LOWER PAXTON TOWNSHIP AUTHORITY BOARD  Minutes ofthel Meeting held on May 28,2024  AI meeting ofthel Lower Paxton Township Authority Board was called to order at 7:00 p.m. by Chairman David Blain on the above date at thel Lower Paxton Township Municipal Center  located at 425 Prince Street, Harrisburg, Pennsylvania.  Board members present, in addition to Mr. Blain, were. Robin Lindsey, Chris Judd, Norman Zoumas, David Ramsey, and Alan McCormack. Also in attendance were Sam Miller, Assistant Township Manager/Finance Director; William Weaver, Authority Director; Larry Stepansky, Stormwater Engineer,James Wetzel, Operations Manager; and Melissa Smith, Engineer, GHD.  Pledge of Allegiance  Mr. Ramsey led the Pledge of Allegiance.  Approval of Minutes  Meeting minutes from the February 27, 2024 reorganizational meeting and business meeting were  approved as corrected withaunanimous voice vote.  Public Comment  Steven Blain, 5732 Kenwood Ave. S. Blain spoke regarding the current project area, where hel has lived for over 20 years. While he understands that the work must be done, the road is completely impassible, and is even used as a detour when it shouldn't be driven on at all in the condition it'si in. He suggested future contracts be given more attention to ensure the quality and consistency of the work. The work is creating unacceptable conditions and he suggested more  Township oversight.  Ms. Lindsey agreed that the roads are SO bad she wouldn't drive her car on it. She asked if  there are ordinances for the cleanup at the end oft the day, similar to the dust rules.  Ms. Lindsey stated that the timeline shows that the water company was working in the area,    and then the sewer work began in January. Mr. Weaver stated that Doli is the contractor, and they have provided less expensive and more efficient work over the last five years than the previous contractors. The Authority has saved over $6 million on the last two projects. The contractor is supposed to do temporary paving every Friday, sO there shouldn't be a need to spray for dust. He  noted the project has to be done, and he asked residents to bear with it.  Mr. Blain asked that the Township ensure that Doli is cleaning up every Friday and that  they are following the contract, and that safety is a priority.  S. Blain appreciated the answers, and noted that it seems inefficient to not work on houses  in order as they go up the road rather than jumping around.  Frank Smith 5730 Kenwood Ave. Mr. Smith stated the workers onsite are great, but noticed that they run the brush machine in the middle oft the day and don't run it again. The work doesn't seem consistent when they do one house different than the others. The lack of cleanup is a problem, he has spent time each day cleaning up in front of his house. They also have shown up unannounced and have their equipment all around the residents' vehicles on the street. Athis house, they had to: remove the sidewalk to the front door, but there is no idea when it will be replaced and it is still just 2B stone. He requested a little bit better communication. Even ifthe sewer didn't start till January, the gas company, water company and storm sewer were worked on  right before, sO the neighborhood is frustrated.  Mr. Smith stated that when they were installing a cleanout it was close to the house sO he requested they move it 3 feet, but they said it had to be there according to the Township. Then a  Township employee asked why it was in that location.  Mr. Blain asked that the Township revisit the area and the contract to make sure things are  done well and that oversight is in place.  Board Members' Comments  There were none.    GENERAL AUTHORITY General Authority Business  Draft Independent Auditors Report and 2022/23. Authority Financial Statements Sam Miller provided the preliminary year end report as well as the Q1 report. He is working with the auditor on small edits and questions. Reserves and revenues remain strong and the rate model is being reviewed as part ofthe big picture for the Township and the Authority. Mr. Miller added that the approval will be contingent upon staff's continued meeting with the auditors  to finalize the final presentation.  Mr. Blain noted that the audit opinion is a modified, which means itis a clean opinion.  Some things will be modified but there is nothing alarming.  A motion was made by Mr. Judd to approve the draft audit as presented, seconded by Ms.  Lindsey, and approved with a unanimous vote.  Resolution 24-02 Authorizing Delinquent Account Collection Fees and Agreement between LPTA and PortnoffLaw Associates  Mr. Miller reported that receivables have grown and the Authority currently works witha a collection agency that uses termination of water service and liens as enforcement. The current process  isi inefficient.  Mr. Miller stated that Portnoffi is well known in PA and works specifically on utility collections. They work to avoid property liens and sheriff sales by encouraging payment plans. Oft the accounts they manage, 0.25% are placed on a sheriff sale list, and only 0.04% actually go to sheriff sale. There is also ar reduction of cost to the Township. The Township has been managing the trash billing for almost a year, sO there will soon be delinquencies to be addressed, which can also be managed by Portnoff. Mr. Miller stated that Portnoff will also be engaged with the' Township for the collection management of delinquent refuse, real estate taxes, and nuisance property charges. The action to be  taken tonight is for sanitary sewer and storm water.    Ms. Lindsey made a motion to appoint PortnoffLaw. Associates for the Authority's delinquencies. Mr. Ramsey seconded the motion. Mr. Blain called for a voice vote, and there wasa  unanimous vote of approval.  Mr. Judd made a motion to approve Resolution 24-02, authorizing delinquent account collection fees and agreement between LPTA and Portnoff Law Associates. Mr. McCormack seconded  the motion, and a unanimous vote of approval followed.  SANITARY SEWER FUND Sanitary Sewer Find Business  Approval ofthe Special Warrantee Deed for the Conway Road Property Mr. Weaver explained that the Authority purchased thej parcel in anticipation oft future storage needs. The' Township had been looking for Township Park land for many: years in that areal because Hodges Heights Park: nol longer supports active recreation orj permanent structures. The Special Warrantee Deed was prepared to convey the Conway" Tract for use as aj park. Thel landfill site could ber used toi meet future storage needsi ifdeemed  necessary.  A motion was made by Mr. McCormack to approve the Special Warrantee Deed fort the Conway" Tract,  secondedi by Mr. Ramsey, and carried with a voice vote.  Dedication of Developer Installed Sewers  Melissa Smith, GHD, explained that the developer-installed sewers in Parkway Farms Phase 1 have been completed, including all related documentation. The maintenance bond is the one outstanding condition to satisfy, and the Solicitor will have that recorded upon Board approval. Ms. Smith stated that the section of sewer is also complete for Huntleigh Phases 2 through 5. There are a few minor corrections to be made to the plats and legal descriptions, but otherwise, iti is  ready to be dedicated.  Mr. Zoumas made a motion to approve the dedication of developer installed sewers for Parkway Farms Phase 1 and Huntleigh Phases 2 through 5. The motion was seconded by Mr. Judd    and approved with a unanimous vote.  Approval oft the Sewer Main Relocation Agreement for Forest Hills Commons Mr. Weaver explained the developer of] Forest Hills Commons, Vanguard, is building a shopping center and requested to relocate two sewer mains at their expense in order to complete the remaining four buildings. The developer has reduced the footprint oft the shopping center but is still willing to complete the replacement of the 12" pipe to 15" pipe even though there is not a need to relocate the main. The developer is requesting compensation in the form oft tapping fees. The project is estimated at $100,000 and the tapping fee reimbursement would be about halfoft that. Ms. Lindsey made a motion to approve the sewer: main relocation agreement for Forest Hills Commons. The motion was seconded by Mr. Zoumas and approved with a unanimous vote.  Township Reports  BC-7A/B/C Sewer Replacement Construction Update  Mr. Weaver explained that Doli will complete this section of work by the end of August. Then Devonshire Heights Road, Beaver Road, all oft the roads in Meadowbrook will be paved in the next two  months.  Township Crew - 2024 Paving Project and Miscellaneous Repair Work Larry Stepansky shared that the crew has completed several sanitary sewer repairs to prepare for the upcoming paving season. The project for 67th Street was mosti notable with the  customized manhole replacement.  PC-3E/Clermont Mini-Basin Schedule  Mr. Weaver stated that Doli will perform the work in this mini-basin with about 400 homes.  Work should start at the end of August, and must be complete by the end of2025.  PC-2E/F Trunkline Design/Bid Schedule  Mr. Weaver explained that this project is under design by GHD and was initiated by a resident noticing an overflowing manhole. The whole interceptor needed to be replaced.    There are several repairs that need to be made, which can be done in-house. He commended the staff for their skill and ability to perform much oft the work at a significant savings to the  Township. The bids should be put out in July 2024.  Quarterly Financial Report  Mr. Blain stated that the financial statements are in line with the budget at this time.  Engineer's Report  Ms. Smith reported that GHD has been working with staff on the CRW capital improvement projects and billing based on flows. The Chapter 94 reports were submitted on March 5, 2024 (deadline March 31). Responses have not been received yet. The Annual Report is being prepared for DEP. The wet weather backup on Willow Road is being investigated to determine ifit is a result oftree roots or excess flow. BC2 is complete, and the PennVest paperwork is complete. There have been two work orders on the emergency repair contract.  STORMWATER FUND Township Reports MS4 RES McIntosh Project  Mr. Weaver shared the story map that explains the work tol be done and the purpose, thej partners  and what to expect during the construction and the timeline.  Township Crew 2024 Projects  Mr. Stepansky reviewed the work scheduled for the stormwater crew for the next two months. He noted that there are substantial financial savings when the Township crews do the  work instead ofbidding it out to a contractor.  Quarterly Financial Report  Mr. Blain stated that the financial statements are in line with the budget at this time.    Engineer's! Report  HRG'sre report has been prepared and shared with the. Authority Board. Members indicated they  had reviewed the report and had no questions.  Announcements  Mr. Weaver shared that the grant was approved for rain barrels for the residents. Mr. Weaver stated that Lower Paxton can apply for the individual permit from DEP and it  will be due February 1, 2025. CRW will likely be the lead on this application process.  Adjournment  Mr. Blain announced that the Authority meeting iss scheduled for Tuesday, August 27, 2024,  at 7:00 p.m. at the Municipal Center.  Mr. Zoumas motioned to adjourn the Meeting, Mr.Judd seconded the motion, and the  Meeting adjourned at 8:09 p.m.  Respectfully submitted, Munen Michelle Hiner, Recording Secretary  Approved by, Secretary a