CITY OF PINE LAKE REGULAR MEETING MINUTES October 29th, 2024 at 6:00 PM Pine Lake Clubhouse 300 Clubhouse Drive, Pine Lake, GA  Call to Order: Mayor Brandy Hall called the Regular Session to order at 6:03pm.  Present: Mayor Brandy Hall, Mayor Pro Tem Bordeaux, Council Member Jeff Goldberg, Council Member Thomas Torrent, Council Member Tom Ramsey (via teleconference), and Council Member Augusta Woods. Also present were Interim City Manager Billy Beckett, Chief of Police Sarai Yhudah-Green, City Attorney Susan Moore, and Assistant City Clerk Ned Dagenhard. Public Works Special Projects Manager Bernard Kendrick was not in attendance.  Announcements/Communications  Mayor Hall thanked the Georgia Municipal Association for their educational and facilitation services for the October 25th City Council Fall Retreat. The Mayor also thanked City staff for providing appropriate notice to public regarding the change of venue, due to the ongoing Courthouse renovation  project.  Adoption of the Agenda of the Day  Council Member Torrent suggested that Mayor Hall amend the Agenda of the Day to place New Business Item 7) Executive Session to Discuss Personnel to the end of the meeting, following Public Comment and Reports and Other Mayor Hall amended the Agenda of the Day to reflect Council Member Torrent's Mayor Pro Tem Bordeaux moved to adopt the Agenda of the Day (as amended);  Business. suggestion.  Council Member Woods seconded. No discussion took place. Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  Page 1 of 5    CITY OF PINE LAKE REGULAR MEETING MINUTES October 29th, 2024 at 6:00 PM Pine Lake Clubhouse 300 Clubhouse Drive, Pine Lake, GA  Adoption of the Minutes  September 24th Regular Meeting October gth Work Session  Council Member Woods moved for approval of the Minutes; Council Member  Torrent seconded. No discussion took place. Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  New Business  1. Lake and Wetlands Maintenance  a. Homes Best Friends Landscape & More -$7,550.00  Mayor Pro Tem Bordeaux moved to approve the work authorization agreement (subject to preparation of a contract by the City Attorney and acceptance by the Interim City Manager Beckett implored City Council to require contractual agreements for all vendors going forward, and for those contracts to be reviewed by the City Attorney prior to execution by the Mayor and contracted-party.  vendor); Council Member Woods seconded.  Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  2. FY2023 Audit Report Presentation = James Whitaker PC -Auditor This item was reschedule for the November 26th Regular Meeting.  Page 2 of5    CITY OF PINE LAKE REGULAR MEETING MINUTES October 29th, 2024 at 6:00 PM Pine Lake Clubhouse 300 Clubhouse Drive, Pine Lake, GA  3. Declaration of Surplus - Assets - Courthouse Facility  Council Member Woods moved to approve the Declaration of Surplus; Council Interim City Manager Beckett informed City Council that the supplemental document outlined those items recommended by Special Projects Manager Kendrick for surplus. Mr. Beckett stated that the process undergone by Mr. Kendrick met legal  Member seconded.  compliance, and recommended approval. Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  4. Communications Policy  Council Member Ramsey moved to adopt the Communications Policy; Council A discussion took place, wherein Interim City Manager Beckett commended the author of the Communications Policy (Former-City Manager Miller-Thornton) for its comprenensiveness. Mayor Hall suggested adoption of the policy as a priority of the evening, and characterized designation of social media platforms and  Member Goldberg seconded.  delegation of account administrators as tactical.  Mayor Hall called for a vote.  All members voted in favor, and the motion carried. 5. Resolution R-20-2024 - FY2024 Budget Amendment  Council Member Goldberg moved to approve Resolution R-20-2024; Mayor Pro Interim City Manager Beckett explained that the state mandates training for City Clerks. Assistant City Clerk Dagenhard performs the City Clerk function for Pine Lake, and thus is required to attend training sessions. Mr. Beckett added that former-City Manager Miller-Thornton was supportive of this continued education. The reappropriated amount of $890 resulted in no budget increase.  Tem Bordeaux seconded.  Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  Page 3 of5    CITY OF PINE LAKE REGULAR MEETING MINUTES October 29th, 2024 at 6:00 PM Pine Lake Clubhouse 300 Clubhouse Drive, Pine Lake, GA  6. intergovernmental Agreement for Capital Outlay Projects Located in the Cities of Avondale Estates, Lithonia, Pine Lake and Stone Mountain, Georgia between DeKalb County and the "Municipalities" Council Member Woods moved to approve the IGA; Council Member Goldberg Mayor Hall commended former-City Manager Miller-Thornton for her instrumental role in advocating not only for the City of Pine Lake, but for all four "small cities" benefitting from the IGA with DeKalb County. The IGA would provide the City of Pine Lake with an additional $2 million in SPLOST funding. City Attorney Moore stated that there is not yet a timeline for disbursement of the  seconded.  funds, but described the IGA as a "game changer."  Mayor Hall called for a vote.  All members voted in favor, and the motion carried.  Reports and Other Business  Public Safety = Chief Sarai Yhudah-Green  Chief Green announced that she would be releasing a questionnaire to the public, requesting their input as PLPD develops its code compliance strategy. The supplemental report presented is available to the public upon request. Please contact Asst. City Clerk Ned Dagenhard at (404)999-4901 or satpPARNRAnE for more information. Administration - Interim City Manager Billy Beckett  Mr. Beckett reaffirmed his suggestion to City Council to revisit its contract The Interim City Manager also reflected that New Business Item 1 would take  development process.  care lake and wetland perimeter concerns.  Mayor  Mayor Hall restated that while public comment is not interactive (meaning, City Council does not respond in real-time), she and City Council Members take notes. The Mayor added a recommendation that residents follow up as needed.  Page 4 of5    CITY OF PINE LAKE REGULAR MEETING MINUTES October 29th, 2024 at 6:00 PM Pine Lake Clubhouse 300 Clubhouse Drive, Pine Lake, GA  City Council  Council Member Goldberg asked Chief Green about retrieving recordings of attempted car break-ins on Ridge Drive. Chief Green responded that since no charges have been filed, a subpoena for the recording has not been served. However, Chief Green added that she had still requested the recording, with hopes the resident would provide it freely as a courtesy. She continued that a collaborative effort was underway with DeKalb County to determine from where the perpetrator(s) may originate, and that the apartment complex is assessing Council Member Goldberg also requested a copy of the Army Corps of Engineers permit for the engineered wetlands, and a maintenance update. Council Member Torrent voiced support for the return of city-sponsored art contest, and inquired about the status of the Rockbridge Road mural design. Council Member Ramsey thanked City Attorney Moore for her hard work  additional lighting needs.  regarding the IGA with DeKalb County.  Executive Session  7. Executive Session to Discuss Personnel  Council Member Torrent moved to enter Executive Session at 7:16pm; Mayor  Pro Tem Bordeaux seconded. *Executive Session held* Pro Tem Bordeaux seconded.  Council Member Torrent moved to re-enter Regular Meeting at 8:14pm; Mayor  Adjournment  Council Member Torrent moved for adjournment at 8:15pm.  OF PINE Tay la CORPORATE SEAL COUNTY, J  NedH Dagenhard City Clerk or Delegate  B2  Page 5 of5