City of Groveland Minutes  City Council Final Public Budget Hearing Monday, September 16, 2024  The Groveland City Council held the Final Public Budget Hearing scheduled meeting on Monday, September 16, 2024 in the E.L. Puryear Building located at 243 S. Lake Avenue, Groveland, FL 34736. Mayor Evelyn Wilson called the meeting to order at 6:09 p.m. with the following members present, Vice Mayor Mike Radzik, Council Members Richard Skyzinski, and Dina Sweatt. City officials present were City Manager Mike Hein, City Clerk' Virginia Wright, Sergeant-At-Arms Chief  Shawn Ramsey and City Attorney Anita Geraci-Carver. Excused Absence: Council Member Gaines Council Member Skyzinski arrived at 6:18 p.m.  NEW BUSINESS  1. Ordinance 2024-17: Adoption of FY2025 Millage Rate - Second Reading An ordinance of the City Council of the City of Groveland adopting a final millage rate of 5.5000 per $1,000.00 valuation for regular ad valorem taxes to be levied for the City of Groveland for the fiscal year October 1, 2024 through September 30, 2025; setting forth the percent by which the millage rate is greater than the roll back rate; providing City Clerk Wright read the title and headnote for Ordinance 2024-17 Adoption of FY2025 Millage Rate = Second Reading; and paragraph 7, section 2 of this ordinance Finance Director Jo-Anne Drury provided an overview of presentation as attached to  for directions to the city manager; and providing for an effective date.  into the record.  these minutes as Attachment 1, pages 1-5.  Recess: 6:12 p.m. Reconvene: 6:15 p.m.  Human Resources Director Deo Persaud provided an overview presentation contained  on pages 6 -9 of Attachment 1.  Ms. Drury completed the presentation pages 10 - 18 of Attachment 1.  Motion: Vice Mayor Radzik moved to approve Ordinance 2024-17: Adoption of FY2025 Millage Rate - Second Reading; seconded by Council Member  Skyzinski. Public Comment: None.  Motion passed with all Council Members present voting aye.  1    SEPTEMBER 16, 2024 CITY COUNCIL FINAL PUBLIC BUDGET HEARING 2. Ordinance 2024-18: Adoption of FY2025 Budget . Second Reading An ordinance of the City Council of the City of Groveland, Lake County, Florida, adopting the final budget for the City of Groveland, Florida for fiscal year October 1, 2024 through September 30, 2025; and providing for an effective date. City Clerk Wright read the title and headnote for Ordinance 2024-183 Adoption of FY2025 Vice Mayor Radzik inquired as to how to proceed to support the reduction of personnel in Code Enforcement. City Manager Hein reported the Code Compliance Manager retired last year. William Longhini moved into the position and is doing a great job. This Vice Mayor Radzik asked if the General Fund budget was approximately thirty-one million, four hundred and twenty-two thousand dollars ($31,422,000). Ms. Drury responded that was correct. City Manager Hein stated the population was estimated at Vice Mayor Radzik stated he understood that Conservation & Strategic Initiative Division Manager, Andrew Landis, had been very instrumental in the Wilson Island Project. He asked what Mr. Landis' role was with regards to the project. City Manager Hein responded that Mr. Landis oversaw negotiations on the Wilson Island acquisition, as well as Dark Sky Initiatives and conservation efforts. A workshop was scheduled for Vice Mayor Radzik stated at the August 26th Budget Workshop, it was proposed to provide a four percent (4%) COLA increase for employees on October 1st and then an additional four percent (4%) on April 1st for police employees. He asked if anything had Vice Mayor Radzik asked if anything had changed from the proposed four percent (4%) increase on October 1st and additional eight percent (8%) increase on February 1st for Vice Mayor Radzik inquired as to how short we were from a structurally balanced budget. Ms. Drury reported the deficit was four hundred sixteen thousand dollars Vice Mayor Radzik stated he was exceptionally proud of Ms. Drury and the Finance Council Member Skyzinski inquired as to the collective percentage increases for health insurance cost and what that meant in dollars. Ms. Drury stated the individual single coverage increased by fifty-eight percent (58%); approximately three thousand, eight hundred and fifty dollars ($3,850) per person. City Manager Hein reported an estimated one hundred, seventy-five thousand dollar ($175,000) increase for this fiscal year.  Budget - Second Reading into the record.  will be reevaluated mid next year.  just under twenty-three thousand (23,000).  October 7th.  changed. City Manager Hein stated no.  the thirty-three (33) fire employees. City Manager Hein stated no.  ($416,000) short. staff.  2    SEPTEMBER 16, 2024 CITY COUNCIL FINAL PUBLIC BUDGET HEARING  Motion: Council Member Sweatt moved to approve Ordinance 2024-18: Adoption of FY2025 Budget - Second Reading, with Option 2t to be imbedded into this ordinance; seconded by Vice Mayor Radzik.  Public Comment:  Jennifer Eastridge asked if the City had attempted to research other insurance company rates. Mr. Persaud reported the City does periodically go to market for rates. The City participates in the Brown & Brown Insurance, a large consortium of Florida cities that allows for the best rates through group Ms. Eastridge stated there had been a lot of questions regarding employee longevity raises. She asked for a breakdown of how longevity raises would work. Mr. Persaud explained longevity raises were as follows: Employees who had been employed with the City for 1,2, and 4 years receive a raise of two percent (2%); 6, 10, and 15 years would receive a four percent (4%) raise, and 20 years received a five percent (5%) raise. Ms. Eastridge noted that was the current policy and asked if it would stay the same for the upcoming year. Mr. Persaud stated that was the expectation. Vice Mayor Radzik asked City Manager Hein if Council had directed staff to make any changes to longevity raises. City Manager Hein stated no; that was Groveland Firefighter Curtis Garvin expressed his gratitude and approval of the budget, as well as the support of the Collective Bargaining Unit. He thanked the City Council on behalf of the Professional Firefighters Groveland Firefighter Michael Ridge expressed his appreciation for City Groveland Firefighter Richard Davis thanked City Council for their continued  purchasing.  why it was an on-going policy.  Association. Council's support. support.  Motion passed all Council Members present voting aye.  ADJOURNMENT  Mayor Wilson adjourned the meeting at 6:50 p.m.  3    SEPTEMBER 16, 2024 CITY COUNCIL FINAL PUBLIC BUDGET HEARING  Groveland FLORIDA Citywith NaturalCharm    Attest:  T  Virginia Wright, City Clerk)  4    ATTACHMENT 1    2nd PUBLIC HEARING ON FY 2025 BUDGET  SEPTEMBER 16, 2024  Grovelar FLORIDA    July 19th Workshop/Speclal City Council Meeting  Discussed Budget and Strategic Plan priorities  Reviewed assumptions used to develop the preliminary budget  Shared proposed organizational chart for FY 2025  Reviewed preliminary budgets for: General Fund, Special Revenue Funds (Funds 100-150),  Debt Service Fund (Fund 200) and Capital Project Funds (Funds 300-326)  Set Maximum Tentative Millage Rate: Established a tentative maximum millage rate of 5.8  mills.  City Council Direction: Focus on human capital and public safety, including the potential to fill  one of the currently frozen police officer positions.    August 26th Workshop  Reviewed budget changes since July 19 workshop Adjusted raises for Police and Fire  Introduced tiered raise structure for other employees that prioritizes lower compensated employee  Refined revenue and expense projections  Funded one previously frozen Police Officer position Shared updated organizational structure for FY 2025  Presented 5-year trend analysis for positions, wage/benefit expenses and benchmark data  Presented structurally balanced General Fund budget at 5.735 mills (decreased from 5.8 mills) and a to  budget of $325.8 MM  Presented all other budgets by Fund: Special Revenue Funds (Funds 100-150), Debt Service Fund (Fund  Capital Project Funds (Funds 300-326) and Utility Funds (Funds 400-414)  City Council Direction: Try to reduce General Fund millage rate from 5.735 mills to 5.5 mills understanding  will result in a structural imbalance in General Fund.    September 3rd - Public Hearing  Reviewed changes to the budget since August 26th workshop:  Total Budget Presented at Aug 26th Workshop at 5.735 Mills  325,831,775  Changes:  General Fund decrease Building Service Fund decrease Debt Service Fundincrease Capital Lease Fund increase  (496,100) (689,900) 86,700 384,000 2,112,500 1,397,200  SampeyWWTF Construction Fund increase  TotalChanges  Total Budget Presented at 1st Public Hearing at 5.5 Mills  327,228,975  Presented a structurally imbalanced General Fund budget at 5.5 mills    September 3rd - Public Hearing  Reviewed updated organizational structure for FY 2025 and historical personnel data  Reviewed options for achieving a structurally balanced budget in future  City Council Action:  Approved first reading of Ordinance 2024-17 Adoption of FY 2025 Millage Rate  5.5 mills  Approved first reading of Ordinance 2024-18 Adoption of FY 2025 Budget  FY2 2025 Budget = $327,228,975    Investments in Public Safety  Groveland FLORIDA    5 Year History - Positions  120.0  102.0  105.0  103.0  104.0  104.0  100.0  FY 2021-165.5 FY2022 - 181.5 FY 2023-1 177.5 FY 2024-1 176.0 FY2025-177.0  80.0  76.5  74.5  72.0  73.0  63.5  60.0  40.0  20.0  2021  2022  2023  2024  2025  I Non Public Safety  Public Safety (Police, Fire, Dispatch)    5 Year History - Wages & Benefits  14,000,000.00 12,000,000.00 10,000,000.00 8,000,000.00 6,000,000.00 4,000,000.00 2,000,000.00  FY 2025 Budget  Non Public Safety 36%  Public Safety (Police, Fire, Dispatch) 63%  Public Safety (Other 1%  2021 Actual  2022 Actual  2023 Actual H Public Safety (Other)  2024 Budget Budget  2025  Non Public Safety  Public Safety (Police, Fire, Dispatch)    History of Pay Increases  POLICE SWORN 2020 FY2021 FY2022 FY2023 FY2024 FY2025 $ 1,000 $ $ $ $ 600 $ 600 $ 600 $ 600 $ $ $ $ 2,500 $ 2,500 $ $ 496+$3,500 3.0% *0.0% 2.0% 4.5% 0.0% 0.0% 0.0% 4.0% 8.0% 2%-5% 2%-5% 2%-5% 2%-5% 2%-5% 0.0% $ $ 3,000 $ $ $ FIRE UNION 2020 FY2021 FY2022 FY2023 FY2024 FY2025 $ 1,000 $ $ $ $ 600 $ 600 $ 600 $ 600 $ $ $ $ 2,500 $ 2,500 $ $ 4.0% 3.0% 0.0% 0.0% "4.5% 29-5% 296-59 2%-5% 2%-5% 2%-5% 9 $ $ $ $ DISPATCH 2020 FY2021 FY2022 FY2023 FY2024 FY2025 $ 1,000 $ 1,000 $ 1,000 $ $ 600 $ 600 $ 600 $ 600 $ $ $ $ $ 4.0% 3.0% 2.0% 3.0% 4.5% 0.0% 0.0% 0.0% $2.50/$3.00 perk hr. 0.0% 2%-5% 2%-5% 2%-5% 2%-5% 2%-5% 0.0% $ $ $ $ $ OTHER EMPLOYEES ALL 2020 FY2021 FY2022 FY2023 FY2024 FY2025 $ 1,000 $ 1,000 $ 1,000 $ $ 600 $ 600 $ 600 $ 600 $ $ $ $ $ $ 4.0% 3.0% 2.0% 3.0% 4.5% 296-5% 296-5% 2%-5% 2%-5% 2%-5% 2%-5% 0.0% $ $ $  Annual Bonus $ Holiday Bonus Public Safety Bonus $ COLA Mid Year Raise Longevity New Hirel Bonus $ Annual Bonus $ Holiday Bonus Public Safety Bonus $ COLA Longevity New Hire Incentive $ Annual Bonus $ Holiday Bonus Public Safety Bonus $ COLA Mid Year Raise Longevity New Hire Incentive $ Annual Bonus $ Holiday Bonus Public Safety Bonus $ COLA Longevity New Hirel Incentive $  *OnJ July 1, 2022, the City implemented Florida Retirement 4.0% System for Police and Fire employees 4.0% which increased retirement  contributions from 4.00% to 27.83%  *The city opted to give Fire a 4.5% COLA increase versus the 0.0% 12.0% increase negotiated in the Fire 0.0% Union Contract.  *Health insurance costs have contir toi increase for the over the 296-5% years. The cumulative increase in FY 0.0% totals 58% for Single coverage, 65% for Employee + Child, 65% for Employee + Spouse and 65% for which the City has opted not to pass those increases on to the employees.  city  past  + Employee Family    5 Year History - General Government Budget  30,000,000.00 25,000,000.00 20,000,000.00 15,000,000.00 10,000,000.00 5,000,000.00  FY 2025 Budget  Other 27%  Public Safety (Police, Fire, Dispatch) 36%  Culture & Recreation 33%  Public (Other 4%  Actual 2021 Actual 2022 Actual 2023 Budget 2024 Budget 2025  P Public Safety (Police, Fire, Dispatch) Culture & Recreation  Public Safety (Other) a Other    FY: 2025 Budget Summary  Groveland FLORIDA    FY 2025 Organizational Chart  CITIZENS  FY 2025 = 177.0 FTE  CITY COUNCIL  CITY MANAGER 4.0FTE  FINANCE 8.5FTE UTILITY BILL 6.0FTE  COMMNS 3.0FTE  CITY CLERK 3.0FTE  INNOVATION PROCUREMENT COMMUNITY HUMAN TRANSPORT& POLICE &  PARKS& 11.5FTE  &TECH 5.5FTE  &ECOND DEV RESOURCES 10.5FTE  PUBLIC WORKS 16.0FTE  DISPATCH COMMSVC 65.0FTE  2.0FTE  3.0FTE  39.0FTE  New Parks Maintenance Position = 50/50 between Parks and the Oak Tree Union/Greenwood cemeteries  Funded one previously frozen Police Officer  Froze and defunded one Code Compliance Officer in Community & Economic Development    FY 2025 Budget  Fund  Fund Name  Proposed Budget $31,422,200 $ 2,215,500 $4,727,700 $ - 2,015,000 194,300 6,958,400 $ 2,300,875 498,600 1,105,600 $1 1,313,800 1,627,200 $ 3,790,600 175,000 $ 3,019,600 $3 3,143,400 $16,686,400  Fund  Fund Name  Proposed Budget $1 1,538,300 - 9,200,100 1,500,000 $18,181,200 $6,923,000 $13,401,600 $ 1,428,600 $ 2,115,800 $12,749,000 $56,813,300 $71,073,400 $25,740,000 $ 4,095,500 $ 200,000 200,000 $20,875,000  001 General Fund (5.5mills) 100 Community Redevelopment Agency Fund 110 Building Services Fund 120 Grants Fund 130 Cemeteries Fund 150 Fire Operations Fund 200 Debt Service Fund 301 Impact Fee Fund Admin Facilities 302 Impact Fee Fund Parks 303 Impact Fee Fund - Police 304 Impact Fee Fund - Fire 310 Discretionary Sales Surtax Fund 320 Public Safety Complex Construction Fund 321 Live Well Foundation Construction Fund 322 Capital Lease Purchase Fund 323 South Lake Regional Park Construction Fund  324 Cherry Lake Park Construction Fund 325 Fire Station 3 Construction Project 326 Ronald Sefton Gaffney Park Rennovations 400 Utility Fund Operations 401 Utility Fund Water Impact Fees 402 Utility Fund - Sewer Impact Fees 404 Utility Fund - Grant Funded Capital 405 Utility Fund Financed Capital 406 Water Meter/Water Line Construction Project 407 Sampey WWTF Construction Project 408 Villa City WWTF (Regional) Construction Project 409 Villa City Drinking Water Plant 411 Utility Fund - 2025 Bank Loan R&R Projects 412 Utility Fund - New DW SRF Projects 413 Utility Fund - New CW SRF Projects 414 Utility Fund Revolving Line of Credit  Total Budget - $327,228,975    FY 2025 Budget  Comparison: 1 Comparison 1  Parent Budget Budget  to Parent Budeet  2021-2022 2022-2023 2023-2024 2023-2024 2024-2025 Increase/ Total Activity Total Activity VTDA Activity Current 1st PubHearing (Decrease) 24,053,166.71 21,669,276.23 19,217,368.70 32,530,580.00 31,422,200.00 -1,108,380.00 -3.41% 814,421.52 980,853.70 1,251,754.39 2,086,922.00 2,215,500.00 128,578.00 6.1696 0.00 1,056,663.73 108,163.13 3,246,118.00 2,015,000.00 -1,231,118.00 -37.93% 0.00 5,351,439.58 5,031,693.11 6,154,624.00 6,958,400.00 803,776.00 13.06% 485,706.32 739,763.34 840,675.47 1,260,733.00 2,300,875.00 1,040,142.00 82.50% 0.00 131,962.61 304,167.84 169,340.00 498,600.00 329,260.00 194.44% 0.00 773,053.36 406,318.96 856,237.00 1,313,800.00 457,563.00 53.44% 0.00 914,234.96 894,024.43 1,129,112.00 1,627,200.00 498,088.00 44.119 3,312,649.37 2,574,743.54 1,588,952.26 5,210,096.00 3,790,600.00 1,419,496.00 -27.25%  Fund 001 General Fund 100- Community Redevelopment: Agency. 110- Building Services Fund 120- Grants Fund 130- Cemeteries Fund 150- Fire Operations Fund 200- Debt Service Fund 300 Impact Fee Fund (Old Fund) 301 - Impact Fee Fund Admin Facilities 302 Impact Fee Fund Parks 303- Impact Fee Fund- Police 304 Impact Fee Fund- Fire 310- Discretionary Sales Surtax Fund 320- Public: Safety Complex Construction. 9,986,248.57 322  Capital Lease Purchase Fund 323 South Lake Regional Park Constructi.- 324 Cherry Lake Park Construction Fund 325 Fire: Station 3 Construction Project 326 Ronald Sefton Gaffney Park Rennova.- 400 Utility Fund Operations 401 Utility Fund -Water Impact Fee Fund 402 - Utility Fund- Sewer Impact Fees 403  Utility Fund Non Grant/Financedc. 404 Utility Fund- Misc Grant Funded Cap.- 405 Utility Fund Financed Capital 406 Water Meter/Water Line Constructi.. 407 Sampey WWTF & Sunshine Reclaim. 408 Villa City WWTF (Regional) Construct.. 409 -Villa City Drinking WTF Construction. 410 ZSanitation Fund 411 Utility Fund- 2025 Bank Loan R&R P 412 Utility Fund- New DW SRF Projects 413 Utility Fund- New CWS SRF Projects 414 Utility Fund- Revolving Line of Credit 510- zFacilities & Fleet Management Fund  Through Jun  2,163,396.42 4,471,084.07 0.00 1,466,009.99  3,761,629.00 4,727,700.00 966,071.00 25.689 0.00 194,300.00 194,300.00 0.00%  0.00 0.00  0.00 0.00  0.00  0.00  0.00 0.00%  0.00 2,277,769.07 306,381.45  1,105,600.00 652,220.00 143.86%  4,136.19 0.00 85,300.00 0.00 4,505,855.55 813,214.80 0.00 0.00  5,952.28 165,797.00 175,000.00  9,203.00 5.55%  321 Live Well Foundation Construction! F.. 2,600,000.00 2,661,976.79 1,281,232.62 4,186,119.00 3,019,600.00 -1,166,519.00 -27.87%  0.00 1,617,334.00 3,143,400.00 1,526,066.00 94.36%  16,686,400.00 12,995,152.00 352.05% 0.00 9,200,100.00 9,200,100.00 0.00% 0.00 1,500,000.00 1,500,000.00 0.00%  0.00 4,350,588.76 1,602,258.50 5,762,315.00 1,538,300.00 4,224,015.00 -73.30% 12,505,827.19 13,334,349.96 8,652,256.82 15,758,016.00 18,181,200.00 2,423,184.00 15.38% 0.00 5,230,569.73 776,906.69 6,026,599.00 6,923,000.00 896,401.00 14.87% 0.00 10,035,322.22 1,374,406.69 11,054,171.00 13,401,600.00 2,347,429.00 21.24% 0.00 46,171.20 274,240.29 1,573,379.00 1,428,600.00 -144,779.00 -9.20% 0.00 899,574.16 2,159,091.95 3,620,234.00 2,115,800.00 1,504,434.00 -41.56%  0.00 0.00  0.00 0.00  0.00 510,568.08 0.00 0.00 0.00 0.00 120.11 0.00 0.00 0.00 0.00 5.31  1,770.41 49,122.00  0.00 49,122.00 -100.00%6  0.00 159.93 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 9,731,025.00 12,749,000.00 3,017,975.00 31.01% 4,398.26 52,698,282.00 56,813,300.00 4,115,018.00 7.81% 0.00 25,740,000.00 25,740,000.00  0.00 501,784.04 71,073,318.00 71,073,400.00  82.00 0.00% 0.00 0.00% 0.00 0.00%  0.00 0.00 0.00 0.00 0.00 0.00  0.00  0.00  0.00 4,095,500.00 4,095,500.00 0.00% 0.00 200,000.00 200,000.00 0.00% 0.00 200,000.00 200,000.00 0.00% 0.00 20,875,000.00 20,875,000.00 0.00%  0.00  0.00  0.00 0.00%  Report Total: 57,387,551.51 82,608,416.76 49,255,101.21 269,605,730.00 327,228,975.00 57,623,245.00 21.37%    FY 2025 Budget  Total Expenses by Type  Total Expenses by Function  3% 5% 6%  7% 3% 8% 0%  10% 0% 9%  11% 1%  67%  70% Public Safety  Personnel Services . Operating Debt Service Reserves  Grants & Aids Interlund/ransters  Transportation  Capital  Physical Environment a Economic Environment Culture & Recreation a Other  Total Budget t- $327,228,975    FY 2025 Budget  Achieves a balanced budget  Total revenues equal total expenses  At 5.5 mills General Fund budget is not structurally balanced  Reoccurring revenues do not cover reoccurring expenses  Supports strategic objectives  Aligns with the adopted Strategic Plan and key priorities of Council    FY 2025 Budget  Budget does not include enhanced funding for:  Paving Streets Sidewalks Stormwater Trails Conservation  Proactive facility maintenance Code Compliance Officer Additional Public Safety positions Strategic Plan projects    FY 2025 Budget  Ordinance 2024-17 Second Reading Adoption of FY 2025 Millage Rate  Ordinance 2024-18 Second Reading Adoption of FY 2025 Budget