COUNCIL MEMBERS Mayor Edward Owens Vice Mayor Robert Hughes Councilwoman Sharon Harris Councilman Tommy Elliott Councilman Joseph Chandler Councilwoman Barbara Speece Councilman Brian Burton  GouthBoston  December gth2024 Regular Meeting at 7:00 p.m. 420 Main Street South Boston, Virginia 24592 Invocation - Vice Mayor Robert Hughes Roll Call -Town Clerk, Sarah Lowe Approval of November 12th, 2024, Meeting Minutes Approval of the Agenda  Call to Order  80 Andustry  AGENDA  1. VDOT STARS STUDY- RICK YOUNGBLOOD 2. TOWN HALL REPORT- JEFF BOND  Est. 1884  3. BID TO PURCHASE PRN 1461 CURRENTLY OWNED BY THE  TOWN  TOWN ADMINISTRATION Town Manager Matthew Candland Assistant Town Manager Dennis Barker Town Clerk Sarah Lowe  4. APPROVAL OF THE 2025 HOLIDAY CALENDAR  5. APPROVAL OF THE 2025 TOWN COUNCIL MEETING SCHEDULE  6. FINANCIAL REPORT 7. TOWN MANAGER UPDATES 8. CITIZEN'S COMMENTS  9. CLOSED SESSION - PURSUANT TO S 2.2-3711(A) OF THE CODE OF VIRGINIA, THE COUNCIL WILL ENTER A CLOSED SESSION TO  DISCUSS PERSONNEL MATTERS (A1)    TOWN OF SOUTH BOSTON REGULAR MEETING MINUTES TUESDAY NOVEMBER 12, 2024  ind Est. 1884 /LC  COUNCIL CHAMBERS  420 MAIN STREET SOUTH BOSTON, VA: 24592  CALL TO ORDER AND INVOCATION  Vice-Mayor Robert Hughes called to order a regular South Boston Town Council meeting at 7:00  pm on November 12, 2024. ROLL CALL Present:  Vice-Mayor Robert Hughes, Councilman Brian Burton, Councilwoman Sharon Harris, Councilman Tommy Elliott, Councilwoman Barbara Speece, Councilman  Joseph Chandler Mayor Edward Owens  Absent:  Also Present: Town Manager Matthew Candland, Assistant Town Manager Dennis Barker,  Town Clerk Sarah Lowe, Finance Director Danyell Duncan, Police Chief Ronnie Edmunds, Fire Chief Steve Phillips, Public Works Director. John  Hatcher, Recreation Director Matthew McCargo  APPROVAL OF MINUTES  On Councilman Burton's motion, seconded by Councilman Chandler, the meeting minutes from the Town Council's regular meeting on October: 15, 2024, have been approved.  APPROVAL OF THE CONSENT AGENDA  442    The November: 12, 2024, meeting agenda was approved on motion of Councilwoman Harris,  seconded by Councilman Elliott.  AGENDA  1. Proposal for solar array located on River Road  Vice-Mayor Robert Hughes called the public hearing to order. Kevin Osborne from Cenergy Power introduced the Sinai solar storage project. Mr. Osborne explained the project's design, including a 10-megawatt solar energy facility witha 5-megawatt battery storage component. The project will use a single-axis tracker, a 10-foot tall, dark green screen, and a 7-foot tall, dark green chain fence. Cenergy Power made necessary adjustments to address community concerns, including a continuous 8-foot tall berm with native grasses and moving the project access road to Farm Road. The project will benefit the town significantly, including a $500,000 cash donation, 18 acres for a park, Gerald C. Burnett supports the projects, highlighting their benefits for the Town of South Boston and expressing his connection to the land. In contrast, Sheppard Vass opposes the project, citing concerns about potential decreases in property values and the negative impact on the community. Sandra Easley Vass also opposes the project, pointing out maintenance and aesthetic appeal issues. Michael White and Cheryl Watts share concerns about how the project might affect the community and the environment, leading them to oppose it. Walter Potts raises specific concerns regarding the project's impact on the predominantly Black community and the risk of property devaluation. Finally, William Claiborne opposes the project, emphasizing the importance ofr representing the majority of the community and the potential negativeir implications Cenergy representative Kevin Osborne responded to the concerns, providing assurances about property value, maintenance, and visual impact. He also presented visuals to illustrate how the project will not be visible from surrounding areas. Councilman Burton inquired about the visibility of solar panels, asking Mr. Osborne if he could assure that they would never be visible. Mr. Osborne responded that solar panels would not be visible; furthermore, he stated that if they were to become visible in the future, Cenergy would correct this. The motion of Councilman Elliott, seconded by Councilman Chandler, carried. Voting Aye: Elliott, Chandler, Burton, and Speece. Nays: Harris. Absent 2. PUBLIC HEARING TO DISCUSS THE POTENTIAL SALE OF A PARCEL OF LAND  annual tax revenue, and donations to local nonprofits.  for propertyvalues.  and Not Voting: Owens  LOCATED ON COLLEGE STREET, IDENTIFIED AS PRN: 1461  443    Vice-Mayor Robert Hughes called the public hearing to order the potential sale ofl land on College Street, currently owned by the Town of South Boston. On motion of Councilwoman Speece, seconded by Councilman Chandler, the council unanimously 3. MOTION TO APPOINT A VOTING DIRECTOR FOR THE ROANOKE RIVER  voted to: sell PRN: 1461 and set the minimum bid at $1,000.  RAILS-TO-TRAILS BOARD  On motion of Councilwoman Speece, seconded by Councilman Burton, the council unanimously voted to appoint Hope Cole as the voting directori for the Roanoke River  Rails-To-Trails Board. 4. FINANCIAL REPORT  Finance Director Danyell Duncan presented the council witha a financial report for September 2024. Copies of the report are available at the Clerk's office and online. Revenues are currently $610,304, 24.2% of the budget. Expenditures were at  $3,385,279, 22.69% of the budget. 5. TOWN MANAGER UPDATES  Assistant Town Manager Dennis Barkeri introduced Heather Smith, the new IT specialist, highlighting her extensive background and qualifications. Ms. Smith was born and raised in Halifax County and attended al local school. Town Council welcomed Ms. Smith to her new position with the IT department. Town Manager Matthew Candland reported that the November 4th meeting for the Riverdale area planning went very well and encouraged everyone to come out to the next meeting that is being held on Monday, November 25th. In closing, Mr. Candland reminded the Council of the upcoming Town Employee Christmas Lunch scheduled for Friday, December 6th, from 12:00 PM to 2:00  PM.  6. CITIZEN'S COMMENTS  Daniel Crosby approached the Council to express his gratitude for approving the sale of  a parcel he hopes to purchase soon.  7. CLOSED SESSION  444    On the motion of Councilwoman Harris, seconded by Councilwoman Speece, the Council voted unanimously to convene in close session under the Virginia Freedom of Information Act to discuss, consider, or interview prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body which is allowed under Virginia Code 52.2-3711/A)(1) Voting Aye: Burton, Chandler, Elliott, Harris, and Speece On the motion of Councilwoman Harris, seconded by Councilman Chandler, the Council voted unanimously to return to open session. Voting Aye: Burton, Chandler, Elliott, Harris, On a motion of Councilwoman Harris, seconded by Councilman Chandler, Council certified by thei following vote: Burton, Chandler, Harris, Speece, Elliott Opposed: None; Absent/Not Voting: Owens), that to the best of each Council member's knowledge, only public business matters lawfully exempted from the open meeting requirements oft the Virginia Freedom ofl Information Act andi identified in the Motion convening the closed sessionv were heard, discussed or  Absent and Not Voting: Owens.  and Speece Absent and Not Voting: Owens.  considered int the closed: session.  There being no further business, the meeting adjourned.  Mayor Edward Owens  Attest:  Sarah Lowe, Clerk of Council  445    Agenda Summary Mayor and Town Council Meeting December 9, 2024  Agenda Item: Prepared by: Attachments:  VDOT STARS Study - Rick Youngblood Matthew Candland, Town Manager  Copy ofVDOT Planning Study Framework Document Form - U.S. VDOT recently reached out to the Town and County to describe a study it was planning to conduct on a portion of U.S. 58 from approximately U.S. 360 west to just past the Hitachi plant. The stated purpose of the study is to develop recommendations to address safety along U.S. 58 within the study area and ensure impacts to traffic safety and operations due to the Hitachi Energy Mr. Rick Youngblood from VDOT will attend the meeting, describe the: scope ofthe project and answer any questions Council may have.  58 Corridor Study  Background/Analysis:  plant expansion are mitigated."  Fiscal impact/Sources: Alternatives: Recommendation:  None at this time. N/A  Approve the scope of the study.        WDOT  TMPD-002 (October 2024)  VDOT Planning Study Framework Document Form  Study Information Project Name: Lynchburg US-58 Corridor Study VDOT District: Lynchburg VDOT PM: Prepared By: Daniel Scolese, MBI Study Intent  Date: 12/4/2024 UPC: City/County: Halifax County  Rick Youngblood  Town of South Boston  Provide information that identifies the underlying needs and purpose ofA potentiall improvements. What does the study plan to accomplish and whyi is it necessary? Explain with supporting data (such as VTrans, PSI, PBSAP, or previous studies) thes specific The purpose oft this studyi is to develop recommendations to address safety along US 58 within the: study area and ensure impacts tot traffic safety and operations duet to thel Hitachi Energy plant expansion are mitigated. The US 58 studyo corridor ise east of Ferges Trail tol US: 360. The roadway isaf four-lane undivided arterial located ont the Virginia Arterial Preservation Network (APN). It has multiple safety needsi identified int the Virginia Transportation Plan (VTrans): and both VDOT2 2018-2022 topi 100 Potential Safety Improvement (PSI) segments and PSIi intersections. Thei intersection of US 58 and Industrial Park Road was identified as a VTrans Safety Need, thei intersection of US 58 and Commerce Lane wasi identified as at top1 100F PSI intersection, and thei intersections of US 58 with US5 501 and US 360 werei identified as both VTrans safety needs andt top 100F PSI intersections. The horizontally curved segment frome east of Ferges Trailt tol Industrial Park wasi identified as a VTrans Safety Need: segment, andt the: segments of US58 from Industrial Park Road tol Maplewood Drive andi from Old Cluster Springs Roadt to Riverdale Plaza werei identified as both VTrans safety needs and top 100F PSI segments. Ap previous study was completed in2 2022 by VDOT for the US5 501 corridor in Town of South Boston to US! 58, where ar recommendation was developed, but not pursued fori funding, at thei intersection ofUS5 501 and US! 58. Finally, in addition tol both residential and commercial uses, there is al heavy presence ofi industrial sites within the study area west of US5 501 whichi includes the expansion of Hitachi Energy. This studyi intends to develop recommendations that address the above safety concerns ands support the economic development plans of thei industrial and commercial activities.  transportation, problems or deficiencies that exist or are expected to exist in thej future.  Study Characteristics (check all that apply) B VTrans Need(s) F Potential for Safety improvement (PSI) Location(s) 0C Other Safety Need(s) D Pedestrian Bicyclist Safety Action Plan PBSAP)Loctions) BA Arterial Preservation Network (APN) BN National Highway System (NHS)  K Corridor of Statewide Signiticance (COSS) BF Regional Network (RN) 3 Urban Development: Areas (UDA) B VDOT Maintained Facility B Previously Studied DOther Funded Projecti in/near Study Area  Study Area  List the study area intersections andi roadways. Include the precise location and limits oft thes study with a: supporting mapt that  depicts the general study area and area of influence.  Sheet 1of11    WDOT  TMPD-002 (October 2024)  SOUTHBOSTON  58 RIVERDALE  Study Area  Study Intersections:  1. US-58 and Industrial Park Road (west)/Sandy! Beach Road 2. US-58 and ROI Harrell Inc Entrance 3. US-58 and Fulp Industrial Road 4. US-58 and Annin Flagmakers Entrance 5. US-58 and Industrial Park Road (east/Commerce Lane 6. US-58 and Hitachi Entrance 7. US-58 and Old Cluster Springs Road 8. US-58 and Riverdale Drive 9. US-58 and Main Street (US Rte 501) 10. US-58 and Riverdale Plaza 11. US-58 and. John Randolph Blvd (US Rte 360)  Sheet 2of11    TMPD-002 (October 2024)  WDOT Roles and Responsibilities  List the study work group (SWG) members, their role, and contact information. Include any additional fields, as needed.  Study Work Group Member  Role  Contact Information mtonsminewdtmaso" rickyoungblood@vdotvirginia.govy MAPACNESEN Joseph.Craddock@vdotvirgina.gov  Clinton Smith Rick Youngblood Matthew Conner Raina Rosado Jay Craddock Kevin Bradley Len Stevens Kristy. Johnson Scott Simpson Matthew Candland Chad Neese Daniel Scolese  VDOT TMPD. STARS POC VDOTI Lynchburg District Planner & Project PM VDOTLynchburg District Traffic Engineer VDOTLynchburg District L&D Engineer Email VDOT Lynchburg Halifax Residency Engineer  VDOT Lynchburg District Environmental nbayevowpnan VDOTI Lynchburg District Public. Affairs enstmenewotwrgmason Halifax County IDA- - Executive Director ohmonehalavigmacon Town of South Boston Town Manager mcandand@southbostonva.us Southside Planning District Commission meese@southsidepdcorg Michael Baker Intl - Consultant Project amelisdesembterntcon  Halifax County Administrator  sis@co.halfaxva.us  (PDC) POC PM  List general responsibilities of representatives on thes study work group (e.g. participation ins study work group meetings, review of study elements, development ofalternatives, planning publice engagement efforts, ands seeking) funding). Depending ont the typec of  study, FHWA, DRPT, MPOs, PDCS, etc. should be includedi int the. SWG, as applicable.  VDOT Members  Expected to bei involved and participate int thes study work group meetings. Review anda approval of calibration &1 future growth rate memoranda. Review anda approval of study documentation. Review anda approval of publici information materials. Attendance to bi-weekly update check-ins.  Developing and sending meeting notifications and dissemination of publici information materials. Review anda approval of any cost-estimates, concepts, and materials for concepts provided by MBI.  Providing traffic signal timing sheets and phasing diagrams to MBI. planned ideas thatr mayi impact the development of recommendations. Expected to be involved and participate int the study work groupr meetings. Review of calibration & future growth rate memoranda. Review ofs study documentation. Review ofp publici information materials.  Providing any approved plans tol MBI, including" TIA's, previous studies not on VDOT's website, or other proposed or  Non-VDOT Members  Assist ands sharing of publici meeting notifications and dissemination of publici information materials. Review ofa any cost-estimates, concepts, and materials for concepts provided by MBI.  Sheet 3 of11    VDOT  TMPD-002 (October 2024)  Providing any approved plans tol MBI, including TIA's, previous studies not on applicable websites, or other proposed or Sharing information andr reporting decisions from anyl local governing groups ande elected officials. Submission of grant materials. Itise expected thati ifa SMART SCALE application is pursued thel locality submitting is responsible for filling out the application, uploading supporting information. sucha as economic development andl land use, obtaining governing body resolutions of support, ands submitting the application. Thec consultant willp provide materials for concepts, coste estimates (including Cost Estimate Workbooks (CEWB)), applicable study documentation,  plannedi ideas thatr mayi impact the development ofr recommendations.  and basis of design memoranda.  MBI Staff  Expected to organize and! host the study work groupr meetings. Expect to organize and! host bi-weekly update check-in meetings. Development ands submission of calibration &1 future growth rate memoranda. Development and: submission of study documentation. submission oft these to VDOT public release. required for recommendations.  Development of publici information materials, including Publicinput survey, electronic materials, and presentations and Development ands submission of any cost estimates, design concepts, basis of design memoranda, and other materials as  Data Collection Plan  Providei information, pertaining tot the intended data collection plan, including al list ofdata collection. locations, times of day, days ofweek, andt type of data being collected (pedestrians, bicyclists, and transit). Traffic data should be collected according to TOSAM Twelve hours oft turning movement counts willl be collected att thei intersections listed between 6ama and 6pm ona a Wednesday Three (3) 48-hour tube counts will also be collected: along US-58. These willi include volumes, classification, and speed.  Chapter 6- Standard Datal Requirements) for Analysis.  Traffic plan was developed with' VDOT Lynchburg District between August 15, 2024, and August27,2024  and Thursday. All counts include volumes for pedestrians, cyclists, and vehicles.  1. 2. 3. 4. 5. 6. 8. 9.  US-58 and Industrial Park Road/ Sandy Beach Road US-58 and RO Harrell Inc Entrance US-58 and Fulpl Industrial Road US-58 and Annin Flagmakers Entrance US-58 andl Industrial Park Road (east)/Commerce Lane US-58 and Hitachi Entrance 7. US-58 and Old Cluster Springs Road US-58 andF Riverdale Drive US-58 and Main Street (US Rte 501) 10. US-58 and Riverdale Plaza 11. US-58 and John Randolph Blvd (US Rte 360)  For the signalized intersections, 5, 9, and 11, thes study team willa also observe queuing during the peak hours as part of their field Historici travel speed andt travel time data for US Route! 58 willl be pulled viat the Regional Integrated Transportation Informati ion System (RITIS) database and StreetLight from the 2023 calendar year data. Travel times willa alsol be collected during thet fieldy visit. The crashy years of 2019t to: 2023 will be analyzed. FR300 crash reports willl be evaluated, and crash diagrams summarizing crashes  visit.  byl location, type, etc., willl be made.  Sheet 4of11    TMPD-002 (October 2024)  WDOT  Analysis Periods, Years, and Scenarios  List the analysis periods (such as weekday AM and PMP peak hours and/or weekendmid-doy), years (existing andj future), and  scenarios (no-build, build, etc.) to be conducted as part oft the: study.  Existing Conditions: October 2024 Weekday AM: and PM peak hours. Future Conditions Scenarios: Future Yearv willl be 2045.  NoE Build- - Signal timings will not be optimized, and onlyf fundedp projects willl be evaluated. Advanced Alternatives Build Scenario for the controlling peak hour. Preferred Alternatives Build Scenario for both AM and PM peak! hours.  Traffic Operations and Safety Analysis Tools  Select which traffic operations ands safety analysis tools are to be used fort the planning study, tool version, and provide justification; for their use. Please see TOSAM Chapter 3 and. Section 9.1.7 for additional guidance. The VDOTSoftware. Selection  Tooli report should bei included as an attachment to this form.  Traffic Analysis Tools (check all that apply)  Safety Analysis Tools (check all that apply) AASHTO HSM Spreadsheets Highway Safety Software (HSS) - ISATe 3 Otherl (please describe): Crash! Modification Factors Weighted Conflict Points  OHCS  VJusT  SIDRA  Synchro RS SimTraffic  Ri CAP OF FREEVAL OVISSIM OVDOT Work: Zone Tools DOther' (please describe):  Tool Version and. Justification(s) for Use:  Traffica analysis plan was developed with) VDOT Lynchburg District between August 15, 2024, and August 27,2024  Synchro will be usedt to evaluate unsignalized intersections. Synchro/SimTraffic willl be used to evaluate signalized intersections. VJuST willl be usedt to evaluate the preliminary: alternatives for upt to eight (8) locations.  Synchro (not Simtraffic) and SIDRA (when applicable) willl be usedt toe evaluate advanced: alternatives for upt to eight (8) Preferred alternatives willl be evaluated using Synchro for unsignalized! locations, SIDRA for roundabouts, and  locations.  Synchro/Simtraffic for signalized locations.  Safety analysis will compare Weighted Conflict Points and approved VDOTT TOD Crash Modification Factors.  Approval byt the' VDOT District Traffic Engineer (DTE) or their designee is required for the use ofc other analysis tools.  Sheet 5of11    WDOT Measures of Effectiveness  TMPD-002 (October 2024)  List each Measures of Effectiveness (MOE) that will be includedi int this planning study, whyity was. selected, and corresponding  analysis tool being used to obtain. See TOSAM Chapter 40 and 9f for list of acceptable MOES.  MOE(s)  Justification(s)  Analysis Tool(s) Synchro/ /S SimTraffic VJusT VDOT Crash Modification Factors  1. Control Delay (sec/veh) 2. 95th Perc. Queuel Length 3. Microsimulation delay (sec/veh) 4. Max. Queuel Length 5. Conflict Points 6. Volume-to-Capacity (v/c) Ratio 7. Crash Modification Factors Calibration Assumptions and Targets  1&2. Willl be used to evaluate delaya and queuing of 1. Synchro HCMI Module sides streets on US5 58a at unsignalized intersections. 2. Synchrol HCMI Module 3&4. Willl be used toe evaluate delay and queuing of 3. Synchro/ SimTraffic signalizedi intersections toe evaluate queuing impacts more accurately. 5&6. Specifically used toe evaluate alternatives and 6. VJuST tob bec consistent withi ICAP process. 7.Safety measure to evaluater range ofb benefit of proposed rcommercintom/Atemastues  Ifapplicable, list the simulated measures and their corresponding thresholds being usedj forcalibration; following TOSAM Chapter5  (Table 5: Microsimulation Model Calibration Thresholds). List any critical links or locations for calibration.  Simulated Measure(s)  Calibration Threshold(s)  1. Microsimulation delay (sec/veh) in SimTraffic 2. Max. Queue Lengthi in SimTraffic 3. Simulated" Traffic Volumes  Simulated traffic volumes for 85% of alls signalized turning movements within percentage ofc observed traffic volumes as Maximum queuing willl be observed during field visiti for all Queues exceeding storage lengths must be met. Queues extending into upstream intersections must For all other queuing scenarios, queues should be within 85% of observed maximum queues.  specified inl Table 5ofT TOSAM signalized intersections. ber met.  Traffic Forecasting Approach Policies and Procedures Manual. of South Boston Study.  Provide information: to explain which traffic) forecasting approach will be used and any potential deviations from the methodologies: set forthi in VDOT IIM-TMPD-7.1, the Traffic Forecasting Guidebook, and VDOT's Virginia Travel Demand Modeling Data tol be usedi for developing a growth rate on US 58, US5 501, and US 360 willl be based ont travel demand model outputs (TDM), historical volume data, and Pathways four Planning historical AADT data. Previous studies willa also be reviewed, such as the Town Alinear non-compounding: growth rate will be applied tot thei intersections of US 58 and US 501 and US! 58 and US 360. Fora all other intersections, thel linear non-compounding growth rate willl be appliedt to only the US 581 through Anye expansion plans fort thei industrial park area between Hitachi Energy andi Industrial Park Road willl bei included int the ITE Trip Generation willl be usedt to develop volumes into and out of sites based on sitep plans with expected build ITET Trip Generation willl be based ont thel Hitachi Energy expansion email provided by VDOT and Halifax County on Monday, October 21, 2024 (See additional considerations). Industrial Land Use Codes willl be used to calculate the  movements. studyi ifavailable.  years within thes study analysis years.  number oft trips.  Travel Demand Model outputs willl be provided to the consultant team by the VDOT District Planner Willt thet traffic) forecasting approach require the use ofat travel demand model (TDM) or ist the study area located on National 2Approval fromt the) VDOT District Transportation Planner (DTP), TMPDI Director, ort their designee is requiredi for all studies and projects wherea a  Highway. System (NHS)?  TDMi is used ort that are located ont the NHS.  Sheet 6of11    WDOT  TMPD-002 (October 2024) ON Neither apply  OTDMO only  ONHSo only  BT TDMandNHS  Concept Development and Cost Estimation fore each respective phase of thes study process.  Describe the anticipated concept development ands screening process for thes study in adherence tol IIM-TOD-3971 (ICAP Policy and Guidance), as applicable. This shouldi include the number of alternatives to be considered and the expected level ofo detaili included Based ont the information from the existing conditions analysis andi thei future needs ofthe corridor as identified by thes study team, locations willl be identified for alternatives development that address ani identified need. The development of Preliminary alternatives will be developed for upi to eight (8)1 locations using the data collected from the previous tasks. For intersection improvements, traffic operations will be evaluatedi in' VJusT, and safety! benefits and weighting willl be evaluated using VJuST weighted conflict points and! by comparing' VDOT-approved Crash Modification Factors. Preliminarysketches that depict footprint andt turning movements will be laid out on aerial graphics using CAD: software. Fore eachl location with multiple alternatives, metrics willl bet focused on viability, witht ther metrics' performance: summarized inat table with weighting that considerss safety! benéfit (CMF/Conflict Points), congestion (V/C), andi footprint/Rigit-ofway (Estimated area impact using square Thec consultant team will hold al Preliminary, Alternatives Summary Presentation ata stakeholder meeting. ICAP and VJusT Files Preliminary alternatives that are advanced by the project team willl be evaluated further. The advanced alternatives will be concepted showing defining features of each recommendation: andi its right-of-wayimpacts on aerial using CADS software. Additional traffic analysis will be performed fore each oft the advanced preliminary: alternatives using the Synchro software HCM module to determine delaya and estimate travel times (as applicable). Constructioncosts will bep produced for each advanced alternative with updated ght-orway/lotprint impact areas as determined in thep preliminary: alternative stage. Construction coste estimates will comprise detailed line-item estimates using' VDOT District/ /Statewide averages. Baker will use average District cost rates unless otherwise: specified by the! District Location and Design division. No PE or Right-of-wayc cost estimates will be developed for this phase. The right-of-way footprint andi impacted utilities willl bee estimated from the CAD: sketches. Priort tos sharing with thep public, the consultant team will share results and updatedconcepts with thes study team atas stakeholder meeting summarizing the updated performance measures. CAD sketches overlaid on aeriali imagery willi include defining improvement features of eachr recommendation, such as, but not limited to: new or widened pavement (turn lanes, shoulders, U- turn! locations), access management features (directional islands or medians), and/or traffico control devices (i.e. stops signs, Following publici input and stakeholder review oft the advanced alternatives, upt tof four (4) preferred alternatives will be advanced for detailed concept design, cost estimating, detailed risk assessment, conceptual drainage design, and detailed right-of-way: and Describe the cost estimating process fort the planning study andi note thej format the cost estimates willl be developed, suitable funding programs, the potential needj for any design exception/design waiver (DE/DW), riski matrices, and basis of design (BOD) memo. Cost estimates will be developed) in accordance with the VDOT Cost Estimating Manual and Cost Estimating Workbook. Upt tot four (4) preferred alternatives will be: advanced for detailed concept design, cost estimating, detailed risk assessment, conceptual drainage design, and detailed right-of-way: and utility assessments top prepare for potential funding applications. Michael Baker will coordinate withl Lynchburg District stafft to obtain relevant information impacting the projects along each of the corridors. Additionally, Michael Baker willr review design criteria and conduct at field visit with District design staffa and regional Michael Baker will developi initial project riskr registers fore eachy preferred alternative, identifying potential major/highi impact project risk elements, classifying each project's level of complexity, and categorizing risks. Additionally, Michael Baker will  recommendations willl be consistent with the VDOTI ICAP process.  footages andi impacted parcels). willl bes shared with VDOT.  signals, ICWS).  utility assessments top prepare forp potential funding applications.  right-of-way and utilitys staff to determine and note ROW and yonpyaen  Sheet7 7of11    WVDOT  TMPD-002 (October 2024)  facilitate a riska assessment meeting with' VDOT and other stakeholders tos solicit input ont the risks initially identified and develop Michael Baker willa advance and refine key elements ofe each oft thep preferred alternatives to al level that willa allowf for the development ofa a project budget. Al Project Basis of Design memorandum willl be developed for each preferred alternative. These concept drawings will be ofs sufficient detailt tol be used ins support of SMART SCALE application or similar. Michael Baker will prepare detailed project cost estimates int the PQT with major line-item estimates using District and Statewide averages andl local adjustments. Baker will use thea average District cost rate unless otherwise. specified byt thel District Location: and Design division.A VDOT will be responsible for providing right-of-way: and utility coste estimates based on data provided by Michael Baker. Right-of- way and utility estimates will be led! by VDOT to ensure proper rates are: applied, with support from the consultant in areas such  mitigation strategies. A risk register willl be provided to VDOT.  CEWB will be provided based ont the concept designs fore each oft the preferred alternatives.  ass square footage ofi impacts and responses to questions about the design. Preliminary: and final estimates will be submitted to VDOT District L&Df for their review.  Thel Michael Baker team wills submit al DRAFT and FINAL concept fore each preferred alternative. Thep preferred alternative package will consist of concept exhibits, Basis of Design memoranda, Design' Waiver/Exception request forms as applicable, Project IsV Virginia iCAPa applicable to an intersection(s) within the study areal limits and has the Virginia ICAPApplicability, Form been  estimates, CEWBS. completed?  R Full Virginia ICAP Assessment Required DV Virginia ICAP Assessment not required OP Project Excluded from Virginia ICAP Assessment Environmental Considerations  a Stage 1 Virginia ICAP Assessment and Warrant study per IM-TE-387 Required  Document any environmental considerations ori resource reviews necessary intended toi inform the concept development and screening process in accordance with current Environmental, Justice (EI) analyses as detailed in IM-ED-714.2. Environmental review willl be performed via Desktop Review of publicf facing platforms. Consultant team wille ensure the VDOT District Environmental Division is engaged inj project package development. Consultant team wille ensure to document the alternative process and shared documentation viai the ICAP process andi int thes study  documentation. Public Engagement Plan  Has the District Environmental Manager been involved ore engaged int the planning study?  R Yes  D No  Detail the anticipated, public engagement plan fort the planning study in accordance with IM-TMPD-4.0. This should include the plan's goals and objectives, its intended audiences, identification of critical stakeholders methods ofo outreach, and how the Thet targeta audience are users withint the immediate US 58 corridor study area, thei industrial park, businesses between US 501 and US 360, and VDOT, Town ofs SouthE Boston, Halifax County, and SSPDCa are expected tos share publici input surveys and studyi information with the public. VDOT will maintain the publici facing webpages on VDOT websites. Baker willp provide electronic materials as requested. Itise expectedt that there willl be upt to two (2) publici inputs surveys using the VDOTH Publicinput license. Thef first survey willl be conducted: att thel beginning oft thes study to obtain publici feedback ont the perceived needs oft the corridor. One (1) in-person public meetingt tol be held. Itise expected that this meeting willl bec combinedi for bothi thel Towna andi the County.  overall level ofi involvement willl be measured ande evaluated.  the Town of South Boston.  Thes second public survey will present the: advanced alternatives.  Sheet 8 of11    TMPD-002 (October 2024)  WDOT  VDOTand/ort the locality will ber responsible for any meeting notifications ands socialr medial blasts. Hast the District Communications Manager been involved or engaged in thep planning study?  Baker will prepare materials for electronic meetings, electronic graphics, and Publicinput surveys. All outreach materials willl be ADA508  compliant. Study Schedule  Yes  No  Detail the anticipated, planning study schedule with thej following major milestone targets identified.  Planned (MM/DD/YYYY 10/8/2024 11/14/2024 12/6/2024 10/8/2024 11/1/2024 12/4/2024 12/15/2024 12/15/2024 1/24/2025 2/21/2025 4/11/2025 5/15/2025 5/23/2025 6/20/2025 7/28/2025 9/15/2025 10/1/2025  Planned Start Date Completion Date (MM/DD/YYYY) 10/8/2024 11/14/2024 10/8/2024 10/8/2024 10/14/2024 10/21/2024 10/21/2024 11/4/2024 12/9/2024 2/17/2025 4/7/2025 5/12/2025 5/19/2025 6/16/2025 6/20/2025 8/18/2025 8/18/2025  Task Milestone  Meeting Type N/A Virtual N/A N/A N/A N/A N/A N/A Virtual Virtual Virtual In-Person Virtual Virtual N/A N/A N/A  NTP Phase: 1 (Framework Phase) Kick-off Meeting Signed Framework Document NTPF Phase 2( (Study Phase) Data Collection Existing Condition Calibration Memorandum Traffic Forecasting Memorandum Existing Conditions Report Initial Public Engagement Initial Alternatives Review Meeting Detailed Concepts Meeting In-Person Public Meeting Concepts Public Engagement Preferred Alternatives Selection Meeting Draft Report Final Report Study Closeout Checklist Additional Considerations  Provide any additional considerations pertinent to this planning study.  Sheet 9 of11    WDOT  TMPD-002 (October 2024)  Thes study team will prioritize any preferred alternatives that are considered for Safe Streets 4AII (SS4A) or Virginial Highway Ther recommendation: at US 501 and US 581 from thep previous Town of South Boston: study will ber re-reviewed, whiles still AF Flood Improvement review and recommendations was conducted as part of the Town of South Boston Study. Those recommendations and analysis will be included as part oft ther review oft thei intersection of US501 and US 58 and US! 58 segment VDOT is working on al PROTECT grant near thei intersection of US! 501 and US! 58 and will share results and recommendations from  Safetyl improvements Program (HSIP) applications. considering the results and documentation from that study.  between ther railroad and US 360.  that study.  The Town of South Boston owns the Riverdale Open Space Area, or east ofUS 501 neart the river. Therei is commercial expansion expected within the next 10y years on Confroy Drive/Sandy Beach Road Therei isal housing development east oft the RO Harrell Inci facility and west of Glemmary Trail  HitachiE Energy Plant Expansion: employment by 165. Attachments  The Line 36 expansion is underway currently. That is on the easter side of thef facility and willi increase  List any additional documents attached tot this) form, as applicable.  Sheet 10 of11    WDOT Approval  TMPD-002 (October 2024)  The VDOT planning study framework document has been reviewed and approved byt the responsible Study Work Group (SWG) members in accordance with current VDOTS standards and guidelines. The undersigned parties concur witht the methods and assumptions oft thisi framework document form based ont thei information presentedh herein. Participation ont the SWG and/or signing oft this document does not constitute approval oft the planning study. Allr membersi willu uset this framework document form asa ag guide and reference as thes study progresses throught the various phases of project development. Ifthere are any agreed upon changes tot the assumptions int this form, arevised document shall be preparedand: signed byt thep parties who originally  signedi it.  Required Signatures  Title: STARS Study Project Manager  Date Title: STARS Program Manager/Designee' Date Title: VDOT Lynchburg District L&D  Date Date Date  Title: VDOT Lynchburg District Traffic Engineer Title: VDOTI Lynchburg District Environmental  Date  The locality acknowledges that by initiating a STARS study, they agree to seek funding to implement recommended improvements identified in this study. By signing below, the locality recognizes this acknowledgement and agrees to  diligently pursue appropriate funding sources to thel best of their ability.  Title: Matthew Candland Town Manager Town of South Boston  Title: Scott Simpson, PE County Administrator Halifax County  Date  Date  3Any TMPDstaff whoi isl lead/secondary! is eligible tos sign.  Sheet 11 of 11    Agenda Summary Mayor and Town Council Meeting August 12, 2024  Agenda Item: Prepared by: Attachments: Background/Amalysis:  Town Hall  Matt Candland, Town Manager Report prepared by Solex Architecture  In October Town Council approved. an $8,900 contract with Solex Architecture toj perform an evaluation ofTown Hall to determine what work needed to be completed to ensure that Town Hall isi in compliance with all applicable building codes and ready to serve As part of this evaluation, Solex Architecture evaluated Town Hall's floor plan and various systems (electrical, plumbing, HVAC, etc.) to determine whether there were any safety issues and/or issues that would negatively impact Town Hall's functionality for Solex Architecture completed the evaluation in November. Acopy oft the report was provided to the Mayor and Town Council member. An additional copy of the report has been included with Mr. Jeff Bond, who lead the evaluation for Solex Architecture, will be attending the meeting to present the findings ofl his evaluation Undetermined until a decision is made regarding the level of  our community for decades to come.  employees and visitors.  this Agenda Summary.  and discuss alternatives. renovation. N/A  Fiscal Impact/Sources: Alternatives Recommendation:  Council will need to decide the level ofi renovation to be funded.        SOUTH BOSTON TOWN HALL PRELIMINARY REPORT  September 26, 2024  RALTH OF  MICHAEL W. KILIAN Lic., No. 37178,  JMEREYL. BOND Lic. No. 015203 4/16/2024 RCHYTE  09/26/2024  ESOLEX Solex Architecture, Inc. 641 Main Street Danville, Virginia 24541 434.688.0767 Architect's Project Number: 20240026  Page 1of6    GENERAL OVERVIEW OF EXISTING FACILITY  The Town of South Boston is seeking a professional opinion on renovations tot thel building located at 455 Ferry Street. The existing facilityi is two stories, with the firsts story being 5,865 SFa and currently in use as offices for Town Hall. The second: story is thes same size andi is currently unoccupied and usedi for storage. The building, built ca. 1910, was designedi in the Neoclassical: style, andi is besti identified byi its curved corner: and the circular arcade above the corner entry. The building has housed many uses over its time, including a grocery store and at firehouse. However, the building has primarily been the location of the Town Hall offices. Int the 1990's, the police department was relocated, leaving the Town Manager's office, Finance Department, Human Resources, and Planning and Zoning int thet facility. Since that time, office space for Destination Downtown, a community engagement organization that organizes many of South The second floor is noti in use currently. The existing space needs major repair and new finishes. The rear stair that leads from the second floor to the exterior is no longer code compliant. There is also no elevator, limiting accessibility to the second floor. The roof access hatch can only be accessed via ap portable ladder, which is not well secured. The roofing was recently replaced and all the windows have been replaced or repaired where needed. Int the basement, beneath the existing Finance Department, the columns need repair or replacement. There is also ani issue of water infiltration from an unknown source. Ont the rear The first floor is not currently ADA compliant. The two existing restrooms are both toos small for handicap access. There are multiple level changes within thet first floor, with bothi the existing Finance Department and the existing Destination Downtown office only accessible viai interior stairs or separate exterior entrances. The primary entrance for Town Hall is a side door along Ferry Street. The more prominent corner door leads tot the Finance Department, and the second door along Main Street leads to the Destination Downtown office. As separate side entrance for the Assistant Town Manager, as secondary exit for Town Hall, and the door tot the rear: stairs are also along Ferry Street. The existing flooring int the building is primarily carpet with painted wood base. The ceilings are primarilyacoustic ceilingt tile, and the walls are painted. All The existing electrical service is a 208Y/120, 3-phrase, 4-wire: service from a Dominion Power overhead transformer bank on the west side of the building. The transformer bank appears to feedi multiple services, including a news service to the Council Chambers and thel building across the street. The building service appears tol be 400 amp. There is also an unused LP gas-powered: 8 KW generator, on the 3rd floor.This generator is no longer in use, as it exhausted into the building. There is a current lack of breaker spaces, and thel biggest power distribution issue in the building is confusing wiring duet to years of additions and changes. Town personnel advisedi iti is always a challenge when al breaker trips to findt the source. Ona at least one occasion, the electrical contractor could not find the source and wired a new circuit after the problem occurred. Additionally, there are numerous wiring method code violations withint the building. Romex (Type NM cable) can be usedi in commercial buildings under certain circumstances. Int this building, Romexi is thej predominant wiring method with only recent additions being in conduit or MC Cable. The Romex wiring does not provide conductor protection like conduit does. Additionally, the Romex wiring has numerous locations where iti is run exposed, i.e. above drop ceilings and exposed on wallsi in electrical rooms and near panels. Exposed Romex wiringi is a code violation. In some areas there have been LED panel replacements; however, most of the space is still serviced with T121 florescent fixtures.  Boston's events as an advocate for downtown, has been added.  exterior wall, the existing electrical service meter is exposed to the public.  existing finishes need replacing/updating.  KSOLEX LARCHITECTURE Page2of6    Currently, there are 6s small (lesst than! 5t ton) split system air handlers and heat pumps for heating and cooling the spaces. One of the air handlers is in the basement. The other airl handlers are located above the ceilings and must bes serviced vial ladders. Neither oft thet two readily accessible units (basementa and Destination Downtown) has fresh airs supply duct. A certain amount of outside air has! been ac code requirement for at least 20 years on commercial units. The unit thati isi int thel basement has duct board ductwork for most of the duct. The air handler and some of the ducts arel located very close tot thet floor of the basement: and arei in a damp and humid environment. Currently, the Town is having an! HVAC contractor replace the HVAC systems. We would hope and trust the contractors have reviewed their  capacity and provisions for bringing ini fresh air on these units.  The current mechanical units are:  6units on roof consisting of: ton unit.  2-Goodman units: 1-Goodman GSZ14036 3 ton unit, and 1-Goodmean GSZ140301k2.5 3-Tempstar units: 1-Tempstar N4H5524AKAAA, 2t ton unit, 1-Tempstar N4H5536AKAAA Cannot make out what the 6th unit is, which is smaller than the above units and much  3t ton unit, and: 1-Tempstar H4H436GKG201 3t tonunit.  older.  SPACE REQUIREMENTS  The Town of South Boston would like to explore three options for the renovation of the Town Hall, so that costs can be compared for the desired level of change. Option 1 willa address providing ADA compliant restrooms, updating first floor finishes, updating the electrical system, replacing and relocating the generator, providing utility provisions for ai future second floor, relocating thel basement HVAC unit, providing a secure roof access ladder, concealing the exterior utilities, providing structural repair in the Option 2 willi include all items noted in Option 1. It will also include relocatingt the Destination Downtown office to either the Council Chambers offices int the adjacent building or the existing Assistant Town Manager's office. This willy provide space to consolidate the Finance Director's office with a renovated Finance Department. Option 2 will also include utilizing the corner as thei main Town Hall entry, and improving circulation for ADA access within all public areas with a newi interior ramp. Thet third option addresses renovating the: second floor for more office: space, providing ar newe elevator to have ADA access to the majority of the second floor and replacing the existing rear stair. Option 3 also must  basement, and addressing the basement'swater infiltration issues.  incorporate all items listed in Options 1 and2. RECOMMENDATIONS  Below are descriptions of three options for renovations. Its should be noted that these are not phases. If Option 2i is chosen, then Option 1 and 2 willl be completed simultaneously. Similarly, if Option 3is chosen, then all three options are to be completed. For Option 3, most likelyt the second floor work, elevator, and stair willl be done before the first floor. There willl be some work oni the first floor associated witht the second floor. Aj phasing plan willl be developed to limit disruptions to staffa and public.  ESOLEX  Page3of6    Option1  Int the basement beneath the Finance Department office, we recommend repairing or replacing the existing columns where they have been damaged byt the water infiltration. The source of the water infiltration also needs to be identified and properly enclosed. A new permanent ands secured ladder shall be provided for better access tot the roof beneath the existing roof hatch on thes second floor. Ont the exterior, a new architectural screen wall should be constructed to screen/secure the Council Chamber's meter, disconnects, propane tank, heat pump, generator, and any other utilityi items that are exposed alongt the rear wall oft the building. The existing restrooms do not meet accessibility requirements, so they willl be renovated and expanded. These new restrooms will also receive new plumbing fixtures and restroom accessories. The entire first floor will receive new/refinished flooring, new/repainted base, painted walls, The HVAC unit currently beneath the Finance Department office should be relocated out oft the basement. We would recommend relocating this unit to a closet ont thet first floor or above the ceiling. This willa also require some modification tot the existing ductwork. We would recommend removing the generator from thei third-floor interior ande either selling it or replacing it.. Any new generator should ideally sit ont the ground at the rear of the building, near the existing Council Chamber's electric meter and propane The existing overall electrical service needs to be upgraded to support the Option 1 changes and any future expansions into currently unused: spaces. In addition to upgrading the overall service, lighting willl be updated SO that alll lights are LED, andi the electrical wiring and breaker locations will be simplified to make ite easier for maintenance and servicing. The renovation should address the wiring method deficiencies and completely rewire interior outlets and lights to improve building safety and function. Electrical connection fora aj potential future elevator should also be provided. For a service of upt to 200 amps for an elevator,a new service entrance rated disconnect can be added to the electrical panels. Iti is likely the metering method for the building would also need an upgrade. Any utilityupgrades willl be provided with space and provisions in expectation of the second floor eventually being renovated and occupied.  and new ceilings throughout.  tank. This new generator should have an 80-100 kw capacity.  Option 2  Thel Destination Downtown offices willl be relocated to eithert the Council Chambers offices int the adjacent building or the existing Assistant Town Manager's office at the rear of thet firststory. The existing Destination Downtown office willl be used to expand the existing Finance Department office, and ai few steps willl be required to connect thet two spaces, as they are at different levels. Along with the expansion, the Finance Director willl be relocated toi the new enlarged Finance Department office. This will allow the Assistant Town Manager to move into the existing Finance Director's office. The corner entrance will become the main sole entrance for public access tot the Town Hall. There willl be an entry vestibule inside and a new ADA compliant ramp to connect the entrance to the central hallway. Additional work willl be done to provide better accessibility to all public areas. All new transaction counters and windows willl be  included, as well as stained wood wainscotting.  Option3  Int this option, we recommend renovating the second floor, which will require new HVAC units, new electrical, new ADA compliant restrooms, and new finishes. The renovation oft the second floor willa also require the rear: stairs to be demolished and rebuilt to current building code requirements, anda a new elevator will need to be added to allow ADA access to most of the: second floor. The elevator will need a  KSOLEX ARCHITECTURE Page4of6    small HVAC: system in the equipment room. This work is assuming the existing walls will remain int the  current configuration.  ESTIMATE OF PROBABLE COST  Att this pointi int the programming and cost estimate analysis, iti is common practice toi include a contingency of twenty percent (20%). As the program is refined and the design oft the facility materializes, unknown factors are reduced or eliminated. Throughout the design process, the cost estimate is continually refined and this contingency is thereby revised. Byt thet time a projecti is readyf for bid, the contingency could be around five to ten percent for renovation projects. The figures belowi include general conditions, overhead and profit, performance and payment bonds, archtecture/enginerng fees, and the twenty percent  contingency.  Option 1i is estimated: at $730,000. Option: 2 increases to approximately $1,130,000. Option 3 increases to approximately $2,640,000.  Its should also ber noted that this estimate is intended to approximate the anticipated construction costs for at future period of 6-12 months. Due to unforeseen changes ini the bid climate, material costs, etc., this estimate is not valid beyond this period. The estimates exclude landscaping and utilities beyond! 51 feet outside of the building. Other exclusions include furniture, appliances, blinds, and decorations. Until further programming is completed, these items remain unknown. Estimates are based on cursory site visits without development of detailed measurements: and/or drawings and are subject to change. The use of Historic Tax  Credits have not been factored intot these estimates.  PHOTOS  Water infiltration in basement.  Basement HVAC unit.  ESLEX  Page5of6     SSFE  Structural damage on basement column.  Existing Destination Downtown office.  Existing Finance Department office.  Existing Assist. Town Manager's office.  Electrical service entrance point.  Separate breaker box.  Rooftop with HVAC units.  KSOLEX ARCHITECTURE Page6of6    Agenda Summary Mayor and Town Council Meeting December 9, 2024  Agenda Item: Prepared by: Attachments: Sackground/Amalysis:  Bid to Purchase PRN 1461 Currently Owned by the Town  Matthew Candland, Town Manager Copy of bid proposal from Mr. Daniel Crosby  In October the Town received a letter from Mr. Daniel Crosby stating that he was the ownerof20194 College St. (PRN_1462) which is located next to a vacant lot owned by the Town of South Boston (PRN 1461). He explained that he would like toj purchase the vacant lot owned by the Town in order to enlarge his parcel which would allow him to build a home. The Town's parcel is 10'x 220' and has Following the State Code, Town Council held a public hearing at its November 12th meeting and decided to offer the property for sale Mr. Crosby, adjacent property owners and the general public were notified of the bid process. The Town received one bid from Mr. The Town would receive $1,000 for the sale and would cover the  an assessed value of$1,000.  and solicit bids fora ai minimum price of$1,000.  Crosby for $1,000.  Fiscal Impact/Sources: Alternatives: Kecommendation:  cost of closing on the transaction. Do not accept the purchase proposal Accept Mr. Crosby' s purchase proposal        Daniel Crosby 2019 College Street South Boston, VA 24592 11/29/2024  Matthew Candland, Town Manager Town of South Boston 455 Ferry Street South Boston, VA2 24592 mcandland@southbostonva.us  Dear Mr. Candland,  Ihope this letter finds you well. My name is Daniel Crosby, and lam writing to officially submit my bid of $1,000.00 for the purchase oft the 10x220-foot parcel (PRN:: 1461) My bid is intended as a final offer, meaning thatlwould! like the $1,000.00 to cover all associated costs, including closing costs, legal fees, and any applicable taxes. Ibelieve this proposal offers at fair and straightforward solution for both parties, and l'm committed to working with the Town to make this transaction as smooth as possible. As al lifelong resident of South Boston, this parcel holds significant value to me. lintend to integrate iti into my adjacent property to build a contemporarystyled home that will Thank you for your time and consideration. Please don'thesitate to reach out to me at 434-471-5765 ify your need any additional information or clarification regarding my bid. llook  currently owned by the Town of South Boston.  contribute to the neighborhood. and our community's growth.  forward to hearing back from you: soon.  Sincerely,  5  Daniel Crosby    GouthBoston  455 Ferry Street I South Boston, Virginia 24592 I 434-575-4200 owe@soutabostonvaus  2025 Holiday Listing  Wednesday January 1, 2025 - New Year's Day Monday January 20, 2025 - Martin Luther King JR. Day Monday February 17, 2025 - George Washington Day Monday May 26, 2025 - Memorial Day Thursday June 19, 2025-Juneteenth Friday July 4, 2025 - Independence Day Monday September 1, 2025-1 Labor Day Monday October 13, 2025 - Columbus Day Tuesday November 4, 2025 - Election Day Tuesday November 11, 2025- Veterans Day  Wednesday November 26, 2025 - 4 hours additional holiday time Thursday & Friday November 27 and 29, 2025-Thanksgving and day after Wednesday December 24, 2025 - 4 hours additional holiday time  Thanksgiving  Thursday December 25, 2025 - Christmas Day  Friday December 26, 2025 - 8 hours additional holiday time  ** Floating holiday designated by the Mayor and Town Council for observance  April 1, 2025-E Easter Monday**    South Boston Town Council 2025 Meeting Schedule  7:00 PM  420 Main Street, South Boston, Virginia  2nd Monday of the Month  January 13, 2025  July 14, 2025  February 10, 2025  August 11, 2025  March 10, 2025  September 8, 2025  April 14, 2025  October 14, 2025(Tuesday)  May 12, 2025  November 10, 2025  June 9, 2025  December 8, 2025    Finance Director's Report October 2024  General Fund Report:  Target 33%  Original Budget  Amended Budget  Year-To-Date Percentage 4,614,333 30.92% 4,436,043 29.73% 178,289  Revenues Expenditures Difference  14,921,634 14,921,634  1.19%  Cash Operating General Fund  68,425 Activity  Balance Year-To-Date  5,849,240  Tax Comparison Report  Target33%  Oct-24 Financial Report 2025 2024 2023 2022 2025 2024 2023 2022 2025 2024 2023 2022 2025 2024 2023 2022 2025 2024 2023 2022  TAX Local Sales Tax  BUDGET EOY Revenue YTD Monthly % Budget  $625,000 $610,000 $500,000 $450,000 $400,000 $390,000 $390,000 $400,000 $415,000 $425,000 $440,000 $295,000 $215,000 $205,000 $2,350,000 $2,200,000 $2,533,565 $2,000,000 $2,319,401 $1,804,000 $2,096,251  $238,596 38.2% $223,776 36.7% $199,869 40.0% $177,646 39.5% $118,965 29.7% $122,302 30.6% $134,135 34.4% $138,302 35.5% $127,433 31.9% $129,566 31.2% $138,288 32.5% $141,296 32.1% $142,292 37.9% $140,357 47.6% $109,939 51.1% $79,167 38.6% $898,369 38.2% $846,882 38.5% $722,785 36.1% $711,131 39.4%  $684,640 $629,541 $556,094 $356,218 $395,415 $395,216 $393,805 $414,224 $426,605 $377,556 $324,740 $230,000  Consumer $400,000 Utility Tax Telecom Tax  Occupancy $375,000 Tax  Meals Tax    Finance Director's Report October 2024  Target 33%  Delinquent Tax Collections Report as ofOctober: 31, 2024  Budget  Collected YTD %Budget  Delinquent Personal Property Delinquent Real Estate Delinquent Mobile Homes Penalties Taxes Interest All Taxes Vehicle Registration Fee  35,000 35,000 50 22,000 15,000 19,000 126,050  25,385.36 13,265.52 266.56 5,007.31 5,992.99 10,302.12 60,219.86  72.5% 37.9% 533.1% 22.8% 40.0% 54% 48%  Totals  Selected General Fund Revenues  Budget 4,279,053 1,382,000 900,000 100,000 120,000  10/31/2024 1,594,399 228,520 378,873 32,107 20,588  Percentage 37.3% 16.5% 42.1% 32.1% 17.2%  Categorical Aid Current Real Estate Current Personal Property Cigarette Tax Vehicle Registration Fee    S S S S 5 S S 3 5 S 5  5 S 5  S  5  5  5 S