December 17,2 2024 Regular Meeting 12:00 Noon  City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida  ,  TUTION  1838 THEFLORIDA CONSTITUTION  1922 Birthplace of the FLORIDA CONSTITUTION Gop WE  TRUR  City ofPort St. Joe Rex Buzzett, Mayor-Commissioner: Eric Langston, Commissioner, GroupI Steve Kerigan, Commissioner, Group II Brett] Lowry, Commissioner, Group II Scott Hoffiman, Commissioner, Group IV  [All persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered at said meeting will need ai record of thej proceedings, and fors such purpose may need to ensure that a verbatim record of thej proceedings is made, which record includes the testimony and evidence upon which the appeal is tol be based. The Board of City Commission oft the City of] Port St. Joe, Florida will not provide a verbatim record of  this meeting.]    BOARD OF CITY COMMISSION  Regular Public Meeting 12:00 Noon December 17, 2024  Call to Order Consent Agenda Minutes City Engineer Update City Attorney Old Business  Regular Meeting 12/3/24  Pages 1-7  Electronic Noticing- Public Hearing  Page 8 Pages 9-10  City Projects  Landscaping on Ave D- Comm. Langston Two Hired Guns Consulting Proposal Coca-Cola Contract Proposal Rental Fee Waiver Request  New Business  Pages 11-12 Pages 13-22 Pages 23-26 Pages 27-29 Pages 30-34 Pages 35-38 Pages 39-44  Gulf County United- Washington Gym 12/19/24 & 12/20/24 Freedom Exchange- Centennial Bldg. 7/26/25 Freedom Exchange- Washington Gym 1/20/25 Florida Coastal Conservancy- Core Park 5/24/25 & 5/25/25  Public Works  Recreational Improvements Surface Water Plant RFP 2024-23 Filter Modules Wastewater Plant Plant Evaluation- Update Finance Director FEMA- Update  Grants Reimbursement- Update    Code Enforcement Update Police Department Update City Clerk  Grants- Update  Pages 45-46  Citizens to bel Heard Discussion Items by Commissioners Motion to Adjourn    MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, December 3, 2024, at Noon.  The following were present: Mayor Buzzett, Commissioners Hoffman, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, Deputy City Clerk Ingrid Bundy, and City Attorney Clinton McCahill were also present. Commissioner Kerigan was absent.  CONSENT AGENDA Minutes  A Motion was made by Commissioner Hoffman, second by Commissioner Langston, to approve the Minutes of the Regular Meeting of November 19, 2024. All in favor; Motion carried 4-0. Attorney McCahill read Form 8B, Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers that was completed by Commissioner Lowry where he abstained from voting on Ordinance 615 Future Land Use Map Amendment for the Rish Family Plaza, LLC because he has a business relationship with the developer at the November 5, 2024, Meeting.  Planning Board Recommendations  Parcel #04830--006R, Parcel 04830-007R, 04830-008R, 04830-009R, 04830-010R, 04830-011R, 04830-012R, 04830-013R, 04830-014R, 04830-015R and 04830-016R Rish Family Plaza, LLC Ordinance 615 Future Land Use Map. Amendments; Second. Reading and Adoption AN Motion was made by Commissioner Langston, second by Commissioner Hoffman, to have the Second Reading and adoption of Ordinance 615 Future Land Use Map Amendment for the Rish Commissioner Lowry stated that he would be abstaining from voting because he has a business relationship with the developer. Form 8B, Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers was completed by Commissioner Lowry and is attached as Exhibit  Family Plaza, LLC.  A.  All in favor; Motion carried 3-0 with Commissioner Lowry abstaining. Attorney McCahill read Ordinance 615 by Title only.  City Engineer - Josh Baxley City Street Paving  The Notice of Award and Agreement has been provided to the City from Roberts and Roberts.  City Government Complex  We are waiting on the building layout from the architect.  1    Monument, Avenue  The first lift of asphalt has been completed. Allen Memorial SCOP Grant  RFQ 2024-02 was approved on today's Agenda to award the CEI Services to Southeastern  Consulting Engineers in the amount of $44,032.  Beacon Hill Sewer  As-builts were provided to the City on November 19, 2024.  Downtown Utilities Phase 2  L&Khas restarted work this week and will begin bores next week.  HMGP Grant- - Elevation of 12 Lift Stations Avenue C and Battle Street Intersection Bid docs have been provided to the City. Victoria Avenue Bridge  A Grant Extension and funding request has been submitted to FDEM.  Information was provided to FDOT for Review. FDOT has asked the City to relocate the force main asi ito conflicts with the proposed bridge. Dewberry will provide the City with a Task Order for Emily Thomasee, Anchor CEI, updated the Commissioners on the CDBG-DR Grant, Elevation of 12  additional services for redesign work to be done.  Lift Stations. City Attorney Electronic Noticing  Attorney McCahill shared that new FL Statutes allows for Electronic Noticing when a City advertises through the County Website. This will eliminate having to use the newspapers, be a savings of approximately $40,000 per yeari in advertising fees, and eventually allow acceptance of electronic bids. As required by the FL Statute, a Public Hearing must be held before the City begins this form of Al Motion was made by Commissioner Lowry, second by Commissioner Langston, to have the Public Hearing on Tuesday, December 17, 2024, during the regular Commission Meeting at noon. All in  advertising.  Favor; Motion carried 4-0. Old Business City Projects  Commissioner Hoffman requested that the Cabel Ditch request be added to the City Project list.  a    Landscaping on Avenue D - Commissioner Langton the Agenda until the project is completed.  Commissioner Langston is working with John Grantland on this. He asked that the issue be kept on  New Business  RFQ2024-02, Allen Memorial Paving CEI Services  AI Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve Southeastern Consulting Engineers for the CEI Services on Allen Memorial Way in the amount of  $44,032. Alli ini favor; Motion carried 4-0. Public Works - John Grantland Recreational Improvements  A Motion was made by Commissioner Hoffman, second by Commissioner Langston, to approve Monolith Construction replacing approximately 225' of 6 foot fence reusing the existing chain link and supplying new posts, cables, and ties for the Head wall Fencing at the Tenth Street Side for a cost of $8,149.80; replace approximately 225' of6 6 foot fence reusing the existing chain link and supplying new post, cables, and ties for $8,649 fori the Head wall fencing repair closest toi the STAC House; and supply and install approximately 425' of 41 foot tall commercial grade black vinal coasted chain link fence with all posts, cables, and ties. This is fori the straight run along 10th Street. This price does not include the demolition of the existing fencing for a cost of $18,875 and is for3  separate Task Orders. All in favor; Motion carried 4-0. Robert Branch shared his thoughts on this issue. Surface Water Plant - Larry McClamma  Mr. McClamma announced that the Surface Water Treatment Plant has passed the State of Florida Quarterly and Annual Disinfectant Byproducts Testing. He also noted that ai former employee with a Class B License is returning and is very glad to have a Class B License Operator.  Wastewater Plant - Kevin Pettis  Mr. Pettis shared that a structural engineer will be here Friday to look at the Clarifiers and Contact  Chambers.  Finance Director - Mike Lacour  FEMA Update  There has been no change since the last FEMA update.  Grants Reimbursement Update  $324,996 of the grant reimbursement has been received for the Centennial Building Project. This  amount is two-thirds of the total grant funds.  3    RFP 2024-11 Computer Software  A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to award RFP 2024-11 to Springbrook Software fori the total amount of $178,407.50 with an annual contract of $50,847. Alli ini favor; Motion carried 4-0. Mr. Lacour feels that, based on a review ofi this product, the software will meet the needs for management of the city's finances and utilities process.  Code Enforcement  Mr. Anderson shared that there is a Code Enforcement Hearing scheduled for December 9, 2024. If compliance issues are resolved before then, the hearing will not be. necessary. Code Enforcement  Officers continue to work on derelict vehicles and housing situations.  Police Department - Chief Richards Purchase of vehicle on State Contract  A Motion was made by Commissioner Hoffman, second by Commissioner Lowry, to approve purchasing two 2023 Dodge Charger Pursuit V-8 RWD vehicles from Step One Ford Crestivew, FL  in the amount of $34,995 each. All in favor; Motion carried 4-0.  City Clerk. - Charlotte Pierce Current Grants Update  Clerk Pierce shared that City Staff continues to work daily on grants, compliance, and looking for  additional grant funding sources. Christmas Parade Update participating in the parade. Citizens to be Heard  Entry forms are being received daily for the parade and as oft today there are 75 entries that will be  Richard Bracken, Chester Davis, Deb Mays, Robert Branch, Christy McElroy, and Charles Gathers  shared their thoughts on various issues. Discussion Items by Commissioners  Neither Commissioners Langston, Lowry nor Mayor Buzzett had any other issues to discuss with the Commissioner Hoffman shared his thoughts on the current wording of calculating overtime hours when working on a holiday. After discussion, a Motion was made by Commissioner Hoffman, second by Commissioner Langston, to change the wording of the current Personnel Policy Section 4.1to read "Holidays will be counted as time worked for overtime computations." All in favor; Motion  Commissioners.  carried 4-0.  4    Motion to Adjourn meeting at 12.58 P.M. Approved this  There was no other business to come before the Commission and Mayor Buzzett adjourned the  day of  2024.  Rex Buzzett, Mayor  Date  Charlotte M. Pierce, City Clerk  Date  5    Exhiblk  FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS  LAST NAME--FIRSTI NAME-MIDDLEI NAME Lowry Brett Lhorles MAILINGADDRESA 134 Gaele Loost Circle CITY Port St. Joe, FL32456 DATE ON WHICHVOTE OCCURRED 1a 03la024  NAME OFE BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Port St. Joe Board of City Commissioners THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICHISERVE ISAUNITOF: a CITY NAME OF POLITICAL SUBDIMSION: City of Port St. Joe MYP POSITIONIS:  COUNTY Gulf  OCOUNTY d ELECTIVE  OOTHERI LOCALAGENCY D APPOINTIVE  WHO MUST FILE FORM 8B  This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. Ita applies to members of advisory and non-advisory bodies who are presented with a voting conflict of Your responsibilities under thel law when faced with voting on a measure in which you! have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. Fori this reason, please pay close attention to the instructions on this form before  interest under Section 112.3143, Florida Statutes.  completing andi filing thet form.  INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which wouldi inure tol his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on ar measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization ofa aj principal by which he or shei is retained); to the special private gain or loss ofa relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A" "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares oft the corporation  from voting in that capacity.  are not listed on any national or regional stock exchange).  ELECTED OFFICERS:  Ina additioni to abstaining from voting int the situations described above, your must disclose the conflict:  PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest int the measure onwhich you are WTHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the  abstaining from voting; and  minutes oft the meeting, who should incorporate thet form in the minutes.  APPOINTED OFFICERS:  Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, IF YOU INTEND TO MAKE. ANY ATTEMPT TO INFLUENCE THE DECISION PRIORTO THE MEETING. AT WHICH THE VOTE WILL BE You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the  whether orally ori in writing andy whether made by you or at your direction.  TAKEN:  minutes oft the meeting, who will incorporate the formi int the minutes. (Continued on page: 2)  CE FORM 8B- EFF. 11/2013 Adopted by reference in Rule 34-7.010(1)(), F.A.C.  PAGE1    APPOINTED OFFICERS (continued)  A copy oft thet form must be providedi immediately tot the other members oft the agency. Thei formi must be read publicly att the next meeting after thet formi is filed. Your must disclose orally the nature of your conflict ini the measure before participating. agency, and thet form must be read publicly at ther next meeting after thet form is filed.  IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION, AT THE MEETING:  You must completet thei form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who musti incorporate the form in ther minutes. A copy of the form must be provided immediately tot the other members oft the  DISCLOSURE OF LOCAL OFFICER'S INTEREST  Drlaas  hereby disclose that on  Nc. 3rch  ,2024:  (a)A AI measure came or will come before my agency which (check one or more) inured to my special private gain or loss; jnured toi the special gain or loss of my business associate, inured toi the special gain or loss of my relative, inured tot the special gain or loss of whom am retained; or inured to the special gain orl loss of  by which  is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency andt the nature ofr my conflicting interest in the measure is as follows: hcbasiwss relcdionshiA wilHds-lper  Ifd disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, whoi is also an attorney, may comply with the disclosure requirements of this section! by disclosing the nature of the interest in such a way  as to provide the public with notice oft the conflict.  12032034  Date Filed  Signature  5  NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES $112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, ORA  CIVIL PENALTY NOTTO EXCEED $10,000. CE FORM 8B- EFF. 11/2013 Adopted by reference in Rule: 34-7.010(1)0), F.A.C.  PAGE2    LEGAL NOTICE  On December 17, 2024, at 12:00 P.M., at its regularly scheduled City Commission Meeting, The City of Port St. Joe, Florida, City Commission will hold al Public Hearing pursuant to Section 50.0311 Florida Statutes to determine thati the residents oft the City have sufficient access' to thei internet by broadband service or by any other means, suchi that publishing advertisements and public notices  ont the Gulf County website will not unreasonably restrict public access.  8    Current City Projects 12/17/24  Maddox Park Drainage- Need more info. from engineer to bid and direction Lighthouse Complex Sleeping Beauty Rehab- The bid has been awarded Monolith Construction and the State has approved the modified plans. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTVV work is complete and Anchor Engineering is working on the rehab/replacement plans. L& K Contractors have been awarded the Lift  from the Board.  Construction is underway.  Station Rehab bid on 8/20/24.  Long Ave. Paving- Resurfacing the road is underway.  Beacon Hill Sewer- The Lift Station is Operational & the Collection System is 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD has been tasked for the Architectural 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 to clear the property. The clearing is complete and City staff is laying the Downtown Waterline Replacement Phase II- The SRF Funding has been approved and the bid has been awarded to L& K Contractors. Construction 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The survey is complete and we are waiting on the H & H Study to determine the Allen Memorial Paving SCOP Grant. The Project was awarded to Roberts &  built. City staff is installing the taps.  Services on 10/15/24.  pipe.  began on 9/30/24.  best course of action.  Roberts on 9/17/24. Construction is underway.  9    Monument Ave. Paving from 19th Street to Allen Memorial. The project twas awarded to Roberts & Roberts on 9/17/24. Construction is underway. 3/19/24 A Task Order was signed with Dewberry to design the $1.5 M Legislative Approp. for multiple roads to be paved. The Bid was awarded to Roberts & Roberts on 11/5/24 & we are taking bids for CEI Services 10/9/24 a contract was awarded to L& K Contractors for emergency repair oft the Battles Street Stormwater Pipe. The Pipe is installed and final  clean-up is underway.  10/9/24 a contract was awarded to Roberts & Roberts for emergency repair of the 10th Street Stormwater Pipe Headwall, The Pipe is installed and the Workforce Board Bldg. Roof Replacement. Signed a MOU with the County to Cabell Drive Ditch Cleaning- Staff will attempt to clean the ditch utilizing City  ballfields are being put back together.  complete the project.  Equipment after the Sprayfield Project is complete.    IGI  TWO HIRED GUNS  CONSULTING  Special Projects Fundraising & Grant Writing Consultant  City ofPort St. Joe  Vision Statement - To plan and execute a strategic and fundraising campaign to complete the construction of various City of Port St. Joe municipal projects. 2HG will serve as the strategic and project advisor and will lead the strategic planning process, the creation of proposals, the identification ofd donor prospects, the submission ofs state and national grants, and will be a visible  and public campaign manager for all assigned projects.  Objectives of the Partnership - Over the contract period the City of Port St. Joe and the 1. Lead the strategic and fundraising efforts for various municipal projects such as: (1) city trails and walk-ability plans; (2) "Field of] Dreams" Sports Complex; (3) repairs to the current sports complex; (4) the splash pad project; (5) a new waste water facility; (6) the 2. Expertly pursue various Federal, State, and local funding opportunities including available Trail-Go/DEP grants, St. Joe Community Foundation grants, Triumph grants, Florida Cultural Endowment grant, and the Florida Job Growth grant, among others. 3. Collaborate with Representative Jason Shoaf, Senator Corey Simon, and the current Port St. Joe lobbyist to identify and pursue legislative funding as part ofthe overarching 4. Develop a five-year strategic project and fundraising plan that supports the assigned 5. Advise on the creation of collateral and fundraising materials for all assigned projects. 6. Leverage local donor relationships and legislative connections toi rally support for the 7. Identify individual, foundation, state, and national grant and funding opportunities to 8. Create and monitor project gift tables to track donor activity. 9. Continually revise strategy and adjust gift tables to meet the objectives. to engage in development and fundraising activities.  Consultant will achieve several objectives:  new city complex, and other projects as assigned.  fundraising strategy.  projects and draft revisions as additional projects are authorized.  assigned projects. lead the: fundraising efforts.  10. Host free-admission development workshops for local non-profit organizations who wish    Success Metrics - The success of the partnership can be measured in the following manner: The strategic fundraising plan is completed for each ofthe assigned projects The consultant adheres to the priority ranking for each of the assigned projects The consultant successfully navigates multiple simultaneous projects along given  parameters  Client Success Stories-Iam happy to share ai few recent client success stories:  Completed ai multi-million-dollar capital campaign to move the client into ai new state-of- Secured ai muli-million-dollar lead endowment gift for a Florida museum. Cultivated and secured the largest singlei individual gift for al local Florida foundation. Secured millions in individual and corporate support for a foundation inl Kentucky. Completed the site master plan for a large museum in Florida. Launched several successful strategic plans for multiple clients across the Southeast.  the-art facility in' Tennessee.  Communication Cadence - 2HG will remit quarterly reports to the client and is available for phone, Zoom, or email communication at any time. In addition, the consultant will schedule a weekly cal/in-person/zoom meetings with the appointed team or team members to discuss  progress and strategy.  Terms The proposed terms ofthe agreement are as follows: monthly, quarterly, or annual basis -$4000: monthly retainer payable via wire transfer  -12-month engagement period beginning in December 2024 (or' TBD) and is renewable on a  -5% commission on project funds received during the engagement period  -All pre-arranged out oftown travel expenses will be approved and reimbursed by the client  -Local travel in included in the fee -1099 contractor  -Agreement can bei terminated with a 30-day written notice  Dr. Sean Preston Founder & Lead Consultant 704-488-4078  j2    S37W5 V 32  - -  a - E  I  P  Co UNITED  13    e  e C 2 D 9 E 0  - - I 3 /  S  8 S I  I  C 5  3  N  14    N TI I Z  3    e  2  jb    e S e 8 €  537VS V  o 8 8  So UNITED  -  - I  o 8  € 1 3  a a  5  -    a  8 8  a  I  -  5  18    a :  - o a B o E y a 9 lD a 2 - N I 3  19    -  Z a  20    2  a  S  BODYARMOR BODYARMOR BODYARMOR BODARMOR o  sm BOD'ARMOR  -  o  -    R  22    PREVENT Gulf County United Community  HINAIDS  Development Corporation, Inc.  Date: December 5, 2024  From: Gulf County United Community Development Corp., Inc To: Mayor/City Commissioners of Port St.. Joe, Florida  Subj: Request Fees tol be waived for use of the Washington Recreation Center, December 19-20, 2024 Gulf County United Community Development Corporation, Inc., al local grassroot non-profit organization that has been serving the Gulf County Community since 1993, in partnership with' "A Hand Up" non- profit organization request user fees be waived to distribute free Christmas' Toys to our community. Our plans are to deliver and set up at truck loads of toys on December 19th, 2024 and distribute thet toys Toys willl be given away to ally youth who attend. Your support to our request tol benefit our youth is  Dear Mayor and Commissioners:  from the recreation center on December 20th, 2024.  very much appreciated. Sincerely, Amy Rogers  Amy Rogers, President/Event Coordinator (850): 227-4041 Gulf County United Community Development Corp., Inc.,  P.O. Box 1191 . Port St. Joe, FL 32457 . (850) 229-1551 . gcucdclefairpoint.net  a3    AGREEMENT FOR TEMPORARY USE OF WASHINGGTONGYM  CITY OF PORT ST.JOE, FLORIDA  NAME OF INDIVIDUAL OR ORGANIZATION ENTERING AGREEMENT (HEREIN KNOWN AS USER) A Hand Up and Gulf County United Community Dev., Corp., Inc.  A Hand  Panama FI  FI and GCUCDCI,P.O. Box 1191  ADDRESS: Port St. Joe CITY TELEPHONE DATE(S) REQUESTED TYPE OFI EVENT INI DETAIL  Up,  City, STATE  32456 ZIP  850.541.3668  EMAIL gcucaci@/arpointnet  12/19-20/2024 Free  12/20/2024 Until gone  TIMES OF EVENT  Give  Toys  Away 300  Amy Rogers (850)227.4041  PROPOSED  # OF PEOPLE. ATTENDING THE EVENT  Please check thei following boxes that apply to your event:  D Alcohol Artists/Vendors Tax] Exemption  Inc consideration of the mutual covenants and conditions contained herein, thel Board of City Commissioners oft the City of Port St.. Joe, Florida, ai municipal corporation (herein known as "City"), agrees to make available the Washington All "Users" be advised that the Board ofCity Commission does not rent this facility to organizations for extended periods oftime. Rentals are on aj temporary basis only, and Users are urged to make other arrangements as soon: as  Gym to User ont the date(s) set forth above.  possible. 1. TheCityshall:  A. Furnish light, heat, and water by means of appliançes installed for ordinary purposes, but for no other purposes. Interruptions, delays, or failure to furnish any of the same, caused by anything beyond the control B. Not bei responsible for any damage, accidents, or injury that may happen to the User or his agents, servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of or resulting from the above described activity during the period covered by this agreement. C. Reserve the: right, int the exercise ofi its discretion, to rescind and cancel this agreement at any time when the purpose or purposes for which the premises herein described arel being used andi intended tol be used, shall be obnoxious or inimical toi the best interest oft the City; anything herein contained notwithstanding. D. The activities of the City have first priority and the City reserves the rightt to alter this schedule by notifying  ofthe City Commissioners, shall notl be charged to the City of Port St. Joe.  the renting party 481 hours prior to a scheduled event.  24    2. Thel Usershall:  A. Take thej premises as they are found at the time of occupying by the User.  B. Remove: from thej premises within twenty-four (24) hours following the conclusion of the contracted: activity all equipment and material owned by the User. The City assumes no liability for the User's equipment and C. Not re-assign this agreement or sublet thej premises or any part thereof or use: said premises or any part thereof D. Indemnify the City and hold it harmless from any liability, including court costs and attorney's fees which result from any of the activities which occur on the property during the term oft this Agreement. In the event that User's use oft the premises includes a performance or performances which might be subject to al license fee payable to any organization such as ASCAP or BMI, User shall be responsible for suchi fee and willi indemnify  material.  for any purpose other than that herein specified, without written consent of the City.  and hold City harmless ini the event that any such: fee is assessed against City.  3. Payment of Charges:  A. All payments and deposits must bei made by check or money order payable to the City of Port St.. Joe andj paid B. All payments willl be delivered to the City as ofthed date oft the execution ofi this Agreement. D. Attached hereto as Exhibit "A"ist the fee schedule for use ofthese City facilities.  in full before the facility is reserved.  4.  The] Eollowing Regulations shall be followed:  A. Activities will not be permitted between 12:00 a.m. (midnight) and 6:00 a.m. without prior permission from B. The City equipment will not be taken from the premises under any conditions and ini the event any equipment C. Alcohol Permits and/or Certificates ofLiability Insurance must be provided to the City before rental  the Commission.  is found missing, User is responsible fori its replacement cost.  when alcohol is allowed at the event.  D.  Certificates ofLiability Insurance must be provided to the City before facility isi reserved: for all large E. A trash plan must bei inj place for all events and given tot the City at the time the facility is reserved. F, As security plan must be inj place for all large events and given to the City at the time the facility is G. All lineups ofartists and/or vendors must be provided to the City at the time the facility is reserved. H. The premises shall not bei marked upon, painted, cut, drilled, driven nails or screws into, ori in any way deface the walls, ceilings, partitions or floors of thel Premises or oft the Building, and any defacement, damage or injury caused willl be the responsibility ofuser who signed this application.  events.  reserved.  25    5,  Deposit Guidelines  Deposits willl be cashed immediately and ai refund check will bei issued onçe the: following items have  been addressed after the rental date(s). 1. Alll lights were turned off after the event 4. The premises have been secured after the event 5. No damage to thej property  2. All A/CI Heating units must be turned back upt to a temperature of77°  3. All trash and decorations have been removed andj placed in outside dumpsters after the event 6. Allt thet tables and chairs will be folded up and returned to thel location they were found. (Doi noti remove tables and chairs from premises, be sure to let any party planners know they are property oft the City). 7. Keys must be returned to City Hall no later the 12:00 Noont the day after the event. Ifthee event occurs on  av weekend, therei is a drop box behind City Hall where the keys can be returned.  All buildings are inspected by a city employee prior to, and after each event. Items not: found in satisfactory condition after ** Deposits will not be returned on cancellations unless requested. 30 days before the scheduled rental**  your departure could result in ai forfeiture ofyour deposit.  6.  Acknowledement:  A. This agreement will not be binding upon the City until occupied and approved by the City Commissioners. B. Itis understood that the City, as used herein, shall include the employees, administrators, agents, and  City Commissioners.  C.  I(person requesting permit). Amy Rogers  a citizen oft the State of  Florida and oft the United States of America, dol hereby solemnly swear or affirm that Iam not a member of an organization or party which believes in or teaches, directly ori indirectly, the overthrow of the Government ofthe United States or of] Florida by force or violence. Furthermore, the organization that Irepresent subscribes tot the  above statements ofl loyalty. Guidelines in place for COVID-19.  D. Iunderstand that masks are strongly encouraged, and anyone attending this event will follow the CDC  FOR CITY OFI PORT ST.JOE:  FOR USER:  Approving Authority  Signature Date  11/26/2024  Date  ab    AGREEMENT FOR TEMPORARY USE OF CENTENNIAL BUILDING  CITY OF PORT ST.JOE, FLORIDA  NAME OF INDIVIDUALOR ORGANIZATION ENTERING. AGREEMENT (HEREINK KNOWN AS USER)  Lowendty Daelpeallentes dk Haericas Fprndfion Inc  Freafichage ltsJ CITY  ADDRESS: 107 Libeckstret  EL STATE  3245b ZIP  mm60)4R-5KS  EMAIL fredn vodelien Ghail.Con  DATEIS)REQUESTED Sicly 2612035  TIMES OF EVENT 9AA-12lnyis  LL 1K4  TYPE OFI EVENTI INI DETAIL.  Hunenin Qyc Ancuslorsi BnngasPape Ipher  AcrossTimy Gne Tthb amplarany Swlopyieciator borousas  and LElobatc Vhein VLS anal Whei PROPOSED # OF PEOPLE ATTENDING THE EVENT Please chaçk the following boxes that apply to your event:  45D  Alcohol Artists/Vendors Tax Exemption  In consideration of thei mutual covenants and conditions contained herein, the Board of City Commissioners oft the City of Port St. Joe, Florida, ai municipal corporation (herein known as "City"),agrees to make available the All "Users" be advised that thel Board of City Commission does not rent this facility to organizations for extended periods oftime. Rentals are on: aj temporary basis only, and Users are urged to make other arrangements as soonas  GAZEBO/CITY COMMONS to User on the date(s) set forth above.  possible. 1. TheCityshal!:  A. Furnish light, heat, and water by means of appliances installed for ordinary purposes, but for no other purposes. Interruptions, delays, or failure to furnish any oft the same, caused by anything beyond the control B. Not be responsible for any damage, accidents, ori injury that may happen to the User or his agents, servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of or resulting from the above described activity during the period covered by this agreement. C. Reserve the right, in the exercise ofi its discretion, to rescind and cancel this agreement at anyt time when the purpose or purposes for which thej premises herein described are being used and intendedi to bel used, shall be obnoxious ori inimical tot the besti interest oft the City; anything herein contained notwithstanding. D. The activities ofi the City have first priority and the City reserves thei right to alter this schedule by notifying  ofthe City Commissioners, shall not be charged to the City of Port St.. Joe.  the renting party 481 hours prior to a scheduled event.  27    2. Thel Usershal!:  A. Take thej premises as they are: found at the time of occupying by the User.  B. Remove from the premises within twenty-four (24)hours following the conclusion of the contracted activity all equipment and material owned by thel User. The City assumes no liability for the User's equipment and C. Not re-assign this agreement or sublet the premises or any part thereof or use: said premises or any part thereof D. Indemnify the City and hold it harmless from any liability, including court costs and attorey's fees which result from any oft the activities which occur on thej property during the term oft this Agreement. In the event that User's use oft the premises includes aj performance or performances which might be subject toa a license fee payable to: any organization such as ASCAP or BMI, User shall bei responsible for suchi fee and will indemnify  material.  for any purpose other than that herein specified, without written consent oft the City.  and hold City harmless int the event that any such feei is assessed against City.  3. Payment of Charges:  A. Allj payments and deposits must bei made by check or money order payable tot the City of1 Port St. Joe andj paid B. All payments willl be delivered tot the City as ofthe date ofthe execution oft this Agreement. D. Attached hereto as Exhibit "A"i is thei fee schedule for use oft these City facilities.  in full before the facility is reserved.  4. Thel Following Regulations: shall be followed:  A. Activities will not be permitted between 12:00 a.m. (midnight) and 6:00 a.m. without prior permission from B. The City equipment will not be taken from thej premises under any conditions and in the event any equipment C. Alcohol Permits and/or Certificates ofLiability Insurance must be provided to the City before rental  the Commission.  isf found missing, Useri is responsible fori its replacement cost.  when alcoholi is allowed at1 thee event.  D.  Certificates ofI Liability Insurance must be provided tot the City before facility is reserved for alll large E. A trash plan must be in place for all events and given to the City at the time the facility is reserved. F. As security plan must be inj place for all large events and given to the City at the time thei facility is G. All lineups ofartists and/or vendors must be provided to the City at thet time the facility is reserved. H. Thej premises shall not be marked upon, painted, cut, drilled, driven nails or screws into, ori in: any way deface the walls, ceilings, partitions or floors oft the Premises or oft thel Building, and any defacement, damage or injury caused willl bei the responsibility ofu user who: signed this application.  events.  reserved.  28    5.  Deposit Guidelines  Deposits will be cashed immediately and ai refund check will be issued once the following items have  been addressed after the rental date(s). 1. AII lights were turned off after the event 4. Thej premises have been secured after the event 5. No damage to the property  2. All A/C Heating units must be turned back up to at temperature of77°  3. All trash and decorations have been removed andj placed in outside dumpsters after the event 6. All the tables and chairs willl be folded up and returned tot the location they were found. (Do not remove tables and chairs from premises, be sure tol let any party planners know they are property ofthe City). 7. Keys must be returned to City Hall no later the 12:001 Noont the day after the event. Ifthe event occurs on  av weekend, therei is a drop box behind City Hall where the keys can be returned.  All buildings are inspected by a city employee prior to, and after each event. Items not found in satisfactory condition after ** Deposits will not be returned on cancellations unless requested 30 days before the scheduled rental**  your departure could result in ai forfeiture ofs your deposit.  6.  Acknowledement  A. This agreement will not be binding upon the City until occupied and approved by the City Commissioners. B. Itis understood that the City, as used herein, shall include the employees, administrators, agents, and  City Commissioners. I(person requesting permit) above statements of1 loyalty. Guidelines inj place for COVID-19.  C.  a citizen oft the State of  Lorak Gachis  Florida and oft the United States of America, do hereby solemnly swear or affirm that Iam not ai member of an organization or party which believes in or teaches, directly ori indirectly, the overthrow oft the Government ofthe United States or of] Floridal by force or violence. Furthermore, the organization' thatIrepresent subscribes to the  D. Iunderstand that masks are strongly encouraged, and anyone attending this event will follow the CDC  FOR CITYOFPORTST.JOE:  FOR USER:  Laons ZLsbs - Signature leliboay Date  Approving Authority Date  a9    AGREEMENT FOR TEMPORARY USE OF Rejd Ave +o MLK Bivd.  pérgh  CITY OF PORT ST.JOE, FLORIDA  /6mgy  NAME OFI INDIVIDUAL, OR ORGANIZATION ENTERING AGREEMENT (HEREIN KNOWNA AS USER) fudew Exchangs boaiDchpeat Catsofke Herasknh  Ine.  ADDRESS: 107 Lhdysret  PJis, CTY  EL STATE  3245l ZIP  TELEPHONE (950) 48/-5650 )  EMAIL chele  DATE(S) REQUESTED Senuary 20,2025 TIMES OF EVENT 9AM-4pM EST TYPEOFE EVENTINDETAIL, 2025Hoanl buhworative welky TagetlerTrk efrayn Glpafet Geere MKlyGa-E Anrof  J  arhnhothr King T R6osib36A PÉOPLEA ATTENDINGTHE EVENT 150 Please check the following boxes that apply to your event:  J Alcohol Artists/Vendors Tax Exemption  Inc consideration of the mutual covenants and conditions contained herein, the Board of City Commissioners of the City of Port St.. Joe, Florida, ar municipal corporation (herein known as "City"), agrees to make available the Centennial All "Users" be advised that thel Board of City Commission does not rent this facility to organizations for extended periods oftime. Rentals are on a temporary basis only, and Users are urged to make other arrangements as soon: as  Building to User on the date(s) set forth above.  possible. 1. TheCityshall:  A. Furnish light, heat, and water by means of appliances installed for ordinary purposes, but for no other purposes. Interruptions, delays, or failure to furnish any of the same, caused by anything beyond the control B. Not be responsible for any damage, accidents, ori injury that may happen to the User or his agents, servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of or resulting from the above described activity during the period covered by this agreement. C. Reserve the right, int the exercise ofits discretion, to rescind and cancel this agreement at any time whent the purpose orj purposes for which the premises herein described are being used andi intended tol be used, shalll be obnoxious ori inimical to the best interest of the City; anything herein contained notwithstanding. D. The activities oft the City have: first priority and the City reserves the right to alter this schedule by notifying  ofthe City Commissioners, shall not be charged to the City of Port St.. Joe.  the renting party 48 hours prior to as scheduled event.  3D    2.  Thel Users shall:  A. Take the premises as they are found at thet time of occupying by the User.  B. Remove from the premises within twenty-four (24) hours following the conclusion oft the contracted activity all equipment and material owned by the User. The City assumes no liability for the User'sequipment and C. Not re-assign this agreement or sublet the premises or any part thereof or use: said premises or any part thereof D. Indemnify the City and hold it harmless from any liability, including court costs and attorey's fees which result from any of the activities which occur on the property during thet term of this Agreement. Int the event that User's use of the premises includes aj performance or performances which might be subject to a license fee payable to any organization such as ASCAP or BMI, User shall be responsible for such: fee: and will indemnify  material.  for any purpose other than that herein specified, without written consent oft the City.  and hold City harmless ini the event that any such fee is assessed against City.  3. Pavment ofCharges:  A. All payments and deposits must be made by check or money order payable to the City of Port St.. Joe andj paid B. All payments will be delivered to the City as oft the date ofi the execution ofthis Agreement. D. Attached hereto as Exhibit "A"ist the fee schedule for use oft these City facilities.  in full before thei facility is reserved.  4. Thel Following Regulations shall be followed:  A. Activities will not be permitted between 12:00 a.m. (midnight) and 6:00 a.m. without prior permission from B. The City equipment will not be taken from the premises under any conditions andi in the event any equipment C. Alcohol Permits and/or Certificates of] Liability Insurance must be provided to the City before rental  the Commission.  is found missing, User is responsible fori its replacement cost.  when alcohol: is allowed at the event.  D.  Certificates ofLiability Insurance must be provided tot the City before facility is reserved for alll large E. A trash plan must be inj place for all events: and given to the City at thet time the facility is reserved. F. A security plan must be inj place for all large events and given tot the City at thet time thei facility is G. Alll lineups of artists and/or vendors must be provided to the City at the time the: facility is reserved. H. The premises shall not be marked upon, painted, cut, drilled, driven nails or screws into, or in any way deface the walls, ceilings, partitions or floors of the Premises or oft thel Building, and any defacement, damage or injury caused will be the responsibility of user who signed this application.  events.  reserved.  31    5.  Deposit Guidelines  Deposits willl be cashed immediately and ai refund check will be issued once thei following items have  been addressed after the rental date(s). 1. AlI lights were turned off after the event 4. Thej premises have been secured after the event 5. No damage toi the property  2. All A/C Heating units must be turned back up to at temperature of77°  3. All trash and decorations have been removed andj placed in outside dumpsters aftert the event 6. Allt thet tables and chairs willl be folded up and returned to the location they were: found. (Do1 not remove tables and chairs from premises, be sure to let any party planners know they are property of the City). 7. Keys must be returned1 to City Hall no. later the 12:001 Noon the day after thee event. Ifthe event occurs on  a weekend, therei is a drop box behind City Hall where thel keys can be returned.  AlI buildings are inspected by a city employee prior to, and after each event. Items not foundi in satisfactory condition after ** Deposits will not be returned on cancellations unless requested 30 days before the scheduled rental**  your departure could result in ai forfeiture ofy your deposit.  6.  Acknowledement:  A. This agreement will not be binding upon the City until occupied and approved by the City Commissioners. B. Itis understood that the City, as used herein, shall include the employees, administrators, agents, and  City Commissioners. C. I(person requesting permit).  a citizen oft the State of  Lora L. Lwchs  Florida and oft the United States of America, do hereby solemnly swear or affirm that Iam not ai member ofan organization or party whichl believes in ort teaches, directly or indirectly, the overthrow oft the Government of the United States or of Floridal by force or violence. Furthermore, the organizationt that I represent subscribes to  the above statements of1 loyalty. Guidelines in place for COVID-19. FOR CITY OFI PORTST.JOE:  D. Iunderstand that masks are: strongly encouraged, and anyone attending this event will follow the CDC  FOR USER:  (oone RLt  Approving Authority Date  Signature lelul2024 Date  32    Phone: 850.545.8646  FreedomExchange mbCwie FoUnDation 16192 Coastal Highway, Lewes, DE1 19958-3608  emait remitoumuswmpgns.cn  December 11, 2024 City ofPort Saint Joe Florida 305 Cecil G. Costin Sr. Blvd. Port St. Joe, FL 32456  Mayor Rex Buzzett and the Board of City Commissioners  Re: Fee Waiver Request for Temporary Use of George Washington High School Gymnasium and the  Centennial Building  Dear Honorable Mayor Buzzett and City Commissioners,  It'st that time of the year, again and we are gearing up: for two main events to be hosted by Freedom Exchange Foundation, ai non-profit 5010 (3) corporation. With respect and appreciation your support is being sought. We are respectfully requesting a waiver ofi fees for the utilization ofthe George Washington High School Our first event is the upcoming Annual Commemorative WALKING TOGETHER" Parade & Program Celebration, in honor of Dr. Martin Luther King, Jr. The program will convene on MONDAY,ANUARY 20, 2025 @ 1la.m. EST, at the George Washington H.S. Gym. The parade march at 10a.m...J line up at City Hall@9a.m. The 2025' Theme for the DR. MARTIN LUTHER KING, JR. PARADE & CELEBRATION FESTIVITIES is.... "40 Vears ofLegacy: Marching Forward, United in Justice and Peace." "Itreflects the sacrifices and struggles of past generations who fought for equity and freedom, and calls on us to continue the fight for civil rights championed by Dr. King." With gratefulness your participation is appreciated, too! A The use ofthe Centennial Building is requested for the second event to be held on Saturday, July 26, 2025; "Honoring Our Ancestors: Bringing People Together Across Time and Distance.  This correlates with the MLK Day theme, as we want to learn, remember, and show our appreciation to our ancestors by celebrating their lives Thank you in advance for your positive professional feedback. Please do not hesitate to contact me @ (850)  Gymnasium, January 20, 2025 and the Centennial Building, July 26, 2025.  special event information flyer with additional details is forthcoming.  and their deeds.  890-6563 or email: domlsundmohmilon  <  lFHan Luti McNair-Curtis Program Coordinator Freedom Exchange CDC oft the Americas Foundation, Inc.  CR  Freedom Exchange is a Ubrited States nomprofit 501(C)(3) corpoyation formed suder the Laws of Delaware that seeks to provide. Food, Shekter, and. medical. Attention ta Conomurities arowd the World  33    Consumer's Certificate of Issued Pursuant to 10/31/2020 EHeclyeDete FOUNDATION INC  Exemption 10/31/2025 Evririon Date  DR-14 R.01/1B  FLORIDA 65-8016848882C-2 et ate Nomber This cerifies tha:  Chapter 212 Florids Stetutes  SOXCA3ORGANRATON EmpricCelegoy  CENTER FREEDOM OF EXCHANGE THE AMERICAS COMMUNITY DEVELOPMENT  16192 COASTALHWY LEWES DE 19958-3608  is exempt from the payment of Florida sales and use tax onr real  personal property purchased or rented. or services purchased. properiy rented,transient rental property rented,  tangible DR-14 R.01/18  Important Information for Exempt Organizations  FLORIDA  Youmust provide all vendors and suppliers with an exemption certificate See Rule 12A-1.038, Florida Administrative Code (FA.C.). Vour Consumer's Certificate of Exemptioni is to De used solely  before making tax-exempt purchases.  2. 3.  customary nonprofit activities. reimbursed by the organization,  byyour organizationi for your oiganizauon's  Purchases made by an individual on benalf oft the organization are taxabie, even i the individual 4. This exemption applies only to purchases your organization makes. The sale or lease to others oi tangibla personal property, sleeping accommodations, or other reai properly is taxsble. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt trom this requirement except when they are the lessor of reai property (Ruie 12A-1.070, FA.C.). it is a criminal offense to frauduiently present this certificate to evade the payment of saies tax. Under no Circumstances snould this certificate be used for the personal benefit of any individual. Violators wi!! be habie for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction. of a nwo-degres If your have questions about your exemption certificate. please cali Taxpayer Services at 850-488-6800. The  will be  felony, Any violation will require the revocation of this certificate. marling address is PO Box 6480, Tallahassee. FL 32314-6480.  6,  34    FLORIDA COASTAL CONSERVANCY  FloridacC.org rTunePatiol@gnai.con  P.O. Box 611 Port St. Joe, FL32457  Find us on:  December12,2024  City Of Port St. Joe  lam writing on behalf of the Florida Coastal Conservancy. We are moving our annual Sea Turtle Festival from. July to the Memorial Day weekend 2025. Asi ini the past, we are renting George Core Parki fort two days, Saturday, May 24 and Sunday, May 25, 2025 fora at fee of $400 Our Sea Turtle Festival is a fund raiser for our organization that funds the Sea Turtle Center located on Tenth Street, as well as St.. Joseph Peninsula' Turtle Patrol during "turtle"s season. Thef amlylnendylestyals purpose is to provide informations aboutthe: seaturtles and other aquatic life in St. Joseph Bay. We do not charge an admission fee or vendor fees for the As a Srelormtatoalemaand for your consideration of waiver of the service fee.  (applicationi included with this letter.)  festival.  manyputpurcomitoemen. LoaKsly Loul Keigley  35    AGREEMENTFOR TEMPORARY USE OF COREI PARK (LIGHTHOUSE) NOT INCLUDED)  CITYOFPORT: ST.JOE, FLORIDA  NAME OFI INDIVIDUAL OR ORGANIZATIONI ENTERING. AGREEMENT (HEREIN. KNOWN AS USER)  Florida Coastal Consernancy  ADDRESS: 00L Pst CITY  1ot St; RoBo61  FL STATE  33457 ZIP Sat-5ctup  TELEPHONE, 515-29D-7185.Lww, EMAIL Aicludepdaisamalcen PAmSgImpSEEahst Sun5laslas TIMES OFEVENT SuncllAm- 4Pmfsts TYPE OF EVENTI INI DETAIL Sealurtle Pestival: Informational Vendors, feod  Vendors, arts craft Emute PROPOSED # OFI PEOPLE ATTENDING THEI EVENT. 260+ Please check the following boxes that apply to your event:  17 Alcohol Artists/Vendors Tax Exemption  In consideration of the mutual covenants and conditions contained! herein, thel Board of City Commissioners of the City of Port St.Joe, Florida, ai municipal corporation (herein. known as "City"), agrees to make available the Corel Park to AlI "Users" be advised that thel Board of City Commission does not rent this facility to organizations for extended periods of time. Rentals are on a temporary basis only, and Users are urged to make other arrangements as soona as  User on the date(s) set forth above.  possible. 1.3 TheCitvyshall:  A. Furnish light, heat, and water by means of appliances installed for ordinary purposes, but for no other purposes. interruptions, delays, or failure toi furnish any of the same, caused by anything beyond the control B. Not be responsible for any damage, accidents, ori injury that mayl happen tot the User or his agents, servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of ori resulting from the above described activity during the period covered by this agreement. Reserve the right, in thee exercise ofi its discretion, to1 rescind and cancel this agreement at any time when the purpose or purposes for which thej premises herein described are being used andi intended tol be used, shall be obnoxious or inimical to the best interest oft the City; anything herein contained notwithstanding. D. The activities of the Cityl have first priority and the City reserves the right to alter this schedule by notifying  ofthe City Commissioners, shall not be charged to the City of Port St.. Joe.  the renting party 481 hours prior to a scheduled event.  36    2. Thel User shall:  A. Take the premises as they are found at the time of occupying by the User.  B. Remove from thej premises within twenty-four (24) hours following the conclusion of the contracted. equipment and material owned by the User. The City assumes no liability for the User'sequipment and activity Noti re-assign this agreement or sublet the premises or any part thereof or use: said premises or any part thereof D. Indemnify the City and holdi itl harmless from any liability, including court costs and attorney's fees which result from any of the: activities which occur on the property during the term oft this Agreement. In the event that User's use of the premises includes aj performance or performances which might be subject to al license fee payable to any organization such as ASCAP or BMI, User shall be responsible for suchi fee: and willi and! hold City harmless in the event that any such fee is assessed against City.  all  material,  for any purpose other than that herein specified, without written consent of the City.  indemnify  3. Paymentof Charges:  A. All payments and deposits must be made by check or money order payable to the City of Port St. Joe andj paid B. All payments will be delivered to the City as oft the date of the execution of this Agreement. D. Attached hereto as Exhibit "A"i is thei fee schedule for use oft these City facilities.  in full before the facility is reserved.  4. Thel Following Regulations shall he followed:  A. Activities will not be permitted between 12:00a a.m. (midnight). and 6:00a.m. without prior permission from B. The City equipment will notl be taken: from thej premises under any conditions and in thee event any C. Alcohol Permits and/or Certificates ofl Liability Insurance must be provided to the City before rental  the Commission.  is found missing, Useri is responsible fori its replacement cost.  equipment  when alcohol is allowed at thee event.  D.  Certificates ofl Liability Insurance must be provided to the City before facility is reserved for alll E. A trash plan must be in place for all events and given tot the City at the time the facility is reserved, F. A security plan must bei inj place for all large events and given to the City at the time the facility is G. All lineups of artists and/or vendors must be provided to the City at thei time the facility is reserved. H. The premises shall not be marked upon, painted, cut, drilled, driven nails or screws into, ori in any deface the walls, ceilings, partitions or floors of thel Premises or of the Building, and any defacement, way damage ori injury caused will be the responsibility of user who signed this application.  events.  large  reserved.  37    5.  Deposit Guidelines  Deposits willl be cashed immediately and a refund check will be issued once thei following items have  been addressed after the rental date(s). 1. AlI lights were tumed off after the event 4. Thej premises have been secured after the event 5. No damage tot the property  2. AH. A/C Heating units must be turned back upt to at temperature of 77°  3. All trash and decorations have been removed and placedi in outside dumpsters after the event 6. All thet tables and chairs will bei folded up and returned to the location they were: found. (Do not remove tables and chairs from premises, be: sure tol let any party planners know they are property oft the 7. Keys must be returned to City Hall no later the 12:001 Noon the day after the event. Ift the event occurs City). on av weekend, therei isa drop box behind City Hall where thel keys can be returned.  AII buildings are inspected by a city employee prior to, and after each event. Items not found in satisfactory condition after ** Deposits will not bei returned on cancellations unless requested 30 days before the scheduled rental**  your departure could result in ai forfeiture of your deposit.  6.  Acknowledement  A. This agreement will notl bel binding upon the City until occupied and approved by the City Commissioners. B. Itis understood that the City, as used herein, shalli include the employees, administrators, agents, and  City Commissioners.  C.  I(person requesting perminLou Keigley Br Phidloatal Cnselac citizen oft the State of Florida and of the United: States of America, dbb hereby solemnly swear or affirm that Iam not a member of an organization or party which believes in or teaches, directly or indirectly, the overthrow oft the Government of the United States or ofl Florida by force or violence. Furthermore, the organization that Irepresent subscribes to the  above statements of] Ioyalty. Guidelines in place for COVID-19.  D. Iunderstand that masks are strongly encouraged, and anyone attending this event will follow the CDC  FOR CITY OFPORTST.JOE:  FOR USER:  Approving Authority Date  Signature Date  38    monolith: CONSTRUCTION LC/  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC  1420 Industrial Road Port St. Joe FL 32456 850-247-1130 ww,Monoitngc.com CGC 1527448 November 27, 2024  RE: AA Ball Field 4' Fence Replacement  Supply and install approx. 550' of4' tall commercial grade black vinyl coated chain link fence  with access gates  Total Cost: $21,400  39    monolith: CONSTRUCTION LLCL  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC 1420 Industrial Road Port St. Joe FL 32456 850-247-1130 w,MonoltngC.com CGC 1527448 November 27, 2024  RE: AA Ball Field 6' Fence Replacement  Supply and install approx. 550' of6' tall commercial grade black vinyl coated chain link fence  Total Cost: $10.140  YD    monolith. CONSTRUCTION LLCH  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC  1420 Industrial Road Port St. Joe FL: 32456 850-247-1130 ww,Monolith@C.com CGC 1527448 November 27, 2024  RE: AA Ball Field Backstop Fence Replacement  Supply andi install 16' tall commercial grade black vinyl coated chain link fence with all posts,  cables, and ties for backstop  Total Cost: $19.375  41    monolith CONSTRUCTION EC/H  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC 1420 Industrial Road Port St Joe FL 32456 850-247-1130 wwMonoitngc.com CGC 1527448 November 27, 2024  RE: Ozone Field 4' Fence. Replacement  Supply and install approx. 600' of4' tall commercial grade black vinyl coated chain link fence with all posts, cables, and ties. This includes the walk gates and the drive access gates  Total Cost: $23.400  42    monolith: CONSTRUCTION LLC/A  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC 1420 Industrial Road Port St Joe FL: 32456 850-247-1130 ww.Monoltngc.com CGC 1527448 November 27, 2024  RE: Ozone Field 8 Fence Replacement  Supply and install approx. 300' of8' tall commercial grade black vinyl coated chain link fence  with all posts, cables, and ties. Total Cost: $16.250  43    monolith: CONSTRUCTION LIC/  MONOLITH CONSTRUCTION PANHANDLE LLC  Monolith Construction Panhandle LLC 1420 Industrial Road Port StJ Joe FL 32456 850-247-1130 wMonolitngc.com CGC 1527448 November 27, 2024  RE: Ozone. Field Backstop Fence Replacement  Supply and install approx. 170' of16' tall commercial grade black vinyl coated chain link fence  with all posts, cables, and ties for backstop replacement  Total Cost: $24.375  44    Grants Updated- 12/17/24  Title  Amount  Status  NWFW/MD/NERDA $971,850  Draft Stormwater Master Plan Complete. Water Quality portion is Hazard Mitigation. Elevation of (12) lift stations and switch gear for Washington Gym Generator Power. Submitted 3/6/20. 25% match. Clifford Sims Park Repairs due to Hurricane Michael. Approved 4/21/23. The project is complete and we have requested Centennial Bldg. Rehab. Grant awarded. The project is complete Sewer Rehab- City Wide. Approved 5/21. CCTVwork approved. Washington Gym Rehabilitation. Submitted by UF. Approved and will be administered thru the State of Florida Division of Historical Cape San Blas Lighthouse Complex. The project has been re-bid. Approval has been given for the amended scope of work by the Potential 65% loan/35% grant for new Government Complex. The Grant. Agreement signed 9/15/21. Funds received. $1,000,000 allocated for 10th Street Sports Complex & $786,545 for Road  on hold.  FDEM FEMA Historic Resources/Hurricane Michael CDBG-DR National Park System/Hurricane Michael Historic Resources/Hurricane Michael USDA COVID-19 Rescue Plan FDEO FDEP Water Protection Funds FDEP Water Protection Funds FDEP FRDAP FDOT/SCOP NOAA FDOT Phasel FDOT Phase II  $660,943 $5,000 1.4M $497,495 $9,996,000 $83,000 $327,707 $4,000,000 $1,786,545  Approved 12/16/22 reimbursement.  and we have requested reimbursement.  Resources State.  funding request is on hold. Paving already spent. 4/8/22. Phase lis complete.  $675,426.00 Commercial District Waterline Replacement. Grant Approved  $965,000 $4,300,000 $218,895 $150,000 $575,417.65 $280,000 $1,563,611 $100,000 $129,580  System Wide Septic to Sewer for 175 connections. Grant Application approved 11/10/21. Accepting Applications for service. Beacon Hill Sewer. Grant. Application Approved 11/9/21. The collection system and lift station is constructed. City Staffi is making Resilient Florida (Study of PSI). Submitted 8/30/21, Working with Core Park Splash Pad & Restroom, 25% City Match. Submitted 8/27/23.Second Request. Was not approved. Application for re-surfacing Allen Memorial. Approved on 8/23/22 for the 2024 fiscal year. The contract was awarded to Roberts & Stormwater Management (H&H) Study, Approved 4/21/23 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has  taps. UF.  Roberts.  Phase II Application submitted 12/19/23 completed the design. Out for bids  45    Phase II approved 1/10/24  Legislative Request $1,500,000  Road Paving, submitted by Clark Smith approved in the 23/24 State Lead and Copper Service Line Inventory. Additional $9,800 Grant/ Downtown Water line Replacement Phase II. Approved, Application  2023 FDEP/SRF FDEP/SRF  Budget. Grant being worked thru FDOT.  $102,000 Grant $1,506,338 Grant $1,000,000 TBD, upi to $750,000  Loan/$98,000 $10,200 Loan Approved as well. The project is complete.  Loan/$655,456 submitted on 11/2/23  Legislative Request $500,000  Fire/Police Public Safety Facility Road Paving Workforce Housing Project Submitted 11/10/23. Was not approved  2023 Army Corps of Engineers Gulf Consortium  Stormwater Improvements, Application submitted on 10/18/23. Signed the sub-grant agreement with Gulf County on 10/31/23 for Rural Infrastructure Fund, Workforce Housing Access Road. Applicationsubmitted 11/3/23. Was not approved. Police Dept. - Occupant Protection. Application submitted on 2/27/24. The grant was approved and signed by the City on Police Dept. -Speed & Aggressive Driving. Application submitted on  $15,000,000 Was not approved.  the ESAD Purchase re-imbursement  Dept. of Commerce $2,000,000  FDOT FDOT FDOT  $43,000 $84,302  10/15/24.  2/27/24. Was not approved. in March 2024. Was not approved.  $561,884.66 Ave C& D Paving SCOP Grant. Application submitted the first week  Historic Resources $1,000,000  Washington Gym Improvements. 25% match required. City/County/  (FDHR) FDEP FDEP  UF partnership. Application submitted 5/31/24.  $84,000,000 Waste Water Plant improvements. Application submitted 5/29/24.  Was not approved.  $80,000  Water Plant Backwash Reuse Project. Application submitted 6/11/24. Estimated $200,000 project with Max of 40% Grant. Was Workforce Housing Road. Application submitted 7/16/24. Wasnot  not approved. approved.  Dept. of Commerce $1,534,824  4b