There will be a Work Session  Monday December 09, 2024  @ 6:30P.M.  Followed by the  City Council Meeting  @ 7:00P.M.    CITY COUNCIL WORK SESSION AGENDA Monday, December 09, 2024  6:30 p.m.  Item 1-Ports to Plains: Regional Transportation Plan  Item 2-Miscellaneous  The City Council meeting will follow at 7:00 p.m.    Agenda Item No.  Council Dater 12/09/2024  LAMAR CITY COUNCIL WORK SESSION COMMENTARY  ITEMTITLE: Ports to Plains: Regional Transportation Plan  INITIATOR: ACTION PROPOSED: STAFF INFORMATION SOURCE:  Duffy Mike  CITY ADMINISTRATORS REVIEW:  ArE  Discussion and update  BACKGROUND: Mike Duffy, Representative to Ports to Plains for the City ofLamar, will be giving an update  on the conference that he attended in Washington, D.C.  RECOMMENDATION: Informational.    CITY OF LAMAR, COLORADO MEETING OF CITY COUNCIL Monday, December 09, 2024 7:00 p.m.  -AGENDA-  12 345 6 7 8 9 10 11 12 131415 16171 18  JOE GONZALES SHALAH MATA GERRY JENKINS KIRK CRESPIN DAVID ZAVALA MANUEL TAMEZ BRENT BATES ROB EVANS KRISTIN SCHWARTZ LANCE CLARK  GENERAL BUSINESS  I. II.  Invocation - A. Letteer Pledge of Allegiance III. Call to Order IV. Roll Call V. Review Agenda  CONSENT AGENDA  Item 1-A Approval of Council Meeting Minutes-1 11/25/2024 Item 2-4 Approval of Minutes for Board and Commissions  a) Utilities Board - 11/12/2024 b) Planning & Zoning - 10/24/2024  Item 3-1 Payment of Bills Item 4-License Renewal  LLC/dba Cobblestone Hotel & Suites, 1215N. Main St.  a) Hotel/Motel License Lamar Hospitality,  PUBLIC COMMENT  Item 1-Audience Participation-"During this portion of the meeting, anyone may speak on any subject which does not  Individual  are limited to three minutes each and at the discretion oft the  Appear on the agenda.  speakers  Council". (Please provide name and address).    REPORTS AND CORRESPONDENCE  Item 1- City Treasurer's Report Item 2-City Clerk's Report Item 3-City Administrator's Report  Item 4-E Reports and Correspondence from Council  NEW BUSINESS  Item 1-Public Hearing for Adoption of Supplemental Budget for City ofl Lamar for current year ending December3 319,  2024  A. Open Public Hearing - Mayor B. Staff Presentation - Clerk/Attny/Chief C. Applicant's Presentation D. Open Floor - Mayor E. Closed Floor - Mayor F. Questions/Clanification G. Close Public Hearing - Mayor H. City Council Discussion . City Council Action  Item 2-Resolution No. 24-12-01 "A Resolution Appropriating Additional Sums of Money to Defray Expenses in Excess  ofB Budgeted for the City ofLamar"  Item 3-R Resolution 24-12-02 A Resolution of the City Council oft the City ofLamar, Colorado, Approving Update to the  Open Records Policy and Schedule B"  Item 4-s Schedule Public Hearing for New Retail Liquor License forUPOP Holdings LLC/dba JR's Bottle Shop Item 5-Schedule Public Hearing for Hotel/Restaurant Liquor License for Melissa Felan dba/AM Breakfast House  Item 6-Hasty McClave EMT Class Clinical Agreement  Item 7-1 Proposed Agreement for Law Enforcement and Security Services  Item 8-Residential DevelepmemlConsmuction Assistance Appication/Agreement for Optimus Construction LLC  Item 9-Denny's S Incentive Agreement    ORDINANCE IST READING  Item 10- Ordinance No. "An Ordinance ofthe City ofLamar, Colorado rezoning of the property known as lots 6, 7,8and And lots 13, 14, 15, Langston Heights Subdivision,: a Subdivision to the City ofLamar, according to the recorded plat thereof, County of Prowers State of Colorado. Also known as 1904, 1906, 1908 S gth St; 1903,  Item 11 Miscellaneous  Item 12 Executive Session - (1) Fora conference with the City Attorney for the purpose of receiving legal advice on  Specific legal questions under C.R.S. 24-6-402 (4)(b) regarding Code Enforcement and Ordinance Development (2) For Discussion of Personnel Matters under C.R.S. $24-6-402(4)00 regarding structural reorganization with  Chief Fear.  NEXT CITY COUNCIL MEETING - Monday, January 13, 2024 @ 7:00 P.M Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Stephanie Strube at City ofLamar, 102 E. Parmenter,  We would appreciate 48 hours advance notice of the event SO  Lamar CO 81052, or by phone (719)336-4376.  arrangements can be made to locate the requested auxiliary aid(s).    Agenda Item No. 1 Council Date: 12/09/2024  LAMAR CITY COUNCIL AGENDA! ITEM COMMENTARY  ITEMTITLE: CITY TREASURER REPORT  INITIATOR:  Schwartz,  Treasurer CITY ADMINISTRATORS REVIEW:  CF  Kristin  City  ACTION PROPOSED: Discussion, ifnecessary  STAFF INFORMATION: SOURCE: Kristin Schwartz. City Treasurer  BACKGROUND: ITEMS TO BE DISCUSSED: 1. Grants Update 2. Misc.  RECOMMENDATION: None necessary    Agenda Item No. Council Date:  2 12/09/2024  CITY CLERK'S REPORT  TO: FROM: DATE:  Mayor & City Council Members Linda Williams, City Clerk December 09, 2024  pcE  Please find listed below items to be covered ini the City Clerk'sr report.  1. Sales and Use Tax Report 2. Miscellaneous  Thank you and please do not hesitate to contact me should you have any questions or comments regarding this  information. Thank you.    Agenda Item No. 3  Councill Date: 12/09/2024  CITY ADMINISTRATOR'S REPORT  TO: FROM: DATE:  Mayor & City Council Members Rob Evans, City Administrator December 09,2024  PR  1. City Offices will be closed Tuesday, December 24th and Wednesday, December 25th  for Christmas Holiday.  2. Holiday Basketball Tournament - December 19-21 @ Community Building 3. City Offices will be closed on Wednesday, January 1St, 2025 for New Year's Day 4. There will be NO Common Grounds in January due to Jan. 1St Closure.  5. Projects Update 6. Miscellaneous    Agenda Item No. 1 Council Date 12/09/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: Public Hearing for Adoption of Supplemental Budget for City of Lamar for current year ending  December 315t.2024  INITIATOR: Kristin Schwartz. City Treasurer CITY ADMINISTRATORS REVIEW: RKE ACTION PROPOSED: Hold hearing to receive comments from the Public regarding proposed 2024  Supplemental Budget  STAFF INFORMATION SOURCE: City Treasurer  BACKGROUND: Section 29-1-109 oft the Colorado Revised Statutes provides, inj part, the following: (1)(a) If, after adopting the budget and making appropriations, the governing body of a local government deems it necessary, it may transfer appropriated moneys between funds or between spending agencies within a fund as determined by the original appropriation level, in accordance (2)(a) Any transfer, supplemental appropriation, or revised appropriation made pursuant to this section shall be made only by ordinance or resolution which complies with the notice provision of section 29-1-106. As per Charter, Section 11-4, the Notice period is five days prior to the Public Hearing.  with the procedures established in subsection (2) ofthis section.  RECOMMENDATION: Hear Comments from Public regarding Supplemental Budget    Agenda Item No. 2 Council Date 12/09/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  Additional  to Defray RCE  ITEM  TITLE: Resolution No. 24-12-01 "AI Resolution Appropriating  Sums ofMoney  Expenses in Excess of Amounts Budgeted for the Cityo of Lamar  ADMINISTRATORS  INITIATOR: Kristin Schwartz. City Treasurer CITY  REVIEW:  ACTION PROPOSED: Approval ofresolution amending the 2024 budget  STAFF INORMATION SOURCE: City Treasurer  BACKGROUND: Section 29-1-109 oft the Colorado Revised Statutes provides, in part, the following: (1)(a) If, after adopting the budget and making appropriations, the governing body ofal local government deems it necessary, it may transfer appropriated moneys between funds or between spending agencies within a fund as determined by the original appropriation level, in accordance (2)( (a) Any transfer, supplemental appropriation, or revised appropriation made pursuant to this section shall be made only by ordinance or resolution which complies with the notice provision in Charter,  with the procedures established in subsection (2) ofthis section.  Section 11-4  In order to be in compliance with state budget laws, the City Treasurer is presenting a resolution to appropriate  additional sums of money to defray expenses in excess ofa amounts budgeted.  RECOMMENDATION: Approve resolution amending the 2024 budget increase.    Agenda Item No. Council Date: 12-9-2024  3  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: Resolution 24-12-02" "A Resolution of the City Council of the City of Lamar, Colorado,  Approving Update to the Open Records Policy and Schedule B"  INITIATOR: City Clerk  CITY ADMINISTRATORS REVIEW  PCE  ACTION PROPOSED: Approve Resolution STAFF INFORMATION SOURCE: City Clerk  BACKGROUND: City of Lamar adopted an Open schedule B regarding fees.  Records  in. Policy July, 2014 by  Resolution 14-07-07 which included policy and  This Resolution would update the current Open Records Policy and Schedule B due to the State of Colorado updating C.R.S.S 24-72-100.1 thru 24-72-72.7051 to include the increase in fees charge for completion of open records request from $30.00 per hour to $41.00. No other changes made to the original policy or schedule B All municipalities are to have an Open Records Policy in place that has reasonable and standardized fees for  all open records requests.  RECOMMENDATION: Approve Resolution 24-12-02 or such other action Council deems necessary.    Agenda Item No. 5 Council Date 12-9-2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM1 TITLE: Schedule Public Hearing for Hotel/Restaurant Liquor License for Melissa  Felan dba/AM Breakfast House INITIATOR: Linda Williams  CITY ADMINISTRATOR'S REVIEW:  KCE.  ACTION PROPOSED: Schedule a Public Hearing for Hotel/Restaurant Liquor License_  for Melissa Felan dba/AM Breakfast House STAFF INFORMATION SOURCE: City Clerk  BACKGROUND:  Melissa Felan Owner of AMI Breakfast House located at 410 S. Main St. submitted application for a New Hotel/Restaurant Liquor License on November 22, 2024 and completed application requirements on December 4, 2024 including fingerprints. C.R.S. 44-3-311 states that upon receipt of an application, except an application for renewal or for transfer ofo ownership, the local licensing authority shall scheduleaj public hearing upon the application not less than thirty days from the date of the application and shall post and publish the public notice thereofnot less than ten days prior to such hearing. Public notice shall be given by the posting of a sign in a conspicuous place on the premises for which application has been made and by publication in ai newspaper of  general circulation in the county in which the premises are located.  RECOMMENDATION:  Set a public hearing date for Application ofa a Hotel/Restaurant Liquor License for Melissa Felan/dba AM Breakfast House on. January 13,2025. Direct that City staff post the proposed location at 410: S. Main St., Lamar, Colorado and publish proper notice in  the local paper as required by Law.    Agenda Item No. Council Date:  6 12/09/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: INITIATOR: ACTION PROPOSED: STAFF INFORMATION SOURCE: BACKGROUND:  Hasty McClave EMT Class Clinical Agreement  Chief Burkhart  CITY ADMINISTRATORS REVIEW: ArE  Approve Agreement  Hasty McClave Fireand EMS  The Hasty McClave EMT class will need to utilize the Lamar Fire and Emergency services for EMT Students to complete their required Clinical Rotations. For this program to be successful Hasty McClave is seeking, as well  as Lamar Fire and Emergency Services, to establish this agreement.  RECOMMENDATION:  Approve the Agreement and have Mayor Crespin sign all necessary paperwork.    Agenda Item No. 7 Council Date 12/09/2024  LAMAR CITY COUNCIL AGENDAI ITEM COMMENTARY  ITEM TITLE: Proposed Agreement for Law Enforcement and Security Services  ADMINISTRATORS  INITIATOR: Chief Al Fear CITY  REVIEW: AtE  ACTION PROPOSED: Approve the proposed agreement with Lamar Re 2 School District for  law enforcement and security service over the 2025 school year. STAFF INFORMATION SOURCE: Police Chief Al Fear  BACKGROUND: The present "Agreement for Law Enforcement and Security Services" with the Lamar Police Department has traditionally provided security services for the Lamar High School for after hour events. The police department and the Lamar High School enter into this agreement annually. The agreement runs from January 1,2025 through December 31, 2025. RECOMMENDATION: Approve the Agreement for Law Enforcement and Security  Services" contract with Lamar High School and allow the mayor to sign.    Agenda Item No. 8 Council Date: 12/9/24  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: Residential DevelopmenuComsinuetion Assistance Application/Agreement for Optimus  Construction LLC INITIATOR: ACTION PROPOSED:  ADMINISTRATORS REVIEW: RGE  Anne-Marie Crampton  CITY  Approve Housing Assistance Application and Agreement  STAFF INFORMATION SOURCE: Anne-Marie Crampton, Stephanie Strube, Pat Mason  BACKGROUND: Dean & Deisha Jarvis of Optimus Construction have an established construction company inl Franktown, CO. They plan to build houses inl Lamar and have purchased six lots on gth and gth Street and Savage Boulevard. They plan to build six houses each with potential additional dwelling units (ADUS) and have completed an application for Residential Developmemt/Consinucion Assistance. Ifthe application is approved, Optimus Construction is entitled to a discount on Cityp publici infrastructure improvement costs of 50% or up to $5,000.00 per lot, whichever is less, and a corresponding discount on building permit fees of50% or up to $5,000.00 per lot per house, whichever is less, under Resolution Optimus Construction plans to put in 1" taps on each lot. Public Works has estimated their costs at:  23-09-01.  Water $2,503.00 $441.00 $3,000.00  Sewer $1,251.00 $85.00 $2,500.00 $3,836.00  Tap Fee Meter and MTU Saddle  labor, equipment, material, and asphalt  Approximate Total (Exact cost billed qfier work completed.) $5,944.00  Ini this scenario, Optimus is eligible The CDOT TAPS Grant will pay for curb, gutter and sidewalks on It is estimated that the building permit reduction will be $1,454.48 per house, based on the first permit. The Planning & Zoning Commission approved Optimus Construction' si request fora 5' setback variance on the gth Street lots and its request to rezone the six lots from R-1 to R-3 to allow for potential ADUS RECOMMENDATION: Approve Optimus application for housing developmen/comirnction  gthand gth Streets where these houses will be located.  on 12/3/2024.  assistance and authorize Mayor to sign the Developer Commitment Agreement.    Agenda Item No. Council Date:  9 12/9/24  LAMAR ( CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE:  Denny's Incentive Agreement  ADMINISIRATORS  CITY  REVIEW: RE  INITIATOR: Anne-Marie Crampton  ACTIONI PROPOSED: Approve Incentive Agreement or whatever action the Council deems  appropriate  STAFF INFORMATION SOURCE:  Robert Evans. Pat Mason. Stephanie Strube  BACKGROUND: Managing Member Doug Thrall has submitted a Combined Business Incentive Agreement for Lamar Denny's Restaurant, requesting tax revenue sharing, elimination of permit fees, new asphalt, dirt fill, and façade improvement assistance. City staff believe that sales tax and City property tax revenue sharing will benefit both the new restaurant and the City. Mr. Thrall and his partners RECOMMENDATION: Approve and authorize the Mayor to sign the Incentive Agreement  have agreed to this concept.    Agenda Item No.: 10 Council Date: 12-9-24  LAMAR CITY COUNCILAGENDA ITEM COMMENTARY  "An Ordinance of the City of Lamar, Colorado rezoning of the property known as lots 6,7,8 and lots 13, 14, 15, Langston Heights Subdivision, a Subdivision to the City of Lamar, according to the recorded plat thereof, County of Prowers State of Colorado. Also known as  ITEMTITLE: 1904.1906.and 19085BS-10021015am4 1907S.9thSt  INITIATOR: Stephanie-Strube  CITY  ADAETATDESHMIIE  ACTION PROPOSED: Approve ordinance on first reading  STAFF INFORMATION SOURCE: Stephanie Strube: Buldimzomca.Pamming. and Zoning Commission  BACKGROUND:  PZ-2024-03: The Planning and Zoning commission met on October 24, 2024 to discuss the proposed rezoning of the property known as lots 6,7,8 8 and lots 13, 14, 15, Langston Heights Subdivision. Also known as 1904, 1906 and 1908 S. 8th St; 1903, 1905 and 1907 S. 9th St. Optimus Construction is the property owner and is requesting the zoning change for the development of the land into future homes. The Planning and Zoning. Commission held aj public hearing on December 3, 2024 for the purpose of finding and determining whether the property proposed for the rezoning from an R-1 zone to an R-3 zone, meets the applicable requirements of the Lamar Municipal Code and is considered eligible for rezoning from an R-1 zone to an R-3 zone. The commission voted unanimously in favor of the zone change with the belief that all things considered it will not change the  integrity of the subdivision. RECOMMENDATION:  All things preliminary to the ordinance having been properly and timely completed, staff recommends that City  Council approve the Ordinance on the first reading or such other action as Council may direct.    Agenda Item No Council Date  12 12/09/2024  LAMAR CITY COUNCIL EXECUTIVE SESSION COMMENTARY  Executive Sessions - (1) Forac conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. 24-6-402 (4)(b) regarding Code Enforcement and Ordinance Development (2) For Discussion of Personnel  ITEMTITLE:M Matters under C.R.S. $24-6-402(4)D) regarding structural reorganization with Chief Fear.  INITIATOR: Rob Evans. CityAdministrator  CIMADKNSTRAIDASRME  AE  ACTION PROPOSED:  STAFF INFORMATONSOURCE:  BACKGROUND: Executive Sessions - (1) For a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. 24-6-402 (4)(b) regarding Code Enforcement and Ordinance Development (2) For Discussion of Personnel Matters under C.R.S. $24-6-402(4)() regarding structural  reorganization with ChiefFear.  RECOMMENDATION