgiving The next Cleveland City Council Meeting is scheduled for Monday,  Holiday  December 2, 2024, at 6:30 p.m.  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Sutton and voted, 21. Discussion regarding Real Estate (added during the approval of the Agenda) Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, toadjourn the Executive Session and return to the Called Meeting at Council Member McDonald opened the door to allow citizens to return to the regular  to enter an Executive Session at 8:04 p.m.  8:22 p.m. meeting. ADJOURN  Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, toa adjourn the Called Meeting of November 12, 2024, at 8:23 p.m.  Approved eaya of Dembn.a4  elte Josh' Turner  L 4 Jeremy McClure  Mayor  Council Member Ward3 Mayor Pro Tem Council Member Ward 4  Paylbowe Nan Bowen  OmL C.J. McDonald  Council Member Ward 1    * G1b LisaA.R  Annie  Ritchie  yo4h  Member  City Clerk  Aanik  Ward2