LOWER PAXTONTOWNSHIP AUTHORITY BOARD  Minutes oft the meeting held on August 27,2024  A1 meeting oft the Lower Paxton Township Authority Board was called to order at 7:02 p.m. by Chairman Blain on the above date at the Lower Paxton Township Municipal Center  located at 425 Prince Street, Harrisburg, Pennsylvania.  Board members present, in addition to Chairman Blain, were Robin Lindsey, Chris. Judd, Norman Zoumas, Paul Navarro, David Ramsey, and Alan McCormack. Also in attendance were Sam Miller, Assistant Township Manager/Finance Director, William Weaver, Jim Wetzel, Larry  Stepansky, Jason Hinz, HRG, and Melissa Smith, GHD.  Pledge of Allegiance  Mr. McCormack led the Pledge of Allegiance.  Approval of Minutes  Mr. McCormack motioned to approve the May 28, 2024, meeting minutes. Mr. Judd seconded the: motion. Mr. Blain called for a voice vote, and there was a unanimous vote of  approval.  Public Comment  Mr. Blain asked the engineers to discuss the Kenwood Drive project and clarify its status. Melissa Smith, GHD, announced the BC-7/8 project at Kenwood Drive, Devonshire Heights, and Devonshire Rd. This project is very large due to the configuration of the drainage basins in that area. The sewer portion of the project involves replacing about 6.5 miles of sewer,  170 manholes, and 420 service lines to the houses.  1    Mrs. Smith reported that the storm sewer portion was 1.3 miles and 150 inlets, that a small bridge on Fairmont Dr. had been removed, and that a culvert had' been installed in that area. There are 27 ADA ramps to install, and then the contractor must restore the pavement and lawns of thel homes affected by the work. The Bid amount was 18.9: million dollars for everything. The original construction contract is 903 days, which started on. April 12, 2022. Per the contract, it's tol be completed by October 1, 2024. As oftoday, they are 868 days into the project, sO they're close to the end oft the project. She noted that the' Township's crew also did some of the work, and they began earlier than Doli Construction. This work should have been included in the totals. The project timeframe is as follows: the sanitary sewer work was substantially completed on July 9, 2024, which means all the pipes and manholes have been installed, but the storm sewer has not. There are a couple of storm sewers on Kenwood Ave and Meadowbrook and a couple of other roads in that area, and that's due to PPL and UGI; they need to address some of the conflicts in that area before the storm sewers can be finalized. Some of the utilities came in later than the storm sewer. There were other issues with utility conflicts, cross pipes, and needing to move or relocate those utilities. With the sanitary sewer system being substantially complete, the engineers have already had some sewer flow results because ofs some storms. The new system has reduced the peak hourly flow by 3.25 million gallons per day, which is about a football field that's seven feet deep, and that's a lot of stormwater and groundwater that the Township is not paying to treat, and that's the goal oft the Consent Decree. With all the other projects under this program, which is about 20 years, this project has reduced 40 million gallons per day with the peak hourly events. The remaining utilities will be moved by early September to finish this project. Doli will return to finish the storm sewers on Cloverdale Rd and Kenwood  Ave. and the remaining concrete work, the curbs, and ADA ramps.  2    The contractor anticipates completion of the concrete work by the end of September, and they plan to finish the paving and seeding through October and December. After talking with representatives ofI Doli and the HRG staff, they are not going to finish by the contract completion date, which is October 1, 2024; however, they came up with a substantial completion date of October 1,2 2024, and December 1, 2024, for the final completion date. These dates are reasonable after the delays due to utilities and drought for seeding. Under the terms of the contract, 61 days seems reasonable. GHD reached out to a representative ofDoli about the dates, and they believe they'll get everything done except the overlay. Still, they could complete the  base paving by December 1, 2024.  Mr. Blain recapped Mrs. Smith's report, noting the conflict with the underground utilities and storm sewers, not the sanitary sewers. The utilities must be moved, and the contractor can finish the storm sewers. They anticipate that the work will be done by the end of September. This will allow Doli to finish seeding in October and work on the base paving oft the road, depending on the temperature, weather conditions, and their ability to pave. He asked Mrs. Smith ifs she was comfortable with PPL moving the utilities because it sounded like the project could be delayed if PPL didn't come out to move the utilities. Jason Hinz, HRG (Stormwater Engineer), explained that he and Mrs. Smith have regularly communicated with PPL. Work orders are inj place to ensure this happens, and they have already had their contractor at the site actively working on it.  Mr. Blain thanked Mrs. Smith and Mr. Hinz for the report.  Public Comment  George Glendening, 5728 Cloverdale Rd, feels the residents need to bei included in what's  happening and the projected date.  3    Mr. Glendening said he emailed Robin Lindsey on August 1, 2024, and she called him the next morning. He thanked Mrs. Lindsey, noting that it was aj pleasant surprise because she was interested, and they had a great conversation. He stated that Mrs. Lindsey had been through the neighborhood and seen the streets, curbing, sidewalks, some driveways, and grass. Some front yards have been completely removed, and some have been reseeded; they are working on it. There are still areas between the curb and sidewalks that need tol be done. He noted that some seeding was done in June/July, but there was no rain. Therefore, some peoplel have had very high water bills, but fortunately, hel hasn't had that. He stated that hel knows the' Township saved 6  million dollars on the project.  Mr. Glendening stated he has had two flat tires fixed at Tire Mart, SO when he takes them back, they fix the tires for free, but only some have this service. On or around July 4, 2024, he and his wife drove down Cloverdale Rd. There's gravel in the road; they were supposed to clean the area but had yet to, sol his wife got aj push broom and swept a section of Cloverdale Rd. He asked the Supervisors to drive through the area to see the sidewalks and curbing at the intersection because school started yesterday, and thel kids don't look safe. Hei mentioned that the workers have been very friendly. On August 12, 2024, the contractor patched the following roads: Kenwood Ave., Tyler Dr., and part of Rabuck Dr., Palmer Dr., and started on Cloverdale Rd., and ai third oft the way down they either ran out oftime or asphalt, and he hasn't seen them since. He asked the Supervisors when they had driven through the neighborhood and encouraged them to do SO. He noted that the contractor has one crew at the site doing the concrete work, and there's al lot of concrete work there. He suggested that the Township take some savings to  complete the concrete work.  4    Mrs. Lindsey advised Chairman Blain that she had talked with Mr. Glendening and told him the project would be completed by October 1, 2024. Still, the Board found out the engineers  offered the contractor an extension this evening.  John Packer, 5723 Kenwood Ave., announced that he doesn'tr mean any disrespect for Mrs. Smith'sre report, but the residents don'to care how many miles ofs sewer lines were installed; the residents care about their homes. The residents want to know when because they've lived with it since January. Everything rolled along, the lateral lines were done, and everything ended at the beginning of. July. The contractors just picked up and left; sidewalks and curbing need to be included; there needs to be consistency or system; one day, they are on Cloverdale, and the next, they are on Beaver Rd., and he' s been involved in some pipeline projectThey go from one end to the other and complete it as you go; with this project, everything still needs to be completed. Everyone in the neighborhood is frustrated and at their wit's end, and there's been zero communication from the' Township. The Township has everyone's address and can send the residents letters; they pay taxes. He stated that no one. has seen a PPL truck out doing work; they have yet to go to the site. There's one sewer drain between his house and ai neighbor; it was dug up, and they must have discovered that they can't do it, sO they covered it up, and there's been a foot ofs stone between the sidewalk ever since. He said he couldn't run thel lawn mower or weed wacker because it may throw stones at the neighbor's parked truck. He added that they hate complaining, but it's just sO much. The residents are looking at the site, saying there is no way the project will be done by October 1; that's ai month because, as they mentioned, there are contingencies there. They only make macadam for SO long, and things must be done, or they will not meet the timeline. He noted that they have been digging up the same yard repeatedly, and  that can't be saving money ift they do the job two or three times.  5    Catherine Worthington, 390 Timber Ln., seconded the communication issue, noting that residents used to get paper newsletters. She had no clue but knew sewer and stormwater were going on because they dug up her driveway and did some other things with the white pipes  connected tol her house.  Mrs. Worthington stated that she was weary and concerned about the result because of the resale value; she had lived there for over 30 years, and the Township was a great place to raise her family. She is concerned about how junky it looks; there are patchwork sidewalks, patchwork roads, and what the community will look like a year from now. She noted that everyone at the work site is very friendly, and ati first, they were Township employees; she asked them why they were stopping and starting, and they told her they were pulled away from the site to address emergencies. She expressed concern about the costs because she lived on a fixed income and heard the fees would increase. She doesn't want to move because living there is no  longer affordable.  Annette' Trautman, 5731 Cloverdale Rd., stated that she lives where the engineers missed the lines. They had to move them, which means some oft the same people got their yards dug up again. She noted that the neighbor's house across the street had been dug up constantly, and their home was hit by the PPL line. She, too, thinks the biggest issue is communication; when she called the Township, someone gave her the: name of either Doli's president or vice president. When she approached a' Township employee, he asked her how she got the name. She stated that John Barto ofl Doli called her. During this project, she lost two tires, and the contractors say the holes are filled ifthey're an inch and a half, and that's not the case. A representative of] Doli told  her to send the information, but that was just for one tire.  6    Mrs. Trautman stated that the Township is saving money, but it's costing her money to repair her car, axles, shocks, and tires; even the postman has lost tires. On June 19, she contacted Doli and has yet to hear back. She sent pictures, but no one: returned to check on the residents. After she voiced her opinion, there was a bag of cement in front ofherl house, and ifit rains and that flies up, then she's got specs of concrete on her car. She noted that a bulldozer ran over the bag ofc concrete, and shel hosed it down sO that it wouldn't splatter. She added that some ofher neighbors are trying to save their yards, but no one comes back to check; the yards are ai mess. She noted that it's communication; when they hear October 1, they are ready to have al block party, and then they find out it's not October 1. She noted that while residents look for the conclusion, only some are happy and tired oft the project. She suggested that the Board members  visit the site.  Frank Smith, 57301 Kenwood Ave., announced that hei is also speaking on behalf ofhis neighbor at 5727 Kenwood Ave. He stated that the' Township didn't have a communication problem when they signed the contract; all the residents received letters, one ofl his neighbors should have signed the letter, and a lien was placed on the home. Everyone has been nice, but the project has not, and people cannot use the sidewalks; vehicles have been damaged by the stone, houses have been trashed from the constant construction, and the water pressure could be better, and he would like his yard restored. The water has been brown for the last six days because Doli uses the fire hydrant to release sediment. He asked for some communication for the PPL project. Mr. Blain announced that communication could have been better ift the message had been  received.  John Packer, 5723 Kenwood Ave., asked ifthe project manager was present and could speak about the project. He wanted to knowi ifs someone is involved in the project daily.  7    Mr. Blain indicated that no one is present and involved in the project daily. He noted that the' Township staffis] present. Mr. Weaver is the Director of Authority but is not at the project site daily. There's a contractor, and it's their responsibility to complete the contract by the agreement. They rely on the contractor and engineers to ensure they meet the contract's requirements. Doli has done numerous projects throughout the Township for many years; he's been on the Authority Board for 22 years, and Doli has completed most of the contracts if not all. This situation is unusual for Doli, and he's surprised with the project's status. He noted that only one on the Board can understand the problem ifthey live there and are involved. Still, the Authority is taking it seriously, wants the project done, and has contacted the contractor. They recognize and understand the project must be completed. Both Township engineers from HRG and GHD understand the project must be completed. The Township staff, Mr. Miller and Mr. Weaver, both understand the project must be completed, and it must be completed by the timeframe allowed; yes, they were given a 60-day extension, but they had to give a 60-day extension because there are extension requirements in the contract ift there are: issues such as moving utilities from other utility providers, which there is a problem with PPL. The staffhas been heavily involved with getting PPL out there. Itl has provided ai timeframe for when the utilities will be moved in September. Once PPL is done with the utilities, the contractor will finish restoring yard sidewalks and work on the base coating oft the roads to ensure that the road has a smooth surface and there will be no pothole issues. This will be done in November. He stated that the Township and Authority will ensure the project is done. He asked thei residents to bear with them, as they've heard everyone's issues. They're taking it very seriously to finish up  the project.  8    Mrs. Lindsey asked Mr. Weaver ift the staff had asked Doli to clean the streets at the end  ofeach day. She wanted to know ift there was ai need to revisit this request. Mr. Weaver explained that Doli hasn't been doing any work for the last two months; they are working on sidewalks. He added that the staff drive through the area and alert Public Works ift there are any issues. They must inform the contractor that the temporary pavement needs tol bei improved. That message also comes from the engineer. According to the staff, all the temporary pavement has been placed, and ift there are issues with potholes, they need to call the Township. Mrs. Lindsey stated that it is not the potholes; it's the debris. Mr. Miller repeated that the residents should call  the Township.  John Packer, 5723 Kenwood Ave., interjected, "No one is calling the Township; the residents are here telling the Township now." He stated that Doli is using aj junk street sweeper,  and iftl they had visited the site, they would know what the streets look like.  Steven Blain, 5732 Kenwood Ave., stated that he attended the meeting in May and has the same complaint. He noted that residents have asked the two supervisors at the site to patch the road and clean it up, and there's another guy who sits in his car who says that he told them, but nothing happens. He added that no one would complain about the project ift they fixed the sidewalks; one gentleman didn't have aj pathway to walk tol his house for six weeks. He asked the Board members if anyone had visited the site to look at the work they were doing with the cement, noting that the work could have been better. He asked Mr. Weaver ifhel had visited the  site.  Mr. Weaver announced that the complaint must be documented in writing; it cannot be  addressed without it.  9    Mr. Steven Blain stated that the residents came to the meeting three months ago with the  same complaints to fix the situation.  Adam Wissler, 396 Timber Ln., stated hel lives on the corner and has crap on both sides. The overall issue is that there needs to bei more consideration given to the residents and the impact on their daily lives for two and al halfy years; the area has been absolutely wrecked. He noted the need for coordination between projects because they're doing three-quarters of the curb and leaving other sections of the curbs undone on the same street. He wanted to know why the  workers weren't working.  Mr. Judd stated that there are certain things the contractor is supposed to do. There are delays caused by utilities and a drought that affects plant ability. The utility explanation is clear; the Township doesn't control them. He asked Mr. Weaver what was. happening, and people said the contractor wasn't there and they still needed to finish the curbs. Mr. Weaver explained that the engineer is not allowed to direct the contractor to do anything; they have a contract and time frame, and the staff only know when they work if they call Jim Wetzel to request an inspector to do something. He stated that Mrs. Smith and Mr. Hinz can explain. Mr. Judd asked ift there'sa logical, professional reason because several people have brought it up, and he would like to  know.  Frank Smith, 5730 Kenwood Ave., interjected, noting that he spoke with the concrete guy for Doli. He said they tell him where to go every day, and it's a shotgun effect: one day, they doa  patio, and the next day, they are up the street.  Mr. Judd reiterated that he was asking for aj professional explanation.  Mr. Hinz stated that hei is not speaking on behalfofDoli, but working with them over the years, there is always a sequence to construction with the projects, and usually, the sanitary  10    sewer is first, storm sewer: is next, and then restoration efforts follow in that pattern. Based on their operation and how they organize their crews, they have different staff members specializing inu underground utility work, such as stormwater and sanitary sewer work, and another crew member specializing ini restoration work. Mr. Judd asked ift the Township's position and legal Authority are: related to the contract and how the project must look at the end oft the contract. The Township cannot be out there legally or contractually, every day, asking the contractor why they aren't doing something; they must live up to the contract, and at the end ofit, things have tol be done, but the Township can't tell them what to do at this time. Mr. Hinz stated that is correct; the contractor is responsible for the means and methods of completing the project and the overall  schedule oft the project.  Adam Wissler, 396 Timber Ln., continued to say that the contractor has no consideration for their daily lives, there needs to be more coordination between the projects, and people need to be working. The roads were wrecked, and holes were dug and left open for weeks. Onel hole was right outside his front door. Al hole was dug for the curb and left for two weeks before they returned to frame the curb. The curb has been installed, and it's higher, and he cannot open the door anymore. He added that it looked like someone with a scatterbrain and backhoe had just gone to town in thei neighborhood; just for next time, there must be a better schedule for this type  ofproject.  Kelly Wissler, 396 Timber Ln., added that everyone understands the project is big and will take al long time to complete. Everyone is asking for some consideration for the people living in the area. The residents don't want the project done halfway to get it done faster; they would like it done right and with consideration sO the residents aren't living in a neighborhood  that looks like it's been bombed for two and al half years.  11    Mr. Blain announced that everyone has learned a lot from this project, and  communication is one oft them; the Township needs to communicate better with the contractor and residents. In the future, as the contracts are granted, the timeline, completion dates, and work progression will be reevaluated. He apologized to thei residents for the inconvenience thej project caused, noting that they would do everything possible to finish it well. So, next year, the residents can sit back and say they now have brand-new streets and sewer lines. Sidewalks and  curbs, and the yards look great.  Mrs. Lindsey noted that the residents in attendance this evening knew there was an extension on this project; however, only some were present. She asked ift the Township could email the other residents to let them know about the extension. Mr. Weaver noted that the website has been updated, and there's a link to "My New Sewer," and the residents can provide their email addresses when they sign the sewer agreement. He noted that the publici is encouraged to share their email addresses with the Authority; unfortunately, they only received 40 emails out of5 500 people. The messaging is through the web page, which houses a slew of projects, and soon, they'll put more: information in the sewer bill insert, updating the public about  this project and the timelines.  Frank Smith, 5732 Kenwood Ave, stated Eric told him the' Township is responsible for any restoration work for one year from completion. It's up to the taxpayer to fix it outside that time frame, even though the Township has completed the project. He noted that it was al big concern for him because the ground in front ofl his house sank, and he had tol keep filling it in with topsoil. He asked ifthei information Eric provided was accurate. Mr. Weaver explained there is a yearamda-haifmintemane period after the contract has ended. Therefore, the contractor must provide the Township with a Bond that guarantees the work for 18 months.  12    Mr. Smith asked Mr. Weaveri ifit was OK for him to email Eric with any issues. Mr. Weaver indicated that it would be OK. Mr. Smith reiterated that when he first moved into his home, hel had to put topsoil in his front yard because they must have done some work in the past.  As soon as the ground settled, the Township started this project.  Mr. Smith wanted tol know about the accountability and timeline because his yard has  sunk again from the work completed in June.  Catherine Worthington, 390 Timber Ln., asked Mr. Weaver ift the residents had to search for the information on the website, especially those who still need to sign up for the email. She noted that there has been a lot of disruption, and she shouldn't have to go to the website and look for information; perhaps the Township can send al letter. Mr. Weaver noted that they will include an insert with the sewer bill. Mrs. Worthington stated that not everyone would read the insert and should send a letter; she realizes there's a cost, but this is something unusual, and an unusual  communication may help.  Board Members' Comments  Mr. McCormack apologized to all the residents at the meeting and thought the project was under control. The. Authority Board is only permitted to do certain things. According to the contract, they can't tell the contractor to fix the curb tomorrow, and no one is allowed to do that. That could be something they should look at for future contracts. Still, he appreciates how reasonable and responsible the residents have been. He asked the other Board members and Mr. Weaveri ift the Township had knowledgeable, intelligent people who could fix many ongoing problems. He suggested that a supervisor drive through the neighborhood, and ifthey see large holes, they may inform the staff and have it fixed temporarily; hel knows it's the contractor's job,  but these are taxpaying citizens.  13    Mr. McCormack suggested that the Board and the staff make more effort to meet with  their complaints.  Mrs. Lindsey encouraged the other board members to drive through the area.  General Authority- Business Resolution 24-03 Approving the Revised  Stormwater User Fee/Sewer Rental Billing and Collection Policy  Mr. Miller reported that when the Authority changed delinquent collections to Portnoff Collections, Portnoffreviewed the policy parameters. Resolution 24-03 is ai twofold approach to addressing the policy. First, they addressed thel language to change the parameters and process around the delinquent collections and the lien management system. Second, this was to be an accessible public policy, and much ofit was waived into an internal procedure policy. Thej policy has been cleaned up in relation to the Portnoffi relationship. Some oft the things that were more staff-oriented have been cut out. Some other items have been refined to be tied in with operations in the Authority office. Any future changes will be brought to the Board moving forward.  Mr. Judd motioned to approve Resolution 24-03, which approved the revised stormwater user fee/sewer rental billing and collection policy. Mr. Zoumas seconded the motion. Mr. Blain  called for a voice vote, and there was a unanimous vote ofapproval.  Sanitary Sewer Fund - Business  Review oft the Draft 2025 Sanitary Sewer Fund Budget & Quarterly Financial Report Mr. Weaver presented the 2025 Sanitary Sewer Fund Operations Budget, highlighting revenues, noting the projections are at 17.4 million dollars, tapping fees at $300,000. Overall revenues are projected at $18,760,000, and there are: no major changes to speak of for expenses.  14    Mr. Weaver noted that the line items would be refined for final approval in November. Still, the projected Authority expenses for 2025 are $20,222,263. Mr. Blain asked about the professional services/ township administration reimbursement line item. Hei noted that the actual amount 2023 is 2.5 million dollars, and the proposed Budget for 2025 is $475,000. Mr. Miller explained that it came through a discussion with the auditing team. In the current year, they made an adjustment within the management of operating capital costs for Township reimbursements. So, those functions have been segregated instead of all the Township reimbursements being consolidated into one line item, a mixture of general admin, office staff, and field crews. Therefore, the amounts displayed under operating are for administrative, such as an allocation for his services and utility office staff. Then, in the capital section, there's the allocated share in  relation to the field crews.  Mr. Weaver highlighted the Capital Budget, noting that the Authority Board has seen the mini basin projects before and referenced the Capital Main Line repairs, that project cost has increased for a contract that has been issued as part ofGHD's PC-2E Interceptor project, and that is as separate bid item under the interceptor project. This is an accumulation of maintenance items. Mr. Wetzel and his stafftelevise: mainlines, rank the repairs on a scale of1-5 under the National NASSCO standard, and then GHD documents and reviews those repairs. They also ranked the repairs at five, which means they must be dug. He noted that it's unusual, as they've never had 1.2 million dollars in the Budget for mainline repairs, but hopefully, the Bids come in around GHD's estimate; they are opening Bids on September 4, 2024. The PC-2 Interceptor project results from ai resident who found an overflow with al broken sewer. The staff and engineer looked at the project and determined the age and defects in the entire interceptor. The  entire interceptor needs to be replaced.  15    Mr. Weaver noted that the Bid for these repairs will open on September 4, 2024. Finally, the PC-3 project on Clermont Rd, which GHD designed, has a budget of1 101 million dollars based on actual Bid dollars. The expectation is that when Doli finishes BC-7, they will work in Clermont every month next year. The total Capital Expenditures for 2025 are estimated at  $13,330,000.  Mr. Blain stated that the draft 2025 budget willl be held for final approval in November. He advised the Authority Board members to contact Mr. Weaver or Mr. Miller ift they have any  questions after reviewing the Budget in more detail.  Mr. Miller reported that through the budget process, they had reviewed the projected data, and most areas are showing well within the expected Budget; operating is showing more positive than what had been budgeted; it's evaluated from the rate standpoint, and there is no sewer rate increase request for 2025. In relation to capital, they are aware that the timing difference oft the projects can skew the expectations for 2024 versus the realities for 2024. With regard to the projects Mr. Weaver summarized, most oft the projects were planned to have a chunk in 2024, and most are shifting into early 2025. They expect the pay applications tol kick off at the end oft the year, but much of the work will shift. The operations budget is strong, and interest earnings are very strong; however, the cliff is coming ahead as the Feds take action in election season. However, that sets the Authority up well to discuss future bond financing, more attractive rates, and the opportunity to refinance to keep operations in check as long as possible. Mr. Blain noted that revenues and expenses are 50% of the Budget, which is perfect for June 30. This is on target, and the Feds may cut interest rates as early as September 2024, but  there may be another delay. Discussion followed.  Approval of Amendment #2 to the ICA with the Municipal Partners/CRW IMA  16    Mr. Weaver presented the amended Intergovemmental Cooperation Agreement (ICA) to prepare thel Intermunicipal Agreement (IMA) with Capital Region Water. This proposed agreement requires that special counsel get involved in the IMA preparation and meetings with CRW, that the Authority pay a fee of $40,000, not to exceed that amount, and that the Authority  bill each party its prorated share.  Mr. Zoumas motioned to approve Amendment #2 to the ICA with the Municipal Partners/CRW IMA. Mrs. Lindsey seconded the motion. Mr. Blain called for a voice vote, and  there was a unanimous vote ofapproval.  Township Reports  Review of Presentation to DEP and Swatara for the Second Consent Decree Annual Meeting Mr. Weaver reported that the Annual Meeting with DEP is scheduled for September 17, 2024. The. Authority and Township are responsible for submitting an Annual Report to DEP each year on the progress ofthe' Township's Consent Order and I&I program. This report is due in June each year, and GHD has provided this service for the Authority and Township since 2002. Alton Whittle, GHD, provided a summary of the presentation/report to the PA Department of Environmental Protection (DEP). Hei noted that Tim Wagner, DEP, has retired. They had been working with him for several years, and now there's someone new in the position. To date, the Authority has spent a total of1 125: million dollars since the inception oft the program, and there's been great success. The overflows in the project basins have been reduced  significantly.  Mr. Whittle: reported that Paxton Creek has experienced an estimated 60%1 reduction in peak hourly flow, down to 12.6: mg, and Beaver Creek has experienced an estimated 53% reduction in peak hourly flow, down to 10.5 mg. He noted that the program has been very  17    successful, and they're hoping to convey that message to the next generation at DEP. He noted that over 100 wet weather overflow events have been prevented with the work completed. Mr. Weaver announced that he and Mr. Miller have scheduled a meeting with representatives of GHD next week, and they'll add additional slides/information to the presentation. As Mr. Whittle indicated, there's been tremendous success. Mr. Miller wants to demonstrate the impact on rates and tell DEP the Township needs more time because the impact on rates is substantial to the community. He will follow up with the Authority Board with more  information following this meeting with DEP.  Mr. Whittle added that they are discussing what happens when the projects in the Consent Decree are done. The end oft the Consent Decree is near, and all oft the projects have been successful. Now, they are having discussions about what defines success and legal  discussions about what gets the Township out oft the Consent Decree.  Mr. Judd asked Mr. Miller if the impact of rates would provide some flexibility. Mr. Miller explained that the most significant concern is through the completion of projects and the way the work has been accelerated, and inflationary pressures on the original plans ofhow the work will be done are really coming to light. Again, the Sewer Budget has very little left at the end oft the 2025 Capital Budget, and they expected to have more. Mr. Judd asked ifDEP might ease up ift they see the good faith effort. Mr. Miller explained that the goal is to stress that the  program's results exceed the expectations as they've been laid out.  Mr. Miller continued, essentially to buy some more time in hopes oflowering the debt and staving off as much increase as possible. However, this will not eliminate future rate increases; they will go up, but their concern is managing the rate increases from a realistic level.  18    Mr. Whittle added that they've been successful in thej past. In the beginning, the rates were about $8.00 a quarter. With the staffs success, they've been able to get DEP to agree to  different schedules, which has been very beneficial.  Mr. Blain noted that the Authority had laid out a 20-30-year plan outlining what the rates would look like over time, and the projected rates were $250; therefore, the fact that rates are at  $150i is good. Mr. Weaver agreed, noting that they've done well.  Mr. Weaver stated that CRW did a financial capability analysis. EPA has aj policy, and DEP doesn't; the rate discussion is new. They've: never. had to go down this road, and it's difficult toa anticipate. The reaction before was, "We don't care about your rates; just fix the problem." However, DEP told him that the Authority is the poster child because the program has been successful. It's difficult toj predict how it will play out, the time extension or when the program is over, and howi it can help rates. He offered to follow up with the Authority Board as soon as possible. Still, the first stepi is the presentation and letting DEP know they need to have a  discussion.  Update on Current Construction Projects  Mr. Weaver announced that hel has already reviewed all the Township projects while  presenting the Budget; therefore, this item can be skipped.  Mrs. Lindsey asked Mr. Weaver how many houses were in the Clermont project. Mr.  Weaver stated that there are 430 houses, and 350 houses remain.  Mr. Blain asked Mr. Weaver toj proceed with the report and update the Authority Board. Larry Stepansky reported that the Authority's crew is focused more on the stormwater side, and as Mr. Weaver mentioned, some external repairs are: needed. The I&I crew has been  19    assigned to those external locations; this is a way tol keep the piping system outside of project areas running smoothly. He noted that there was nothing more to report on the stormwater side.  Engineers Report  Melissa Smith, GHD, reported that most oft the report has been covered, noting that Mr. Weaver had trouble getting the paperwork signed for the Willow St. property because it's a rental property. Mr. Weaver added that he was surprised that the person who sustained the damages was at tenant. He fixed his bathroom, which was very unusual because when you rent a house, you don't pay $20,000 to fix the bathroom; however, that's what the gentleman claimed.  Mr. Weaver stated that the tenant does not have the right to sign the agreement to install the gate valve, and the property owner lives in Puerto Rico, and he cannot reach him. The goal is  toi install the gate valve sO thei issue doesn't occur again.  Mr. Blain announced that the discussion will circle back to the staff and communication and how it will be addressed over the next 90 days, getting the project done and communicating continuously with the residents in that area, and what the communication plans will look like for  future projects.  Mrs. Lindsey stated that the residents complained about the curbs being straight. She asked ifthe staff or engineers inspect the curbs. Mr. Weaver explained that there's an inspector with every crew; at the top of the project, 50 employees are working, five or six different crews,  SO there could be six different inspectors at the site in one day.  Mr. Weaver stated that they've never had any issues with the sidewalks in curbs, which is why hei insisted that the residents fill out a complaint form. Ifthey are defective, they will be  fixed. He added that inspectors are there 24/7 watching the work.  20    Mrs. Lindsey asked ifthe residents present tonight who provided their name, address, and complaint must provide a written form. Mr. Weaver offered to follow up with every resident who made public comments. Mr. Blain stated that ift the public comes to a meeting to make aj public comment, it's the staff's responsibility to reach out to them and further address the issue. Mrs. Lindsey agreed. Mr. Weaver explained what happened the last time they had public comment. The staff went out and swept the road and the temporary pavement, SO he asked the residents to provide a specific complaint, such as where the stone and pothole are. located. Then, Mr. Wetzel goes to the site and fills out a complaint form. He asked Mr. Wetzel how many complaints he received this year. Mr. Wetzel indicated that Eric probably takes five complaints three or four times weekly. Everything the residents brought to the table tonight is familiar, or anything they have yet to hear, and the staff and inspectors have been trying to work with them on the issues. Mr. Blain acknowledged that the staff and inspectors are working on the issues; however, at minimum, the staff should circle back with the residents who attended the meeting tonight; the  project must be completed and done right.  Mr. Navarro asked Mr. Weaver ift the contractor had fixed the problem after receiving the complaint. He noted that he drove through the area, and the road was bad. He asked Mr. Weaver ift the inspector was saying the road was acceptable. Mr. Weaver explained that temporary paving is held to a different standard than base paving. When they base pave, they must do the final overlay and proof roll and meet the asphalt inspectors' standards. He noted that HRG inspects the  paving because the' Township owns the road.  Mr. Weaver noted that the standards for temporary paving require the road to be passable, and plowable. Mr. Navarro asked ift the Authority is following PennDOT's standards. Mr. Hinz  explained that the engineer's standards differ from PennDOT's.  21    Mr. Navarro asked ifits should be tightened up because it happened before the Authority Board heard ofthese issues. Mr. Weaver noted that it is a business decision, thus saving six years and six million dollars on a project. Ift they were to put PennDOT's standards in the contract, then itw would be very costly. Mr. Navarro suggested that the standard be tightened up a bit, not quite tol PennDOT's standards, but a little more. Mr. Weaver offered to have Mr. Hinz look into Mr.  Navarro's request. Mr. Blain agreed with) Mr. Navarro.  Mr. Weaver noted that the Authority had just taken over the storm sewer in 2018 which increased the design and construction work for these projects. HRG performs a design and determines ift they have utility conflicts. Electric, water and gas lines are often on top ofs storm sewers. Hei noted that Kenwood Drive has been dug up at least six or seven times for utility  relocations and then the storm and sewer work.  Mr. Navarro stated that they needed toj pack the temporary road; when he drove out, it  looked like his five-year-old had gone out there and thrown asphalt everywhere.  Mr. Navarro stated there was no rhyme or reason to how the asphalt had' been laid. He owns a construction company and has had to rip out and redo stuff on the side ofai road that no one had touched because it wasn't appropriate. He: needs to understand why the engineer isn't going to the contractor and telling them they must complete the job to a standard. He stated that people live there, and he, too, must travel that road. Last week, the complaint was about police officers and first responders having to travel on these roads and respond in a certain amount of time. He noted that the firefighters and police must be able to travel the roads.  Mr. Blain agreed, noting that when the project is done, they need to debrief on what worked well and what the Authority must change regarding future contracts and the  communication plan.  22    Mrs. Lindsey added that the contractors just aren't consistent with the curbing work being done. They are going from one end oft the street to the other, and the question is why they aren't  finishing one side before going to another area.  Mr. Navarro added that the answer could be as simple as the contractor knowing the utility company would be there to dig up the area again, and that's a very simple explanation. Mrs. Lindsey stated that ift the Board members knew that information, they could explain it to residents when they call; it's communication between residents and Board members.  Mr. McCormack reiterated his comments, noting that it had been stated that there's nothing the Authority or Township can do, and the contractor can't bel held responsible to a standard that isn't in the contract. However, there are Township staff who have the talent and ability to temporarily fix some oft the minor problems. He suggested that the staff check this project weekly or occasionally. Ifsomething there is embarrassingly wrong, it should be fixed.  Mr. Judd added that he would like tol hear from the professional staff regarding the matter because that suggestion sounds like it may open a can of worms, where the staff go to a project  under contract and start doing work. He stated that it was ai not a great idea.  Mr. Weaver explained that the Township could fix defective work ift the engineer sent the contractor a deficiency notice. They have seven days to tell them, and the Authority has to then wait 30 days to do the work, but they must receive notice. Ini the instance of paving, it's hard to prove because they are going to say they did temporary paving, met the specs, and made it better. The contractor will say they'll do anything the Authority wants them to do, but it must be in the  specifications.  23    Melissa Smith, GHD, mentioned that there had been public meetings on all the other projects. Still, when COVID came through, it hindered their ability to get together. She noted that Mr. Weaver and his staff did a great job with the YouTube presentations that would have been inj person, and many people may have yet to watch the presentation. She added that the Township does an excellent job keeping things up to date on the Township's website; again, it's just people knowing the information is there. She suggested having a second public meeting during the middle ofthe project to review the construction status. Mr. Judd added that the Township has a great website that no one really knows about; he suggested that the Authority mail aj postcard to the residents noting the website address and that updates will bej placed on the  site.  Mr. Blain announced that he is disappointed that the Locust Lane paving isn'tgoing to  happen until 2025.  Stormwater Fund-Business  Approval of the Adjustment to the Stormwater Fee Billing Account for the HPAL Property Mr. Miller reported that management does not recommend approval oft the request from the Harrisburg Area Police Athletic Leagues. Still, they have an alternative option for the Authority Board to consider. In April 2024, the Harrisburg Area Police Athletic League acquired 3.7 acres ofland off Elmwood Dr., and this parcel has a private ball field, concession stand, and parking lot adjacent to the Penn Colonial Swim Club. The stormwater bills for that parcel have yet to be paid since the stormwater fee was implemented, sO there were $7,000 in past-due fees for that property, and no lien had been placed on thej property. In May 2024, the Authority became aware that the Harrisburg Area Police. Athletic League acquired this property, and the  delinquent notice was issued under the former owner's name.  24    They contacted the Authority, indicating they didn't want to satisfy those bills because it wasn't their property. After discussions with Portnoff Collections on the matter, there are statutes of limitations on a bill that relates to a change ofownership and has yet to be placed on al lien, which is three years. Upon receipt ofthis information, the account was adjusted to the statute of limitations period, which reduced the bill to $4,800. The Harrisburg Area Police Athletic League acquired the property through a Quit Claim Deed. Still, it does not provide that property clear of liens or judgments or any actions or balances related to thej property, nori is there any record ofan attorney contacting the Authority ini relation to the balances due of that property during the Quit Claim Deed process. The Harrisburg Areal Police Athletic League requests that all prior stormwater bills be waived. The management staffis recommending one oftwo actions. Mr. Miller recommended that the Authority Board authorize the staff to remove all penalties in relation to that statute of limitations period, which is about $400, and to keep it penalty-free and work with the Harrisburg Area Police. Athletic League on a long-term payment plan, not to exceed 161 months. The goal is not to avoid setting a precedent for eliminating stormwater fees that are justly and appropriately billed and due. Ifthere was an error in the property evaluation, they would consider that and adjust the bill accordingly. He noted a significant impervious area on the property, assessed and charged as due.  Mr. Zoumas wanted to know ifmultiple Police Departments were using the property. Mr. Miller explained that he didn't know what they used the property for. Mrs. Lindsey added that the property is being used for a youth program to keep kids offt the street. Mr. Zoumas asked if thej program was for Township residents. Mrs. Lindsey noted that the program is open to the  public.  25    Mr. Judd asked ift the Harrisburg Areal Police Athletic League knew about the past-due stormwater bill. Mr. Miller explained that they found out about the outstanding bill in May 2024, after they had acquired the property. Mr. Judd stated that people don't usually find out about past-due bills during the settlement. Mr. Miller explained that would be SO during the typical settlement, but a Quit Claim goes through a different process. Mr. Judd asked Mr. Millerifthe Authority can legally waive the past due balance ori ifit is against the policy. Mr. Miller indicated that it is at the Authority Board's discretion to do that, but in doing SO it would open the  door for others to do the same, like churches or social organizations.  Mr. McCormack asked Mr. Miller ift the Harrisburg Area Police Athletic League is ai non-  profit organization. Mr. Miller indicated that iti is.  Mr. McCormack asked Mr. Miller the time frame for the stafft to place a lien on a property. Mr. Miller explained that the lien should have been placed on the property, which needed to be in working with Portnoff'Collections. They have established a structure to work with them every 61 months to work on the delinquency, which would be two bills, and it would never, get to this level. Mr. McCormack asked ifit were fair to say that with the bill being as large as iti is, it's partially the Authority's fault because the lien wasn't placed on the property. Mr. Miller: noted that Mr. McCormack has made a good point. Still, they've adjusted the balance and reduced the bill based on the statute oflimits instead ofmoving forward with the lien process.  Mrs. Lindsey wanted to know ift the sewer bill was being paid. Mr. Miller indicated that the sewer bill is being reviewed because it has never been noted as having a physical connection. Mr. Blain proposed going to the Harrisburg Area Athletic League with a past-due balance  of$4,395.60 and allowing the staff to negotiate a payment plan with the stipulation that  repayment doesn't exceed 48 months.  26    Mr. McCormack noted that he understands that they owe the Authority this balance, but he wants to be someone other than the person to establish this precedent; it's ai non-profit organization that didn't know there was an outstanding balance/bill. The Authority didn't place a lien on the property, which should have been done, and they can ask the solicitor why he made that decision. Still, the organization is willing to pay the bill going forward. He wanted to know  ift the Authority ever writes off a bad debt.  Mr. Judd noted that there are churches with similar requests, and it's not feasiblet to pursue that route. Mr. McCormack indicated that the circumstances are unique. Mr. Zoumas added that everyone who comes to the. Authority Board has unique circumstances. Mr Weaver added that during his tenure, the Authority has never waived a sewer bill because the old solicitor said there are bondholders who say they do not waive sewer: fees.  Mr. Blain announced that Mr. McCormack's points are well taken and valid. Het told a story about a property that had not been billed for sewer for 25 years. Even though they never received a physical bill, the owner was responsible for payment because it was a utility, and this was a similar situation. They ended up settling for 5 years. He proposed going to thel Harrisburg Area Athletic League with a past-due balance of $4,395.60 and allowing the staff to negotiate an  appropriate repayment term not exceeding 48 months.  Chairman Blain motioned to approve the. Adjustment to the Stormwater Fee Billing Account for the Harrisburg Area Police. Athletic League property at Elmwood Drive for $4,395.60 and allow the stafft to negotiate a repayment term that does not exceed 48 months and  waive the penalty. Mr. Judd seconded the motion.  Mrs. Lindsey interjected the motion, noting that the repayment term should be established  at 48 months. Mr. Navarro agreed with Mrs. Lindsey.  27    Mr. Blain amended the motion to ai repayment term of 48 months. Mr. Blain called for a voice vote, and there was a unanimous vote ofa approval. Review oft the Draft 2025 Stormwater Fund Budget & Quarterly Financial Report Mr. Weaver reported that the 2025 Stormwater Fund has no major changes. The revenues are in great shape, and interest earnings are high for both stormwater and sewer, SO there will be  no stormwater rate increase for 2025 or the next few years.  Mr. Weaver reported that they expect $3,639,000 in revenues in 2025. He noted that there haven't been any changes in expenses other than what Mr. Blain had pointed out, the changes made by Mr. Miller and the audit team, and some adjustments for overtime for the stormwater crew. There are: no major changes to expenses now; the current expenditures are $3,441,241.  They will present the final Budget in November 2024.  Mr. Weaver reported on the Capital Budget, noting that there have been no changes other than a couple of grant projects assigned to HRG. He reported two pages of stormwater projects, and having sO many projects at one time is unusual. Normally, most oft the work is focused on sewer construction. He reviewed the new storm sewer projects, and they expect to recommend non-consent decree projects and storm extensions next year. The total Capital Improvement  expenses for 2025 are $4,731,039.  Mr. Blain asked Mr. Weaver how many capital projects would be done internally rather than being put out for Bid. Mr. Weaver explained that staff will be doing the public works basin retrofit, Mountainview Acres and parts of Clermont. He noted that 80% oft the projects listed will be put out for Bid. Mr. Blain asked ifs some of those projects had already been submitted for Bid. Mr. Weaver reported that the PC-2 and PC-3 Clermont projects have been put out for Bid. Forest Hills, Colonial Park, and the Friendship YMCA will go out for Bid next year;  28    Mountainview is the staff. Mr. Blain asked Mr. Weaveri ift the contractors had enough capacity to do this amount ofwork. Mr. Weaver noted that there are specializations for the storm sewer  work, and the projects are small.  Mr. Blain announced the good news: the stormwater and sanitary sewer budgets do not  have any rate increases for 2025.  Mr. Miller reported that the financials are consistent, and targets have been met; there have been some shifts from formal jobs with the stormwater, and as noted, Mr. Weaver's  proposals for next year are vast.  Township Reports  Update on DEP JPRP MS4 and Storm Sewer Replacement Projects  Mr. Weaver reported that staff meets with Mr. Hinz, and the Municipal Partners (CRW and Susquehanna Township) on the. Joint Pollutant Reduction Plans each month. The good news is the savings with the MS4 Sediment Reduction with PennDOT. The Authority saved al lot of money; HRG estimated 8 million dollars. So far, they have spent 2.8 million dollars, which can be used for other capital projects. The only thing remaining is $60,000 for the Greenbelt project. next year. Recently, a tornado went through Susquehanna Veterans Park, and there were trees damaged, and the contractor RES fixed it. All the projects are complete except McIntosh, which is about 30% complete; they expect to be finished at the end of October or early November. He reported that HRG will be submitting the MS4 renewal application for the next permit cycle,  which is duei in February, and they will provide an update in November.  Larry Stepansky reported that the crew schedule had changed; the fieldwork is dynamic  and changes daily. The BC-7 project is near completion. The stormwater work has been completed on Tyler Dr., Devonshire Heights, and tomorrow, they'll work on thel last section,  29    Kenwood Ave., on the other side of] Beaver Rd. Once complete, that will end their involvement in the BC-7 project. As Mr. Weaver mentioned, they have the non-consent decree work; most notably, this is taking place on Crums Mill Rd. Recently, the crew finished work on Crums Mill  Rd. near Laraby Dr., that was a complete culvert replacement.  Mr. Stepansky reported that once the crew is finished with Kenwood Ave., they will move to the Commerce side ofCrums Mill Rd. because there have been some issues with sediment and drainage in this area. Hel highlighted the work schedule for 2025, noting that PC- 3E will take al lot oft time with the work in the Clermont area. To save on costs, they elected to do the stormwater in-house. The Mountainview Acres project has some major issues with the roadway and current drainage system. Once the design is complete, they will reevaluate the cost,  but this will be a major project for the crew: in 2025.  Engineer's Report  Jason Hinz, HRG, reported that the projects HRG is working on have been mentioned already. He noted that the Township's MS4 Annual Report is due at the end of September, and they are working with the Township's stafft to get the report in order and submitted on time. The other item is the Stormwater Management Ordinance; HRG has been working with the Township staff to update this Ordinance. As a requirement under the MS4 Permit, they need to demonstrate compliance with a version oft the model Ordinance that DEP issued with the original MS4 Permit Authorization. The staff and HRG have been working on this Ordinance for the past year and it's now conforming with the model Ordinance. In terms of awareness for the Authority, he's been working with Mr. Weaver to incorporate language that would make it more conducive for developers to dedicate stormwater facilities directly to the Authority if, in the future, there are  ways to do that.  30    Mr. Hinz noted that the facilities are usually dedicated along with the roadways when a dedication happens for development. Also, they added language that allows the Authority to update its rules and regulations related to the stormwater facilities under the protection of the  Authorities Act.  Announcements  Mr. Blain announced that the. Authority meeting is scheduled for Tuesday, November 26,  2024, at 7:00 p.m. at the Municipal Center.  Mr. Navarro thanked the staff, engineers, and Mr. Weaver for a great job, and Mr.  McCormack agreed.  Adjournment  Mr. Zoumas motioned to adjourn the meeting, Mr. Blain seconded the motion, and the  meeting adjourned at 9:26 p.m.  Respectfully submitted, fhuRf Shellie Smith Recording Secretary  Secretary  A  31