MINUTES CITY OF MELISSA City Council WORK SESSION AND REGULAR MEETING AGENDA November 12, 2024 5:15PM  WORK SESSION AGENDA A. Call to Order B. Roll Call  Mayor Northcut called the meeting to order at 5:15 p.m. Hendrickson, Sean Lehr, and Preston Taylor were present.  Mayor Northcut, Mayor Pro Tem Craig Ackerman, Joseph Armstrong, Dana Conklin, Rendell  Public Comments There were no public comments.  D. Discussion regarding any items on the Regular Agenda  Jason Little, City Manager, presented item 5A to Council regarding the updates since the October 22, 2024 City Council meeting. Mr. Little explained that the public hearing occurred during the October meeting and thus will not be required during the Regular Meeting. Mr. Little presented items 5B and 5C explaining the timeline and the Planning and Zoning Commission recommendations, which now require a super majority vote by Council on both Mr. Little presented item 5D1 to Council and explained the uniqueness of the annexation Mr. Little presented item 5E1 to Council providing details of the bid proposals and timeline of Mr. Little and Police Chief Erik Stokes presented item 5F that would establish designated truck  items. agreement.  construction, if approved.  routes outside of the residential areas. E. Preview December 2024 PNZ Agenda Items  Mr. Little provided an update regarding the December 10, 2024 Council meeting.  F. Discussion regarding Evaluation of Kim's Korner Proposals  Mr. Little presented the item regarding the Kim's Korner proposals and discussed with Council G. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit (Time Permitting; Otherwise to be held in the Regular Meeting):  the process for selection.  1.5 551.087 Deliberation regarding Economic Development Negotiations (Vineyard Hill II. 551.072 Discussing Purchase, Exchange, Lease or Value of Real Property (Melissa  Estates)    Public Safety Addition, Block. A, Lot2, 7.95 Acres)  Council Action Session at 5:48 p.m. Vote: 7/0/0 H. Reconvene into Work Session Council Action  Motion was made by. Joseph Armstrong and seconded by Sean Lehr to Recess into Executive  Motion was made by Craig Ackerman and seconded by. Joseph Armstrong to Reconvene into  Work Session at 6:18 p.m. Vote: 7/0/0 Adjourn Council Action meeting. Vote: 7/0/0 6:18pm  Motion was made by. Joseph Armstrong and seconded by Rendell Hendrickson to adjourn the  REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL  Mayor Northcut called the meeting to order at 6:30 p.m. Hendrickson, Sean Lehr, and Preston Taylor were present. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Craig Ackerman gave the invocation. 3. PUBLICC COMMENTS - AGENDAITEMS Ron Cannaday 8617 Holiday Creek Way McKinney, TX75071  Mayor Northcut, Mayor Pro Tem Craig Ackerman, Joseph Armstrong, Dana Conklin, Rendell  Expressed support to Item 5A on the Regular Agenda due to its access to the public, job  opportunities, and removal of the truck fuel pumps.  Venkota Sudheer Kumar Mandova 221 Quarry Street Melissa, TX 75454    Did not speak but expressed opposition to item 5A.  Svi Ajay Sathcuils Ravilla 221 Quarry Street Melissa, TX 75454 Mohammad Ghori 1603 Mineral Point Place Melissa, TX 75454 Matthew Fusselman 2601 Ridge Oak Place Garland, TX75044  Did not speak but expressed opposition to item 5A.  Did not speak but expressed opposition to item 5A.  Did not speak but expressed support to item 5A.  Scott Wesley Long 2600 Melissa Road Melissa, TX 75454  Expressed support to Item 5B on the Regular Agenda as the landowner stating that the process has been long, but the goal of a legacy park in honor of his roots and family. Mr. Long urged Council to continue discussions with. JPI sO that he can make a decision for his family.  Mark Huey 3226 Berry Hollow Drive Melissa, TX 75454  Thanked Council for their service to the residents of Melissa and expressed concerns with  developments along Clemons Creek.  4. CONSENT AGENDA  A. Consider the minutes from the October 22, 2024 Work Session and Regular Meeting. B. Consider: a Resolution setting a date, time and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 24.47t acres, situated in the Meredith Hart Survey, Abstract No. 371 and the S.M. Pulliam Survey,  Abstract No. 706, Collin County, Texas.  Consider a Resolution setting a date, time and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 1.24t acres, situated in the David E.W. Babb Survey, Abstract No. 33, Collin County, Texas. D. Consider an Ordinance setting a date, time and place for a public hearing on the proposed    updates to Impact Fees.  Consider: a Resolution setting a date, time and place fora a public hearing on the proposed voluntary annexation by the City of Melissa oft the area of land consisting of 20.00t acres, situated in the William Sanders Survey, Abstract No. 867, Collin County, Texas. F. Consider: a recommendation to City Council regarding the HEB Sign Coordination Plan. G. Consider Purchase of Replacement Artificial Turf in Baseball Field Infield atz Z-PLEX. H. Consider: a Resolution appointing an Associate Municipal Court. Judge and authorizing the Mayor to execute the Municipal Court Judicial Services Agreement - Associate. Judge. Motion was made by Craig Ackerman and seconded by Rendell Hendrickson to approve the  Applicant: Comet Signs by Stratus  Council Action  Consent Agenda as note. Vote: 7/0/0 5. REGULAR AGENDA  A. Consider an Ordinance amending Melissa's Zoning Ordinance, Ordinance No. 92-08, as amended, to rezone and modify certain planned development standards pertaining toa portion of that certain tract identified as' "Tract W1" in Ordinance No. 04-09, consisting of 3.59t acres of land, heretofore zoned Planned Development District/General Commercial ("PD/C-2") within the Commercial Corridor Overlay District ("CC/O"); providing that the property is hereby rezoned and placed in the Planned Development District/General Commercial DstiaPp/cz'Zoning: Classification within the Commercial Corridor Overlay Tyra LaVerne, Assistant Director of Development Services, presented the item to Council stating that during the October 22nd, 2024 City Council meeting, a public hearing was held to hear comments for or against the requested amendment for the QuikTrip. At that time, Council voiced concerns regarding the heavy load vehicle bays, the height of the pole sign, and Before Council took action on the reason request, the applicant requested at table consideration until the next Council meeting to allow them time to reevaluate the inclusion of the heavy load vehicle bays. Since the meeting in October, QuikTrip has updated their plans to remove the heavy load vehicle bays and reconfigure their site to create a space along the western side of the property for future development. With the redesign of the site, QuikTrip has eliminated the need for deviation from city code for the distance between the two driveways; however, they are still requesting approval for the decreased space between the intersection and the driveway. The City's access management policy states that the distance The provided packet includes an updated site layout and landscape plan reflecting these  District ("CC/O") with modified development standards.  Applicant: QuickTrip Corporation  whether this land use is the highest or best use fort the property.  shall be 250 between this space. QuikTripi is requesting 1661 feet.    changes. The request for deviation from the City's sign regulations has not changed from the original proposal last month, SO QuikTrip is still requesting a 75-foot high-rise sign or pole sign and an 8' 10.75" tall monument sign that is approximately 88.29 square feet. the City's code does not allow for a high-rise or pole sign and the maximum height for a monument sign Prior to the public hearing in October, all property owners within 200 feet of the subject tract were notified of the rezone request. At that time, Staff had received eight letters of opposition. A majority of the concerns stated related to the inclusion of the heavy load vehicles and the height of the proposed pole sign. Since the October public hearing, Staff has received four letters in favor of the rezone and all the letters were sent to Council. As a reminder, the Planning and Zoning Commission recommended approval of this item in  allowed is 8 feet tall and a maximum area of 60 feet.  October by vote of four to one.  Mayor Northcut asked Council to share their thoughts on the project.  Rendell Hendrickson asked if the applicant could share why the did not change the height and Craig Honeywell, applicant representing QuikTrip, first thanked Council for the opportunity to meet with the community and make changes according to the feedback. In regards to the sign, Mr. Honeywell stated that they drove the site, had the same feeling. QuikTrip had engineers dig into some LIDAR and pull elevations of neighboring signs, the fuel station just to the south and the Taco Casa next door to them. What was found compares to the road elevation for the QuikTrip site. The QuikTrip road elevation is 619 feet. The proposed grading where our sign goes is 619 feet for an effective height of the 75-foot sign. Looking to the gas station to the south, the ground elevation where their sign is approximately 632 feet with a highway elevation of 615, giving them a 17-foot advantage there plus the 120-foot sign gives them a 137-foot sign. The Taco Casa is very similar to what is adequate visibility. The Taco Casa highway elevation is also 615, but a ground elevation of 630, sO their 60-foot sign puts them in an effective height of 75 feet. To come up with the original 75 feet, QuikTrip hired a crane, stuck it in the air, drove back and forth, figured out what was visible, what seemed comparable to the competition and other local businesses and submitted that. At this time, QuikTrip has decided not to change the sign height as they feel it is within reason. Preston Taylor stated that his point of view on this proposal is tied back to the land use of the site. Mr. Taylor stated that QuikTrip is a great company and it would be good to have in Craig Ackerman stated that he appreciated Mr. Taylor's point, but with the size of the corner, he does not see a large development coming in. Mr. Ackerman stated that he could not think ofa whole lot of other things that could sit on that small acreage of a corner besides something like the QT. On the sign height, Mr. Ackerman stated that he has driven back and forth there several times stopping and looking at bridge clearances up and down 75 and visibility lines. While there is a pole sign ordinance, Council does have the opportunity to evaluate a request like this on the merits of the individual requests. Mr. Ackerman stated that he does not have a reason to be opposed to the sign in relation to the location of the project and with the signs on neighboring businesses right across the road. Mr. Ackerman also thanked the applicant for carving off the additional 1.2 area fora a future build-out for the  size of the sign.  Melissa, but not at this corner.  tenant so that it would not be vacant.    Rendell Hendrickson agreed that the extra acre for a future opportunity isa a plus, and that while he agrees that it isa al hard corner and potential for better use, the 3.5 acres does not Joseph Armstrong stated that the issue with the sign for him has to due with the proximity to residential areas. Mr. Lehr stated that he is not necessarily against it, but that he would prefer Rendell Hendrickson asked if there were other design height options. Mr. Honeywell asked if there was al height Council preferred that would help the QuikTrip stay visible. Mr. Honeywell stated that a 601 foot sign would put them at a disadvantage, but that a 651 foot pole would still Joseph. Armstrong stated that he would be fine with a sign that is int the 60-65 feet range. Rendell Hendrickson stated thati ifa 65 foot sign is what is needed to be successful, then he is Craig Ackerman stated that he does not want to cause vehicle accidents with a sign only being Mr. Honeywell stated that 651 feet would be comfortable for them, though it may block the  allow for much.  ifi it were: shorter.  be visible.  ins support.  visible last minute, but thinks 65 feet is much more reasonable.  gas price portion of the sign al bit.  Council Action  Motion was made by. Joseph Armstrong and seconded by Sean Lehr to approve the ordinance  with the modification of the sign being 651 feet tall.  Vote: 4/3/0  Craig Ackerman, Rendell Hendrickson, Joseph Armstrong, and Sean Lehr voted in favor. Mayor Northcut, Preston Taylor, and Dana Conklin votedi in opposition. B. Conduct a public hearing and and consider directing staff to draft an ordinance to rezone 55.48t acres of land ini the aggregate, situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas, heretofore zoned Planned Development ("PD") Ordinance No. 04-06 and Agricultural District ("A"); providing that the property is hereby rezoned and placed in the Planned Development District/Multfamily District/General ommerca/Agncutura District PD/MF/C2/A7Zoning Classification. Applicant: Winstead PC on behalf of JPI Real Estate Acquisition LLC and its agents Mayor Northcut stated that items 5B and 5C have been withdrawn by the applicant. Though removed from the agenda, the following comments were received:  Brad' Waters 2811 Pioneer Drive Melissa, TX 75454  Did not speak but expressed support to item 5B.    David Helton 3114 Willow Place Drive Melissa, TX75454  Did not speak but expressed opposition to item 5B.  Terri Gonzalez 2926 Whispering Pine Boulevard Melissa, TX75454  Did not speak but expressed opposition to item 5B.  Conduct a public hearing and consider directing staff to draft an ordinance to remove 54.24t acres of land from PD Ordinance No. 04-06, situated int the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas, heretofore zoned Planned Development ("PD") Ordinance No. 04-06; providing that the property is hereby rezoned and placed in the Planned Development District/Multifamily District/General Commercta/Agrcutura District Mayor Northcut stated that items 5B and! 5C have been withdrawn by the applicant. D. Consider Annexation Agreement with the Billy. Jack McGough Trust. Jason Little, City Manager, presented the item to Council stating that is a 54-acre tract that is on the east side of Clemens Creek south of Melissa Road and Milrany. This isa 54-acre tract that isi ini the City's ETJ, which means it has the ability to develop outside the City Limits, but it also has the right to access City utilities int thei form of water and wastewater because we have Nick Hayden with Hayden Family Capital has approached the City and asked your consideration to authorize the approval of an annexation agreement to be drafted and executed that would effectively set in motion the incorporation of the 54-acre tract into the City Limits and process a zoning case that would entitle the property with base SF3 standards. The exceptions are noted in the staffr report to create essentially 186 lots that have a minimum size of 6,000 square feet. This propertyi is in the ETJ sO Council has the choice to do this or not, but they do have the access to the utilities by virtue of our CCN obligation. Mayor Northcut asked ift they have everything they need whether they annex into the City or not. Mr. Little confirmed that they have a vast majority of what they need. Dana Conklin stated tha the: staff report states that there will be a minimum lot size of 6,000 square feet, but the chart states 5,500 square feet. Mr. Little stated that it should be! 5,500 Rendell Hendrickson asked how that size compares to the homes to the north. Mr. Little Nick Hayden, Hayden Family Capital, stated that the homes to the north have 401 feet wide lots which is about 4,500-5,000 square feet, sO slightly small than what is being presented.  ("PD/MF/C-2/A"): Zoning Classification. Applicant: City of Melissa on behalf of Winstead PC  a CCN obligation ini that area.  square feet.  stated that they are roughly the same.  Council Action    Motion was made by Craig Ackerman and seconded by. Joseph Armstrong to approve the  Annexation Agreement with the Billy. Jack McGough Trust as noted. E. Consider awarding the City Hall renovation Project, Phase 2.  Vote:7/0/0  Terrell Smith, Assistant City Manager, presented the item to Council stating that his item is in regards to Phase 2 of the City Hall Renovations. The primary focus of this project is for the expansion of our City Library. This project will wrap it from the current space that the Library is in now, as well as the previous municipal court area. These renovations will increase the library space from about 3,400: square feet to 7,300 square feet. With the expansion, it also provides additional spacing for a purpose room, which is also used right now from the Community Room as well as some organizational events that we have, as well. A bid went out on October 31st and the City received five bids. The apparent low bidder was construction services, they did request to withdraw their bid, which we are allowing them to do. The second lowest bid was Crossland Construction. Crossland Construction came in at $1,312,000. That number includes both the Library expansion, as well as two alternatives that the City requested. Those alternatives include the reflooring and repainting of the City Admin Suite as well as the reflooring and repainting of the Development Services and Utility Billing Suite. Based on the construction and the bids, they have an estimated build-out date of estimated construction time of 140 days. Beginning this week, Staff will start working with Crossland Construction to have pre-con meetings and then Staff will have the notice to proceed from that standpoint. During the construction, the Library will be operational, but there will be adjusted services to still allow residents to come in and still check out books and other items as well as receive notary services. The Staff recommendation is to approve the Dana Conklin asked if the renovations would be from budgeted money. Mr. Little stated that there are budgeted funds in the designated capital for facilities. Mrs. Conklin asked if we are Dana Conklin stated that she is excited for the expansion of the Library and the future of the  contract with Crossland Construction for $1,312,999.  within budget. Mr. Little confirmed.  City Hall building. Council Action  Motion was made by. Joseph Armstrong and seconded by Dana Conklin to award the City Hall  renovation Project, Phase 2 to Crossland Construction.  Vote:7/0/0  F. Consider an Ordinance amending Melissa's Code of Ordinances, Chapter 10 (Traffic Control), Article 10.1000 (Truck Route) to establish new regulations relating to truck routes, weight limits on public streets, transport of hazardous materials, and the use of engine brakes. Chief Stokes, Police Chief, presented the item to Council stating that with the establishment of the Traffic Motors unit and the Commercial Vehicle Enforcement (CVE) unit and with some concerns of traffic traveling through residential neighborhoods, it's always good to review the City ordinances and amend some things and to help bolster the CVE through the crime control district which established these units. Some of those key updatesinclude establishing a truck    route and having weights limits to the vehicles that are traveling on our roads to help keep the infrastructure good and safe and secure. These include hazardous materials, transport, restricting some of those areas and just having the hazard materials on main thoroughfares. And lastly, to help with noise reduction, we would ask for prohibition on engine braking. The engine braking makes it easier to downshift, but it causes an unreasonable loud noise. The CVE unit will be able to enforce all of those provisions that are added if it was amended ini the Ifapproved, the Police Department will start with an education and an awareness campaign. The PD will get with all the City's stakeholders and local businesses and explain the new truck route. Chief Stokes stated that he will get with the contractor for signage to get signage in place to direct truck routes and what is prohibited. There are some exceptions to the ordinance where a company can go into the residential neighborhoods if there is commercial construction taking place, et cetera. The PD will also do what is called a progressive enforcement action where we will do awareness education. The PD will work with the Communications Department and educate all of our commercial vendors that come through Rendell Hendrickson stated that he loves seeing the Crime Control District coming to fruition  ordinance.  our City.  and thanked Chief Stokes for his efforts. Craig Ackerman thanked Chief Stokes for his work.  Council Action Ordinance as noted. Vote: 7/0/0 Code, to wit:  Motion was made by Craig Ackerman and seconded by Rendell Hendrickson to approve an  G. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government  I. 551.087 Deliberation regarding Economic Development Negotiations (Vineyard Hill II. 551.072 Discussing Purchase, Exchange, Lease or Value of Real Property (Melissa  Estates)  Public Safety Addition, Block A, Lot2, 7.95 Acres)  Council Action  Motion was made by. Jopseh Armstrong and seconded by Preston Taylor to Recess into  Executive Session at 7:05 p.m.  Vote: 7/0/0  The following Staff were present for the Executive Session: Jason Little, Terrell Smith, Hope  Baskin, and Nolan Harvey H. Reconvene into Regular Meeting Council Action    Motion was made by Joseph Armstrong and seconded by Dana Conklin to Reconvene into  Regular Meeting at 7:56p p.m. Vote: 7/0/0 Nathan Joe Loftice 4653 County Road 277 Melissa, TX75454  6. PUBLIC COMMENTS - NON-AGENDA ITEMS  Expressed concerns with and made Council aware of his outreach to State and County officials regarding poaching, trespassing, and illegal dumping on his land and areas nearby.  7. COUNCIL DISCUSSION There was no Council discussion.  8. ADJOURN Council Action  Motion was made by Dana Conklin and seconded by Sean Lehr to adjourn the meeting.  Vote:7/0/0  Mayor Northcut adjourned the meeting at 8:00 p.m.  ATTEST:  orehex  Mayor  26    MELISSA