Town of Sedgwick Meeting Agenda Monday, December 09, 2024, 6:00PM Public Comments Information Ify you wish to address the Board of Trustees, there isa a "Comment from the Public" scheduled time. Comments on Agenda items willl be allowed following thej presentation or Board deliberation. Your comments will be limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments. . Call to Order and Pledge Allegiance II. Approve the Agenda III. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Residents interested in serving as a Trustee will present to the current Board. VII. Monthly Reports Clerk's Office Mayor Board ofTrustees VIII. New Business Rhonda Gram - Monthly Updates from Sedgwick County Chamber Adopt the Highway User Tax, 2025 Budget and the Milll Levie and by Resolutions 24-11,24-12&24- 13 Sedgwick Liquor Retail License Renewal The Bar Liquor License Renewal Ordinance Discussion on Board Members Attendance Requirements. Resolution 25-1-2025 Meeting days and Recognized Holidays IX. Old Business - None X. Executive Session (Ifneeded) XI. Call to Adjourn Posted on this 6th day of December 2024. Individuals with disabilities needing auxiliary aid(s) mayr request assistance by contacting Heather Moore, Town Clerk, Phone (970) 463-8814,or FAX (970) 463-5537. Atl leasta 48 hour advance notice prior tot the scheduled meeting would be appreciated: sot thata arrangements can be made tol locate the requested auxiliary aid(s). 11:36 AM 12/06/24 Accrual Basis Town of Sedgwick Trial Balance As of November 30, 2024 Nov 30, 24 Debit Credit 117.09 349,188.82 26,793.54 11,927.75 98,589.48 40,037.01 1,174,349.22 1,237,521.37 1,338,609.50 1,525,040.41 238.98 5,802,413.17 1021 Cash on! Hand 1022. Points West Bank Checking 1029. Savings:1030 Points' West:1031 9240 1029. Savings:1034- Cashi in Savings Lottery 1029. Savings:1040 Points West Bank:1043- Water Surcharge. Account 1029. Savings:1050: Equitable Savings:1051 05-4505160 1070 "COLOTRUST:1071 * General Fund #2- Water Plus 1070. COLOTRUST:1072 General Fund #4- General Plus 100-COLOTRUSEORS General Fund #3- CIP Plus 1070. COLOTRUST:1074: General Fund #1. Sewer CIP 1081. Cash- County Treasurer TOTAL 0.00 Page1 1 11:35 AM 12/06/24 Accrual Basis Town of Sedgwick Profit & Loss November 2024 Nov 24 Ordinary Income/Expense Income 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152. Interest on Taxes 4172. Sales" Tax 4212. Cigarette Tax 4222. Road and Bridge 4232. Motor Vehicle 4300. Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1 Occupation Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4. Lodging' Tax 4392. Other Income Other Total 4392. Other Income 4393. Other Income 4412. Highway Use Tax 4802. Interest Income Totall Income Gross Profit Expense 116.92 87.56 21.14 14,936.13 14.89 12.94 59.90 -554.21 6,051.76 3,849.95 2,517.00 49,620.91 461.10 17,634.97 60.00 100.00 67,876.98 322.41 1,237.25 21,049.11 117,599.73 117,599.73 7,71 352.55 172.00 300.00 257.58 471.00 1,000.00 0.00 245.40 378.00 18,082,47 1,043.08 386.15 550.35 57.68 4,097.03 2,564.00 1,646.06 3,384.43 325.18 12,074.38 237.71 110.00 59.38 35,727.76 81,871.97 6002. County" Treasurer's Fees 6032. Office Expense GG 6042- Professional Services- GG 6062. Supplies and Maintenance-GG 6072. Telephone GG 6092- Miscellaneous- GG 6192. Miscellaneous- Street 6262. Harvest Festival 6462. Supplies and Maintenance Park 7043. Telephone Water 7063. Supplies & Maintenance- Water 7163. Supplies and Maintenance Sewe 7346. Landfill Trash 7366. Supplies and Maintenance- Tras 7800. Salaries Clearing 7806- Salary-Ed Smith Jr. 7809 Salary-Richard MI Kehm 7815. Salary-Heather Moore 7820. Salary- Kim E Quayle 7825. Salary-Eduardo Sanchez 7800. Salaries Clearing- Other Total 7800 Salaries Clearing 7990. Supplies and Maint. Clearing 7994- Utilities Clearing 7995. Payroll Taxes- Clearing Total Expense Net Ordinary Income Page 1 11:35 AM 12/06/24 Accrual Basis Town of Sedgwick Profit & Loss November: 2024 Nov 24 Other Income/Expense Other Expense 8343. Grant Expense Local Total Other Expense Net Other Income Net Income 0.00 0.00 0.00 81,871.97 Page 2 N Un-Official November 18, 2024 Town of Sedgwick Record of Proceedings November 18th, 2024 Members Present: Danny Smith, Dale. Jones, Roger Munson, Traci Sanchez, Peggy Owens, Bailey Nail, Darrin Tobin Employees Present: Heather Moore, Richard Kehm, Kim Quayle Call to Order: The' Town Board: met ini regular session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Sanchez Here Peggy Owens Here Dale Jones Bailey Nail Roger Munson Darrin Tobin Here Here Here Here Approval of Agenda Dannah from GMS will need to speak first sO she can attend another meeting. Motion: Approval of Agenda Approval of Minutes Motion: Approve the minutes motion carried. Traci Sanchez made ai motion to approve the agenda; Peggy Owens seconded, alli in favor; none opposed, motion carried. Traci Sanchez made at motion to approve the minutes with corrections; Dale. Jones seconded, alli in favor; none opposed, Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote Dale. Jones made ai motion toj pay the bills, Darrin" Tobin seconded. (Roll Call: All Voted for, None Against) motion carried. Ihave been calling the State and GMS to figure out what is happening with' thel loan and the new requirements. Since what GMS originally told us VS. what the State in now saying wasn'tmatching at all. TheLead and Copper first round ofinventory has been completed and: submitted to the State, Kim has worked Clerk's Office hard to get this completed. Assisting with gathering data for the Budget preparations. Trimming trees willl begin down all streets and alleys. Wewill hang Christmas lights after Thanksgiving. Repair Pot holes on. Main Street. Maintenance Page 1 of5 Un-Official November 18, 2024 Mayors Report There was some talk about canceling the Christmas Party for the board and employees. If feel since we don'tg get paid at all, and after everything we deal with, I don't seel how a Christmas party tol boost morale should be canceled. Several comments in agreement from the other Board Members. Would the Board like to offer the Employees a Christmas Bonus again this year. The board agreed to give the same percentage of 7% again as the Christmas bonus to employees. Motion: carried. Motion: Dale. Jones made ai motion to proceed with the Christmas Party; Peggy Owens seconded, all in favor; none opposed, motion Dale. Jones made ai motion to givet the' Town Employees a Christmas Bonus of 7% ofyears wages.; Roger Munson seconded, Darrin, Dailey and Peggy in favor; Traci Abstained, none opposed, motion carried. Board ofTrustees Darrin' Tobin Iwill be officially stepping down inl December, sO we will need to send out al letter inviting anyone interested in filling the Vacancy. Public Comments - reminded they will have: 3mins. Dora Devie- Susan Wolfe Wel have joined the Statel Master Gardener in. Julesburg to start mapping the' Trees in our Town, we will mark the type oftree, measure them to estimate their age and ift they are diseased. This program ist to help remove any diseased or dangerous trees and aid in replacement. This will start o Wea are: in the training stage right now, but wanted tol let everyone know that we will eventually be in. Julesburg, then Ovid1 before coming to Sedgwick. going door to door to gain permission to enter properties to assess the' Trees. New Business Rhonda Graham - Not present Victoria with SCORE - Updates and Budget Request. Thank you for your previous support. Wer now have over 100 members at the community center. Lots of upgrades have been made this year. New chairs, paint, sound system and more. Working on a grant for new energy efficient windows. Estimate came back at $68,000 Wes still have more to do, we need to upgrade bathrooms to be compliant with gender neutrality laws. Resolution No. 24-8-1 Elected Officials are: not employees o Cirsa Requires this each year, this is done annually for thej purpose of Workman's Comp Coverages. Motion: Dale. Jones made ai motion to adopt Resolution 24-8; Traci Sanchez seconded, all ini favor; none opposed, motion carried. Page 2of5 Un-Official November 18, 2024 Resolution 24-9- Sewer Project required Rate Increases Discussion was. held under Old Business with Dannah from GMS Thel board decided after the discussion with GMS toi increase the $800K Loan Paydown to January Rate increase will be $2 to water base rate, $2 to sewer base rate and $2.50 to the sewer $1.2Million. surcharge July Rate increase willl be $2 to water base rate, $2 to sewer base rate. Motion: Dale. Jones made ai motion to approve. Resolution 24-9 Increasing Water and Sewer Rates; Darrin Tobin seconded, all: in favor; none opposed, motion carried. Resolution No. 24-10-Town Contribution to the Wastewater Project Loan The original amount' The Board offered as the paydown amount of $800K will still: maket the increase to thei residents tol be $22. The Board agrees to use. Marijuana Money, that has been invested: in an: interest-baring fund, to buy down thel Loan to reducet the Loan amount further. If Thel board decided to contribute $1.2million this will reduce the burden to the residence to $8. Traci added that the residents ofthis town voted: int the dispensaries and now wel havea Further to help spread the word that the $1.2mil from marijuana funds are going tol be used to help them should be done so by letter. This will help stop false way to use those funds to benefit them. information being spread. Motion: Traci Sanchez made a motion to approve. Resolution 24-10 contributing $1.2million instead of only $800K to the Sewerl Loan; Dale. Jones seconded, alli ini favor; none opposed, motion carried. 6:30 PM Hearing: Highway Users Tax o Dan explained how the $14,000 HUTF taxi funds are used. It will be used to maintain the Streets, this is for snow removal, the potholes and wages for the employees maintaining them. There were no comments fromi the public. 6:33PM HUTF Hearing was adjourned. Regular meeting continued. 6:45 PM Hearing: 2025 Budget o Aftera a quick update from Dan, he added $15,000 the fire department and the other minor The street estimate to cut out the gutters and add concrete on Main Street came back at $45,000 The board suggested using the rock to filli in the holes and patch them since we are looking at the water project in a few years causing us to dig up much of Main Street anyways. $400 per load and it willi take maybe 4 or 5 loads to complete the project. The Board agreed that doing rock fill for now is a better option. They said to add $4000 The line item says $80,0001 to the community center. This in not correct. This amount was for the RV's at the Rodeo Grounds. This opened up the discussion about the RV park. Concerns were about the parking that is taken for Rodeo'sa and Harvest Festival. The Fire Department would have toi talk about building al Fence to separate changes. to the budget for Street Maintenance. Page 3of5 Un-Official November 18, 2024 properties SO there will not be traffic coming and going from the RV park. Additional Employees to run and maintain it. We would need to change the Ordinance S and Zoning. This would bet thet first thing the public will see coming into town. This will be a long process. Public Hearing will need to be done before This topic was decided dropped and the Board does not want to pursue this any we even start. longer at the Rodeo Grounds. The discussions was opened up to the public. Lupe Iagree that anything that helps our streets, even rock for now instead oft tearing it Iagree it will not look good seeing RV park in the: fairgrounds, it turns into an eye all up sore. Aret there any funds for our park, for al basketball court? Clerk. Added this process. should. start with hearings for the public to add on the conversation. We can start this process ifthe board would like. Victoria Would the board consider matching last year's contribution to add $10,000 to the The board counter offered $8,000. (Victoria Thanked the Board for Budget continuing to support them.) Motion: Dale. Jones made at motion to donate $8,000: in 2025 to Score.; Peggy Owens seconded, Bailey and) Peggy in favor; Traci and Darrin. Abstained, none opposed, motion carried. 7:15 PM Budget Hearing was adjourned. Regular meeting continued. Board Meeting Attendance Requirements. Currently iti is believed that ai member can only calli in 3 times for emergency: attendance. But we don'thave: anything for missed attendance. Neighboring Towns have rules thati ifa Trustee miss Dora Devie believes thisi is already in the Code Book she was on the committee of. 3inat row that stands fori removal of the' Trustee. Thisi is tabled untili it can be further investigated. Old Business (Spoke after the approval of the Bills at the beginning oft the meeting,) Dannah Koeniger = GMS Engineering Sewer Loan Update. Rate Increase that is being required by the CWRPDA, originally this was assumed by us that the increase would not be required until the end of the project. A Very recent discovery by your Clerk The CWRPDA informed Heather that this way of repayment and rate increase requirement changed two years ago. (somehow, we were not aware of this change.) So you will need to do the increase next year, did negotiate with them that the Re-Payment will not start until 2026. Ift the town only does the $800K the increase willl be $221 total of an increase. But if you do $1.2Mil then it will reduce thei increase to only $8, and this can be done al little at a time. You can plan on $4 inJ January and the remaining $4 in. June or July. Additionally, iti is bya phone call to them last week this in not correct. Page 4of5 Un-Official November 18, 2024 strongly recommended to also increase the Sewer inactive rate from $7.501 to $10i in all oft the One option would bet to pay off your current Water Loan and stay with the $800K pay down. But options presented. this is nott the best option, because your current loan is a Zero Percent loan. Regular Meeting Adjourned: Motion: At7:30pm, Traci Sanchezi made ai motion to adjourn, Dale. Jones seconded, all were in favor, none apposed motion carried. Entered Executive Meeting to Discuss Employee Matters. Traci Sanchez decided to excuse herself from the Meeting due to person connections to the Employee. (No decisions, actions or votes happened during or after the. Adjournment of the Executive Meeting) Mayor Attest: Town Clerk SEAL Page 5 of5 11:35AM 12/06/24 Num Town of Sedgwick Check Detail November 191 through December 9, 2024 Memo Name Account 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 7063. Supplies & Maintenan... 1022 Polnts West Bank Ch... 6052. Insurance and Bonds - 1022. Points West Bank Ch... 6072. Telephone-GG 1022. Points West Bank Ch... 6092. Miscellaneous- -GG 1022. Points West Bank Ch... 6462. Supplles andl Mainten... 1022- Points West Bank Ch... 6192 Miscellaneous- Street 1022. Points West Bank Ch... 7073- Utilities Water 7994. Utilities- Clearing 6102. Utilities- TH-GG 6102. Utlities- -TH-GG 7073. Utilities- - Water 6142. Street! Lighting 7173. Utilities Sewer 6102- Utlies-TH-GG 6102 Uillies-TH-GG 1022. Points' West Bank Ch... 7990. Supplies and Maint.- " 1022 Points West Bank Ch... 6062- Supplies and Mainten.,. 1022. Points' West Bank Ch... 6042. Professional Services. : 1022. Points West Bank Ch... 7063. Supplles & Maintenan... Paid Amount AC-DC Water Works LLC ORC Services ORCI Monthly Contract Services Testing Samples, Water Tower repalrs, Generator repairs. -400.00 -213.42 -613.42 -1,050.00 -1,050.00 -257.58 -257.58 -266.00 -266.00 -5.40 -5.40 -1,000.00 -1,000.00 -293.38 -58.79 -43.85 -82.19 -135.36 -245.59 -63.04 -40.00 -72.29 -1,034.49 -123.57 -123.57 -60.25 -60.25 -21.50 -21.50 -14,750.00 -14,750.00 Page1 TOTAL CEBT TOTAL CenturyLink TOTAL CML TOTAL TOTAL TOTAL Employee Heaith Insurance. January 334021765 Phone! lines andF Fax1 line Annual CMLI Membership Consolidated Plumbing Friedly Custom! Metal, LLC Highline Electric Ass'n Plugf fors sprinkler. (nv43489 repairst to Road Grader Water Pump- -66552 New Shop- 8280879 New Town- 822186 Museum- 8426371 Pump# #2- 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center TOTAL TOTAL TOTAL TOTAL TOTAL IDEAL Linens & Uniform Community centerl Linens andr rugsf for Townh Hall Julesburg Family Market Account# 8814 Hardware, Paint and supplies Kelly, P.C. Legal Fees- Regular (Over paidi last month) Repairst to Elevated' Water" Tower. Maguire Iron, LLC 11:35AM 12/06/24 Num Town of Sedgwick Check Detail November 19 through December 9, 2024 Memo Name Marick's Waste Disposal Account 1022. Points West Bank Ch... 6462. Supplies and! Mainten.. 7366. Supplies and! Mainten... 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6032. Office Expense- GG 7994- Utillties Clearing 1022. Points' West Bank Ch... 7990. Supplies and! Maint.- : 7990. Supplies and Maint.- : 1022. Points West Bank Ch... 7346 Landfill- Trash 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 7163. Supplies and Mainten... 7063. Supplies &N Maintenan... 1022. Points West Bank Ch... 7806. Salary-Ed Smith. Jr. 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes- Clearing 7995. Payrol! Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll! Taxes- Clearing 7995. Payroll Taxes- Clearing PaidA Amount Potty Cleaning FixH Hyrolics on Trashl Truck Water Bacteria Test -240.00 -550.35 -790.35 -40.00 -40.00 -352.55 -110.00 -462.55 -40.96 -73.18 -114.14 -386.15 -386.15 -1,713.17 -285.00 -1,998.17 -360.44 -54.08 -360.44 -774.96 -40.03 -36.97 -4,097.03 TOTAL TOTAL Northeast colorado health... Bacteria Test Points West Cardmembe.. Office Supplies and Postage Richard CDL Physical TOTAL S&WA Auto Supply Bolts Washers, Clamps, Radiatoro cap Hydro Oil Landfil Fees TOTAL TOTAL Sedgwick County Sales Landfill Fees SGS- -Accutest! Mountain. : water testing Watert testing- -alpha, solids, radium Water y-MMAPAAHBNgMsaNaN 7063. Supplies & Maintenan... TOTAL Usal Blue Book Pump Tool Pump Christmas! Bonus Salary Social Security Mediciad Payroll Gross Payroll Social Security Medicare Federal Colorado W/H AFLAC TOTAL 13442 Edwardi D. Smith. Jr. TOTAL 13443 Richard M. Kehm TOTAL -3,302.96 Page2 2 11:35AM 12/06/24 Num Town of Sedgwick Check Detail November 19 through December 9, 2024 Memo Name Account 1022. Points West Bank Ch... 7815. Salary-Heatherl Moore 7995. Payroll Taxes Clearing 7995- Payroll Taxes- Clearing 7995. Payroll Taxes. Clearing 7995 Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 1022 Points West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payrall Taxes- Clearing 7995. Payroll Taxes Clearing 1022 Points West Bank Ch... 7825. Salary-Eduardo Sanch... 7995. Payroll Taxes- Clearing 7995. Payroil Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 1022- Points West Bank Ch... 7809. Salary-Richard MKehm 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995 Payroll Taxes- Clearing 1022- Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 1022- Points West Bank Ch... 7825. Salary-Eduardo Sanch.. 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payrol! Taxes Clearing PaidA Amount -2,271.28 13444 Heather M. Moore Payrolll Gross Payroll Social Security Mediciad Federal Colorado AFLAC Payroll Payroll Social Security Medicare Federal Colorado AFLAC Payroll Gross Payroll Social Security Medicare Federai Colorado AFLAC Christmas Bonus Gross Payroll Social Security Medicare Federai Colorado W/H Christmas Bonus Gross Payroll Social Security Mediciad Federal Colorado Christmas Bonus Payroll Social Security Medicare Federal Colorado Christmas Bonus Gross Payroll Social Security Medicare Federal Colorado TOTAL 13445 Kiml E. Quayle -1,941.10 -1,584.41 TOTAL 13446 Eduardo Sanchez -1,185.85 -2,864.30 TOTAL 13447 Richard M. Kehm -2,263.34 -3,433.15 -2,806.14 -2,060.81 -1,811.16 -1,336.21 -1,113.98 -2,447.94 -1,957.67 TOTAL 13448 Heather M. Moore TOTAL 13449 Kim! E. Quayle TOTAL 13450 Eduardo Sanchez TOTAL Page3 RESOLUTION 25-1 A RESOLUTION SETTING REGULAR MEETING DATES FOR THE TOWN OF SEDGWICK BOARD OF TRUSTEES, ESTABLISHING TOWN RECOGNIZED HOLIDAYS, AND SETTING THE OFFICIAL LOCATION OF POSTINGS FOR THE YEAR OF 2025. WHEREAS, the' Town of Sedgwick is governed by the laws oft the State ofColorado; and WHEREAS, regularly scheduled meeting days have historically been during the Second WHEREAS, the laws of the State of Colorado necessitate the establishment of places to WHEREAS, it is in the best interest for the functioning of the Town of Sedgwick to NOW, THEREFORE, LET IT BE RESOLVED BY THE BOARD OF TRUSTEES FOR Monday of each month; and post public information for the good oft the community: and designate holidays recognized by the Town of Sedgwick, THE TOWN OF SEDGWICKTHAT 1. Meetings will commence on the following dates at 6 PM at the Town Hall, 29 Main Ave, Sedgwick, CO, unless otherwise designated by the Town Clerk. Ifa quorum can not bei met the meeting will be rescheduled the following Monday and posted with the new date. Monday, January 13, 2025 Monday, February 10, 2025 Monday, March 10, 2025 Monday, April 14, 2025 Monday, May 12, 2025 Monday, June 09, 2025 Monday,July 14, 2025. Monday, August 11,2025 Monday, September 08, 2025 Monday, October 20, 2025 Monday, November 10, 2025 Monday, December 08, 2025 2. Meetings, and other information pertinent to the residents of the Town of Sedgwick, shall be posted in accordance with the laws of the State of Colorado at the following locations: Front entrance of the Town of Sedgwick Town Hall; Town of Sedgwick United States Post Office bulletin board; and the' Town of Sedgwick website. 3. Thei recognized 2025 holidays for the Town of Sedgwick are: Holiday: New Year' President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Date Town Office is Closed: Wednesday, January 1s, Monday, February 17 Monday, May 26 Thursday, June 19 Friday,July 4 Monday, September 1 Monday, October13 Tuesday, November 11 Thursday, December 25 Martin Luther King Day Monday, January 20 % day Wednesday, November 26; Thursday 27 & Friday 28 This Resolution was passed by a vote oft thel Board ofTrustees fori the Town of Sedgwick. INTRODUCED, READ, APPROVED AND ADOPTED this 9th day of] December 2024. By: Danny Smith, Mayor Attest: Heather Moore, Town Clerk