REGULAR MEETING APALACHICOLA CITY COMMISSION TUESDAY, DECEMBER 3, 2024-6 6:00PM FORMER APALACHICOLA MUNICIPAL LIBRARY 74 C"STRIEEATALACHCOLA, FLORIDA 32320  AGENDA  You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do so by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the five-minute time limit for public comment. Comments may also be sent by email to the City  Manager or to Commissioners.  Call to Order Invocation Pledge of Allegiance  II. Agenda Adoption mI. Public Comment IV. New Business  1. Prado Street Speed Limit Change 2. Floodplain Variance 119 Water Street 3. Floodplain Variance 125 Water Street  4. Fred Meyer St Repair/Ave B Explorative Excavation - Award Approval  V. Unfinished Business  1. FWC No Wake Ordinance First Reading  2. Grant Approval Policy  VI. Mayor and Commissioner Comments  VII. City Manager Communications - Report Attached VIII. Finance Director Communications Report Attached  IX. Attorney Communications X. Consent Agenda    P&Z10.14.24 Meeting Minutes; P &Z10.14.24 Quasi-Judicial Public Hearing Minutes  XII. Department Reports - Included in Agenda Packet  Adjournment  Any person who desires to appeal any decision at this meeting will need a record of the proceeding and fort this purpose, may need to ensure that a verbatim record of the proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance toj participate in any of these proceedings should contact the City Clerk's Office 48 hours in advance of the meeting.    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024  SUBJECT:  Prado Street Speed Limit Reduction  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  1 Administration Travis Wade Commissioner Elliott  BRIEF SUMMARY: Prado Street has been subject to numerous complaints from residents over the years about motorists traveling in excess speeds. Earlier this fall, Franklin County lowered the speed limit of Brownsville Road to 25mph. Iwould propose lowering the speed limit of Prado Street from 30mph to 25mph in keeping with the limit on Brownsville, as well as committing to taking additional steps of utilizing the City's newr radar sign and increasing the law enforcement presence in this area to ensure adherence to the new speed limit.  RECOMMENDED MOTION AND REQUESTED. ACTIONS: Motion to Approve reducing the speed limit of Prado Street from 30mph to 25mph, utilizing the City's radar sign, and increasing law  enforcement. FUNDING SOURCE: None ATTACHMENTS: N/A  STAFF'S COMMENTS AND RECOMMENDATIONS:    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024  SUBJECT:  Floodplain Variance 2024-02 (119 Water Street)  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter: BRIEF SUMMARY:  2  Building Department Travis' Wade/Dan Hartman  Travis Wade/Keisha Messer, Floodplain Administrator  Applicant is seeking a floodplain variance related to the elevation requirements for 119' Water Street. The Land Development Code allows for a variance for historic structures when recommended by a Floodplain Administrator and approved by the City Commission. 119 Water  Street is on the Historic Master Site File.  RECOMMENDED MOTION AND REQUESTED ACTIONS: and proposed work will not diminish the historic value,  Approve a floodplain variance for 119 Water Street on the basis that it is a historic structure  FUNDING SOURCE: N/A ATTACHMENTS:  Applicant submittal, Floodplain Admin recommendation. STAFF'S COMMENTS AND RECOMMENDATIONS: Floodplain administrator recommended approval.    November 21, 2024  Agenda Action Report Prepared for the Apalachicola City Commission  ITEM INITIATED BY SUBJECT  Floodplain Variance #2024-002  Cutler Edwards  White Sands Investment Partners, LLC Variance Request from City of Apalachicola Floodplain Regulations (Ordinance 2024-05) Variance from Section 107.4 of Ord. 2024-05 for Substantial Improvement for Historical Structure 119 Water St, Apalachicola, FL: 32320 WHARF LOT11EXSE80FT: & ALL WHARF LOT12 Parcel # 01-095-08W-8330-0000-0120 FIRM Panel # 12037C0526F  PURPOSE  PROJECT LOCATION  RECOMMENDATION  Approval of Variance Request Section 107-187(LDC, art. XVI, $2 2(107.4))- Proposed repair, improvement, or rehabilitation will not preclude the building's C continued designation as an historic building and the variance is the minimum necessary to preserve the historic character and design of the building.  PRESENTED BY  Keisha Messer, CFM Floodplain Administrator    5495  Bo   ME  88s  888    PALACK  LORIDI  Application for FEMA Variance- Historical Structure  GENERAL INFORMATION: Property Owner Name/Address 433 Cape San Blas Rd Port St Joe, FL32456 Phone. Email  Agent or Representative Name/Address  White Sands Investment Partners Cutler Edwards  161 COMMERCEST. APALACHICOIA,AL32320 Phone (850)247-8603  Email: CUTLER@WHIESANDSINVESIMENT.COM  Property Address, Legal Description, Parcel ID: WHARF LOT: 11 EXS SE 80FT& ALL WHARFL LOT12 OR1 126/131-132 CITY OF APALACH Current Zoning: RF Riverfront  119 WATERST  Current Land Use: Commercial  Ist the property part of a previously approved development proposal?_ _X_Yes No  Ifyes, provide thet file/case number(s).  Boss Marina Project  DETAILS OF1 THE REQUEST: (Add additional sheets ifr necessary)  THISS STRUCTURE ISTO BE RETAINED. AS PART OF THE PROPOSED BOSSI MARINA PROJECT.ITI ISLISTEDA ASA HISTORICAL: STRUCTURE ONT THE FLORIDA MASTER: SITE FILE ASSITE FRO2437. ANDS SHOULDI NOT BE REQUIRED TO BE ELEVATED TO THE CURRENT BASE FLOOD ELEVATION REQUIREMENT. THEREFORE, AN ADMINISTRATIVE  VARIANCE IS BEING REQUESTED PURSUANTT TOS SEC. 101-63(1)&(2).  AA  Signature of Applicant/Authorized Agent and Date    PALA  FEMA VARIANCE APPLICATION  Applicants must acknowledge understanding of the following and initial each of the statements below. Ifyou do not understand any of  these, staff will explain them to you.  lunderstand that a non-conforming use or structure in a particular zoning district does not, in any way, provide justification for the granting of a variance. Furthermore, the existence of a permitted use or structure in adjacent districts does not constitute grounds for a On all variances, a majority vote is required. Action on this application by the Commission may be continued to a later meeting. lunderstand that if variance is approved by the Commission, the applicant is required to obtain the appropriate building permits within 1 year from the date of the decision. If no permit is obtained within 1 year, the approval from the Commission becomes voided. lunderstand that any person aggrieved by the final decision has the right to file a petition in Franklin County Circuit Court within 30 calendar days after the decision. Permits for construction may be granted prior to the expiration of this 30-day period, but an appeal  variance.  will be revocation of the permit.  understand that I, as the applicant, or my authorized representative must be present at all scheduled public meetings on the application.    Understand that, if a variance from Section 107.4 of Ordinance  2013-02 is approved, that:  1. The variance will not preclude the structure's continued 2. The variance is the minimum necessary to preserve the historic character and design of the original structure.  designation as a historic structure.  Ihave been notified in writing from the Community Official about the  NFIP Flood insurance implications of variances.  After racknowledgement of these conditions, please make sure your application  isc complete prior to submission. Incomplete applications will be  returned to the applicant.  -  Signature of Applicant/Authorized Agent and Date    OFFICE OF THE FLOODPLAIN ADMINISTRATOR  MEMO  To: From: Date: RE:  Applicant  Keisha Messer, CFM, CMC September 6, 2023  Disclosure Per 44CFR 60.6(A)(5)  NFIP Flood Insurance Implications of Variances  Please be advised that you are requesting a variance to allow a substantial improvement to your property' which is either renovation(s) and/or additions(s). Substantial improvement means any repair, reconstruction, rehabilitation, addition, or other improvement of a building or structure at which the cost equals or exceeds 50 percent of the market value oft the building or: structure before the improvement or repair is started. If the structure has incurred "substantial damage" any repairs are considered substantial improvement regardless of the actual repair work performed. Without a variance the building receiving the substantial improvement would be required to be elevated above the required Base Flood Elevation (BFE) as designated by the Federal Flood Ifyour variance is granted and you complete the  Insurance Rate Map.  work be advised that:  (i) The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25 for $100 ofi insurance coverage and (ii) Such construction below the base flood level increases risks tol life and  property.    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024  SUBJECT:  Floodplain Variance 2024-03 (125 Water Street)  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  3  Building Department Travis Wade/Dan Hartman  Travis Wade/Keisha Messer, Floodplain Administrator  BRIEF SUMMARY:  Applicant is seeking a floodplain variance related to the elevation requirements for 125 Water Street. The Land Development Code allows for a variance for historic structures when recommended by a Floodplain Administrator and approved by the City Commission. 125 Water  Street is on the Historic Master Site File.  RECOMMENDED MOTION AND REQUESTED ACTIONS: and proposed work will not diminish the historic value.  Approve a floodplain variance for 125 Water Street on the basis thatitisa a historic structure  FUNDING SOURCE: N/A ATTACHMENTS:  Applicant submittal, Floodplain Admin recommendation. STAFF'S COMMENTS AND RECOMMENDATIONS: Floodplain administrator recommended approval.    November 21, 2024  Agenda Action Report Prepared. for the Apalachicola City Commission  ITEM INITIATED BY SUBJECT  Floodplain Variance #2024-003  Cutler Edwards  White Sands Investment Partners, LLC Variance Request from City of Apalachicola Floodplain Regulations (Ordinance 2024-05) Variance from Section 107.4 of Ord. 2024-05 for Substantial Improvement for Historical Structure 125 Water St, Apalachicola, FL: 32320 Parcel # 01-095-08W-8330-0000-0150 FIRM Panel # 12037C0526F  PURPOSE  PROJECT LOCATION  WHARF LOT15  RECOMMENDATION  Approval of Variance Request Section 107-187(LDG, art. XVI, $2 2(107.4))- Proposed repair, improvement, or rehabilitation will not preclude the building's continued designation as an historic building and the variance is the minimum necessary to preserve the historic character and design of the building.  PRESENTED BY  Keisha Messer, CFM Floodplain Administrator    34  v h   v h a    u  e0  88s m    PALACK  Application for FEMA Variance- Historical Structure  GENERAL INFORMATION: Property Owner Name/Address Apalachicola Trading Co 2812 Agnes Scott Drive Panama City FL32405 Phone, Email  Agent or Representative Name/Address Cutler Edwards 161 COMMERCEST. APALACHICOLA,L32320 Phone (850)247-8603  Email: CUTIEROWATESANDSINVESIMENTCOM  Property Address, Legal Description, Parcel ID:  125 WATER: ST WHARF LOT15 OR: 175/315 CITY OF APALACH OR: 269/174 658/45: 1286/208 1341/221 Current Zoning: RF Riverfront  Current Land Use: Commercial  Part of conditionally, property, but original proposal did not include restoration of this structure  Ist thep property part ofap previously approved development proposal?. - Ves X_No approved Boss Marina  Ifyes, provide the file/case number(s).  DETAILS OF THEF REQUEST: (Add additional sheets if necessary)  WE PLAN TO RENOVATE THE HISTORIC BOSS OYSTER RESTAURANT TO BE INCORPORATED AS PART OF THE PROPOSED BOSS MARINA PROJECT. ITI ISLISTED AS/ AHISTORICAL: STRUCTURE ON THE FLORIDAI MASTER: SITE FILE AS SITE FRO2436. AND: SHOULDI NOT BE REQUIRED TO BE ELEVATED TO THE CURRENT BASE FLOODI ELEVATION REQUIREMENT. THEREFORE, AN ADMINISTRATIVE VARIANCE IS BEING REQUESTED PURSUANT TOSEC. 101-63(1)  &(2).  AA  Signature of Applitcant/Authorized Agent and Date    PALA  FEMA VARIANCE APPLICATION  Applicants must acknowledge understanding of the following and initial each of the statements below. Ify you do not understand any of  these, staff will explain them to you.  0/  understand that a non-conforming use or structure in a particular zoning district does not, in any way, provide justification for the granting of a variance. Furthermore, the existence of a permitted use or structure in adjacent districts does not constitute grounds for a On all variances, a majority vote is required. Action on this application by the Commission may be continued to a later meeting. lunderstand that if variance is approved by the Commission, the applicant is required to obtain the appropriate building permits within 1 year from the date of the decision. If no permit is obtained within 1 year, the approval from the Commission becomes voided. lunderstand that any person aggrieved by the final decision has the right to file a petition in Franklin County Circuit Court within 30 calendar days after the decision. Permits for construction may be granted prior to the expiration of this 30-day period, but an appeal  variance.  will be revocation of the permit.  Q  understand that I, as the applicant, or my authorized representative must be present at all scheduled public meetings on the application.    Understand that, if a variance from Section 107.4 of Ordinance  2013-02 is approved, that:  1. The variance will not preclude the structure's continued 2. The variance is the minimum necessary to preserve the historic character and design of the original structure.  designation as a historic structure.  7)  Ihave been notified in writing from the Community Official about the  NFIP Flood insurance implications of variances.  Alteracnowledgement ofthese conditions, please make sure your application  isc complete prior to submission. Incomplete applications will be  returned to the applicant.  AA  Signature of Applicant/Authorized Agent and Date    OFFICE OF THE FLOODPLAIN ADMINISTRATOR  MEMO  To: From: Date: RE:  Applicant  Keisha Messer, CFM, CMC September 6, 2023  Disclosure Per 44CFR 60.6(A)(5)  NFIP Flood Insurance Implications of Variances  Please be advised that you are requesting a variance to allow a substantial improvement to your property which is either renovation(s) and/or additions(s). Substantial improvement means any repair, reconstruction, rehabilitation, addition, or other improvement of a building or structure at which the cost equals or exceeds 50 percent of the market value of the building or structure before the improvement or repair is started. If the structure has incurred "substantial damage" any repairs are considered substantial improvement regardless of the actual repair work performed. Without a variance the building receiving the substantial improvement would be required to be elevated above the required Base Flood Elevation (BFE) as designated by the Federal Flood Ifyour variance is granted and you complete the  Insurance Rate Map.  work be advised that:  (1) The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25 for $100 ofi insurance coverage and (ii) Such construction below the base flood level increases risks to life and  property.    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024  SUBJECT:  Award Approval - Fred Meyer Street Repair/Exploratory Excavation Avenue B  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  4 Grants  Bree Robinson/Travis Wade Bree Robinson/Travis Wade  BRIEFSUMMARY:  City of Apalachicola was awarded an appropriation project for Stormwater Pipe Relining at several locations. After engineering and procurement, Fred Meyer work is ready to be repaired and the Avenue B location requires exploratory excavation in order for the project engineer to complete their designs. Three quotes for this work were obtained and the lowest bidder was  Jason White Construction, with a project total cost of $26,230.00. RECOMMENDED MOTION AND REQUESTED ACTIONS:  Motion to approve award of the Fred Meyer Street Repair and Avenue BI Exploratory Excavation  to. Jason White Construction. FUNDING SOURCE: State Appropriations/DEP ATTACHMENTS:  Quote from Jason White Construction STAFF'S COMMENTS AND RECOMMENDATIONS:  Motion to approve    Project: City of Apalachicola Stormwater Improvments  Jason White Constrcution 43 Island Dr. PO Box 385 Eastpoint, FL. 32328 Date-1 10-17-24  kb  Mgr/Owner  Submitted to: City of Apalachicola  Description  Qty  Unit LS LS LF LF EA SF LS LF LS  Unit price  Total  Fred Myer Street Storm Drainage Mobilization Maintinance ofTraffic Remove 18" RCP 18"RCP Clean out debris from Ex. Inets Cut and] Patch. Asphalt Testing TVI Inspection AS-built Drawing  $ $ $ $ $ $ $ $ $ Subtotal: $ $ $ Subtotal:  2,000.00 $ 2,000.00 1,500.00 $ 1,500.00 50.00 $ 1,700.00 150.00 $ 5,100.00 400.00 $ 18.00 $ 4,860.00 1,500.00 $ 1,500.00 30.00 $ 1,020.00 1,000.00 $ 1,000.00 $ 19,480.00 20.00 $ 2,000.00 15.00 $ 3,750.00 10.00 $ 1,000.00 $ 6,750.00  34 34 2 270 I 34  800.00  Avenue B-] Exploratory Excavation Explorary Excavation 4-Ft) Deep TVI Inspection Sod  100 250 100  SF LF SF  Project Total $ 26,230.00  U Urban Catalyst Consultants    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024 No Wake Ordinance 2024 - 05 First Reading  SUBJECT:  AGENDA INFORMATION: Item Number: Department: Contact: Presenter:  Agenda Location: Unfinished Business  1 Administration Travis' Wade Travis Wade  BRIEF SUMMARY: Ordinance 2024 - 05 was reviewed by FWC attorneys who requested that the City amend the ordinance to remove certain language. The updated ordinance is being  presented tonight for First Reading and approval.  RECOMMENDED MOTION AND REQUESTED ACTIONS: Motion to. Approve the First Reading  of Ordinance 2024 - 05 and proceed with public notice.  FUNDING SOURCE: N/A  ATTACHMENTS: Ordinance 2024- - 05  STAFF'S COMMENTS AND RECOMMENDATIONS:    ORDINANCE2024-05  AN ORDINANCE RELATING TO CITY OF APALACHICOLA; AMENDING BOATING RESTRICTIONS/REGULATIONS FOR THE SCIPIO CREEK AREA; PROVIDING FOR PENALTIES; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND, PROVIDINGFOR, AN EFFECTIVE DATE.  WHEREAS,DOatingsarelyconcerns were broughttot the attention of Cityof Apalachicola  officials around Scipio Creek within the Apalachicola River; and  WHEREAS, Florida Statutes S 327.46(1)(b) authorizes the City of Apalachicola to establish boatingsately/oneslyonesbyordinancewitrou: additional agencyapprovay, and WHEREAS, the Cityof Apalachicola haselected to establish! Idle Speed NoWakel boating  safetyzones within the Apalachicola River.  NOWTHEREFORE, BEITORDAINED BY THE CITY COMMISSIONOFAPALACHICOLA,  FLORIDA:  SECTION I. City of Apalachicola Ordinance 2024-05 establishes the following  boatingrestrictions. 1.  Pursuant to Florida Administrative Code Chapter 68D-23.103, "Idle Speed  No Wake" and "Idle Speed" may be used interchangeably and meant that a vessel must proceed at a speed no greater than that which will maintain steerageway and headway. At no time is any vessel required to proceed sO slowly that the operator is unable to maintaincontrolover the vessel or anyother vessel or object thatithasundert rtow. 2. Idle Speed No Wake boating safety zone from shoreline to shoreline, on Scipio Creek, southeast of a line that passes through approximate point (290 43'51.48'N, 840 59745Wlppmdalaron. centerline ofthe waterway, andnorthwest of a linet that passesthoughnapproxiatepant29-446A2N48F594265Wiperpendcularto. the  centerline of the waterway, as depicted int the attached ExhibitA.    SECTION:2. PENALTY. The provisionsoft this section may be enforced by anyl law enforcement officer as defined in Section 943.10, Florida Statutes. Pursuant to Section 327.73, Florida Statutes, any person cited for a violation of any such provision shall be deemed to be charged withar noncrminalintraction, shall be cited fors such an infraction, and shall be cited to appear before the county court. The civil penalty for any such infraction is $50, except as otherwise provided for allowable county court costs for boating infractions. Where a statute or administrative rules are referenced herein, this shall mean ther most recently adopted version of said statute and administrativerules.  SECTION 3. REFERENCE TO OTHER AUTHORITY. Where a statute or administrative rules are referenced herein, this shall mean the most recently adopted  version of said statute and administrative rules.  SECTION 4. CODIFICATION. The provisions oft this ordinance shall become and be made a part of the code of laws and ordinances of the City of Apalachicola. The sections ofthis ordinancemayl bei renumbered or re-lettered to accompushsuch, andthe word' "ordinance" may be changed to "section", "article", or any other appropriate word.  SECTIONS.EFFECTIVEDATE. This Ordinance shall! be effective uponcompletion oft thet following: approvedand: adopted pursuant to the Cityof Apalachicola's procedure, approval by the Florida Fish and' Wildlife Conservation Commission pursuant to Section  327.46, Florida Statutes and upon posting of the egulatorymarkers.  This Ordinance was read and adopted on Ordinance was made by Commissioner  2024. Motion to adopt second by Commissioner  Voting Aye: Voting Nay:  FOR THE CITY COMMISSION OF THE CITY OF APALACHICOLA    Brenda. Ash, Mayor  ATTEST:  Sheneidra Cummings, City Clerk    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: December 3, 2024  SUBJECT:  Grant Application Approval Policy  AGENDA INFORMATION: Item Number: Department: Contact: Presenter:  Agenda Location: Unfinished Business  2 Grants Bree Robinson/Travis Wade Travis Wade  BRIEF SUMMARY: During the May 2024 Regular Meeting the proposed Grant Application Approval Policy was discussed. Commissioner Grove provided the attached draft for  review/approval.  REÇOMMENDED MOTION AND REQUESTED ACTIONS:  FUNDING SOURCE: N/A ATTACHMENTS: Draft Policy  STAFP'S COMMENTS AND RECOMMENDATIONS:    GRANT APPLICATION APPROVAL POLICY Proposed policy October 2024 meeting with small changes:  Generatly; City-staff The City Manager maya applyf for grants without prior commission approval ini following circumstances:oneofthethreepathsforgrantapprovatbasedona 1. Grant that have no match and do not need commission authorization. Some Grant applications that dor not require matchingi funds or commission authorization. No prior approval from the City Commission is needed before a grant application is submitted. Commission will ber notified att the next commission meeting or by email. 2. Authorization required to apply for grant. Grant application that requires documentation of approval as a part oft the application process whichnecessitanteseiy Commission will bel brought before the commission for approval before an application is 3. Match required to apply for grant. Grants requirematching funds need to be approved  particttargrantapptication:  submitted.  bythe City Commission before: a grant application is submitted.    CITY OF APALACHICOLA PLANNING & ZONING BOARD REGULAR MEETING Monday, October: 14th, 2024 City Meeting Room- -746th Street Minutes  Attendance: Joe Taylor, Myrtis Wynn, Jim Bachrach, Lee McLemore, Bobby Miller, Elizabeth  Milliken, Greg Golgowski Regular Meeting: 6:00 PM  1. Approval of September 9th,2024 meeting minutes.  a. Motion to approve by Jim Bachrach; 2nd by Myrtis Wynn. All in favor = motion  carried.  2. Review, Discussion and Decision for Fence. (R-1)@ 190 Avenue B, Block 58 Lot 5. For Roy a. Motion to approve by Bobby Miller; 2nd by Elizabeth Milliken. All in favor-n motion  & Becky Morton - Owner; Contractor: James Pendleton  carried.  3. Review, Discussion and Decision for Fence (R-2) @ 278 Palmer Pointe Unit E1, Block Bld. a. Motion to approve by Greg Golgowski; 2nd by Jim Bachrach. All in favor = motion  EUnit1 1. For Martha & Don Davis - Owner; Contractor: TBD  carried.  4. Review, Discussion and Decision for Fence & Certificate of Appropriateness (R-1) (Historic District) @ 129 10th Street, Block 71 Lot 8. For Gregory Perkins - Owner; Contractor: TBD a. Motion to approve by Lee McLemore; 2nd by Myrtis Wynn. All in favor - motion  carried.  5. Review, Discussion and Decision for Pervious Pavers (R-1)@ 130 Sawyer Lane, Block 117 Lot 10. For Georgia Leonard - Owner; Contractor: Kilgore's Brick Pavers & Tile, Inc. a. Motion to approve by Jim Bachrach; 2nd by Bobby Miller. All in favor - motion  carried.  6. Review, Discussion and Decision for Sign & Certificate of Appropriateness (C-2) (Historic District) @ 90 A 8th Street, Block 32 Lot 3. For Daphne Evanoff- Owner; Contractor: TBD  1    CITY OF APALACHICOLA PLANNING & ZONING BOARD REGULAR MEETING Monday, October: 14th, 2024 City Meeting Room- -746th Street Minutes  a. Motion to approve contingent upon Special Exception approval by Bobby Miller;  2nd by Jim Bachrach. All in favor - motion carried.  Other/New Business:  November meeting will be held on Tuesday, November 12th due to the Veterans Day  holiday.  Duslandingunresolved Issues:  Motion to adjourn the meeting by Jim Bachrach; 2nd by Bobby  Miller. All in favor - meeting adjourned.  2    CITY OF APALACHICOLA PLANNING & ZONING BOARD QUAS-JUDICALPUBLICI HEARING MONDAY, October 14th,2024 City Meeting Room- - 746th Street  Minutes  Attendance: Joe Taylor, Myrtis Wynn, Jim Bachrach, Lee McLemore, Bobby Miller, Elizabeth Milliken, Greg  Golgowski  Quasi-Judicial Public Hearing:  1. Discussion & Decision for proposed Bed & Breakfast use in the C/22 Zone at 90 gth Street, more specifically described as Block 32 Lot 3 for Daphne Evanoff- Owner; Representative = Self. Applicant  isr requesting approval of a special exception for a Bed & Breakfast. b. Staff provided details on proof of notice, as shown in staff report. ExF Parte Communications were disclosed = none to report. e. Applicant, Daphne Evanoff, presented her request.  a. Meeting began 6:15PM.  d. City Attorney provided a brief description of the documentation included in the agenda  packet and staff report.  The board presented a few questions - Bobby Miller asked how the parking would be provided, Myrtis Wynn inquired on the exact location of the studio, and Greg Golgowski inquired on the use of the alley. Applicant assured that the two required parking spots are accounted for on site, gave direction on location, and assured there was no special use of the g. City Attorney reviewed the City Planner report - City Planner was not able to attend the h. Citizen Bonnie Davis offered public comments and thanked the applicant for rehabbing the structure and stated she would normally object to this use, but this property is not neighboring traditional R-1 uses. She noted concerns on the precedent being set and the use increasing the value of the lot. Her suggested conditions were - Special Exception valid as long as! historic structureremains, note the egraphyofthenci.hbor, and state at time limit City Attorney reviewed the City Planner report - City Planner was not able to attend the Jim Bachrach made a motion to grantthe Special Exception use as a Bed & Breakfast with the specific condition of the Special Exception only being valid as long as the historic structure  alley being requested or needed.  meeting.  for the Special Exception.  meeting.  remains "as is". 2nd by Bobby Miller - all in favor, motion carried.  Other/New Business: Outstanding/Unresdlved Issues:  Jim Bachrach made a motion to adjourn the meeting, 2nd by BobbyMiller = all in favor, meeting adjourned.    APALA  CITY OF APALACHICOLA CITY CLERK'S DEPARTMENT REPORT  November 2024  Processed and mailed out utility bills before the end of the month. Compiled agenda packets and emailed to Commission and City Attorney. Notified 2K Web Group to upload meeting agenda packets to website and post meeting Assisted customers with cemetery items, utility bill questions and payments, garbage/yard trash complaints, public records request, golf cart decals, Battery Park ramp stickers, business licenses, and other miscellaneous duties.  dates and times to website.  Processed ACH billing  Audited Waste One Garbage Invoice and reconciled accounts that were in error  Completed tasks as assigned by the City Manager and Mayor. Fulfilled 31 Public Records Request; 4 open requests Completed and mailed general monthly billing. Assisted Staff with various issues and projects. Assisted employees with HRI related issues Issued 24-25FY Business Tax Receipts  In the process of verifying data for Banyon Property Management On-going training of Receptionist and Billing Clerk. Completed billing adjustments and' Water deposit refund requests Responding to emails and fulfilling requests that requires research  Additional tasks related to maintaining the Clerk's Office and overseeing Utility Billing    Grant Updates  CityCommission Meeting- Tuesday, December2M-2024 1. Commerce Rural Infrastructure Fund - Well Rehabilitation  Submitted. Applications- Pending Results:  a) An application requesting: $344,250 tor rehabilitate the City's three wells was: submitted on 9/13/24. The specific technology requested would allow for quicker repairs and lessen the risk off future boil water notices. No match was required for the Cityt to apply. Therei is $151 million available statewide- a) An application requesting $185,000 for replacement of the dock boards at Riverfront Park was 3. FDACS - UCF-CGrant Program - Lafayette Park Tree Canopy Improvements Project (Requested $10,000, a) An application requesting funding for the planting of 341 treesi inl Lafayette Park was: submitted 7/18/24.7 The City Commission agreed tol budget $10,0001 towards this project int ther next fiscal year b) Evaluation committee madei final selections 10/10- - notifications expected mid tol late October. 4. DHR-2 2025-26! Special Category- Phase II HCA (Harrison-Raney Building) mitigation/repair. $350,000 (City a) 2025-26 DHR Special Category grant request for Phase IIt to complete additional repairs to HCA currently being drafted and was submitted byJ June 3, 2024. Phase II to complete repairs noti funded in Phasel land willi include windows, doors anda additional masonry work. b) Application submitted: for consideration $21,875 cash matchi is obligated under the application as c) FUNDED - HCA phasel Il application was reviewed andi ranked favorably during Nov. 19F Florida Trust Board Meeting. Trust board recommendedi funding; funding is pending legislative budget approval  awards should be announced by 12/31/24.  2. DEPI Local Trail Management Grant Program - Riverfront Parkl Fitness Trail  submitted 8/29/24. No matchy was required to apply.  City Cash Match $10,000)  and the City submitted a request to FDACS for ther remaining $10,000.  No updates ont funding as of1 11/25/24.  Cash Match $21,875) FUNDED  approved at the 6/4/24 CCI meeting.  (Spring 2025).  Funded Applications: Firehouse Subs:  1. Firehouse Subs Public Safety Foundation Hurst Rescue Tools' "Jaws of Life" $38,465  a) An application requesting Jaws ofL Lifer rescue tools for the Apalachicola Volunteer Fire Department was submitted by City staff 7/11/24: and announced as funded on: 10/8/24. These tools werea request from the' VFD: and will aidt themi in their efforts. Firehouse Subs is worked directly with Hurst tos send the equipment tot the City- the. Jaws of Life equipment was delivered mid-November and the VFD! has scheduled at training with! Hurst staff on December 2nd tol learn how to operate the  equipment safely.  b) Project CLOSED OUT- willl be removed from the Februarygrant report.  FDOT:  1. SCOP- Leslie Street $610,169.30 (G2N05)  a) This project will remedy the underground issues, resurface the entire street length, and obtain new road signs based off engineer's estimate and recommendations. Engineering firm, Dewberry, has completed they plans and they were: sent to FDOT for a final review prior to procurement 5/23/24 the plans were: approved anda advertisements' for procurement were: scheduled in The Times and The  Tallahassee Democrat. Bids are due by) June 28th at 4PM.  1    b) The current project completion date per FDOT is 10/31/24.  c) City procured North Florida Construction for the construction work - CEI is currently being procured under the City's Continuing Services Engineers procurement. City Manager willr request action to award the CEI to an engineering firm and then construction can begin. CEI was awarded to Urban d) CONSTRUCTION: START DATE WAS SEPTEMBER: gth! Construction inj progress - currently not on schedule. During construction it was discovered thatt thes stormwater pipei is made oft terra cotta. City has requested a change order to replace the terra cotta with a new concrete pipe to prevent any future issues. Brick manholes were also discovered and an additional change order has been requested to replace them while they are exposed to avoid disrupting the street int thei future. Once approved by FDOT, this project willr move forward. FDOT has granted ane extension through thee end of this year - an additional extension to March 2025 may! be requested if needed to complete Change order was approved by FDOT - expected tol be fully executed first week of December.  Catalyst Engineering.  construction.  Contractor has ordered materials needed.  DEP:  1. Resilient Florida Critical Asset Flood Management $2,403,500 (24SRP65)  a) This grant will complete identified drainage projects int the city that have been documented, but not funded by other sources. Funds will repair known nuisance flooding drainage issues in 29+ locations throughout the city. The City of Apalachicola Critical Asset Flood Mitigation Projects includet the replacement andi retrofit of pipe systems at multiple roadway intersections, addition of inlets, pipes, water quality vaults, crown reconstruction, and construction of roadway conveyance system. DEP ) Bay Media Services was awarded a contract for administering this grant at the. June City Commission Baskerville Donovan Inc was scored highest and selected by City Commission to negotiate engineering services. Staff met with BDI Aug. 22 to develop specific scope for services agreement to be presented to City Commission for approval. BDI submitted: aj proposal fort the work ($400,000). Staffi is stilli in negotiations fort the engineering as the percentage came back! higher than expected. d) DEP engineers traveled to Apalachicola toi inspect thes sites prior tol beginning of construction. This e) Negotiations with Baskerville Donovan were unsuccessful. Staff has modified scope based on field a) This award isf funding for preparing a infrastructure plan fori flood protection. The City of Apalachicola will complete the City of Apalachicola Adaptation Plan Project toi include an Adaptation Plan consistent with the Florida Adaptation Planning Guidebook." The project willi include public outreach ands stakeholder engagement.. Agreement signed 3/20/24 and project procurement is underway. ) Bay! Media Services was awarded the contract for thiss scope of work at the. June City Commission meeting. 1st Workshop is planned for later this fall,f following completion of Vulnerability Assessment. 3. Resilient Florida Comprehensive Vulnerability. Assessment $272,500 (22PLN10) a) The City of Apalachicola will conduct the City of Apalachicola Comprehensive Vulnerability Assessment project toi include an update tot the 2017 Vulnerability Assessment. This includes the impact of sea- -level rise, storm: surge, andr rainfall flooding. The impacts oft flooding willl be projected and mapped over a planning horizon that extends to 2070. Critical assets, vulnerable infrastructure, and! historic properties at risk will bei identified. Comprehensive plan amendments to comply with the Peril of Flood statute and adaptation: strategy recommendations will also bei included int the Project. $200,0001 ins supplemental funding was awarded as part of the VA help resolve identified datag gaps and will resulti int the City digitizing its infrastructure facilities including water distribution lines, sewer b) Data Gapi infrastructure mapping 95% complete. Exposure Analysis pending final data gapi maps and  has tentatively scheduled: as site visiti in October.  meeting.  meeting took place 10/22.  visit with DEP andi is advertising new RFQ for engineering services. 2. Resilient Florida Planning Grant - COA Adaptation Plan $67,000 (24PLN12)  c) Project pending completion of VA update (March 2025).  ands stormwater.  2    model. 80% of Sensitivity Analysis is complete. Total $18,933,391 for WWTP Relocation/eplacement  4. Resilient Florida - Wastewater Plant Repairs $13,381,516 (22SRP17) +: SLFRP- WWTP Headworks & SBR Relocation, Replacement and Upgrades for Advanced Wastewater Treatment: $5,551,875 (WG038) = a) These grants combined are to replace and repair critical wastewater facility components and to relocate thet facility to ensure iti is out oft thei flood zone. The project will ensuret that the Cityi is storm b) The project is at 85% design and the permit applications have been submitted andi is currently sitting ate 60% complete. Currently, final design is underway which includes biological process modelling, and c) DEP is creating an: amendment to WG038 to combine the! budget into one linei item to ensuret that there are noi issues with the ARPAf funding pools int the future. (completed in August 24) d) Pay Request 41 has been submitted to DEP for payment 8/12/24 and has been reimbursed via advanced pay. Pay Request 51 is being created and will alsor request advance payment.  ready fory years to come! process equipment selection.  e) SCHEDULE:  Projected construction start date: February 2025 i. - Projected initiations of operations date: December 2026 lii. Projected construction end date: December 2026  Florida Commerce [FormerlyDEO!: (D0225)  1. Rural Infrastructure Fund- Water Treatment Plant Improvements, Potable Water Studies $147,000 a) This grant wille evaluate existing conditions, create an enhançed sampling plan, hydraulic modeling, treatability: studies and alternatives analysis. Engineering firm, Dewberry, isi inp progress and these b) Aone-year extension request has been requested to complete this project -itv was executed mid- September and the deadline isi now May 2025. Dewberry's work continues. 2. Rural Infrastructure Fund- -Drainage Basin Analysis Phase I+ Camera Work of Stormwater Lines a) This grant will fund an analysis of the drainage basins that border Apalachicola River and Bay. The proposal alsoi includes funding to begin camera-work of thes stormwater lines in Phase 1.7 Thep project aims to document all stormwater conveyance characteristic, both structural andi natural, along with deficiencies of eachi that have contributed to localized flooding within 18 drainage basin areas totaling 310 acres int the city. The City will then prioritize repairs in areas where localized flooding is present and plan for water quality treatment ati the stormwater outfalls which dischargei into the Apalachicola River and. Apalachicola Bay. Basins 11 and 3 were covered byt the 2018 grant. This grant application would b) Agreement. signed 2/1/24. Grant administration with grant continuing services procurement approved at. July City Commission meeting. Task order to engage Dewberry Engineering drafted; currentlyir in review by Florida Commerce, Request for contract extension drafted, pending Commerce approval. ) Contract extension approved 10-14-24. Pending Dewberry mobilization. 3. CDBG-DR- - Avenues! Stormwater Repair Project $3,891,869 ($29,000 City Cashl Match) (M0016) a) This grant is tot fund repairs and upgrades for the avenues stormwater drainage system. Dewberryi is ) Quotes received for drainage pipei inspections andi route: survey. Existing conditions CCTV survey was completed. The engineer received videos and reports which have been analyzed. The engineer worked An amendment request was submitted on 5/10/2024 to add CE&lasa areimbursable task andt to extend d) Meetings were! held with Commerce's consultant (KPMG) to discuss project progress and reiterate that  studies are 45% complete!  $300,000 (D0260)  address the following basins:1 1,2,4,5,6,7,8,9,1 10, 12-19  the engineering firmi for this project.  with contractor to revise scope and cost for drainage pipe survey. the period of performance through September 2025. the project must be finalized by 09.30.2025.  e) Engineering:  Surveyi is 100% complete. Engineeringi is nearing completion. Recent engineering updates  3    indicated that design is scheduled for completion in November 2024; however, plans have not beent received: as of1 11.21.2024.(Note that construction activities cannot commence until Commerce. approves the Environmental Review Record (ERR) and Authority to Use The DRAFTERR package was compiled throughout October and: submitted for  Grant Funds (AUGF) isi issued.)  Environmental: g) SCHEDULE:  FloridaCommerce reviewi in November 2024. ii. Asof11.21.2024, this package was: still under review. Projected construction start date:. January 2025 ii. Projected construction end date:. June 2025  4. CDBG-DR - Hometown Revitalization (Riverfront) $4,400,000 ($70,000 Private Owner Match + $313,365 a) This granti is tor revitalize the businesses and public areas int the riverfront district. This worki includes private business's docks along with public docks, sidewalks, lighting, and parking areas. b) Certifications and liability agreements have been distributed to all owners - matching funds have been c) The City Commission planned to amend the scope for the Popham Building toj just design and partial demolition ast the deliverables. After several meetings, Commerce agreed with thes scope change d) Meetings were! held with Commerce's consultant (KPMG) were! held in. June to discuss project progress e) The engineer has continued work on survey drawings, environmental evaluations, permit applications, and preliminary: ands schematic designs. (Note that construction activities cannot commence until Commerce approves the Environmental Review Record.) The project engineer reported thet following  City Cash Match) (M0034)  requested from owners 30-days prior to! bidding thep project. presented by the City andi it has beeni incorporated into thes scope. andr reiterate that the project must bei finalized by 09.30.2025.  for October:  Plan Set 1 (Dock and Pier Repalr/Reconstruction)  1. Design and plans for Plan Set 1 along Scipio Creek sites have advanced to 100% complete in October. An Opinion of Probable Costs for Plan Set: 1 has been finalized. 2. Edgewater Group has continued with the environmental permitting process developing permit documentation required for the USACE, Section 10i issues regarding regulated wildlife and State 404, permitting needs. A pre-application meeting with state agencies for the project's ERP was helda and comments have been received. Comments from agencies were favorable to the permitting process being straightforward: and the permitting application process has commenced. All application packages havel been submitted tol FDEP: and USACE. USACE has already assigned permit processors to each site, and wel have begun toi receive (pre-RAl/pre-Public Notice inquiries fromt the processors, notably related to SAVS surveys (seagrass) and cultural resource evaluations. Edgewater isr responding to USACE: SAV inquiries while awaiting RAls from both agencies, andi is conferring with TG Earnest regarding cultural resource inquiries. 3. The Cultural Resource. Assessment Survey (CRAS) for the Riverfront Revitalization project has commenced. TGI Earnest & Associates is now on thet team and generating the CRAS. Supplemental. Agreement #1 was fully executed approved by the COA for the 1. Office survey work and maps/drawings have been completed ands submitted tol Halff 2. Design and plan drawings oft thep proposed Water, Commerce and 4th Street upgrades 3. Aerial layouts for sidewalks, parking areas, landscaping, lighting and amenities proposed along thes streets have! been generated with typical sections and details being developed. Plan Set 2is approximately 65% complete att the end of October.  Permitting for Plan Set 1 is at 50% complete. CRAS. CRAS for Plan Set 1i is at 50% complete. ii. Plan Set 2 (Water, Commerce and 4th Street Upgrades) fori incorporation into our plans. continued this month.  4    4. Af field review! by Halff Team members with preliminary Plan Set 2 documents-n-hand (to verify proposed street upgrades and amenities) occurredi in October. 5. Permitting for Plan Set 2 is underway: and approximately 40% complete. The Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project has commenced. CRAS for Plan Set: 2is 30% complete 1. Hammond Design Group (HDG) has presented their findings for the Popham Building to the City Commission at their. July 2ndi meeting and were given direction to explore options of what could be built to replace the existing structure. 2. Schematic design ofr re-created Popham Building Concepts and cost estimates have been completed. We are attempting to schedulea a meeting with the City Commissioners to advance their: selected concept for the Popham Site to design. All outreach that can be conducted at this time is complete. The current critical li. CRAS (performed bye engineer) is currently anticipated for completion in. January ili. Environmental can be completed: after finalization of CRAS, submission ofs same to SHPO/Seminole' Tribe, and acceptance by SHPO and Seminole Tribe. iv. Gouras & Associates will work on compilation of complete ERR sections through year end; compilation oft thet full DRAFT ERR will be finalized upon completion oft the  ili. Popham Building  Environmental Updates:  pathi item is the CRAS. 2025.  CRA.  g) SCHEDULE:  Projected construction start date:. January 2025 ii. Projected construction end date: September 2025  5. CDBG-DR- Hill Community Praject $935,753 ($910,000 Funded + $25,000 City Cash Match) (M0033) a) This project is to revitalize three (originally 5, two locations dropped out by choice) businesses within the Hill through exterior work and renovations each location's scope differs. This project is also to create sidewalks andl lighting in thel Hill area to spur economic development through walkable connectivity. Gouras and Associates is the grant administrator and CDG is the engineering firm working on thep plans. Certifications for the private business owners have been prepared and sent to each The City Commission finalized thes scope of the Sidewalk &1 Lighting project at as special meeting on 2/20/24 after workshopping the previously approved: scope. The belowi images shows thei final scope of thesei improvements- these are: subject to Commerce. approval. The cost of materials hasi increased during the progression of this grant, sot the priority for the funding willl be sidewalks first with primary  owner to ensuret that the program guidelines are being met by all parties.  focus on MLK andi the 8th Street section.  5    Apalachicola CDBG Sidewalk Scope SDEWALKS/ AOMITMISVEEIATIETEET ANDOR. ATALUTERHIORAENE  Legend S 7ths Streets Sidewalk BthStreets Sidewalk MLKJ. Avenue Side  C)  d) Florida Commerce andt the City! helda al TA call on 4/29/2024 to discuss scope changes requested byt the City. Changes to thes sidewalk layout based on public feedback was discussed, as wella as structural e) Liability Agreements were created byt the City Attorney and distributedi tot the business owners. Project guidelines were also provided. Meetings to discuss these documents are: scheduled with business owners. 3/3 project beneficiaries have submitted their signed documents. A meeting was held witht the remaining property owners andF FloridaCommerce to review grant requirements; as a result oft this meeting, Commerce subsequently confirmed participant eligibility, pending submission of additional documentation from the participant. The City! has continued to work with property owners tot finalize agreements between the City andt the Property Owner for utilization of CDBG funds for project ) An amendment has been received from the engineer to modify the: sidewalk layout and update the scope of engineering to correspond with modified building scopes; this was submitted to Commerce  issues that have beeni identified for several commercial buildings.  activities.  fora authorization to execute on 07.03.2024. Architectural Update: a. %of Completion as of 10.31.2024: 90% Associates for preliminary review on 10.30.2024. building Friday, November 8th. November 2024)  0. Arough draft of the bid package was finalized and: submitted tot the City/Gouras & February Engineering is scheduled tol be on site for structural inspection of the Game Room a. % of Completion as of 10.31.2024: 0%( (Revised design pending topo survey completioni in b. Topographical survey/f field work scheduled. Willl begin 11.11.2024. a. Thel DRAFT ERR package was submitted to Commerce for review on: 10.10.2024; Gouras & Associates worked with Commerce throughout the month to address follow-upr requests for b. The ERR willl bei finalizedi in November and final notices will be posted. AUGF is anticipated by j) SCHEDULE:"*NOTE: Design work was on hold until Commerce authorizes execution ofac contract amendment. Commerce authorized execution oft the contract amendment with the project engineer  h) October Sidewalk Update:  Environmental Update (through November 21,2024):  additional information (RAI). year end. on 9/19/24!  6    i. Projected construction start date: March: 2025 ii. Projected construction end date: July 2025  DOS:  1. DHR African American Cultural and Historical Grants Apalachicola History & Culture African American Museum $1,250,000 ($1,000,000. Award, $250,000 City Cash Matching Funds) 23.s.aa.900.039) a) This project is funding the design and construction ofa one-story, 2,000SF building with elevated ceilings. Priorities include: security, storage, office space, greeting station/gift shop, breezeway to Holy ) There was ar meeting on 1/16/20241 tos show the concept direction of elevations and floor plans for the proposed museum. The third set of concepts was introduced to the City Staff, Commission, and community: stakeholders. There was a presentation introducing potential site planning concepts, indoor and outdoor arrangements of display area, and potential exterior plaza configuration. Commission voted on exterior and interior layouts and designs for the museum provided by the architects." The modern style building, second floor plan, and exposed roof style were all chosen. Ther next phase is moving these concepts to construction documents -1 thea architect/engineering teami isi in progress.See  Family, bathrooms, controlled lighting for displays.  the concept design below:  c)  d) Apublic workshop was held. July 2nd fort the Architect team to present the! 50% plans for thes site, e) An updated timeline has been communicatedi tol DOS and an extension to. June of 2025 has been granted. Thep project completion date ise estimated tol bei inl December of 2025, sO Citys staff and DOS are Aworkshopt to discuss tile options has been scheduled for 12/3/24 prior tot the City Commission regular 2. DHR Special Categories- - Old City Hall Phase IIS Structural Damage $395,000 + $98,750 In-Kind Match a) City was fundedi for Phase Il of the repair/structural workt tot the old city hall building! Agreement was signed 8/8/23. Bay Media will continue with grant administration as well as 4M Design, Mark Tarmey, ont the designs as allowed by DOS.This grant is tos secure funding to complete the Old CityHall Renovation and support the ongoing repairs funded through thel NPS grant. The purpose ist tos stabilize thel building, by proposing toi install ani interior rigid steel frame to provide thes structural integrity of  building, and space tot the City Commission andi interested citizens. anticipating another 6-month extension tol bet filed February of 2025. Hammond Design to presented! 95% Plans to the City Commission 10/8/24.  meeting.  ($50,000 Cash Match) (24.h.Sc.100.069)  7    the building, exterior masonry, ands support thel historic second floor wood frame. b) Phase Il willi install structural interior: steel framing, additional 2nd floor shutters andi interior/exterior masonry' work, electrical, plumbing. Admin to schedule staff, architect (4M Design): and contractor (OSP) onside meeting toi finalize Phase II scope: and develop construction contract. Contractor agreement for shutters and windows with Oliver Sperry executed. Scope modification approved by DHR. Construction of first contract deliverables pending arrival of windows and shutters. Building interior has been LIDAR: scanned to verify scale ands structural dimensions of existing second floor framing with high degree of accuracy for required! Structural improvements tos second floor framing. Awaiting structural drawings and estimate for remainder of phase llc construction work. d) Upstairs windows ands shutters to arrive for installation mid December. Structural plans for interior 3. DHR Special Categories - City Hall Phase II $340,000 +! $30,000 City Cash Match (25.h.sc.100.036) a) DOS reached oute 6/18/24 to announce that this project was awarded through the FY25 Special Category Grants program. The phase Ill funding for City Hally willo complete thes second-floor. structural work, interior/exterior masonry repair ofs second floor and willo complete the mechanical and plumbing not completed in phase Ilf for the first floor anda all for the second floor. Additionally, it will  stabilization. scheduled tol be completed mid December.  provide a second-required: stair access tot the second! level. Procurement underway for architect/contractor.  b) Agreement signed 10/25/24!  FEMA:  1. Hurricane Michael Bodiford Park Dock Repairs (76103)  a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearingi int the amount of$ $53,824 on 4/2/24! Contracts are in progress: and work should begin soon. Waiting on an extension from FEMA. Held a call with FEMA and City staff. They a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing int the amount of $74,090 on 4/2/24! Contracts arei in progress and works should begins soon. Waiting on extension from FEMA. Helda call with FEMA and Citys staff. They  requested revised drawings. Once approved, an extension should be granted. 2. Hurricane Michael Scipio Creek Marina Finger Dock Repairs (76103)  requested revised drawings. Once approved, an extension shouid be granted.  FDEM:  1. HMGPI Market Street Vacuum: Station $120,000 (4399-150-R) with DEO Match of $37,500 (M0142) a) The scope oft this project is fort the design of a new vacuum: sewage station located near intersection of Market Street and Avenue G.7 The purpose of this project ist to provide protective measures to wastewater infrastructure of thel historic downtown commercial district in Apalachicola. CPWG Madrid is 90% complete with the engineered plans for1 the Market Street Vacuum Station -1 they submitted 100% designs and permits, but there weres some remaining issues/priorities in the plans pointed out by staff that are currently being remedied. Monthly meetings with Commerce continue. b) The Engineer submitted all deliverables and staffi is reviewing them prior to submitting tol FDEM. Once approved bys staff, all documents willl be uploaded and FDEM will conduct a CBA to determine Phase II. Submitted deliverables to FDEM. They have come back and askedf for additional documentation from the engineers. Waiting for CPWG Engineering to supply cost estimate documentation! d) CPWG: supplied the cost estimate information and then an additional RFI (request for information) was issued and questions were answered: 10/24/24. This is a good sign that the construction could be soon e) FDEMI has sent multiple RFI's and CPWG engineers are answering as needed. RFI deadlines due 11/25. 2. HMGP Critical Facilities Generators $241,862 (4399-092-R) with DEO Match of $26,064.75 (M0141)  funded.  8    a) This grant will provide protection ands storm mitigation by providing City! Hall, the police, andf fire department with portable generators. One willl be at City Hall, the other willl be shared by Police and Fire. The purpose of this project ist to provide protection to a critical facility in Apalachicola. The project isf for the purchase andi installation of an emergency generating system tor reduce and/or mitigate the damage that might otherwise occur from severe weather or other hazards. b) The contract with BGN was executed and monthly progress meetings with Commerce continue. permitting isi in process and general installation willl begin very soon! Generators have been ordered. c) The Cityi is waiting on generators to arrive. Ther next stepi is to pour concrete: and install electrical. d) Work! has begun ont this project. The only delayi is the generator delivery. Some: sizes are back ordered. Thee end goali ist tol havel both generators installed by October 2024 pending no further shipping delays. Generators delivered -V worki is underway! Generators installed! Cityt tos soon seek reimbursement. a) For purchase and setup of an emergency generator system to reduce and/or mitigate the damage that might otherwise occur froms severe weather or other hazards at the 108 Avenue FI location. (The current generator is too smallf for the need and this willp provide an appropriately sized and portable b) Thel bid for this project came in over budget. Al budget increase was requestedi in February, 2024. We are waiting on determination from FDEM. The contractor has guaranteed his price without ani increase until June 24, 2024. FDEM approved the cost increase. Waiting for FEMA's approval of thel budget  3. HMGP Wastewater Vacuum Station Portable Generator $170,000 (4486-007-R)  generator.) increase. State Appropriations:  1. Spray! Field & Solar Project $130,000 (LPA0452)  a) The original request for this award was for: 1501 replacement spray! heads andi installation of 11 solar controllers ands supplementary batteries. The spray heads are: $553.00 apiece, and the solar installation b) DEPi issued an amendment in April 2024 allowing for the funds tol be used solelyf for acquisition of needed parts instead of having to hire out a contractor fort thep parts andi install. This willa allow The City to stretch the budget further and be ablet tol buy more: spray heads andi install them in house - procurement is int the works as acquisition quotes will need to be obtained and approved by DEP prior a) The City of Apalachicola has an aging infrastructure made of terra cotta pipes and faulty water lines. The Cityi is funded to do ani infiltration andi inflow study the study will assess local sources of surface water and/or groundwater prior to entering a sewage: system. This willl be done witht typical methods such as smoke testing, dye testing, and visual inspections to locate: structural defects or water stains to summarize existing data pertinent tot the hydrologic conditions and hydrogeology int the study and surrounding area. This willy produce a pre-design report that will detail thes scope of the problemi int the analysis area, outline design options, andi identify thet tasks required to complete a resolution tot the a) Urban Catalyst is the procured engineer for this project. Thei following locations in Apalachicola willl be addressed: 1) Fred Meyer Street near 18th Street just east of thei intersection, where ther road is sinking ata a damaged pipej joint; 2) 5th Street between. Avenue Cand Avenue E., where the road has several areas where the pipej joints are caving in; and 3) Avenue BI between 11th and 12th Street. Funding agency does not anticipate thatt thei funding under this Agreement will resulti ina af fully completed An extension to 6/30/25 was granted - engineering is complete and the City tried tol bid out the work with no responses twice - DEP agreed for us tol be able to obtain quotes tor move forward instead of going through the! bidding process. Quotes for the final work are being acquired. Quotes are being updated - 2/31 have been secured. Hoping tol have a third in timet to award this  costs (int total) amounts to $87,880.001 for 22 locations.  to ordering. Work will be completed by 12/31/25. 2. Inflow & Infiltration Study $300,000 (LPA0451)  problem by 6/30/25. Procurement isi in progress.  3. Stormwater Pipe Relining & Backflow Devices $100,000 (LPA0140)  project, sot this award willo cover a portion of the work.  9    project at the 10/1/24 meeting, but possibly in November. d) Award on agenda for December meeting! 4. Avenue HI Parking Lot $135,013 (Waiting for Agreement)  The: 20241 legislative session funded half of the requested funding for the Avenue HF Parking Lot project. This project will provide 39p parking spaces in an area with veryf few options for public parking and encourage additional economic activity in the downtown area. Permeable parking will also help with storm water management. Parking for local businesses will be provided additionally, parking spaces willl be provided that willl be available for parking mitigation! by local businesses. b) An agreement has not yet! been received - report willl be updated once the agreement has been 5. Fire Hydrant Replacement Phase III $275,000 (Waiting for Agreement) The 20241 Legislative session funded the Fire Hydrant Replacement Phase II project. The request was originally for $550,000 tof finish out the project, but only $275,000 was funded. The City! has worked over thel lastt threey years tor replace 215 old andi inoperable fire! hydrants throughout the city." There are currently 1101 firel hydrants remaining that are stilli in need of replacement. These new! hydrants will benefit residents in close proximity in obtaining homeowners insurance, they willl benefit the City with FDEP required flushing of drinking water and willl benefit the all City residents withi fires suppression and control. The funding should cover 55 of the remaining needed 1101 hydrants. An agreement has not yet been received - report willl be updated once the agreement has been c) Introductory meeting with statel legislative grants staff! held 7/25/24 - state staff stated that an agreement would not be drafted untila a purchase order for thel hydrants has been approved. City  executed.  executed.  Manager Wadei is working on this. 1. American Rescue Plan $1,179,010  ARPA:  a) The City received an award of $1,179,010 through the SLFRF program- = the City has elected to use the b) The City Commission! has been workshopping priorities for thet funding - they yearly reportwas All information int this report is accurate upt to 11/25/24 at 12:00PM! Ify youl have questions regarding any of the above projects, please directy your questions to Bree Robinson - City Planner brobinson@cityofapalachicola.com.  funding as a 'standard allowance" for government: services.  submitted by April 30th.  10    City of Apalachicola WWTP Monthly Report for Nov. 2024  Some oft the items that we. have been working on this month are listed below. Recorded all required daily parameters as outlined by the permit. Completed all required monthly testing as outlined by the permit. Completed all monthly reports and submitted them on time as outlined in At the time this report was made, the WWTP treated and discharged 7.279mg during the month of November: 2024. This still leaves 6 more days in the month for extra flow to be accounted for. Staffhave changed out the damaged wheel rims and damaged tires on the John Deere bush hog in house; and by doing so have saved the City costly Staffh have replaced fuel filters on the John Deere 5085E tractor that pulls Staffhave ordered new seals for the repair of the leaking ones on the skid steermulcher causing us to take the unit out of service until the repairs are We did not have to use our reject pond during the month ofl Nov. 2024. Staff have continued to keep the grounds cut and presentable at the WWTP. Inmates are no. longerl being used by the City of Apalachicola. Staffhave continued to work in the spray fields using the mulcher and the bush hog as well. The John Deere bush hog and] John Deere 5085E are both getting some age on them and showing signs ofv wear and will soon need to be considered for replacement or adding a new one to the equipment fleet to ensure we. have a constant way ofl keeping up with the demands ofl keeping the spray fields and other areas that it is used in cut Staff have continued to empty the contents oft the existing digester that is Staff] have continued to make roadways and monitoring wells accessible in Monitoring well samples were collected by Water Spigot staff for annual The annual headworks inspection was completed by Crom Inc. as outlined Staffh have dug up and repaired and or replaced some damaged parts in the west spray field to make more zones able to continue to be used. Staff have had to take apart the Huber screen on the headworks to clean the rags and debris out of the auger head prior to the discharge point.  the permit.  delivery and labor expenses. the bush hog.  made after the parts are delivered.  and presentable. located behind the office. and around the spray fields. testing as required in the permit. int the consent order from DEP.  STREET. ADDRESS, CIy,STZIPCODE T(123) 456-7890UWWW.COMPANY.COM    New brushes and the screen basket on the Huber unit were installed by staff. The screen is still functioning normally currently. This is a repair that will need to be made about every 6 months till the headworks is replaced The operator trainee that we have (Colin Wefing) has completed all the required course work material for the Class Ctraining and will be getting scheduled to take the State of Florida exam in the upcoming weeks. Once the exami is taken anda passinggrade is achieved, he will be working to get the required hours needed before being able to apply for the Class C Staff! has taken the backhoe to have some hydraulic cylinders repaired at Florida Hose and Rubber. One cylinder was to be repaired under warranty work and the other because oft the difficulty and size oft the cylinder to be Staffhave replaced the faucet in the lab at the WWTP. The influent flow meterhas been repaired, calibrated and certified during the month ofl November 2024 by Thompson Regional Services.  with new equipment.  Wastewater Operator license.  removed and repaired.  2    CITY OF APALACHICOLA CODE ENFORCEMENT  192 Coach Wagoner Blvd * Apalachicola, Florida 32320 * 850-653-8222  CODE ENFORCEMENT OFFICE October 2024  6(City)Treel Permits 8Tree Permits  Daily Phone Inquiries & Emails. Answered  Daily inspections Code Violation Issues:  Short-term Rentals (5) -1 residential ( ongoing) Nuisance (Trash, waste, burning, etc.) 2 inj progress Encroachment: issues (1) on-going  Multiple complaintsand questionsabout) various code enforcement  Collaborate with City Water Department tos send out Grease' Trap notices for Food Service  Business    a024 39.colls  APALACHICOLA VOLUNTEER  Sept  FIRE/RESCUE Bi-Monthly Report  1. Accidents 2. Lift. Assist EMS 3. Bi-Monthly Meetings 4. Brush Fires 5. House Fires 6.  7. Gasl Leaks 8. Lifel Flights 9. 10. Training 11. Transformer Fires 12. Vessels  24 2 2  jst Respencker Calls 31  Firefighter Attendance  1. George Watkins 2. Fonda Davis 3. Ginger Creamer 4. Albert Floyd 5. Rhett Butler 6. BruBmfalfm, 7. almer Philyaw 8. nAS.." 5. 9. Troy Segree 10. Rick Hernandez Additional Notes:  4 L 5 aa  11. Tig 12. 13. Mvey 14. Colni.Amisen 15. Anthony Croom 16. AmjCebrerg 17. Ae)! sedton 18. Shannon Segree 19. Adam Joseph 20. Craig Gibson  Sictt E.  6 1 & 1 17  Recorded by: Date:    Oct 024 calls 35  APALACHICOLA VOLUNTEER  FIRE/RESCUE Bi-Monthly Report  1. Accidents 2. Lift Assist EMS 3. Bi-Monthly Meetings 4. Brush Fires 5. House Fires 6.  7. GasI Leaks. 8. Lifel Flights 9. 10. Training 11. Transformer Fires 12. Vessels  14  /s+ Responcker Colls  34  Firefighter. Atfendance  1. George Watkins 2. Fonda Davis 3. Ginger Creamer 4. Albert Floyd 5. Rhett Butler 6. Brilemfakfm, 7. 'almer 8. 9. Troy Segree 10. Rick Hernandez Additional Notes:  5 3 23 6 18  11. =: 12. Avery. Sictt 13. 14. cohn Amisin) 15. Anthony Croom 16. AHy, Gcbrerg 17. Rice siston 18. Shannon Segree 19. Adam Joseph 20. Craig Gibson  b 3 f  Philyaw b  Recorded by: Date:    Apalachicola Margaret Key Public Library Turns the Page on November 2024  A.  Library hours are 10am to 6pm Monday - Friday, and Sundays from 12pm to 4pm. We are YOUR City of Apalachicola Library. Come sign up for your FREE Apalachicola library card, Our Friends of the Library group' is the Patrons of the. Apalachicola Library Society (PALS) They are a 501c3 nonprofit and membership forms toj join are in the library. Follow us on Facebook or Instagram DApalachsoapuvidtbrany for the latest!  Any library offering is FREE to the public.  November 2024 Statistics:  -2,040 patrons visited our library 14 new accounts opened - 236 patrons used our computers 552 books/movies/tems circulated 738 items donated to the library $387.42 collected as library revenue - 105 hours donated by our wonderful volunteers - 52,251 people reached on social media The library has enjoyed celebrating Fall in the library this month. Library visitors created sweet autumn wreaths in a craft time hosted by PALS volunteer, Connie Justice. A: STEAM event organized by PALS volunteer Rich Lenhart, put an active spin on the season, with kids creating and racing balloon turkeys after school on the library grounds. The assistance of parents and guardians, and the enthusiasm from the kids was great to see! PALS also hosted visiting author and environmental advocate Sally Bethea, who was one of the nation's first women to serve asa Riverkeeper. Bethea was introduced by Dan Tonsmiere who served for many years as Apalachicola's own Riverkeeper. The library enjoyed another fly-fishing round table this month, tying flies with Captain TJ Saunders, who along with Captain Danielle Davidson has donated many tools and supplies for the library's fly-tying events. The library has SO much to be grateful for, and we count the generosity of our volunteers as a chief blessing. In donating your time, talent, resources (or all three (I) as many do!) you help shape the vision of your library. We feel sO blessed to work for you and with you-and we thank everyone who has made our library such a vibrant presence in the community. As the holidays occur, we invite you to come in, grab a calendar, a free cup of coffee or tea, a few books, and enjoy fellowship with other library visitors. Your City of Apalachicola Library helps with reading, writing, and learning, and offers a suite of prinlcopy/scanfaxland notary services. We loan FREE books, movies, puzzles, board games, and items from our Library of Things, and offer FREE audio books, e-books, and digital magazines through the Libby app. We also have a Book sale space on-site with FREE magazines. All donations go to our Friends of the Library 501c3 nonprofit, PALS. We also offer Yoga weekly (in a by-donation class) on Mondays @ 6:15pm, Bring Me A Book Forgotten Coast hosts 'Books for Babies' weekly on Tuesday mornings @ 10:30am, and Mahjong meets on Wednesday and Fridays mornings @ 10. Our once-a-month Book Club meets each 3rd Wednesday @ 6pm; and Homework Help (FREE tutoring!) is by appointment. Do you have a club you'd like to start in the library? Want  We THANK YOU for your patronage.  to! know more about a program? Ist there a book or item you need? Happy December! Lucy Carter, Library Director  Call: 850-653-8436 or email: ashalalen@smatcon Isel Sânchez-Wniteley & Barbara 'Nissie' McNair, Library Assistants