REGULAR MEETING OF THE CIVIL SERVICE COMMISSION CULVER CITY, CALIFORNIA  November 6, 2024 7:00 P.M.  Call to Order & Roll Call  The regular meeting of the Civil Service Commission was called to order at 7:00 P.M. in Mike Balkman Council Chambers at  Culver City Hall and on Webex. Present: Chair Chi Ming Gong  Vice Chair Michele Van Gelderen Commissioner Rachelle Jackson Commissioner Sal LaPardo Commissioner Peter Stern  o00  Pledge of Allegiance  Chair Gong led the Pledge of Allegiance.  o0o  Public Comment - Items NOT On the Agenda Chair Gong invited public comment. requests to speak had been received.  Amy Webber, Human Resources Analyst, indicated that no  o00  Receipt of Correspondence  Amy Webber, Human Resources Analyst, indicated that no  correspondence had been received.  o00    Civil Service Commission  November 6, 2024 Page 2 of 5  Consent Calendar  MOVED BY CHAIR GONG AND SECONDED BY COMMISSIONER LAPARDO THAT THE CIVIL SERVICE COMMISSION APPROVE ITEMS C-1 AND C-2.  THE MOTION CARRIED BY THE FOLLOWING VOTE:  AYES: NOES: ABSTAIN: STERN  GONG, JACKSON, LAPARDO, VAN GELDEREN  NONE  Item C-1  Approval of Minutes for the Regular Civil Service Commission THAT THE CIVIL SERVICE COMMISSION APPROVE MINUTES FOR THE REGULAR CIVIL SERVICE COMMISSION MEETING OF OCTOBER 2, 2024  Meeting of October 2, 2024  AS WRITTEN.  000  Item C-2  Extension of Eligible List(s): Police Captain (Promotional) THAT THE CIVIL SERVICE COMMISSION APPROVE THE EXTENSION OF  ELIGIBLE LIST(S): POLICE CAPTAIN (PROMOTIONAL).  000  Action Items  Item A-1  Approval of New Recruitment Bulletin for Landscape Architect Ofelia Garcia, Human Resources Analyst, provided a summary of Discussion ensued between staff and Commissioners regarding examination procedures; the higher level position requiring oversight; the examination based upon the components of the job; job duties and skill sets required; the subject matter expert who assisted in the development of the requirements; a suggestion to revisit and require some type of component to  Project Coordinator the material of record.    Civil Service Commission  November 6, 2024 Page 3 of 5  illustrate that the person can communicate via proper English; relevance; the fact that a Project Coordinator would need to direct people through writing and provide reports to their superior about projects as they move forward; value in seeing how the person communicates through writing to others; other writing required in the hiring process that could address concerns; the requirement for a Bachelor's Degree in Landscape Architecture or a related field; specific experience and certification required; the feeling that the written examination was not deemed necessary; people that get help in writing from outside sources; the impact of AI (Artificial Intelligence); the heavily weighted written requirement for the position in Item A-2; creating inefficiency in the examination process by requiring a test that is not necessary for the role of the position; the application assessment; and a reminder that the item being MOVED BY VICE CHAIR VAN GELDEREN AND SECONDED BY CHAIR GONG THAT THE CIVIL SERVICE COMMISSION APPROVE THE NEW RECRUITMENT BULLETIN FOR LANDSCAPE ARCHITECT PROJECT COORDINATOR.  considered is Item A-1.  THE MOTION CARRIED BY THE FOLLOWING VOTE:  AYES: NOES:  GONG, JACKSON, LAPARDO, VAN GELDEREN  STERN  000  Item A-2  Approval of New Promotional Recruitment Bulletin for Amy Webber, Human Resources Analyst, provided a summary of Discussion ensued between staff and Commissioners regarding required training and experience as similar to what is required for the Landscape Project Coordinator; differences in the writing requirement; differences between the positions; the Landscape Architect as a management position; the Assistant Planner as a technical position; the evaluation required based on the level of work performed; and the more technical level position being considered in Item A-2.  Assistant Planner  the material of record.    Civil Service Commission  November 6, 2024 Page 4 of 5  MOVED BY COMMISSIONER LAPARDO, SECONDED BY COMMISSIONER JACKSON AND UNANIMOUSLY CARRIED, THAT THE CIVIL SERVICE COMMISSION APPROVE THE PROMOTIONAL RECRUITMENT BULLETIN FOR  ASSISTANT PLANNER.  o0o  Public Comment - Items NOT on the Agenda (Continued)  Chair Gong invited public comment.  Amy Webber, Human Resources Analyst, indicated that no requests to speak for Items NOT on the Agenda had been  received.  o0o  Items from Staff  Amy Webber, Human Resources Analyst, reviewed previously scheduled hearing, and she reported that the item was settled and off of the Commission's calendar and future items list.  o0o  Items from Civil Service Commissioners  Discussion ensued between staff and Commissioners regarding the Acting Pay Log; the Probationary Log; diligent efforts of staff to recruit and fill vacancies; minimal turnover; natural attrition; the goal to maintain a 5% vacancy rate; anticipated retirements at the end of the year; Bus Operator vacancies; appreciation for the work of staff; and agreement to skip the January 2025 meeting as it falls upon January 1,  2025.  o0o    Civil Service Commission  November 6, 2024 Page 5 of 5  Adjournment  There being no further business, at 7:28 P.M., the Civil Service Commission adjourned to a regular meeting to be held  at 7:00 P.M. on Wednesday, December 4, 2024.  000  A  Dana Anderson  Human Resources Director, Culver City, California SECRETARY TO THE CIVIL SERVICE COMMISSION  Culver City, California  APPROVED  18/5/3024y  Chi Ming.Gong  CHAIR of the Civil Service Commission  Culver City, California  Ideclare under penalty of perjury under the laws of the State of California that, on the date below written, these minutes were filed in the Office of the City Clerk, Culver City, California and constitute the Official Minutes of said  meeting.  ELN ochuin Jeremy Bocchino CITY/CLERK  6 DEC202Y  Date