STEPHENVILLE TEXAS  SPECIAL CITY COUNCIL MEETING City Hall Council Chambers, 298 West Washington Street Tuesday, November 19, 2024 at 5:30PM  MINUTES  The City Council of the City of Stephenville, Texas, convened on Tuesday, November 19, 2024, in the City Hall Council Chambers, 298 West Washington Street, for the purpose of a Special City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon'sTexas Codes Annotated, with the  following members present, to wit: COUNCIL PRESENT:  Mayor Doug Svien Council Member LeAnn Durfey Council Member Gerald Cook Council Member Maddie Smith Council Member David Baskett Council Member Brandon Greenhaw Council Member Alan Nix Council Member Lonn Reisman Council Member Dean Parr Jason M. King, City Manager Randy Thomas, City Attorney Sarah Lockenour, City Secretary  COUNCIL ABSENT:  OTHERS ATTENDING:  CALLTOORDER PRESENTATIONS  Mayor Svien called the Special City Council meeting to order at 6:34 PM. 1. Stephenville Fire Department Life Saving Award Presentation  Fire Chief Robert Isbell presented Life Saving Awards to the following for an incident in 2024-  'Unit Citation Award' Division Chief Chris Elston Captain/ Paramedic Cody Wells Fire Fighter/Paramedic Aaron Hoodie  Special City Council Meeting Minutes - November 19, 2024  Page /1    Fire Fighter/Paramedic Jackson Allen Fire Fighter/Paramedic Kirk Blume Fire Fighter/EMT Cole Carlin Fire Fighter/EMT Sam Monds Fire Fighter/EMT Zach Hagood 'Cardiac Arrest Life Saving Award' Fire Fighter/Paramedic Aaron Hoodie Fire Fighter/Paramedic Jackson Allen Fire Fighter/EMT Cole Carlin Fire Fighter/EMT Zach Hagood  2. Proclamation Recognizing Stephenville as a Tourism Friendly Destination  Mayor Svien read the following proclamation Recognizing Stephenville as a Tourism Friendly  Destination:  WHEREAS; the City of Stephenville, located in the heart of Erath County, is renowned for its rich WHEREAS, Stephenville takes great pride in offering exceptional experiences for visitors from near and far, featuring unique attractions, local businesses, recreational opportunities, and a taste of WHEREAS, the citizens of Stephenville, in partnership with local government, businesses, and community organizations, have worked diligently to create an environment that is inclusive, welcoming, and hospitable to tourists, ensuring that every visitor feels like a part of our community; and WHEREAS, the development of tourism in the City of Stephenville enhances our economy by supporting local businesses, generating jobs, and promoting sustainable growth, while also WHEREAS, the City of Stephenville continues to invest in infrastructure, events, and amenities designed to enhance the visitor experience, fostering a tourism-friendly environment that attracts both new and returning guests; and WHEREAS, it is essential for communities to recognize and celebrate the value of tourism as a key driver of economic prosperity, cultural exchange, and NOW, THEREFORE, 1 Doug Svien, Mayor of the City of Stephenville, do hereby proclaim THE CITY OF. STEPHENVILLE IS A TOURISM FRIENDLY COMMUNITY and I encourage citizens to join me in recognizing the positive effect tourism has on the economy, growth, and image of the City of  history, diverse culture, western heritage and welcoming atmosphere; and  authentic Texas charm and hospitality; and  preserving our natural and cultural resources for future generations; and  regional pride;  Stephenville, Texas.  The proclamation was received by Administrative Services Director Darrell Brown.  TOURISM AND VISITORS BUREAU COMMITTEE  LeAnn Durfey, Chair  3. Tourism and Visitors Bureau Committee Report for November 19, 2024  Special City Council Meeting Minutes - November 19, 2024  Page 12    Tourism and' Visitors Bureau Committee Chair LeAnn Durfey presented a brief committee report. Main Street Manager Ashley Thomas presented al Main Street Advisory Board Update. Tourism and Visitor Bureau Advisory Board manager Alyee Whitworth introduced herself and gave a brief update on the changes she has made since starting about two months ago.  Consider. Adoption of Airport Rules and Regulations  In accordance with the Airport and Airway Improvement Act of 1982, 49 United States Code (U.S.C.) 5 47101, et seq., and the Airport Improvement Program Sponsor Assurances, the owner or operator of any airport (airport sponsor) that has been developed or improved with Federal grant assistance or conveyances of Federal property assistance is required to operate the airport for the use and benefit of the public and to make it available for all types, kinds, and classes ofaeronautical activity. The Surplus Property Act of1944 (as amended by 49U.S.C., 5547151-47153) contains a parallel obligation under its terms for the conveyance of Federal property for airport purposes. Similar obligations exist for airports that have received non- surplus government property under 49 U.S.C. S 47125 and previous corresponding statutes. These Federal obligations involve several distinct requirements. Most important is that the airport and its facilities must be available for public use as an airport. The terms imposed on those who use the airport, and its services must be reasonable and applied without unjust discrimination, whether by the airport sponsor or by a contractor or licensee who has been granted a right by the airport sponsor to offer services or commodities normally required to serve aeronautical users of the airport. Federal law requires that recipients of Federal grants (administered by the FAA) sign a grant agreement or covenant in a conveyance of property that sets out the obligations that an airport sponsor assumes in exchange for Federal assistance. The FAA's policy recommending Rules and Regulations stems from the airport sponsor's grant assurances and similar property conveyance obligations to make the airport available for public use on reasonable conditions and without unjust discrimination. MOTION by LeAnn Durfey, second by Brandon Greenhaw, to positively recommend to the full Council the proposed Airport Rules and Regulations. MOTION CARRIED unanimously. Consider Approval of Expenditure to KSA Engineers for Airport Improvement Plan An updated Airport Layout Plan with Narrative and Survey, Photogrammetry, and GIS Services are required to continue the Airport Runway Extension project. The request to pay KSA Engineering for Airport Layout Plan Update with Narrative and Survey, Photogrammetry, and GIS Services (18BObstruction Survey) in the amount of $399,802.54. MOTION by Gerald Cook, second by Brandon Greenhaw, to positively recommend to the full Council the approval of the expenditure to KSA Engineers for Airport Improvements as  Federal Aviation Assistance is 95% and local funding requirement is 5%  presented. MOTION CARRIED unanimously.  4. Consider Adoption of Airport Rules and Regulations presented. MOTION CARRIED unanimously.  MOTION by LeAnn Durfey, second by Brandon Greenhaw, to adopt the Airport Rules and Regulations as MOTION by LeAnn Durfey, second by Alan Nix, to approve the expenditure to KSA Engineers for the  5. Approve Expenditure to KSA for Airport Improvement Plan with Narrative Airport Improvement Plan as presented. MOTION CARRIED unanimously.  6. Consider Approval of Resolution Authorizing Completion of the Airport Improvement Plan  Special City Council Meeting Minutes - November 19, 2024  Page /3    MOTION by LeAnn Durfey, second by Alan Nix, to approve Resolution No. 2024-R-13 authorizing the  completion of the Airport Improvement Plan. MOTION CARRIED unanimously.  FINANCE COMMITTEE David Baskett, Chair  7. Finance Committee Report for November 19, 2024  Finance Committee Chair David Baskett presented a brief committee report as follows: Consider Approval of an Ambulance Financial Hardship Application  Finance Director Monica Harris presented an Ambulance Financial Hardship Application MOTION by Brandon Greenhaw, second by Gerald Cook, to recommend to the full Council approval of the Ambulance Financial Hardship Application as presented.  received by the City.  MOTION CARRIED unanimously.  Consider Approval of a Reduction in Emergency Ambulance Service Invoice  Finance Director Monica Harris presented a request for Reduction in Emergency Ambulance The request for a reduction on an invoice from January 21, 2022 in the amount of MOTION by David Baskett, second by Gerald Cook to recommend to the full Council approval oft the reduction in the Emergency Ambulance Service invoice as presented.  Service Invoice received by the City. $3,108.10 down to $1,500.00. MOTION CARRIED unanimously.  Consider Approval of Ambulance Bad Debts Receivable Write-off Finance Director Monica Harris presented this item to the Committee.  Specialized Billing was the contractor for Emergency Ambulance billing through December 31, 2022. The attached Ambulance Aging Summary Report by Payor printed for September 30, 2023, is for services through December 31, 2022. This report clearly has not been updated since shortly after December 31, 2022, and staff have been unable to access updated reports, nor do staff believe that updated reports are available. Historically, it is rare to receive funds on balances that are over 180 days. Therefore, in the last audit, the total amount was deemed uncollectible. Writing off this balance does not prevent the City from accepting payment on any of these accounts. Staff requests writing off $752,170.79 of Emergency Ambulance Receivables for service The net effect ont thei financial statements is zero, ast the total amount is offset by Allowance MOTION by Gerald Cook, second by Brandon Greenhaw, to recommend to thei full Council approval of the write-off of ambulance bad debts receivable as presented. MOTION  through December 31, 2022.  for Uncollectible, as the total is deemed uncollectible.  CARRIED unanimously.  8. Consider Approval of an Ambulance Financial Hardship Application Application as presented. MOTION CARRIED unanimously.  MOTION by David Baskett, second by Alan Nix, to approve the Ambulance Financial Hardship  Special City Council Meeting Minutes - November 19, 2024  Page 14    9. Consider Approval of a Reduction in Emergency Ambulance Service Invoice MOTION by David Baskett, second by Maddie Smith, to approve the reduction in emergency ambulance service invoice as presented. MOTION CARRIED unanimously. 10. Consider Approval of Ambulance Bad Debts Receivable Write-Off debts receivables as presented. MOTION CARRIED unanimously.  MOTION by David Baskett, second by Brandon Greenhaw, to approve the write-off of ambulance bad  NOMINATIONS COMMITTEE Maddie Smith, Chair  11. Nominations Committee Report for November 19, 2024  Nominations Committee Chair Maddie Smith presented a brief update on the Nominations Committee consideration of the Erath County Appraisal District Board of Directors nominations. MOTION by Alan Nix, second by LeAnn Durfey, to recommend to the full Council the reappointment of David Tomlinson to the Erath County Appraisal District Board of Directors as presented. MOTION  CARRIED unanimously.  12. Consider Approval of Nomination for Erath County Appraisal District Board of Directors  MOTION by Maddie Smith, second by LeAnn Durfey, to approve the re-appointment of David Tomlinson to the Erath County Appraisal District Board of Directors as presented. MOTION CARRIED unanimously. Mayor Svien recessed the Special City Council meeting at 6:51 PM and convened the Executive Session at 6:54  PM  EXECUTIVE SESSION  Inc compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's 13. Section 551.072 Deliberation Regarding Real Property to deliberate the purchase, exchange, lease, or value of real property, to wit: real property located in $2800 COLLEGE HEIGHTS ADDITION Mayor Svien adjourned the Executive Session at 7:02 PM and reconvened the Special City Council meeting at  Texas Codes, Annotated, in accordance with  7:03 PM.  ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION, IF NECESSARY  13. Section 551.072 Deliberation Regarding Real Property to deliberate the purchase, exchange, lease, or value of real property, to wit: real property located in $2800 COLLEGE HEIGHTS ADDITION MOTION by Maddie Smith, seconded by LeAnn Durfey, to approve the transfer of property as discussed in  Executive Session. MOTION CARRIED unanimously.  ADJOURN  Mayor Svien adjourned the Special City Council meeting at 7:03:55 PM.  Special City Council Meeting Minutes - November 19, 2024  Page 15    buesr Doug Svien,Mayor  ATTEST:  OF STEAN  Sahkua Safàhl Lockenour, dijy Secretary  Special City Council Meeting Minutes - November 19, 2024  Page 16