Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Pro Tem Hartz called the meeting to order at 6:09 pm.  Town Board Members Attendance: Trustee Nyberg - Present Trustee Zazzaro - Present Trustee Hartz - Present Trustee Katsos- Present Trustee Morlan - Present Trustee MacLaurin - Present  Mayor Au - Present by phone after executive session via Zoom  Staff Present: Katie Sickles (Town Manager), Michael Hoguet (Police Chief), Michael Goldman (Town Attorney), Mark Robinson (Parks and" Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk), Marie Kehm (HR Director), Josh Kellinger (Facilities and Grounds), Jeremy Schuiz  (Public Works Director). Motion to approve Agenda: Trustee Morlan Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro- -) Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #1 D: Approve Agenda  Agenda Item #2: Executive Session pursuant to CRS.524-6-40241 (b), (e)D) and (FXI) concerning conferences with an ttomey.determining. positions relative to matters that may be subject to Upon motion and affirmative vote of 2/3 of the quorum present, Executive Session regarding conferences with an attorney, determining positions relative to matters that may be subject to negotiations and discussion of current personnel interested in assuming Town Manager duties pursuant to C.RS.S24-6-40214) (F)(I) concerning Personnel matters, except if the employee who is the subject oft the session has requested an open meeting, ori ift the personnel matter involves more than one employee, all the omployees have requested an open meeting, and, if necessary, C.R.S. S 24-6-402/4)(D) concerning conference with an attorney for the local public body fort the purpose of receiving legal advice on specific legal questions over current personnel interest ina assuming Town Manager duties, and C.R.S. $24-6-402/4) (e)(I) determining positions relative to matters that Motion to enter in to Executive Session regarding conferences with an attorney, determining positions relative to matters that may be subject to negotiations and discussion of current personnel interested in assuming Town Manager duties pursuant to C.R.S. S 24-6-402(4) ()() concerning Personnel matters, except ift the employee who is the subject of the session has requested an open meeting, orift the personnel matter involves more than one employee, all the employees have requested an open meeting, and, if necessary, C.R.S. $:24-6-402/4)b) concerning conference with an attorney for the local public body for the purpose of receiving legal advice on specific legal questions over current personnel interest in assuming Town Manager duties, and C.R.S. S 24-6-402(4) (e)() determining positions relative to matters that may be subject to negotiations: Trustee Morlan  negotiations and Personnel matters  may be subject to negotiations.  Second motion: Trustee Nyberg Vote: Trustee Nyberg Yes Trustee Zazzaro- Yes Trustee Hartz- Yes  1    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin-y Yes Mayor Au -Yes  Agenda Item #3: Resume Open Session 7:22 pm  The time is now 7:22 pm and the executive session has been concluded. The participants ini the executive session were: Trustee Nyberg, Trustee Zazzaro, Mayor Pro Tem Hartz, Trustee Katsos, Trustee Morlan, Trustee MacLaurin, Mayor Au (by phone), Town Attorney Goldman and HR Director Marie Kehm. For the record, if any person who participatedi in the executive session believes that any substantial discussion of any matters noti included in the motion to goi into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open  Meetings Law, Iwould ask that you state your concerns for the record. None stated.  Agenda Item #3A: Conflict of Interest Announcement Agenda Item #3B: General Public Input  None stated.  Chief Bruce Evans UPRFPD here to talk about receiving the SS4 grant. Needs to be submitted to the Federal DOT by December 31st. Needs an answer on the Bayfield East intersection by December 15. Town Manager Sickles states iti is going through CDOT. Had two meetings. Do not have ai final grant yet. Needs another 1.5 million. Iti is really upi to CDOT. Ms. Sickles details how you spend money and then itis reimbursed. Trustee Morlan states a reward letter should be sufficient. Brian Blanchard 637 Louisiana Dr. loves to see the collaboration. Lodgers Tax when we get our first hotel wants to see the Board be proactive. Met with Durango and Pagosa Springs and they are doing well with it. A fifty-room hotel would generate $40,000 a year at 5% lodger's tax. Will be up to our 15 short-term rentals here soon. Letters to the Board. The Board needs to have an established way to handle letters that come to them. Thinks they die in the packet. Love to see them acknowledged. Lori Lazzeri 1362 Kremer Dr. reacts to the letter to Trustee Hartz. Feels the claim that she was not elected on proper election process is baseless. Feels the concerns are empty. Feels Alexis is very through and does not comply to intimidation. Feels Alexis is a rock star in fiduciary responsibility. Would like to see the Board find ways to run the Town more efficiently. Feels Alexis shows respect and does adhere to resolution #629. She votes her conscience and does so even if she is alone. Marian Tone 1495 County Rd. 526 watches things closely even though she cannot vote for Town Board. We have a very diverse Board. The Town has gone through many changes and has had a difficult transition. Wants to applaud the Board for trying to figure things out for yourself. Wants to support the Board's continued growth together. Loves this community and applauds everyone for being involved. Lucy Stewart 128 N. Appaloosa trying to get input as to what is going on is not very good. Have not seen it this bad. Feels some people see conflicts of interest and are not happy with what is going on. David Black 606 Buck Highway thanks Lori for stepping up. If we are circulating one letter for one Trustee lets go for another Trustee and the Mayor. Feels fiduciary responsibility has been breached. Kay Phelps 1048 N. Oak Dr. states she is ashamed of a' Town Board that fights like this. Iti is time to grow up. Please try to be human beings to one another. Michael Houser 2480 CR. 526 came int to support Alexis. She has integrity coming out of her ears. Fells the issues can be hashed out by responsible people. Linda Abbott 324 Star Crossing feels Alexis has acted very professionally. Feels she is knowledgeable. Feels everyone should show Concerned Citizens Letter formally requesting Trustee Alexis Hartz immediate resignation Trustee MacLaurin asks what the process is for a Trustee that may be removed. Town Attorney Goldman breaks down the process that is governed by CRS. A request for someone to resign is an informal process. Trustee Morlan states when marijuana was on the agenda since then people have wanted input on agenda  compassion and understanding.  items. And this Board has stated that they want more citizen input.  Agenda Item #3 C: General Public Input on Agenda Items Agenda Item #4: 11/5/24 Tabled or Updated Items  None given.  Agenda Item #4 A: 11/5 Tabled Interim Town Manager Contract-I Katie Sickles Agenda Item #4 B: 11/5 Current Personnel Assuming Town Manager duties  2    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122 Agenda Item #4 C: Other Interim Town Manager Plan  Agenda Item #4 D: 11/19 - Revised Interim Town Manager Contract - Katie Sickles  Mayor Pro-Tem Hartz states we have been looking at the options of keeping Ms. Sickles on as an Interim Manager or a new Interim Manager or have a staff person be a point person. Trustee Morlan states whomever wel bring in, we have to make sure they understand the pertinenti issues at hand. Lori Lazzeri asks what wasi it like before Ms. Sickles came on board. Ms. Sickles states she was the interim. Trustee Morlan states she did a good job and they offered hert the position. Ms. Lazzeri asks about the timeline and howi it went last time with Chris Lemay. Ms. Sickles states her background and how things started and COVID effected the situation. Trustee Morlan states things were different then because we did not have the development pressure we have now. Brian Blanchard 627 Louisiana Dr. asks what is going on. When can expect a decision? Trustee Morlan states we had an executive session and no decisions were made. Mr. Blanchard states we should pay Ms. Sickles until we have someone to replace her. Marian Tone states we also have to deal with the loss of Community Development Director Killian. Cautions the Board to keep the two tabs separate. The Town has survived al lot. Understands thei issues that COVID brought. States the Town Manager position is nota a statutory requirement. Appreciates the flexibility Ms. Sickles has brought. Julie Blanchard asks what happens if we are approached by another developer. Ms. Sickles states we have SEH and Nicol is still helping out with building side. Ms. Blanchard states we need to keep Ms. Sickles for situations like this. Lucy Stewart states this has gone on long enough. Make a decision. That development on the Haga property will affect us for years to come. The retention ponds willl be someone's nightmare. Charlene Thomas 523 Hickory Ridge it has been clear from the election that they want to get rid of Ms. Sickles. Make the right decision. Lori Lazzeri does not agree with the additional $2500 to keep Ms. Sickles on. Maureen Goldman 1632 S. Taylor Circle asks how Ms. Sickles proposal compares to the other Interim offers. Trustee Katsos states iti is the wheelhouse. Goes over some items that are standard to Interim Town Manager offers. Ms. Goldman is in agreement with the Motion that we go with what Katie has already agreed to help us out through in to December I believe she has suggested that she could stay on Iwould like to make a motion that we. just go ahead and let her finish her time with us in December that we proceed with the staff helping out long enough for us to get and pursue an Interim Town Manager and we do have some applications Iwould like to see us proceed that way. IfImade that clear, Trustee Zazzaro states Idot think we need to clarify what the expectations of staff are. Because we did have options to consider. So are we saying that we are moving forward with an external Interim Town Manager and moving forward also with what Katie had in her resignation letter, which says that she is available to support staff remotely through December 27th 2024. Ijust wanted to clarify what you are saying. Soi it would be moving forward, we already had applications come ini for an Interim Town Manager, so the hope would be that we would have an Interim Town Manager based on your motion starting when Katie is leaving. Trustee MacLaurin states right, hopefully. Trustee Zazzaro states so then do we, am sorry lam just trying to make sure this motion is very clear. Becausel la am not really clear on' what happens ifv we do not have an interim hired by January 1st. I just do not know the answer to that. lwant to make sure thati ifv we are making a motion and voting. I want to make sure what happens at the end of Katie's resignation letter. And Ido not know if that is clear to me right now. Trustee MacLaurin states somebody else can help me out. Staff made some recommendations for a short term division of duties on how they would handle different things that are going on and that was whatlwas sort of assuming. Hoping we could get an Interim Town Manager in here fairly quickly. Thati is whatl was Make a motion that we proceed forward with looking for an external Interim Manager and maybe have al back-up plan as staff would be interim if something was to fall through. (Mayor Pro Tem Hartz states andi includes al last date for Katie and think we almost have a motion.) and Iwould add to the motion that Katie would have until the end of the week and then she has her end date.( Trustee Morlan states I think we should keep her for the PTO piece ofi it sO that she can help staff through the end of December like she had originally said that wayi if they need assistance there is assistance to be had.) Trustee Nyberg states there still needs to be a date.  Blanchards.  Ido not know.: Trustee MacLaurin  thinking, if somebody else could phrase itl better that would be great.  3    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122  (Trustee Morlan states physically until the end of Friday and then PTO through December 27th, in other words keeping with what the letter said). Trustee Nyberg states Iwould be good with that. Trustee: Nyberg  Second motion: Trustee MacLaurin Vote: Trustee Nyberg - Yes Trustee Zazzaro - No Trustee Hartz- Yes Trustee Katsos - No Trustee Morlan -No Trustee MacLaurin - Yes Mayor Au - Yes  Trustee Katsos asks for a list form Ms. Sickles of her top priorities.  Agenda Item #4 E: 11/19- - Revised Police Chief Contract  Trustee Zazzaro requested this to be back on the Agenda. Feels when a wage scale assessment is done itis not fair, to not be able to revise their contract. Does not want the Chief to be the only one on Town staff not to get a COLA raise. Trustee Morlan and Katsos agree. Town Attorney Goldman states justt to be clear iti is a pay increase and an extension of the contract fort two years and ito outlines when that increase will happen and feels the motion should include those three components. And it modifies the Marshal to Police Chief. Motion to accept the revised Police Chief's contract as presented: Trustee Nyberg  Second motion: Trustee Morlan Vote: Trustee Nyberg - Yes Trustee Zazzaro = Yes Trustee Hartz- No Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au -No  Agenda Item #5 Financial and Budget Action Agenda Agenda Item #5 A: Octobor 2024 Financial Statomonts  Kathy Cathcart (Finance Director) gives report. Goes over what has been collected. Gives at funds update. Trustee Zazzaro asks about do the funds balance out, expenditure over revenue when the tax that is behind is collected. Ms. Cathcart answers yes. States the billing is still being worked on is why the funds are not in the  sewer fund. Second motion: Trustee Katsos Vote: Trustee Nyberg - Yes Trustee Zazzaro - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au- - Yes  Motion to approve the October 2024 Financial Statements: Trustee Zazzaro  Agenda Item #5 B: Sales Tax Report  Kathy Cathcart (Finance Director): gives report. Sales taxi is trending as expected  Agenda Item #5 C: Shared Use Path Additional Costs  4    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO81122  Ms. Sickles (Town Manager) gives report and breaks down the additional costs and why. Had a meeting today and may not have to even worry about the $12,000 dollars contingent on weather. There are funds in the street fund. We have had al lot of trouble with this engineer and the Board could make a claim on their license if they Motion to approve the additional $69,851.55 for the SUP from the available Street Fund funds: Trustee Morlan  choose. Second motion: Trustee Vote: Trustee Nyberg - Yes Trustee Zazzaro - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au-) Yes  Agenda Item #5 D: Resolution 632, 2024 Budget Supplement #2  Trustee Morlan asks if we will have to make an adjustment since the Police Chief's contract was revised. Ms.  Sickles states it was already in the budget. Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au- - Yes Second motion: Trustee Morlan Vote: Trustee Nyberg - Yes Trustee Zazzaro - Yes Trustee Hartz- No Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au - No Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro- = Yes Trustee Hartz- Yes Trustee Katsos = Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au - Yes the House Bill.  Motion to adopt Resolution #632: 2024 Budget Supplement #2: Trustee Zazzaro  Agenda Item #5 E: Resolution 633 Adopt 2025 Budget  Motion to adopt Resolution #633 2025 Budget: Trustee Nyberg  Agenda Item #5 F: Resolution 634 Appropriations  Motion to adopt Resolution #634 Appropriations: Trustee Morlan  Agenda Item #5 G: Resolution #635 Certify Mill Levy  Trustee Morlan states Ia assume this the same. Ms. Sickles states it may have tol be revisited with the passing of  Motion to adopt Resolution #635 Certify Mill Levy: Trustee Morlan  5    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Second motion: Trustee Katsos Vote: Trustee Nyberg - Yes Trustee Zazzaro-Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au-) Yes Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au - Yes Second motion: Trustee Katsos Vote: Trustee Nyberg - Yes Trustee Zazzaro- - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au -Yes Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro - Yes Trustee Hartz- No Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au - No  Agenda Item #5 H: Resolution #636 Constrained Fund Balances  Motion to adopt Resolution #636 Constrained Fund Balances: Trustee Morlan  Agenda Item #5 :: Resolution #637 Wage Scale  Motion to adopt Resolution #637 Fund Balances: Trustee Morlan  Agenda Item #5 J: Resolution #638 Partnerships & Comm Grants  Motion to adopt Resolution #638 Partnerships & Comm Grants: : Trustee Morlan  Agenda Item #6 Approval of Minutes, Planning Commission Appointment and Department Reports  Agenda Item #6 A: Approval of Minutes - November 5, 2024  Motion to Approve the Minutes = November 5, 2024: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro-) Yes Trustee Hartz- Yes Trustee Katsos = Yes Trustee Morlan-Yes Trustee MacLaurin- = Yes  6    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Mayor Au - Yes Zazzaro Second: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro-) Yes Trustee Hartz- Yes Trustee Katsos = Yes Trustee Morlan-Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #6 B: Todd Lyon Planning Commission Appointment  Motion to Appoint Todd Lyon to the Planning Commission with a term of October 2024 to October2028: Trustee  Agenda Item #6 C: Public Works Director Report Agenda Item #6 D: Chief of Police Report  Jeremy Schulz (Public Works Director) gives report. Locates around 50-60 for fiber drops. Water leak at Dove Ranch Road. Senior Center lift station is permanently fixed. SUP may be done by Thanksgiving. Many Michael Hoguet (Chief of Police) gives report. Thanks for extending his contact. Calls for service in October as high as it ever has been. Commended Sgt. Strietzel, Amber Abdella, Investigator Cashwell, SRO Morlan and Officer Rittenhouse. For actions in response to the homicide in the County. Trustee MacLaurin asks what most oft the calls are. Chief Hoguet states mostly School District and traffic enforcement. Emphasizes the new traffic Marie Kehm (HR Director) gives report. Hired Shannon as the new utility Billing Clerk. Got insurance quotes. Cigna was higher than last year. All the staff decided to go with CEBT. Trustee Zazzaro asks about rates and if we could partner with another entity to help in cost. Trustee MacLaurin states in her experience non-profits partnered and got cheaper rates. CDD, Planner and Interim Town Manager is posted. Thanks the Board for approving the wage scale. Gives shout outs to the utility billing team Ms. Sickles, Mr. Schulz, Ms. Cathcart and Ms. Dallison. Shout out to Josh Kellinger and Dustin Hayden for getting the library organized for Kristin  shallow utilities caused delays.  enforcement.  Agenda Item #6 E: HR Director Report  Dallison's office.  Agenda Item #7 Action Agenda  Agenda Item #7 A: Resolution 639 Proposed Utility Rates  Trustee Morlan asks about how long is the new trash contract. Ms. Sickles states five years. Lucy Stewart asks about the billing delay. Ms. Sickles and' Trustee Katsos go over the options and timeline to pay. Marian" Tone  states she would like the Town to look at the differences in the out of town rates. Motion to adopt Resolution #639 Proposed Utility Rates: Trustee Zazzaro  Second motion: Trustee Katsos Vote: Trustee Nyberg - Yes Trustee Zazzaro-Yes Trustee Hartz- No Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin - Yes Mayor Au -No Second motion: Trustee Katsos Vote: Trustee Nyberg Yes Trustee Zazzaro - Yes  Agenda Item #7 B: Resolution 640 Utility Relief  Motion to adopt Resolution #640 Utility Relief: Trustee Morlan  7    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au-Yes  Agenda Item #7 C: Resolution 641 December 2024 Employee Handbook Revision  Ms. Sickles gives highlights of the changes made to the employee handbook. Comp Time. Health Ms. insurance Sickles employee charges. Trustee Zazzaro asks about how the charges work for the health insurance. states that they were paying for coverage they were not getting. Wonders if we should ask the Payroll Department ift they could fixi it. Ify you are not eligible, yous should not be deducted. Trustee Morlan breaks it done almost like rent you pay then you get the next month and then the month you leave you have already paid. Motion to adopt Resolution #641 December 2024 Employee Handbook Revision: Trustee Morlan  Ms. Kehm states that she will meet with CEBT tomorrow to ask how iti is billed.  Second motion: Trustee Vote: Trustee Nyberg- Yes Trustee Zazzaro- - Yes Trustee Hartz- Yes Trustee Katsos - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au - Yes Nothing to add. Katsos states she can.  Agenda Item #8: Board of Trustees Reports and Upcoming Dates of Interest  Mayor Au Trustee Hartz Trustee Katsos  Economic Alliance cannot be on the Board asks if Trustee Zazzaro. can. She cannot due to her job. Trustee States she can stay on with Region 9. Very grateful for Katie's service and sad for her leaving. Wants to need to discuss emergency preparedness and put that on the agenda in January. Feels letters to the Board do be shown to the public so they know that iti is being looked at. Iwould ask Town. Attorney Goldman is there for anything legally Ishould look outf for. Town Attorney Goldman states iti is not really something that is up Board discussion. Iti is appropriate for public comment. Public comment is reserved forj just that public Good Food Collective accessing the local food systems. And wants to follow up on that.  comment. Not to expand upon the Board's time and hours.  Trustee MacLaurin Trustee Zazzaro Trustee Morlan Trustee Nyberg  Attends the Upper Pine meetings would love to add that to here sO we have that connection. Wonders ifa  Board member needs to meet with the Chamber of Commerce. Attended RHA they are electing a new director.  TPR is coming up.  Agenda Item #8: Upcoming Dates of Interest  a. Town Offices closed November 28 & 29 Thanksgiving and thel Friday after b. December 3, 6:30pm Board ofTrustees Regular Meeting TBD December 10, 6:30pm Planning Commission Meeting  8    Town of Bayfield Regular Town Board Meeting November 19, 2024 1199 Bayfield Parkway Bayfield, CO81122  d. Town Offices closed December 24, 25, % day 31, and: January 1,2025  11.A Adjourned at 9:24 pm  Approved as presented on 11/19/2024:  9hou Thomas E. Au, Mayor  Dustin  Clerk  DA Hayden, Town  9