LIBERTY COUNTY BOARD OF EDUCATION  The Liberty County Board of] Education met for the Board Work Session on Tuesday, September 26, 2023, at! 5:30 p.m. with the following members in attendance:  Verdell. Jones, Board Chair Dr. Chante Baker Martin, Vice Chair Dr. Franklin Perry, Superintendent  Dr. Marcus Scott Donita Strickland Lavonia LeCounte Natalie Hines absent  Carol Guyett Call to Order.  Mrs. Verdell Jones called the meeting to order. Pledge to] Flag and Moment of Silence. paused for a moment ofs silence. Inspiration BI student - William Linzan Certificate of Compliance. Approve Agenda.  The Board and the audience recited thel Pledge of Allegiance to the American flag and  Dr. Franklin Perry certified that we complied with the Georgia Open Meetings Act.  On recommendation by Dr. Franklin Perry, on motion by Mrs. Donita Strickland and seconded by Mrs. Lavonia LeCounte, the Board voted to approve the agenda as presented with a unanimous  vote. Ms. Natalie Hines was absent from the vote.  Approval of Minutes.  Onr recommendation by Dr. Franklin Perry, on motion by Mrs. Donita Strickland and seconded by Mrs. Lavonia LeCounte, the Board voted to approve the minutes from the Board Meeting on September 12,2 2023, as presented with a unanimous vote. Ms. Natalie Hines was absent from the  vote.  THE BUSINESS AGENDA Consent Agenda Out of State Travel  Background Information: MMS Band & Chorus is requesting to attend the Universal Stars  Performance Program in Orlando, Florida on April1l-13,2024. Fiscal Impact: $425.00 per student & 525.00 per chaperone Funding Source: Parents, Students, Fundraising  Recommendation: Approve    Background Information: The National Future of Education Technology User Conference is hosting the annual convention for District leaders in Orlando, Florida on January 23-26, 2024.  Recommendation: Approve Fiscal Impact: $9,184.00 Funding Source: Technology  Background Information: The National Future of Education Technology User Conference is hosting the annual convention for District leaders in Orlando, Florida on January 23-26, 2024.  Recommendation: Approve Fiscal Impact: $9,184.00 Funding Source: Technology  Background Information: National Association for Gifted Children Annual Convention,  Indianapolis, Indiana on November 9-1 12,2 2023. Recommendation: Approve Fiscal Impact: GAGC will fund all expenses Funding Source: National Association for Gifted Children Softball & Baseball Stadium upgrades  Background Information: The artificial field turf! has been installed at the BI softball field. Field Turfi is currently conducting site work at LCHS baseball field. In addition, sitework at the The design and solicitation for the second phase oft the baseball and softball improvement project has been completed. The second phase oft the project will install new dugouts/storage room/benches, interior renovation oft the locker rooms, concession stand, press box, restroom, install netting, site drainage and fencing. In addition, this project will extend the BI and LCHS field houses, install a covered batting cage structure at BI and install brick veneer finish and new The bid opening for thel Baseball and Softball Improvement project was, held on September 1,2023. Three vendors attended the pre bid conference and we received two bids for this project. Dabb-  LCHS softball field willl begin in October after the softball season.  stairwell at the LCHS press box/ /concession stand.  Williams had the best overall value and lowest bid.  Company Name Dabbs- Williams John Lavender  BI Improvement S $930,000.00 $1,100,0000  LCHS Improvements $1,626,000.00 $1,641,000.00  Total Cost $2,556,000 $2,741,000    Recommendation: Approve Fiscal Impact: $2,556,000.00 Funding Source: Esplost  Onr recommendation by Dr. Franklin Perry, on motion by Dr. Chante Baker Martin and seconded by Mrs. Verdell Jones, the Board voted to approve the Consent Agenda as presented. Motion approved. Dr. Marcus Scott opposed the vote. Ms. Natalie Hines was absent from the vote.  Action Items August 2023 Financials  Background Information: The August 2023 financial reports fori review:  Cash reports for the General Operating, LGIP ( General ), LGIP( (I Esplost ) and School Nutrition account. Please note these reports currently do no convey the true financial position oft the District. Staffis currently working on calculating fund balance amounts; as well as, the amounts  for various drawdowns from account to account. Recommendation: Approve Fiscal Impact: Information only Funding Source: N/A  On recommendation by Dr. Franklin Perry, on motion byl Mrs. Donita Strickland seconded by Mrs. Lavonia LeCounte, the Board voted to approve the August 2023 Financials as presented  with a unanimous vote. Ms. Natali Hines was absent from the vote. High School & Middle School Principal & pay scales  Background Information:  Upon completion of salary study, it was determined that Middle School Administrators, High School Administrators and CEOS Special Programs would be paid on their certification and years  of experience.  Recommendation: Approve the information as presented  Fiscal Impact: $51,158.46 Funding Source: General Fund  Oni recommendation by Dr. Franklin Perry, on motion by Mrs. Donita Strickland seconded by Dr. Chante Baker Martin, the Board voted to approve the High School & Middle School Principal pay scales as presented with a unanimous vote. Ms. Natali Hines was absent from the vote. Dr. Pay scales should be listed ad 12 month 240 days - Stephanie Clark, CFO  Marcus Scott abstained from the vote. Tabled Policy update recommendations  Background Information: The school district is currently undergoing a review ofi its policies adopted after May 5, 2018 through a project with the Georgia School Boards Association. Upon project completion, relevant policies will be replaced with their updated versions. Meanwhile, copies ofr revised policies and proposed revisions will be made available on the district'sw website.    GSBA legal department has reviewed for accuracy the policies added since the completion oft the 2018 policy revision project and for the presence of all required policies. The proposed policy actions, which are summarized on a chart have been provided with the policies for placement on the table for reading. Thel Liberty County Board of Education was commended  for policy review and maintenance. Regulation BCBI - R(I): Rules of Conduct and Public Participation Policy BHA: Board Member Conflict of Interest Policy GBC: Professional Personnel Recruitment Policy IDE(3): Competitive Interscholastic Activities, Grades 6-12 Policy JB: Student Attendance Policy JGCD: Medication Policy JGF: Student Safety Fiscal Impact: N/A Funding Source: N/A  Policy KNBA: Complaints and Instructional Materials  Recommendation: Information only with approval oft the policy after 30 days.  Onr recommendation by Dr. Franklin Perry, on motion by Mrs. Verdell Jones seconded by Mrs. Lavonia LeCounte, the Board voted to approve the Policy Recommendations after 30 days as presented with a unanimous vote. Ms. Natali Hines was absent from the vote. Proposed Changes to Policy IHDA Valedictorian /S Salutatorian Background Information: The purpose of revising the current policy is to correct inconsistencies, clarify procedures, and establish course requirements. Clarify that calculations are based on a cumulative numerical average. Correct thei inconsistency ofa tie for Valedictorian and Salutatorian by listing the tie breaker procedure in Definition and Requirements. It was already listed in class ranking. List the quality points chart that has been used since the 2019-2020 school year in order to be  Information Items  Summary of] Proposed Changes:  more transparent with stakeholders.  A: red - lined version and draft version oft the policy isi included.  Recommendation: Information only Fiscal Impact: None  Proposed Changes to Policy IHDA Valedictorian/>alutatorian    Replacement of desktop computers LCCA Photography, /I Design Lab  Background Information: The current computer lab used for photography and design atl LCCA was purchased during the 2018/2019 school year. In addition, the lab was originally purchased for a different purpose and is not adequate for the demands that the current use places upon the Recommendation: Information only - At the next board meeting the superintendent will recommend that the desktop computers int the Photography Design Lab be replaced with 24 Apple  devices.  iMacs with 4- Year Apple Care + for Schools.  Fiscal Impact: $48,700  Funding Source: Esplost Desktop Computer Refresh Phase 21 Project  Purchase of dimgimubhermachines  Background Information: The District is requesting to purchase three riding scrubber floor machines and two walk behind floor scrubbers. This equipment is very efficient and will enable our custodial stafft to clean much larger spaces quicker and more efficiently. Currently, we have 10r riding scrubber floor machines in our schools and these machines have reduced cleaning time and enabled our custodial stafft to devote more time to sanitizing high touch surfaces. Our plan is top provide these newi riding scrubber floor machines at the LES, JME, and LHE Schools The bid opening to purchase riding and walk behind scrubber floor machines was held on September 1, 2024, and we received one proposal. Two proposals were submitted after the bid opening. Paper Chemical Supply Company had the lowest bid and best overall value.  Company Name  Riding Floor Scrubber (3) $38,898.0 0  Walk Behind Floor Scrubber (2) $15,378  Total Cost  Paper Chemical Supply Company  $54,276.0 0  Recommendation: Information only Fiscal Impact: $54,276.00 Funding Source: Esplost L4GA update Brooke Smith    Standing Reports. Facilities  Thel Facilities use report for August 2023 was presented.  Recommendation: Information Transportation update Arnold Jackson, COO Purchasing Report August 2023 Background Information:  August 2023 Purchasing Reports were presented for your review:  Invoices greater than $5,000.00 per vendor  Total vendor payments for each month, which include the invoices greater than $5,000.00  Recommendation: Review the information as presented Fiscal Impact: Information purposes only.  Funding Source: N/A Esplost August 2023 are for actual expenditures only. Funding Source: N/A Enrollment  Background Information: The August 2023 Esplost reports for review. The amounts listed  Recommendation: Review the information as presented Fiscal Impact: Information purposes only.  Background Information: Enrollment is 10,820. Recommendation: Information only Fiscal Impact: N/A Horizons  Background Information: Students currently being served virtually through Horizons.  Recommendation: None Fiscal Impact: None Funding Source: None    HORIZONS MONTHLY REPORT Thru September 2023  Total Withdrew  DISCOVERY 6th o 6th 0 6th 0 9th 2 9th 0  SCHOOL Lewis Frasier Middle School Midway Middle Snelson Golden Middle Bradwell Institute Liberty County High  ENROLLMENT BY GRADE  7th 1 7th 0 7th 0 10th 2 10th 0  gth 1 gth 0 gth 0 11th 1 11th 0  12th 1 12th 0  TOTAL ENROLLMENT FOR DISCOVERY  8  Total Withdrew  ECISIONS/HOMESTUDY/HOME INSTRUCTION  SCHOOL Lewis Frasier Middle School Midway Middle Snelson Golden Middle Bradwell Institute Liberty County High School TOTAL ENROLLMENT FOR DECISIONS  ENROLLMENT BY GRADE  6th 1 7th 2 gth 4 6th 0 7th 1 gth 1 6th 1 7th 1 gth 4 9th 9 10th 14 11th 5 12th 2 gth 4 10th 0 11th 1  12th 1  51  Total Withdrew  VIRTUAL through Horizons  SCHOOL Lewis Frasier Middle School Midway Middle Snelson Golden Middle Bradwell Institute Liberty County High  ENROLLMENT BY GRADE 6th 0 7th 0 gth 1 6th 0 7th 1 gth 0 6th 0 7th 0 gth 0 9th 1 10th 1 11th 0 12th 0 9th 1 10th 0 11th 1 12th 0  TOTAL ENROLLMENT FOR Home Study  6  Horizons Destinations SCHOOL 0  MMS- SGMS- LFMS- LCHS- BI-  0  0  0  0  Total in Destinations- 0  Total-65  Total Middle, / High School Enrollment at Horizons 65    Tribunals  Background Information: Tribunals month of August 2023.  Recommendation: None Fiscal Impact: None  Motion tol Enter Executive Session Marcus Scott was absent from the vote.  Oni motion by Mrs. Donita Strickland and seconded by Mrs. Lavonia LeCounte the Board voted unanimously to enter Executive Session. Ms. Natalie Hines was absent from the vote. Dr.  Certified certified. Name Hanvey, Wesley Classified classified. Name Arellano, Jessica Gongora, Lymari McCrae, Mercedes Moss, Shenique Woods, Preston Resignations Certified Name Pecht, Matthew Ryan, Madison Youngblood, Brittney Resignations Classified Name Bacon, Gwendala Gongora, Lymari Mincer, Kendra Singleton, Jane Varnedoe, Catherine  The Superintendent recommended the Board approve the following recommendations for  Position /Location  Special Education Teacher- General Curr LES  The Superintendent recommended the Board approve the following recommendations for  Position /Location ELL Paraprofessional TCE Special Ed Paraprofessional JME Paraprofessional LHE SN Cook BI Custodian LCCA  The Superintendent recommended the Board accept the following certified resignations.  Position/Location Social Studies Teacher SGMS Grade 5 Teacher TCE English Lang Arts Teacher SGMS  The Superintendent recommended the Board accept the following classified resignations.  Position /Location Custodian BI SN Cook JME SN Cook LCHS Bus Aide Trans Custodian WPE    Other Name Melaniann Pass Director Brown, Deloris Watkins, Jonathan Davis, Queen Filsaime, Reeves Ward, Delsie Transportation 41 hrs  Description  From TISS Interim Project Director to TISS Project Custodian /TCE Custodian/ / WPE Custodian / WPE Custodian/TCE Custodian /TCE Custodian/LHE Custodian /LHE Custodian/TCE Bus Monitor/Tansportation 61 hrs Bus Monitor/  Motion to come out of] Executive Session  Oni motion by Mrs. Donita Strickland and seconded Mrs. Lavonia LeCounte to come out of Executive Session and enter Open Session with a unanimous vote. Ms. Natalie Hines was absent Motion to approve personnel as amended was made by Mrs. Lavonia LeCounte and seconded by Dr. Chante Baker Martin with a unanimous vote. Ms. Natalie Hines was absent from the vote. Motion to uphold the tribunal as presented was made by Dr. Chante Baker Martin and seconded by Mrs. Lavonia LeCounte with a unanimous vote. Ms. Natalie Hines was absent from the vote.  from the vote. Dr. Marcus Scott was absent from the vote.  Dr. Marcus Scott was absent from the vote.  Dr. Marcus Scott was absent from the vote. Motion to Adjourn Open Session absent from the vote.  There was no further business and on motion by Mrs. Donita Strickland and seconded by Dr. Chante Baker Martin the meeting was adjourned with a unanimous vote. Ms. Natalie Hines was  Dr. Marcus Scott was absent from the vote.  ANPE  Secretary  Board Chair