CITY OF LYNN HAVEN PLANNING COMMISSION REGULAR MEETING September 3, 2024  The Lynn Haven Planning Commission's) Regular Meeting was held on Tuesday, September 3,  2024, at 5:30 p.m., at thel Lynn Haven City Hall Meeting Chambers.  Present:  Stan Parron, Vice Chairman Aaron White Robert Waddell Erik Nolte  Kenny Murphy (arrived at 5:32pm) Vicki Harrison, Planning Specialist  1.Call to Order  Vice-Chairman Mr. Parron called the meeting to order at 5:30pm.  Mr. Nolte made ai motion to excuse Mr. Ashbrook's, and Mr. Snyder's absence as staffv was  notified ofh his absence prior to the meeting, Second to motion: Mr. Waddell  On vote:  Nolte: Waddell: White: Murphy: Parron:  aye aye aye aye aye  Motion passed: 5-0  2.Approval of Regular Planning Commission meeting minutes of August 6. 2024 Mr. White, made ai motion to approve the. August 6, 2024 minutes,  Second to motion: Mr. Nolte  Onv vote:  White: Nolte: Waddell: Murphy: Parron:  aye aye aye aye aye  Motion passed: 5-0  3. Request for) Development Order: Meadows Run Subdivision: Parcel #11352-010-000 Ms. Harrison, Planning Specialist, stated the applicant/owner is Southern Coastal Homes. The  Planning Commission  September 3, 2024  Page 1 of5    agent is Chris Shortt, P.E., Dewberry Engineering, Inc. Ms. Harrison stated the project name: is Meadows Run Subdivision, and the requested action is Development Order approval. The property is located at 3649 Highway 390, the parcel size is 10t acres, and the parcel number is 11352-010-000. The parcel has a Low Density Residential Land Use, and the parcel is vacant. The project engineer, Chris Shortt, P.E., Dewberry Engineering, Inc., was present to answer any questions. The reviewing engineer, J. Doug Crook, P.E., Panhandle Engineering, was present to Ms. Harrison stated the owner oft this property is requesting development order approval to construct twenty-eight (28) single family detached residential units on the 10t acre vacant parcel along with supporting infrastructure improvements. Thej property has al Future Land Use Map designation ofLow Density Residential which allows for a density ofup to 4.99 dwelling units per acre. The maximum total number ofhomes that would bej permissible to be constructed on this site would be forty-nine (49) homes, but the developer is requesting to divide the property into only twenty-eight (28) home sites. The site plans have been reviewed and have been found to bei in compliance with the City ofLynn Haven Unified Land Development Code (ULDC), Ms. Harrison stated the developer was required to undertake an analysis ofthe: number ofnew vehicle trips that would be generated by the project. Per the City's requirements a full Traffic Impact Analysis is required for all land development applications with 50 or more peak-hour trips during the adjacent roadway's PM peak-hour or the development's peak hour. Trip generations were prepared by the developer that looked at the number oft trips the development would generate during the weekday AM and PM peak-hour of the adjacent roadway as well as the weekday AM and PM peak-hour oft trips generated by the development. They also looked at the number oft trips generated during the weekend peak hours. Using the proposed twenty-eight (28) dwelling units as the independent variable, thel largest number oft trips generated under all of the: scenarios, using the average number oftrips generated, was the weekday PM peak-hour of generator and the Saturday peak-hour of generator which were both 28. In all cases, the. AM peak-hour was less than the PM peak-hour. This was the same using the fitted curve equations, although the equation calculated a slightly higher number oft trips, the highest being the Saturday peak-hour. Due to all scenarios showing that the development would generate fewer than fifty (50) new PM peak-hour trips, the developer was not required to undertake a full Traffic Impact The are currently a number of trees located upon the site, many of which will not be able to remain. A tree survey and inventory was submitted to the City, and the developer has committed tos saving some oft the larger trees, agreeing to preserve and protect these trees during construction recognizing that any heritage or champion trees will need special City approval to ber removed. The submitted Tree Inventory identified the trees that will be removed, and the developer will mitigate for these trees by paying $69,600 into the tree mitigation fund to be used Mr. White asked ift the home builder and developer is the same. Mr. Shortt stated that is correct  answer any questions.  Technical Standards and Florida State requirements.  Analysis.  for planting trees elsewhere in the City.  that the applicant and builder is Southern Coastal Homes.  Planning Commission  September 3, 2024  Page 2of5    Mr. White asked ift the project will be developed in onej phase. Mr. Shortt stated that is correct. Mr. White asked about the HOA setup and how it is funded. Mr. Shortt stated that the HOA Documents were submitted to the City, and his understanding from the Developer, as hei is not an attorney, is that once greater than 50% oft the homes are sold, then through the HOA documents, the funds transfer over to the HOA. Mr. White asked ift there is not a plan in the beginning for the HOA to have capital ori injection. Ms. Myers stated they can structure their HOA however they like, and it is not up to the City, although the City will review their documents to make sure there is a mechanism to access and raise funds needed for the infrastructure. Ms. Harrison stated thel HOA documents were submitted and reviewed by Ms. Richard, and there are: not any issues Mr. White asked about the trees and ifthe green line is for proposed new trees. Mr. Shortt stated what he was referencing was the irrigation plan, and trees would be planted per the landscaping Mr. Murphy asked about the proposed development only having one: ingress/egress. Mr. Shortt  that she is aware of.  plan.  stated with the number ofunits at 28, only one ingress/egress is required.  Public Comments  Mr. Walker stated it looked like something was out oforder as the plat indicates low density residential and the property appraiser has itl listed as commercial, sO there is a discrepancy. He spoke oft the tree survey, and trees being removed. He voiced his opinion and concerns regarding thel Homeowners Association, traffic, the City water and sewer capacity, and warned them to be aware ofcatastrophes and emergencies. Hei is not against development, just to be aware of infrastructure needs. Ms. Harrison stated this is not a Future Land Use Map Amendment change, the water and sewer capacity is reviewed by the City, and it is a 281 unit development, as the maximum density could be 49 units, that would still fall short of the required two (2)  ingress/egress for developments with 50 or more units.  A citizen addressed the board and stated he is a resident of Grant's Mill, and he is pleased to see low density residential with single family homes being constructed. He spoke oft the Highway 390 widening and traffic, which will resolve once the widening is completed. He spoke about an easement that would be closed up, and he is aware all State, County and City codes will be met. Mr. Shortt addressed the board and stated they are going through the process with the FDOT Highway 390. Jurisdiction, and they are working on accommodating what is needed for a left turn lane entering, right turn lane entering, acceleration lanes, etc., itis a convoluted process, which is standard, as. FDOT: is going through the design process for 390, SO things are shifting and moving. This development cannot happen without having the FDOT access connection permit. Although it is 281 lots the turn lanes are generally dictated more about advancing traffic that would bel held up, there could bet the need for a turn lane with a certain storage length sO traffic would not be held up as traffic moves. This development cannot begin until the FDOT Access Connection Permit is secured, and this is being addressed. Mr. Waddell asked ifthere was a timeline on the road completion. Mr. Shortt stated no, they are coordinating with FDOT design team for this section of390 to find out what is planned versus ifthey can allow something to be done ini the interim that won'tmake it a problem for FDOT when they come through.  Planning Commission  September 3, 2024  Page 3 of5    Mr. Waddell, made a motion to recommend approval for the development order application as  presented,  Second toi motion: Mr. Nolte  On vote:  Waddell: Nolte: White: Murphy: Parron:  aye aye aye aye aye  Motion passed: 5-0  4. Preliminary Plat for Meadows Run Subdivision; Parcel #11352-010-000  Ms. Harrison, Planning Specialist, stated the applicant/owner is Southern Coastal Homes. The agent is Chris Shortt, P.E., Dewberry Engineering, Inc. Ms. Harrison stated the project name is Meadows Run Subdivision, and the requested action is Preliminary Plat approval. The property isl located at 3649 Highway 390, the parcel size is 10t acres, and thej parcel number is 11352- 010-000. Thej parcel has a Low Density Residential Land Use, and the parcel is vacant. The project engineer, Chris Shortt, P.E., Dewberry Engineering, Inc., was present to answer any questions. The project surveyor was David Jon Barlett, P.S.M., Dewberry Engineering, Inc., and Ms. Harrison stated the applicant is requesting preliminary plat approval for this residential subdivision consisting oftwenty-eight (28) single family homes to be constructed upon this ten (10)  acre vacant property. The stormwater system will remain private and will be maintained by the Homeowners Association. A plat showing the individual lot and infrastructure layout is required for developments where individual lots will be sold. Thisi is thel Preliminary Plat, and following thei installation of thei infrastructure a Final Plat will bej presented for approval, which ifapproved will bei recorded SO that the homes or individual home sites can be sold. The preliminary plat has been reviewed and found to be in compliance with City and State Mr. White stated there is not ai required landscaping buffer as it is adjacent to the drainage easement, and are the lot lines a quasi-buffer on southern side. Mr. Shortt stated that is correct, and as this is adjacent to the Meadows entrance and Grants Mill to the east, there are elements to the drainage system, as water currently drains to this property, perimeter elements were] put in to ensure the drainage would intercept and: move the water where it needed tol be. Those easements give the HOA the ability to maintain and keep the drainage easements in good working order and prevent homeowners from building into the easement to ensure drainage easements stay Mr. White asked about the turn lane for the proposed development and was iti removed for Bedford Park. Ms. Myers stated her recollection for the project is that the City Commission approved the development on the condition that the turn lane would bel built after the second phase ofthe project triggered the need for the turn lane and the turn lane will need to be  thei reviewing surveyor was Randall L. Roberts, R.L.S., CPH Consulting.  requirements.  functional throughout the life ofthe development.  Planning Commission  September3,2024  Page 4 of5    completed before construction forj phase three can begin.  Public Comments None.  Mr. White made a motion to approve the preliminary plat as presented,  Second to motion: Mr. Waddell  On vote:  White: Waddell: Nolte: Murphy: Parron:  aye aye aye aye aye  Motion passed: 5-0  5.1 Planning Specialist Report  Ms. Harrison thanked the members for attending the meeting. She stated there are a few items in review, andi ifthei items are ready, they will be presented at the October Planning Commission With therel being no further business or discussion, the meeting adjourned at 6:00pm.  meeting.  Stan Parron, Vice-Chairman -  prepared by Vicki Harrison  Planning Commission  September3,2024  Page 5 of5