CITY OF WALNUT GROVE Thursday, May 30th, 2024 6PM 1021 PARK STREET MUNICIPAL BUILDING MAYOR AND COUNCIL  I. II.  CALLTOORDER- Mayor Moncrief called the meeting to order at 6:00pm  INVOCATION- Tony Powell led the invocation. III. PLEDGE OF ALLEGIANCE- All participated  IV. ROLL CALL- Stephanie Moncrief, Erica Miles, Linda Pilgrim, Rachel Davis, Maxine V. AGENDA APPROVAL- Maxine McClanahan made a motion to approve the agenda, Rachel Davis seconded the motion to approve the agenda. Motion passed 4-0. VI. PUBLIC HEARING- Public Hearing held to discuss the 2024/2024 Budget. Rachel Davis made a motion to open the Public Hearing. Maxine McClanahan seconded the motion to open the Public Hearing. All in favor. Motion passed 4-0. No comments were made during the Public Hearing. Rachel Davis made a motion to close the public hearing, Erica Miles seconded the motion to close the public hearing. All in favor. Motion passed 4-0. No comments were made during the public hearing.  McClanahan, Jay Crowley, Tony Powell, and Kimberly Whitlow  VII. OLD BUSINESS  1. Aaron Wadley with LNCO Emerald Cove Update- Council was given an update on the agreement with Aaron Wadley with LNCO. The next step is to have him at the next meeting to go over his recommendations. This will be added toi the June 13th, 2024 meeting. No action taken. 2. Budget Discussion- The council went over the budget and brought up any questions/concerns they have. Linda Pilgrim spoke on her concerns on page 23 regarding the garbage fees. They went over the cost of training costs that were included ini the budget and what all that cost entails. The Mayor made some adjustments to page #9- 31.1-$ $350,000 changed to $358,000. Linda Pilgrim asked about the travel, mileage reimbursement, and other travel lines items and what the difference is between the 3 line items. The Mayor and Councilmember McClanahan explained the  pg.1    difference between the 3-line items. Linda Pilgrim asked about line 53.110 page 15 which includes $10,000 for office supplies. Maxine McClanahan explained where that number came from and what it entails. Linda Pilgrim also inquired about line 57.1100 which she stated was a question froma citizen. This line states that we give Walton County Board of Commissioners $13,000. That is the fee for billing property tax. It was previously under 57.4000 (bad debts) and that is not the correct category for that. Linda Pilgrim asked about line 53.1125- Facility and Ground Supplies and line 53.1130- Other General Supplies (Page 15.) One line item has $20,000 listed and the other line item is listed at $10,000. Mayor Moncrief explained the differences between the two line items. Public Works does not have the necessary tools to properly do their job and the Facility and Ground supplies line will help Public Works get the items they need to properly do their jobs. The Other General Supplies will cover any other supply the city may need that does not have its own category. Page 22 had a clerical error that needs to be fixed within the descriptions. 1. Little Library Agreement- The final agreement was given to council to look over. The City has already agreed to it and no vote was needed. 2. Rosenthal Wright Law Firm - Update to Monthly Solicitor services/Engagement Letter- This letter was given to council so they could see the final engagement letter for our solicitor. No action taken. 3. Tree Removal--City of Walnut Grove Park - There are 4 trees that need to be removed due to al beetle infestation. One is near the ballfield and three are in the park. Council has estimates to review from GA Tree and Dump Services, 4. Aaron Wadley w/ LNCO - On Call Agreement - Aaron Wadley offers an on call service for different areas of expertise in regards to storm water. He will attend the. June 13th, 2024 meeting to answer questions. No action taken. 5. Grass cutting private property VS. easements - Attorney Powell provided explanation of what the City is responsible for in reference to private property VS. easements. The City cannot use public funds to cut private property. No 6. Insurance Claim re: wind & hail damage- The roofs at City Hall and the Library have been approved to have both roofs replaced by insurance due to wind and hail damage. This item will be on the next council meeting on June 13+,2024. 7. Telecommunications & Right of Way Management, Resolution - An organization through GMA goes out and looks for the franchise fees that the  VIII. NEW BUSINESS  Fidelmar and SafeCo Tree Service. No action taken.  action taken.  No action taken.  pg.2    City may be missing out on. The cost is al little under $1000 for one year. This 8. Library Parking Lot Seal Coating and Striping - Two quotes were brought to council to review for seal coating and striping of the Library Parking lot. The excess money from the roof will cover what cost ofs seal coating and striping the Library Parking lot. The Mayor and the Public Works Manager will decide on which quote to go with and move forward. No action taken. 9. Sewer Plant Hay Cutting and Removal - The City! hasf found a company to cut the sewer plant grass. This company does not have liability insurance and the Mayor asked Attorney Jay Crowley what we: should doi int this situation. The attorneys stated they feel comfortable moving forward without liability insurance. This will be added to the next meeting'sconsent agenda (June 13th,  willl be on the. June 13th, 2024 meeting. No action taken.  2024) to be voted upon. No action taken.  IX. EXECUTIVE SESSION - Rachel Davis made a motion to go into executive session to discuss personnel, litigation and real estate, Erica Miles seconded the motion tos go into executive session to discuss personnel, litigation and real estate. Motion passed 4- 0. Erica Miles made a motion to return tot the regular meeting. Rachel Davis seconded the motion to return to the regular meeting. Alli in favor. Motion passed 4-0. ADJOURN- Maxine McClanahan made a motion to adjourn, Rachel Davis seconded the  X.  motion to adjourn. All ini favor. Motion passed 4-0.  Sup Mayor  la) 613 Date  & City Clerk  6/1324  Date  PwcS.ys Council Member Date Zuca Mileoi/924 Council Member Date Ck :) Council Member Date  Council Member Date RLA Council Member Date  324  pg.3