MINUTES OF THB SHENANDOAH COUNTY BOARD OF SUPERVISORS The Board of Supervisors met in the Board Meeting Room, 600: North Main Street, Woodstock, Virginia on October 22, 2024, at 7:00 p.m. The following members of the Board of Supervisors were in attendance: Chairman Dennis Morris, Supervisor Karl Roulston, Supervisor' Tim Taylor, Supervisor David Ferguson, Vice Chairman Josh Stephens, and Supervisor Steve Baker. Administrative Staff members in attendance: Mr. Evan Vass, County. Administrator, Ms. Mandy Belyea, Deputy County Administrator, Ms.. Amy Dill, Director of Finance, Mr. Jason Ham,  MBETING: OCTOBER 22, 2024, 7:00PM  County Attorney, and Ms. Allie Fauber, Administrative Assistant.  Chairman Morris called the meeting to order at 7:13 p.m. and Supervisor Ferguson led an  invocation followed by the Pledge of Allegiance. APPROVAL OF THE AGENDA:  Vice Chairman Stephens made a motion, seconded by Supervisor Taylor, to approve the  agenda as presented. Thei motion was approved by a roll call vote as follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye SPECIAL PRESENTATIONS:  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  1. Presentation for National 4-H Week - Carol Nansel, Virginia Cooperative Extension Ms. Carol Nansel said that National 4-H Week takes place every October and celebrates the power of positive youth programming. Ms. Nansel said that 4-H helps ignite a spark in youth and help guide them for the future. She introduced five members ofl local 4-H leadership, Olivia Hawkins, George Hawkins IV, Tanner Hawkins, Abby Newton, and Lizzi Zirkle. Each member spoke to the Board about what 4-H means to them, the skills they have learned, and the benefits of being apart of this organization. Supervisor Roulston said 4-H impresses him every year and that when they get older, they will really feel the benefits of beingi involved with this group. There are no. Non-Action Items for consideration at the October. 22, 2024, rgular meeting.  CONSIDERATION OF NON-ACTION ITEMS:  PUBLIC COMMENT (OTHER THAN MATTERS FOR WHICH A PUBLIC HBARING HAS BEEN OR Mr. Steve Jenkins of Bayse said that hel lives near the property that is requesting tol be added to the Stoney Creek Sanitary District. He stated that he heard from a neighbor that there were plans on this property to have a commercial glamping business. He said that he does not agree that this should be allowed but that hei is not sure that this is still in the plans. He added that he spoke to  WILL BB HELD):  DEQ, and they stated that the nearby stream already has some issues.    Mr. Billy Mullins of Glenmont Farm Road shared an excerpt from the Bible and said he was Ms. Molly Green of Bayse commented that she was impressed by the 4-H youth and was  inspired by the 4-H speakers.  glad she was there for their presentation. CONSIDERATION OF CONSENT AGENDA ITEMS:  1. Consideration of the October 8, 2024, regular meeting minutes.  2. Discussion and consideration of reappropriations for the first quarter of] Fiscal Year 2025. Vice Chairman Stephens made a motion, seconded by Supervisor Roulston to approve the  items as presented. The motion was approved by a roll call vote as follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye PUBLIC HEARING(S):  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  1. A public hearing regarding the possible enactment of an ordinance to extend the boundaries of and enlarge the Stoney Creek Sanitary District to include the following parcels: Tax Map No. 066-(A))-004, Tax Map No. 066-((02)-003, Tax Map No. 066-(02)-004, Tax Map No. Mr. Patrick Felling said that this includes a request for the Stoney Creek Sanitary District to extend its boundaries to include several properties. He shared several maps of the parcels and said that the initial plan was to have several yurts on these properties. He said that the applicants planned to join the parcels but not all of them were in the sanitary district. He added that all the parcels Mr. and Ms. Nouvel, the applicants, said that this community is very important to them, and they had considered a glamping type ofbusiness. He said they were met with some: resistance and that Ms. Molly Green of Bayse said that she did not want Quail Road to become a commercial Mr. Steve Jenkins said that his concerns were alleviated after listening to Mr. Nouvel. Ms. Virginia Martin of Bayse said that she had concerns about wildlife and water quality. She stated that she received a water quality letter over the summer that said Stoney Creek was impaired. Ms. Martin said that the water needs to be improved before adding more damage from additional 2. A public hearing to consider the adoption of an ordinance enacting Chapter 20-4.1 to the Code of Shenandoah County, which adds standards for the participation of minors (16and17  066-((02)-005, and Tax Map No. 066-((02))-006.  proposed to come: into the district are: zoned conservation.  their current plan is for this parcel is for their children to build on in the future.  road and remain a quiet road.  properties and wanted to know what the plan would be.  years old) within the Shenandoah County Volunteer Fire Departments.  There were: no public comments offered.  OLD BUSINESS:    1. Consideration of an ordinance to extend the boundaries of and enlarge the Stoney Creek Vice Chairman Stephens clarified that this is to discuss whether parcels can be added to the sanitary district and noti if anything would be hooked up or a specific use approved at this meeting. He said he did not have aj problem with this. Supervisor Ferguson asked Mr. Felling to come back at al later time and expand upon if there were issues with the water quality in this area. Mr. Felling said that they are heavily regulated by the Department of Environmental Quality, and this is watched very closely. He added that these parcels will not have a significant impact on their system. Supervisor Ferguson asked if the main lines are contributing to sewage leakage into the stream and Mr. Felling said that they actually have the reverse problem with water flowing back into their system that then needs to be treated. Mr. Felling said that his understanding from DEQ is that any concerning pollutants in the stream are not related to their plant. Supervisor Roulston asked that if yurts were potentially placed on the four parcels in question, because they are zoned conservation, would they have to come back for a special use permit and Vice Chairman Stephens said yes. Supervisor Taylor said that by people using the sanitary district system, he feels more confident that the water being put  Sanitary District for five parcels.  back out into the streams will be cleaner than ift they were: not using it. item as presented. The motion was approved by a roll call vote as follows:  Vice Chairman Stephens made a motion, seconded by Supervisor Taylor, to approve the  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  2. Consideration of an ordinance to enact Chapter 20-4.1 to the Code of Shenandoah County pertaining to minors participating in activities of Shenandoah County Volunteer Fire Supervisor Taylor made a motion, seconded by Vice Chairman Stephens, to approve the  Departments.  item as presented. The motion was approved by a roll call vote as follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  CONSIDERATION OF PLANNING COMMISSION ITEMS:  Tbere were no Plamming Commission items for consideration at tbe October 22, 2024, regular meeting. 1. Consideration of the release of an existing letter of credit in the amount of $376,112 and the authorization ofai new letterofo credit int the: amount of$168,112 with the signatories to execute the letter of credit as the County Administrator and Deputy County Administrator. Ms. Belyea stated this has come up a few times in the last several years regarding extensions to this economic development grant program that the State has provided. She stated thati in 2010 the County received economic development program funds from VDOT to complete a portion of  NEW BUSINESS:    Borden Mowery Drive through the Northern Shenandoah Industrial Park. She stated that part of the agreement was that if certain qualifying economic development investments were: made, they would not need to pay back the grant funds. She stated that VDOT: required the County to hold al letter of credit in the amount of the grant agreement and hold a corresponding CD as collateral. She added that the current deadline oft the moratorium is April 7,2025, but that recent qualifying investment by Logan Foods has been calculated by VDOT and has allowed the County to: reduce thel letter of credit and corresponding CD from $376,112 to $168,112 until April 2025. Supervisor' Taylor  thanked everyone for working on this area.  Vice Chairman Stephens made a motion, seconded by Supervisor Roulston, to approve the  item as presented. The motion was approved by a roll call vote as follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye COUNTY ATTORNEY COMMENTS: Mr. Ham had no comments. BOARD MEMBER COMMENTS:  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  Supervisor Roulston said that he would like to have an update on the work in the parking lot oft the Circuit Court and acknowledged concerns by downtown businesses regarding the impact  of changes.  COUNTY ADMINISTRATORS COMMENTS:  Mr. Vass reminded the Board of the Town and County dinner the next night at. Box Office  Brewery. OTHER BUSINESS: CLOSED SBSSION(s):  There were no otber business items for tbe October 22, 2024, regular meeting.  1. A closed session as authorized by Virginia State Code section 2.2-3711 (A) (19) to discuss reports or plans related to the security, including cybersecurity, of any governmental facility, building or structure, or the safety of persons using such facility, building or structure. The 2. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(1) of the State Code to discuss the assignment and appointment of specific public officers, appointees, or employees. The subject matter is the appointment of public officials to serve on the Parks and Recreation Advisory Committee, Board ofZoning Appeals, Planning Commission, Economic Development Authority, Citizens Advisory Committee to the Comprehensive Plan, Conservation Easement Authority, and the Northwestern Community Services Board. At8 8:26] p.m. Vice Chairman Stephens made ai motion which was seconded by Supervisor) Roulston to enter into a closed session as authorized by Virginia State Code section 2.2-3711 (A)(19) to discuss reports or plans related to the security, including cybersecurity, of any governmental facility, building  subject matter concerns the security of county facilities.    or structure, or the safety of persons using such facility, building or structure. The subject matter concerns the security ofc county facilities. A closed session as authorized by Virginia State Code section 2.2-3711 (A)(1) of the State Code to discuss the assignment and appointment of specific public officers, appointees, or employees. The subject matter is the appointment of public officials to serve on the Parks and Recreation Advisory Committee, Board ofZ Zoning Appeals, Planning Commission, Economic Development Authority, Citizens Advisory Committee to the Comprehensive Plan, Conservation Easement Authority, and the Northwestern Community Services Board.  The motion was approved by a unanimous roll call vote as follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  At 9:27 p.m. the Board reconvened into open session following a motion by Vice Chairman Stephens and seconded by Supervisor Roulston which was approved by a unanimous roll call vote as  follows:  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  Mr. Vass read the certification that all members must certify that to the best of each member's knowledge @) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (i) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or  considered in the meeting of the public body.  Mr. Taylor aye Mr. Stephens aye Mr. Morris aye  Mr. Roulston Mr. Ferguson Mr. Baker  aye aye aye  ADJOURNMENT  With no further business the meeting was adjourned at 9:28 p.m.  P Api Dennis Morris, Chairman  A  ATTEST:  Evan Vass, Clerk oft the Board