MINUTES CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER: 28, 2024 CITY STAFF PRESENT Michael Smith, City Manager Shalyn Burritt, City Secretary Hanna Atkinson, Finance Officer Leslie Jackson, Human Resources Bryan Corb, Police Chief Jeremy Jennings, Fire Chief Haven) Wise, Fireman Greg Damron, Building Inspector Consultant Michael Booher, Animal Control Officer Les Guthrie, Water/Wastewater Supervisor Anthony Shaw, Chief Operator, Water Treatment Plant  ALDERMEN PRESENT Mayor Craig Fenter Alderman! Place 1Libby Gonzales Alderman Place 2 Brandon Sisson Alderman Place 3 Greg Robinson Alderman Place 4. Joel Hood Alderman Place 5. John Moffit ALDERMEN ABSENT CITY ATTORNEYS PRESENT David Spiller JACKSBORO ECONOMIC DEVELOPMENT CORPORATION REPRESENTATIVE Brenda Tarpley, Director 1. CALL TO ORDER 2. INVOCATION  Reagan Roberts, Water Plant Operator Jessel Maxwell, Supervisor of Parks and Recreation Daniel Hall, Water Department Meter Reader Johnny Burritt, Code EnforcementBuiding: Inspection Tech. Lacy Myrick, Municipal Court Clerk Erica Garza, Sr. Customer Service Rep. Crystal Mitchell, Customer Service Rep. Tedra Bilby, Administrative Assistant tot the Police Department Detective. Aaron Austin Officer Daniel Moody Officer Gabriel Shaw  Mayor Fenter called the meeting to order at 5:30 p.m. The invocation was led by Brian Smith. 3. PLEDGES TO THE FLAGS Pledges led by Mayor Fenter. 4. PUBLIC COMMENTS No public comments were given. 5. CONSENT AGENDA willl be considered separately. a. EXCUSED ABSENCES b. MEETING MINUTES  All matters listed under Item 5, CONSENT AGENDA, are to be considered routine by the City Council and will be enacted by one motion. There will not be a separate discussion of these items. Ifdiscussion is desired, thati item will be removed from the consenta agenda and  L.SEPTEMBER: 23, 2024 REGULAR MEETING MINUTES. ii. FY2023-2024 QUARTERLY INVESTMENT REPORT, 4TH QUARTER. ili. FINANCIAL STATEMENT AS OF SEPTEMBER 30, 2024. Alderman Hood made a motion to approve the Consent Agenda as presented.  Alderman Robinson seconded the motion. Motion carried with unanimous consent. 6. - REÇOGNITION OF CITY WORKERS:  a. RECOGNITION GIVEN TO CITY WORKERS WHO HAVE BEEN WITH THE CITY:  1. 20 YEARS: JEREMY JENNINGS 2. 15 YEARS: LESLIE JACKSON 3. 10 YEARS: JESSE LEE AND LES GUTHRIE 4. 5YEARS: MICHAEL BOOHER AND DANIEL HALL  City' Manager, Michael Smith presented awards and gave recognition to Jeremy Jennings, Leslie Jackson, Jesse Lee (not in attendance) Les Guthrie, Michael Booher and Daniel Hall for their dedication to the City and congratulated them on Agenda Item Number 7, The Ag Issues Presentation, was moved to a later time in the Agenda.  their years of service..  8. DEPARTMENTAL UPDATES:  a. SHALYN BURRITT- CITY SECRETARY  City Council Minutes Regular Meeting 10/28/2024 Page1of4    City Secretary, Shalyn Burritt, gave al brief update to the Council ont the current status of the "found" Original Petition of Incorporation from 1874. Mrs. Burritt described the condition of the 150 year old document and the plans to move forward Police Chief, Bryan Corb, gave an annual fiscal year report to Council of the status of the department, upcoming goals and concerns with the department. After his review, Alderman Sisson inquired what the policy was for grant applications. The City Manager explained that grants could be applied for, but all acceptance of grants needed to be brought to council, especially for review of matching grants. Mayor Fenter requested more information about a payroll dispute that Chief Corb addressed in his review. The City! Manager stated that any discussion of a personnel issue was not appropriate in open session. The Mayor agreed and requested a closed session discussion over the personnel issue on the next agenda. The City Manager agreed and replied that the individual in question had the right to be present for the Chief Jennings addressed the issue that he has encountered continually applying for a grant to replace air-paks for the Fire Station, and being turned down. He explained the urgency in replacing 26 air-paks with an approximate cost of $514,000, and suggested that a certificate of obligation be explored in order to pay fort the air-paks. The Mayor asked if there were any other items that the department needed that could be bundled into the C.O. Chief. Jennings replied that the department would like to move forward with at training tower and class room, which would be approximately $200,000 more. Alderman Moffit inquired about bundling renovations for the Police Department with the Fire Department's requests. Alderman Gonzales requested information on how the C.O.'s would impact the City financially. The City Manager agreed to reach out to the finance company to determine percentage rates and fiscal impact on the City. Mayor Fenter also suggested looking into bundling City Hall renovations into the C.O., and the City Manager agreed to look into 9. COUNCIL TO DISCUSS AND TAKE ACTION ON BIDS RECEIVED FROM JACKSON CONSTRUCTION AND SHACKLEFORD CONSTRUCTION. AND HAULING, FOR THE. JACKSBORO ECONOMIC DEVELOPMENT CORPORATION EDA GRANT FUNDED STREET IMPROVEMENT AND WASTEWATER IMPROVEMENT PROJECT City Manager, Michael Smith discussed the two bids received for the Jacksboro Economic Development Corporation's entryway construction to the. JEDC Business Park. Jackson Construction submitted a bid for $1,229,404.15 and Shackleford Construction and Hauling submitted al bid for $4,041,950.98. The JEDC and City Staff both recommend that Alderman Robinson made a motion to accept the bid from Jackson Construction of $1,229,404.15. The. Jacksboro High School FFA AG Issues Team presentation was heard at this time. a. PRESENTATION FROM THE JACKSBORO HIGH SCHOOL FFA AG ISSUES TEAM.  with preservation through exploring potential grants.  b. CHIEF BRYAN CORB JACKSBORO POLICE DEPARTMENT  discussion, to which the Council agreed.  C. CHIEF JEREMY ENNINGS-JACKSBORO FIRE DEPARTMENT  that as well.  AT THE JACKSBORO BUSINESS PARK.  Council accept the bid from Jackson Construction. Alderman Gonzales seconded the motion. Motion carried with unanimous consent.  7. PRESENTATION:  Members of the Jacksboro High School FFA gave a presentation to Council and citizens in attendance regarding the pros 10.COUNCIL TO DISCUSS AND TAKE ACTION ON THE REQUEST TO DEED PROPERTY FROM THE CITY OF JACKSBORO TO T&M PROPERTIES, LLC, CURRENTLY BEING UTILIZED BY "CHICKEN EXPRESS" AS THE City Manager, Michael Smith, presented a survey and map oft the property currently used by Chicken Express, with the areas of the West and South parking lot identified as being owned by the City. He expressed that staff recommended deeding the City owned areas to T&M! Properties, LLC, to clean up the ownership of that property, while still maintaining Alderman Hood made a motion to accept the recommendation to deed the City owned portion of the property to T&M  and cons of technological advancements in farming.  SOUTH AND' WEST PARKING AREAS FOR THE ESTABLISHMENT.  the easement for access to the sewer. Alderman Sisson seconded the motion. Motion carried with unanimous consent.  Properties, LLC.  11. ORDINANCES:  a. ORDINANCE 0-15-2024: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSBORO, TEXAS AMENDING THE ANNUAL PROGRAM OF SERVICES (BUDGET) FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2025, AND MAKING FUND APPROPRIATIONS (ATTACHED EXHIBIT A) FOR SAID YEAR INACCORDANCE WITH THE ORDINANCES FOR THE CITY OF JACKSBORO, TEXAS AND THE LAWS OF  City Council Minutes Regular Meeting 10/28/2024 Page 2of4    THE STATE OF TEXAS IN THE AMOUNT OF $12,000.00; PROVIDING A SEVERABILITY CLAUSE; AND  PROVIDING AN EFFECTIVE DATE.  Discussion was held.  Alderman Sisson made a motion to accept Ordinance 0-15-2024 as presented.  Alderman Moffit seconded the motion. Motion carried with unanimous consent.  b. ORDINANCE 0-16-2024: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSBORO, TEXAS AMENDING THE ANNUAL PROGRAM OF SERVICES (BUDGET) FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2025, AND MAKING FUND APPROPRIATIONS (ATTACHED EXHIBIT A) FOR SAID YEAR IN ACCORDANCE WITH THE ORDINANCES FOR THE CITY OF JACKSBORO, TEXAS AND THE LAWS OF THE STATE OF TEXAS IN THE AMOUNT OF $25,000.00; PROVIDING A SEVERABILITY CLAUSE; AND  PROVIDING AN EFFECTIVE DATE.  Discussion was held.  Alderman Sisson: made a motion to accept Ordinance 0-16-2024 as presented.  Alderman Gonzales seconded the motion. Motion carried with unanimous consent.  ORDINANCE 0-17-2024: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSBORO, TEXAS, AMENDING THE EXISTING JACKSBORO POLICE DEPARTMENT POLICY AND PROCEDURE MANUAL; ADDING CHAPTER 1004. K-9 UNIT POLICIES AND PROCEDURES; ; PROVIDING A SEVERABILITY  CLAUSE; REPEALER CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Alderman Robinson made a motion to accept Ordinance 0-17-2024 as presented.  Discussion was held.  Alderman Moffit seconded the motion. Motion carried with unanimous consent. 14. UPDATES/REMINDERS/EVENTS: would bei implemented in thet future.  Agenda Item Number 14, UPDATES/REMINDERS/EVENTS, was heard at this time.  a. UPDATE ON. JUNK VEHICLE REMOVAL PROJECT.  Code Enforcement Technician Johnny Burritt gave an update to the Council on the success of the junk vehicle program, resulting in at total of 51 junk vehicles being remedied during the current round-up. Additional rounds of the program  b. UPDATE OF LEAD AND COPPER PIPE INVENTORY PROCESS.  UPDATE ON THE QUARANTINE FACILITY.  d. TRUNK-OR-TREAT DOWNTOWN. OCTOBER 31ST (SET UP 4-6PM; TRICK OR TREATING 6-8PM). UPCOMING PLANNING AND ZONING MEETING REGARDING LONE STAR ESTATES: 3-6A ACRE LOTS FOR ANNUAL REVIEW OF INVESTMENT POLICY AND STRATEGIES - NOVEMBER 25TH. CURRENT POLICY IN  RESIDENTIAL HOMES - NOVEMBER 14TH AT 5:30 P.M. NEXT SCHEDULED COUNCIL MEETING - NOVEMBER2 25TH.  COUNCIL DRIVE.  Updates were given to Council regarding all items.  Alderman Sisson stated that he would like to see a brainstorming session prior to' budget preparation to come up with ideas for new revenue for the City and creative ideas for budgeting. Alderman Gonzales agreed, and stated that she would like to see us begin planning ahead for known expenses that will be coming up in the future. At7:20 p.m., Mayor Fenter moved the Council meeting into closed session. Those invited into attendance were the City  Manager, Michael Smith, the City Attorney, David Spiller, and Council Members. a. PERSONNEL MATTERS ($551.074 TEXAS GOVERNMENT CODE). a. PERSONNEL MATTERS ($551.074 TEXAS GOVERNMENT CODE). Mayor Fenter reconvened the meeting into Open Session at 8:19 p.m. No action was taken.  12. CLOSED EXECUTIVE SESSION  13. OPEN SESSION CONSIDERATION OF ANY OFFICIAL ACTION ON THE CLOSED EXECUTIVE SESSION ITEMS.  City Council Minutes Regular Meeting 10/28/2024 Page 30 of4    15. ADJOURNMENT  Alderman Sisson made a motion to adjourn the meeting. Alderman Robinson seconded the motion. Motion carried with unanimous consent.  APPROVED BY THE CITY COUNCIL OF THE CITY OF JACKSBORO, TEXAS ON THE 25TH DAY OF NOVEMBER,  2024.  CITY OF. JACKSBORO hl CRAIG FENTER MAYOR  ATTEST:  MhnlméBunit SHALYNI L. BURRITT CITY SECRETARY  City Council Minutes Regular Meeting 10/28/2024 Page 4of4