Minutes oft the November 4, 2024  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was held at7 p.m. at the Members present: Mayor' William Pritchard, Commissioners Brenda Lucas, Eric Gainey, Tommy Also present: Town Manager Andrew Delonno, Town Clerk/Finance Officer Michele Collins, Police  Spring Hope Town Halli in the Commissioners Room.  Toney and Drew Griffin. Commissioner Brent Cone was absent. Chief Nathan Gant, and Attorney Mark Edwards.  Mayor Pritchard called the meeting to order and led they pledge of allegiance.  Commissioner Lucas made: a motion, seconded by Commissioner Gainey to approve the minutes  as written, the motion passed unanimously. Continued business from lastmonth'sn meeting:  Conslderation/Approva. of the project development agreement with Axiom Development LLC. There was no one from Axiom int the audience so Town Manager Delonno gave thei following update: The draft has been reviewed by Attorney Edwards who made at few minor changes. Tom White has not! had an opportunity tol look over the changes, but it could be adopted at this meeting, or it could bel held over for Mr. Whitet to looki it over. Manager Delonno mentioned that PWD Bobby Ball has beeni in on this from the! beginningr making sure all the things required had been adhered to. He also made mention that for ar new developer the Town would bei int the process from thel beginning, Commissioner Gainey made a motion toi table this item sO Mr. White would have an opportunityto lookito over. Commissioner Griffin seconded the motion, it passed unanimously.  New! business:  Consideration and adoption of budget amendment 25-03 Police Radios. Finance Officer Michele Collins explained that this is ar reimbursable grant so we will get the money back, buti it had to be borrowed from ther reserve money until then, that wayi it doesn't come out of the operating budget. Budget Amendment. 25-041 isi for money the chamber paid to thet towni for salaries incurred during the Pumpkin Festival. Commissioner Griffin made a motion, seconded by Commissioner Gainey to Considerationand: adoption of Personnel Policy for donation of leave. Manager Delonno explained that other government agencies have this int their policies and would like to add itt to ours. He explained that employees would be ablet to donate a portion of their leave to other employees that may not have enough accrued leavei to handle being out for al longer-term illness. There is no fiscal impact on thet town. Iti is strictlyf from one employee tot the other. Once the sick employee returns to work, the left-over balance of time would revert to the person who donated it. This is meant to help anys staff member that may need the extrai time. Attorney Edwards mentioned that hel had looked at the addition tot the personnel policy and saw no issues withit. Commissioner Griffin  approve Budget Amendments 25-03 & 25-04. Itp passed unanimously.    made: a motion, seconded by Commissioner Gainey to approve the amended Section 26 of the  Town Personnel Policy, motion carried.  Consideration: and Adoption of Customer Service Policy for Utilities:  Manager Delonno explained" that this policy will take all the self-standing policies and put them into onep policy, in one place. Commissioner Griffin made ar motioni to approve, seconded! by Commissioner Gainey the Customer Service Policy for Utilities, motion carried. Consideration of approval for an Event Permiti for Christmas ins Spring! Hope. Manager Delonno made mention that there would not be anys street closures fort this event. Commissioner Gainey made ar motion to approve the event permit for Christmas in Spring Hope, Manager Delonno gave updates ont the Depot project and showed some news sketches that Alliance got al head start ont for the platform plans. These plans have atready been agreed upon by the Mayor and Commissioners. The Depot project will include al large gathering space, ai network room, restrooms and catering area on the western portion of thel building. The rail car hasl been scaled back to a caboose andt the existing deck will remain. The proposed restrooms will be self- contained and can be used for events or shut down completely. The platformi is completely open and accessed byt the small bridge connector and will give us a courtyard space in between. There is *Police Chief Beport: Total calls fors service 254 which includes thet following: Vehicle Stops 79, Security Checks 33, Vehicle. Accidents 10, Domestic non chargeable 4, Disturbances/CMi Unrest *Code Enforcement Report: Per Manager Delonno, Mr. Lucas had a special planning board meeting tonight and was unable to attend. There is a meeting scheduled for next week with Mr. Lucas and Attorney Edwards along with Manager Delonno to discuss fines and other legal actions to start to Town Managers Report: Manager Delonno asked if any oft the members had questions for him from the report, he submitted that he would bel happyt to answer them. Mayor Pritchard asked about a timeline on road closures for next year, but Manager Delonno said that there was no way to give a definitive timelinet for that. There have been more comments on DEQ1 for at few more revisions. Once everything is finallyi in, there will be some minimal adjustments tol bid documents, andi it  seconded by Commissioner Griffin, motion carried.  also a riser roomi for thei fire suppression system fort the entire complex.  calls 7, Total Investigations 13, Total Cleared 11.  compel some oft the commercial properties to comply.  looks like late winter 2025! before we gets started. There was no one present for an update on the Chamber. Commissioner Lucas, to adjourn the meeting, motion carried.  With no further questions/comments, Commissioner Gainey made: ar motion, seconded by  Muhlek