City of Groveland Minutes City Council Meeting Monday, September 16, 2024  The Groveland City Council held a regularly scheduled meeting on Monday, September 16, 2024 in the E.L. Puryear Building located at 243 S. Lake Avenue, Groveland, FL 34736. Mayor Evelyn Wilson called the meeting to order at 7:00 p.m. with the following members present: Vice Mayor Mike Radzik, Council Members Richard Skyzinski and Dina Sweatt. City officials present were City Manager Mike Hein, City Clerk Virginia Wright, Sergeant-At-Arms Chief Shawn Ramsey and  City Attorney Anita Geraci-Carver. Excused absence: Council Member Gaines.  As an alternate option the public was provided the opportunity to attend the September 16, 2024 City Council Meeting virtually in listen/watch mode only. A public notice with instructions to participate was posted to the City's website under "public notices" at www.grovelanct.gov4 and  in the display board at City Hall. OPENING CEREMONIES  a. Pledge of Allegiance led by Vice Mayor Radzik  b. Invocation provided by Pastor Patti Aupperlee, Edge Memorial United Methodist  Church  GUEST SPEAKER, PRESENTATIONS AND PROCLAMATIONS Officer Carina Santiago, and Officer Austin Viana unwavering support to the Public Safety Department.  Groveland Police Department- - Swearing In of New Police Officers - Officer Jason Gilbert, Public Safety Director and Chief of Police Shawn Ramsey thanked City Council for their  Chief Ramsey provided the swearing-in of the new police officers.  Proclamation - National Hispanic Heritage September 15- October 15, 2024 Mayor Wilson read the proclamation into the record in its entirety. The proclamation was presented to Dr Roland Nunez, president of the Hispanics of Lake County Association. Government Finance Officers Association GFOA/Dstinguished Budget Award Finance Director Jo-Anne Drury shared information about the GFOA Distinguished BudgetAward. Mayor Wilson read the award into the record and presented it to Ms. Drury and the Finance staff. Council Member Skyzinski stated not too many years ago our Finance department was not in an award-winning state. He thanked all of the Finance department staff for their efforts. Mayor Wilson thanked Ms. Drury and asked that she pass this ont toi the Finance Department team  as well.  1    SEPTEMBER 16, 2024 CITY COUNCIL MEETING MINUTES  Vice Mayor Radzik noted that membership in the GFOA was similar to other memberships the City belonged to, such as Lake County MPO, the East Central Florida Regional Planning Council and a host of other entities. He reported GFOA evaluates the budget providing our residents and Council Member Sweatt thanked Mr. Drury, the Finance staff and City Manager Hein.  stakeholders a transparent view of the budget.  CONSENT AGENDA  A. July 29, 2024 City Council Special Meeting Minutes  B. Resolution 2024-96: Authorizing the City Managerto approve and execute a contract between the City of Groveland and Ferguson Enterprises, LLC,relating to the Water Meter Replacement Project contingent on FDEP approval and issuance of an SRF Ar resolution of the City Council of the City of Groveland, Lake County, Florida, authorizing the City Manager to approve and execute a contract between the City of Groveland and Ferguson Enterprises, LLC relating to replacement of water meters and supporting infrastructure in an amount not to exceed $7,000,000.00 contingent on FDEP approval and issuance ofa SRF Loan/Grant Agreement; providing forconflicts, severability, and effective The Water Meter Replacement project aims to replace approximately 6,000 water meters throughout the city limits to replace outdated Sensus meters with Neptune Fixed Network Radio Read water meters and all supporting infrastructure. The Neptune system and program allow the city to receive live readings through cloud-based management. This resolution is requested to ensure the contractors' pricing remains the same as the initial bid. FDEP is finalizing the review of the city's rate study, which the Council approved on August 12, 2024, and will provide an amended contract agreement for SRF Loan DW350621 for a funding amount of$12,749,000.00. The finalized contract will be attached to the DW/350621 Loan Agreement Amendment and presented at a future council meeting C.F Resolution 2024-97: Authorizing the City Manager to approve and execute a contract between the City of Groveland and Vogel Bros Building Co. relating to the Sampey Wastewater Treatment Plant Expansion and Sunshine Wastewater Treatment Plant Headworks Upgrade Project contingent on FDEP approval and issuance of an SRF Ar resolution of the City Council of the City of Groveland, Lake County, Florida, authorizing the City Manager to approve and execute a contract between the City of Groveland and Vogel Bros Building Co. relating to the Sampey Wastewater Treatment Plant Upgrades and Expansion, and the Sunshine Wastewater Treatment Headworks Upgrade in an amount not to exceed $50,000,000.00 contingent on FDEP approval and issuance of a SRF Loan/Grant Agreement; providing for conflicts, severability, and effective date  Loan/Grant Agreement  date.  requesting approval via resolution.  Loan/ Grant Agreement  2    SEPTEMBER 16, 2024 CITY COUNCIL MEETING MINUTES  The Sampey Wastewater Treatment Plant Upgrades and Expansion Project will be a multi- faceted project that will improve the existing health of the plant by upgrading the current facility and allowing an additional 1.5 million gallons of reject storage. The Sunshine Wastewater Treatment Plant Headworks Upgrades Project will upgrade the existing headworks, which improves the facility's efficiency. This resolution is requested to ensure the contractors' pricing remains the same as the initial bid. FDEP is finalizing the review of the city's rate study, which the Council approved on August 12, 2024, and will provide an amended contract agreement for SRF Loan WW350612 for a funding amount of $38,260,302.00. The finalized contract will be attached to the WW350612Loan. Agreement Amendment and presented at a future council meeting requesting approval via resolution. D. Resolution 2024-98: Authorizing the City Managert to approve and execute a contract between the City of Groveland and PWC Joint Venture, LLC. Relating to the Sunshine Reclaim System Upgrade Project contingent on FDEP approval and issuance of an Ar resolution of the City Council of the City of Groveland, Lake County, Florida, authorizing the City Manager to approve and execute a contract between the City of Groveland and PWC Joint Venture, LLC relating to Sunshine Reclaim System Upgrade in an amount not toe exceed $3,600,000.00 contingent on FDEP approval and issuance of a SRF Loan/Grant The Sunshine Reclaim System Upgrade Project consists of replacing the existing reclaim pumps with new, larger capacity pumps that will provide higher flows and pressures to the reclaim distribution network. This resolution is requested to ensure the contractors' pricing remains the same as the initial bid. FDEP is finalizing the review of the city's rate study, which the Council approved on August 12, 2024, and will provide an amended contract agreement for SRFLoan WW350610f for a funding amount of $3,185,000.00. The finalized contract will be attached to the WW350610 Loan Agreement Amendment and presented  SRF Loan/Grant Agreement  Agreement; providing for conflicts, severability, and effective date.  at a future council meeting requesting approval via resolution.  City Clerk Wright read the following resolution titles into the record: Resolution 2024-96,  Resolution 2024-97, and Resolution 2024-98.  Motion: Council Member Sweatt moved to approve the Consent Agenda;  seconded by Council Member Skyzinski.  Vice Mayor Radzik referenced Resolution 2024-97 and the fifty million dollar ($50,000,000) SRF loan. He asked if it was to be taken out all at once. Ms. Drury stated the SRF loan was on a reimbursement basis. Vice Mayor Radzik asked if the City was only paying for the amount that  would be used. Mr. Drury stated yes.  Public Comment: None.  Motion passed with all Council Members present voting aye.  OLD BUSINESS None.  3    SEPTEMBER 16, 2024 CITY COUNCIL MEETING MINUTES  NEW BUSINESS  1. Consideration of Approval: Resolution 2024-93: Acceptance of City's Audit for the Aresolution of the City Council oft the CityofGroveland, Florida, accepting thei independent auditors' report for fiscal year ending September 30, 2023 with accompanying financial  Year Ending September 30, 2023  statements; providing for an effective date.  City Clerk Wright read Resolution 2024-93 title into the record.  Christine Noll-Rhan with Carr, Riggs, & Ingram, LLC, the City's auditing firm, provided an overview Ms. Noll-Rhan reported there were no repeat findings from previous years. There was a finding with regard to late reports. There was also some discrepancy found with building permit rates. An improvement to the building permit review process would be put in place moving forward. Vice Mayor Radzik inquired if there were separate reports run fori internal controls. Ms. Noll-Rhan Vice Mayor Radzik inquired what the City's responsibility for reporting was. Ms. Noll-Rhan stated ift there was no fraud the item could go for a second opinion and/or a resolution would be determined. If fraud was committed it would be reported to the City Council to take appropriate Vice Mayor Radzik noted that Ms. Noll-Rhan referenced a transfer of approximately seven million dollars ($7,000,000). Vice Mayor Radzik requested Ms. Noll-Rhan expand on this item. Ms. Noll- Rhan reported there were three (3) new funds separated from the General Fund. Fire Operations were now in a separate fund. There were two (2) new Capital Project Funds now tracked separately. Vice Mayor Radzik asked if the practice was customary and provided for  of the City's audit.  stated internal controls were included as part of the overall audit.  action right away.  transparency. Ms. Noll-Rhan stated yes.  Motion: Vice Mayor Radzik moved to approve Resolution 2024-93: Acceptance of the City's Audit for the Year Ending September 30, 2023; seconded by Council  Member Sweatt. Public Comment:  Amy Jo Carroll asked if the files chosen to be checked for building permits were random. Ms. Noll-Rhan stated different types of files were selected at random. PPC  sampling methodology was used.  Motion passed with all Council Members present voting aye.  4    SEPTEMBER 16, 2024 CITY COUNCIL MEETING MINUTES  PUBLIC COMMENT  Jennifer Eastridge inquired if the General Fund was responsible for paying the Utility Fund. Ifso, would construction begin again on October 1st. Ms. Eastridge stated all construction happening on State Road 19 and at Cherry Lake Road had halted. She reported hearing there was a third party hired to move the watermain at the cost of one hundred and seventy thousand dollars ($170,000). Ms. Eastridge stated in an email between FDOT, Mr. Fish stated the City was under financial constraints until September 30th. Ms. Eastridge asked why the contractor was not required to make a necessary repair if the money was in the fund. Mr. Fish reported the State Road 19 project was an FDOT resurfacing project that included a southbound turning lane at Cherry Lake Road and a northbound turning lane at Wynn Lane. The resurfacing project was twelve (12) miles and FDOT has been resurfacing for months; this project has not stopped. Ms. Eastridge asked why the work was outsourced when the City was already contracted with Woodard & Curran. Mr. Fish stated Woodard & Curran handled the City's water and wastewater Vice Mayor Radzik asked if the fifty million dollars ($50,000,000) for upgrades at Sampey would be used by' Woodard & Curran orif we needed to hire a contractor. Mr. Fish stated we would have Vice Mayor Radzik added the if the City would need to contract the work out to a company with construction expertise versus a company who ran operations. Mr. Fish stated yes, that was  systems operations. The repairs called for a third party to be completed.  to contract the project out.  accurate. Mr. Fish reported the rates do not go into effect until October 1st.  REPORTS Vice Mayor Radzik Nothing to report at this time. Council Member Skyzinski Nothing to report at this time. Council Member Sweatt  9/8 - Attended the Candidate Forum that was held at Boards & Barrels. 9/13-Attended fund raiser for Find, Feed & Restore Battle for Hope. The Clermont Police Department again defeated the Lake County Sheriff's Office. 9/13 - The Lake County Board of County Commissioners appointed Council Member Sweatt to serve on the Sale Surtax Oversight Advisory Committee as a  representative of the Lake County League of Cities.  Mayor Wilson  9-5 - Attended America In Bloom Meeting. Toured the city with Parks & Community Services Director, Mike Walker to view the parks and cemetery. The grand opening for Cherry Lake Park and the ribbon cutting for the cemetery will be in October. 9/8- - Attended the Candidate Forum that was held at Boards & Barrels. Met with residents who would like to start a community garden, roads, lights, and crime  statistics.  5    SEPTEMBER 16, 2024 CITY COUNCIL MEETING MINUTES  City Manager Hein Nothing to report at this time. City Attorney Geraci-Carver Nothing to report at this time. ADJOURNMENT  Mayor Wilson adjourned the meeting at 7:53 p.m.  G Groveland FLORIDA anralCharm  Keogh,Mayor  4e  Attest:  -  Za  Virginia Wright, City  Tk  6