Surryh  AGENDA REGULAR MEETING Monday, December 2, 2024, 7:00 P.M.  SUGARCREEK TOWNSHIP BOARD OF TRUSTEES  REGULAR SESSION: 1. Call to Order 2. Roll Call  3. Prayer-1 Pastor David Ladd ofHeritage Christian Church  4. Pledge of Allegiance 5. Public Hearing  ZC Case 05-2024: The Sugarcreek Township Board ofTrustees tasked the Sugarcreek Township Zoning Commission with reviewing the current Comprehensive Land Use Plan and  proposing necessary modifications. - 2024.12.02.01  6. Reports  A. Administrator B. Assistant Adminstratot/Zoning C. Fiscal Officer D. Fire E. Police F. Roads and Services G. Information Technology H. Trustees  7. Public Comments Limited to five minutes per person. Agenda related business only.  (Time cannot be yielded to another person.)  8. Old Business 9. Consent Agenda Items A. Payment of Bills B. Minutes  C. Annual Re-organization and Appointments - 2024.12.02.02  D. Amendments to the Personnel Policies and Procedures Manual, Section 11 =  2024.12.02.03  10. Discussion Agenda Items  11. Public Comments Limited to five minutes per person. Township related business only.  (Time cannot be yielded to another person.)  12. Trustee/Staff Discussion 13. Adjourn    Suurrb  MEETING CONDUCT AND GUIDELINES  As Trustees of Sugarcreek Township, we encourage residents to attend our Township Meetings. We appreciate you taking time out of your busy schedules to be a part of your government in action. To help meetings move Thisi isal Township Business meeting andi is to be conducted in aj professional, business-like manner. Itisnotour intention to embarrass or demean each other or any members of the audience. We will treat each other with courtesy and respect, and we ask for the same courtesy and respect from the audience. No one will get special Asap professional meeting should not go longer than an hour to an hour and al half, iti is our intention to stay within There willl be an Open) Discussion at the end oft the agenda for the audience to give comments on Townshipi issues. When you have a question or comment, please go to the microphone, state your name, and address and direct your question toi the Trustees. Please try to limit your comments to 3-51 minutes to allow everyone an opportunity We appreciate your input. We will not allow any personal attacks or any type of outbursts or profanity from the Ifyou have any personal comments that you would like to make to us as individuals, please feel free to call the Itis our goal that meetings are productive and positive. We will do our best to conduct effective, professional  along in aj positive manner, wel have established the following guidelines for our meetings:  treatment. These guidelines are for all ofu us. ar reasonable time limit and follow the agenda.  tos speak. audience.  Township Administrative offices or allow us to set up a time to speak with you individually.  meetings. Thank you.  Sugarcreek Township Trustees    Surrek  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.12.02.01  IN: RE: Approving and Adopting Updates to the Comprehensive Land Use Plan  WHEREAS, the orderly development of land within Sugarcreek Township, Greene County, Ohio, requires a Comprehensive Plan to serve as a guide for the long-range' desirable use  ofl land in Sugarcreek Township; and,  WHEREAS, such a plan is needed to serve as a guide in the administration of the  Sugarcreek Township Zoning Resolution and is directly related thereto; and,  WHEREAS, the Sugarcreek Township Comprehensive Development Plan was adopted by the Sugarcreek Township Trustees in May 2001, updated in November 2007, and updated in  December 2013; and,  WHEREAS, it is necessary to update this plan from time to time to ensure that the township has an up-to-date plan with relevant land use, transportation and public facilities  elements; and,  WHEREAS, the most recent approval to adopt comprehensive updates to the Comprehensive Land Use Plan was made by the Board ofTrustees on December 2, 2013; and,  WHEREAS, the Board of Trustees tasked the Zoning Commission to assist staff to  research, consult and prepare the recommended updates; and,  WHEREAS, on November 6, 2024, the Sugarcreek Township Board of Zoning Commission reviewed the recommended updates and passed a motion to recommend that the updates proposed by the committee, as amended by the Zoning Commission, be approved by the  Board ofTownship Trustees.  THEREFORE BE IT RESOLVED, that this Board of Sugarcreek Township Trustees hereby adopts the updates to the Comprehensive Land Use Plan for Sugarcreek Township as    Approving and Adopting Updates tot the Comprehensive Development Plan  Resolution No. 2024.12.02.01  recommended by the Sugarcreek Township Zoning Commission, as the official plan for the  desirable long-range use of land within the Township.  BE IT FURTHER RESOLVED, that said document will be known as the 2025 Sugarcreek Township Comprehensive Land Use Plan and will serve to meet the comprehensive  plan requirement of Section 519.02 A. oft the Ohio Revised Code.  BE IT FURTHER RESOLVED, that a copy of the 2025 Comprehensive Land Use Plan shall be submitted to the Greene County Regional Planning and Coordinating Commission for  incorporation into the County's plan.  Marvin Moeller, Chairperson  Fred Cramer, Vice-Chairperson  Carolyn L. Destefani, Trustee  Richard J Demko, Fiscal Officer  Page 2of2    OHIO  Suarrek  Administrator's Report to the Trustees  December2, 2024  The following represents al brief update oft the activities, information, and issues which the Administration is  currently working on:  Meetings continue regarding the -675/Wilmington Pike Corridor project. ODOT has provided their comments on the AER. and we are scheduled to meet int the coming week to finalize the AER and release The contract for the memorial has been fully executed and we are on track fora a spring completion oft the Iwill be traveling to the Statehouse December 3rd to provide testimony on behalfofCLOUT and our community in support ofHB 579 establishing the ability toj place a levy on the ballot for the provision of School Resource Officersi in Ohio. My thanks to Representatives Brennan and Abrahms for theirs support in  the report. project.  introducing the proposed legislation. This will be the second hearing.  Respectfully Submitted, 7 - Barry P.Tiffany Township Administrator    1803 Suarcrek SCENIC STOWNSIP *Oli Aa gSaue Cemnenily  Staff] Report for the Sugarcreek Township Board ofTrustees  November 18, 2024 to November 27, 2024  The following is a snapshot oft the activities and areas of responsibility for the Sugarcreek Township Planning and Zoning Department. This report is prepared to keep the Board of Trustees informed and the citizens apprised of their Planning and Zoning Department. If further information or an explanation is needed, please contact Cara Tilford at 937-848-  8426.  Board of Zoning Appeals Activities:  November 21, 2024 BZA Meeting: Cancelled (no applications received  prior to the meeting's closing date) Next meeting scheduled for December 19, 2024  Zoning Commission Activities:  December: 3, 2024: Canceled (no applications received prior to the Next meeting scheduled for January 14, 2025 (Zoning Commission Meetings will move back to the second Tuesday of the month in 2025)  meeting's closing date)  Mectings/Accomplishments:  Met with contractor to discuss detached garage construction on November 20, Revised construction drawings for Feedwire Farm Section 1 submitted to RPCC, review with Greene County Technical Advisory Committee scheduled for Working with Prosecutor's Office on Fallis Cemetery transfer (ORC 517.10) Updated Comprehensive Land Use Plan to reflect Zoning Commission input Miami Valley Planning and Zoning Workshop scheduled for December 6, 2024 at Sinclair (registrations sent for Trustees and board members wishing to attend) Plamning/preparations for the Greene County Township Association December  2024  December 11,2024  Meeting underway  Plans submitted for Wing Stop in Plaza 1, under review    S  Sugarcreek Township Trustees Report For December 2nd,2 2024  The: following information is a snapshot of the activities and areas ofi responsibilities for Sugarcreek Township Fire Department. This report was generated on 12.02.2024 to keep the Board ofTrustees informed oftheir Fire Department. Iff further information is needed, please contact Chief Buffenbarger at 937-848-7344. Trainings: (Note: Trainings are conducted via Zoom between fire stations whenever possible)  Blue Card Incident Command Fire Rescue I online continuing education Lithium-Ion Batteries Hazmat Refresher Statistics: :A Asof11.27.2024 2024Totals  EMS Responses: 1037(77.3%) Firel Responses: 305(22.7%) Total 1342  MVC's 164(12.2%) Cornerstone 138( (10.3%)  Mutual Aid Given mmberofinceidents) *= 122  Fire= 78 EMS=51  Mutual aid given to department = (66- Bellbrook, 34- Spring Valley, 9 - Beavercreek, 7 - Wash Twp.  1-F Fairborn, 2-) Kettering, 3- Wayne Twp.) Mutual Aid Received (number ofincidents) *= 82  Fire= 53 EMS=3 36  Mutual aid received from department (37- Wash Twp, 37- - Bellbrook, 10- - Beavercreek, 10-S Spring Valley, ,3- Wayne Twp, 4- - Xenia Twp., 7-1 Kettering, 1- Fairborn, 1-) Riverside, 1-  Cedarville, I-New. Jasper, 1- Silvercreek)  *Note - On occasion we send/receive multiple M/A apparatus on an incident Submitting FEMA. AFG grant for a training facility and UTV with fire/rescue skid Met with Colin's Lodge staff to begin planning for the February 24" basketball game  Information:  Annual inventories are being completed  4398 Clyo Road I Sugarcreek, Ohio 45305 (P)937.848.7344 I (F),937.848.5188 rwSugarereckOHLUS    Status of] Issues the Fire Department is Addressing: SHSP grant for six tornado sirens (We did not receive the award) We will rely on mutual aid for any responses requiring an ATV.  Capt. Rigsby remains on leave  Kettering Health will be taking possession of ATV-71 in. January. The ATVI belongs to Kettering Health.  Fire Department Scheduled Events Attended: Greene County EPC meeting Greene County Fire Chiefs meeting Veterans Day ceremony at Cornerstone Sinclair Jobl Fair  Fiscal:  Asof Fire EMS Cell Tower Fund  Final $3,459,660.00 $213,200.00 $27,068.58  Current Encumbrance  YTD  Unencumbered Balance $249,498.83 $17,960.71 $27,068.58 $294,528.12  YTD % Expenditures 88.764% 89.468% 0.00% 88.160%  November: 29,2024 Appropriation Reserve for Expenditures  $142,281.15 $3,094,928.64 $4,722.39 $192,686.02 $0.00 $147,003.54 $3,287,614.66  $0.00  Department Total $3,699,928.58  Projected Capital Needs:  Replace ATV-71 Bay Doors Station 71 Bay Doors Station 72 Training Prop Hose Testing Machine $5,000 Thermal Imaging Camera $7,000 MDT for Fire Marshal Portable Radios Life Packs (Physio Control) $180,000  $45,000 $18,000 $30,000 $40,000 $3,500 $120,000  Respectfully Submitted, Doug Buffenbarger Fire Chief  4398 Clyo Road I Sugarcreek, Ohio 45305 (P)937.848.7344 1 (F) 937.848.5188 wwwSugarerekOHUS    POLICE  Suprek  MichaelA. Brown Chiefo of Police  Trustee Report December 2, 2024  Training  Our officers will be having Carbine & Handgun Low Light Proficiency training at the range.  No other classes scheduled for December.  Fiscal  Budget 2024 (Final Appropriation) Expenditures as of November 29, 2024  $3,176,775.00 $2,710,668.71 84% 91.3% 16% $1,438,472.50  % of Budget Used %of Budget Year Target for the end of November %of Budget Remaining  Cash Balance as of November 29, 2024  Events/Appearances  Onl Novémber 215, Chief Brown attended the School Active Shooter Team Meeting.  Respectulysubmited, WA Binr Michael A. Brown Chief of Police  1Page    Suparek  POLICE  MichaelA. Brown Chlef of Police  Police Blotter  November 13, 2024  Welfare check on Lower Bellbrook Road Community policing Traffic complaint on Wilmington Pike Lost property on Brown Road Business and house checks Request of an officer on Wilmington Pike Crash report on Upper Bellbrook Road Community policing November 15, 2024  November 14, 2024  Welfare check on River Edge Circle Fraud report on Mc Bee Road Welfare check on Surrey Trail Crash on Waynesville Road 911 Hang up on Wildwood Lane Crash report on Centerville Road Welfare check on! Surrey Trail November 17, 2024 Nothing to Report November 18, 2024  November 16, 2024  Crash report on Waynesville Road Theft arrest on Wilmington Pike Harassment on Bayberry Cove Drive  Traffic stops  1Page    November 19, 2024 Nothing to Report November 20, 2024  Theft report on Feedwire Road Disturbance on Wilmington Pike Theft report on State Route 725 Community policing November 21, 2024 Nothing to Report November 22, 2024  Crash report on Clyo Road Crash report on Cornerstone N. Blvd. Harassment on Magnolia Trace Drive Welfare check on Clyo Road  November 23, 2024  Noise complaint on Bayberry Cove Drive Crash report on Wilmington Pike  Traffic: stops November 24, 2024  Theft arrest on Wilmington Pike Intoxicated subject on Conference Road Theft report on Swigart Road  2/Page      Staff Report for Sugarcreek Township Trustees December 2, 2024  The following information is a snapshot oft the activities and areas of responsibilities for the  Sugarcreek Township Roads and Services Department.  Calls for Service:  There were no call outs  Accomplishments:  Dura Patched- berm on Washington Mill, berm on Ferry South, Ferry Mowed - Shop, Clyo, Center Point, Bike Path, Martin Memorial, Cemetery Signs- put up speed new: speed limit sign on Walden Way, put together Road Closed  Annual Road Rating was completed Signs, picked up: signs in ROW  Trimmed trees- shop, Briggs, Middle Run, Royal Woods Picked up emulsion in Jasper and washed 9's from Melvin Truck 702 to ACME spring Co: for new springs Changed radar batteries- X2 Outfitted trucks with salt spreaders and greased Jefferson Twp picked on 14 ton ofs salt Sharpened saws and hedge trimmers Cleaned up garden area  Mower maintenance - change oil, grease and sharpen blades Briggs- cleaned up landscape area, curb and gutters also Ferry rd.- picked up loose stone signs Shop- cleaned tool: room, brought Christmas decorations down Fabricated running lights on salt trucks Cleaned catch basins around township Broke up chunks of salt with loader  L-TAP class over signs and pavement markings - whole crew Clyo Rd- used Mini excavator to cut back brush along roadway  Respectfully, Justin Windsor Director of Roads and Services    SUGARCREEK TOWNSHIP, GREENE COUNTY  11/27/2024 9:19:24 AM UAN v2024.2  Payment Listing 11/15/2024 to 11/27/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/P Payee  Amount $1,475.38 $570.52 $500.00 $460.00 $65.07 $69.50 $45.55 $119.99 $1,379.50 $1,006.20 $892,83 $1,310.15 $35.30 $957.21 $3,851.71 $2,959.11 $76.74 $175.00 $1,359.90 $136.01 $82.18 $561.10 $250.00  Status O O o o o o O O 0 O o O o O o o 0 O O o o o O Page 1of3  93312 11/15/2024 11/15/2024 AW 93313 11/15/2024 11/15/2024 AW Purpose: Police-mdt's 93314 11/15/2024 11/15/2024 AW Purpose: Fire PSB EPL connection 93315 11/15/2024 11/15/2024 AW Purpose: Police officer klark training 93316 11/15/2024 11/15/2024 AW Purpose: Police copy paper, cleaner & label tape 93317 11/15/2024 11/15/2024 AW Purpose: Police car 105 93318 11/15/2024 11/15/2024 AW Purpose: Fire- oxygen 93319 11/15/2024 11/15/2024 AW Purpose: Fire mdt battery 93320 11/15/2024 11/15/2024 AW Purpose: Fire 10 radio batteries 93321 11/15/2024 11/15/2024 AW Purpose: Fire- medic repair and troubleshoot 72/73 93322 11/15/2024 11/15/2024 AW Purpose: Admin/Roads/Police/Fire computer rentals- monthly 93323 11/15/2024 11/15/2024 AW Purpose: Police car 105 &I lamp assembly 93324 11/15/2024 11/15/2024 AW Purpose: Roads/Police hvac actuatr, mini bulb, lens tape 93325 11/18/2024 11/18/2024 AW Purpose: Police/Fire fuel 93326 11/18/2024 11/18/2024 AW Purpose: Admin/Roads security cameras install 93327 11/19/2024 11/19/2024 AW Purpose: Fire billing fees 93328 11/19/2024 11/19/2024 AW Purpose: Fire-scda cyclinder repair 93329 11/19/2024 11/19/2024 AW Purpose: Admin/Fire legal fees 93330 11/19/2024 11/19/2024 AW 93331 11/19/2024 11/19/2024 AW Purpose: Roads #9 limestone 93332 11/19/2024 11/19/2024 AW Purpose: Admin- classification folders x2 93333 11/20/2024 11/20/2024 AW Purpose: Roads rapid sete emuision 93334 11/20/2024 11/20/2024 AW Purpose: Police dues  AES OHIO VERIZON WIRELESS CHARTER COMMUNICATIONS OHIO PEACE OFFICERS TRAINING ACADE ODP BUSINESS SOLUTIONS,LLC MUFFLER BROTHERS AIRGAS USA, LLC BATTERIES PLUS BATTERY UNIVERSE  Purpose: Police/Fire electric station 71, PSB & range  FIRE APPARATUS SERVICE AND REPAIR, DELL FINANCIAL SERVICES GERMAIN FORD O'REILLY AUTOMOTIVE, INC. DUNCAN OIL COMPANY TECH ADVISORS  MEDICOUNT MANAGEMENT, INC. MUNICIPAL EMERGENCY SERVICES POLLACK LAW, LLC CITI CARDS  Purpose: Admin-zoom.us, mvmaa, ota winter conference pre-registration  MELVIN STONE COMPANY ODP BUSINESS SOLUTIONS,LLC NORTHCOAST PRODUCTS  MONTGOMERY COUNTY, ASSOCIATION OF    SUGARCREEK TOWNSHIP, GREENE COUNTY  11/27/2024 9:19:24 AM UAN v2024.2  Payment Listing 11/15/2024 to 11/27/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $17.95 $121.45 $216.13 $2,173.52 $62.96 $959.01 $321.72 $153.00 $51.00 $48.11 $40.00 $40.00 $40.00 $40.00 $60.00 $40.00 $40.00 $40.00 $40.00 $40.00 $460.00 $760.00 $40.00  Status o o o o O O o O O o 0 O o o o o o o o o o o o Page 20 of3  93335 11/20/2024 11/20/2024 AW Purpose: Police- hat cover 93336 11/20/2024 11/20/2024 AW Purpose: Police- car 113 93337 11/20/2024 11/20/2024 AW 93338 11/22/2024 11/22/2024 AW 93339 11/22/2024 11/22/2024 AW 93340 11/22/2024 11/22/2024 AW 93341 11/22/2024 11/22/2024 AW Purpose: Fire probe 93342 11/22/2024 11/22/2024 AW Purpose: Fire physical & drug test for Garcia 93343 11/22/2024 11/22/2024 AW Purpose: Fire wall decals 93344 11/22/2024 11/22/2024 AW Purpose: Police car 106 93345 11/25/2024 11/25/2024 AW Purpose: Roads Cell Phone Reimbursement 93346 11/25/2024 11/25/2024 AW Purpose: Roads Cell Phone Reimbursement 93347 11/25/2024 11/25/2024 AW Purpose: Admin Cell Phone Reimbursement 93348 11/25/2024 11/25/2024 AW Purpose: Admin- Cell Phone Reimbursement 93349 11/25/2024 11/25/2024 AW Purpose: Roads Cell Phone Reimbursement 93350 11/25/2024 11/25/2024 AW Purpose: Roads Cell Phone Reimbursement 93351 11/25/2024 11/25/2024 AW Purpose: Roads Cell Phone Reimbursement 93352 11/25/2024 11/25/2024 AW Purpose: Admin- Cell Phone Reimbursement 93353 11/25/2024 11/25/2024 AW Purpose: Roads - Cell Phone Reimbursement 93354 11/25/2024 11/25/2024 AW Purpose: Admin- Cell Phone Reimbursement 93355 11/25/2024 11/25/2024 AW Purpose: Admin- Cell Phone Reimbursement & Car Allowance 93356 11/25/2024 11/25/2024 AW Purpose: Admin- Cell Phone Reimbursement & Car Allowance 93357 11/25/2024 11/25/2024 AW Purpose: Police- Cell Phone Reimbursement  DnD UNIFORMS, INC. MUFFLER BROTHERS ODP BUSINESS SOLUTIONS,LLC ACME SPRING, INC. JOHN DEERE FINANCIAL ENERGY OPTIMIZERS, USA HENRY SCHEIN, INC.  Purpose: Police toner, pens, plates, usb's, calenders Purpose: Roads- install rear truck spring and misc parts  Purpose: Roads battery LG 350 reverse post, gallon bleach x2, 10 rolls 60ft electrical tape, ductt tapr x2  Purpose: Admin/Roads/Police/Fire- € energy service agreement  OCCUPATIONAL HEALTH CENTERS OF OH  DANCOLETTERING MUFFLER BROTHERS TAYLOR STINSON RICHARD CIPRIANO RICHDEMKO MARVINMOELLER JustinWindsor JOSHUA DARNELL IAN_TAMPLIN FRED CRAMER CHASE MORGAN CAROLYNL. DESTEFANI CARA TILFORD BARRY TIFFANY LESLEY STAYER    SUGARCREEK TOWNSHIP, GREENE COUNTY  11/27/2024 9:19:24 AM UANV2024.2  Payment Listing 11/15/2024 to 11/27/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $40.00 $40.00 $40.00 $40.00 $40.00 $60.00 $720.00 $720.00 $480.00 $1,040.37 $56,551.70 $33,510.20 $117,426.07 $0.00 $117,426.07  Status O o o o o O o o o oO O O  93358 11/25/2024 11/25/2024 AW Purpose: Police Cell Phone Reimbursement 93359 11/25/2024 11/25/2024 AW Purpose: Police Cell Phone Reimbursement 93360 11/25/2024 11/25/2024 AW Purpose: Police- Cell Phone Reimbursement 93361 11/25/2024 11/25/2024 AW Purpose: Police- Cell Phone Reimbursement 93362 11/25/2024 11/25/2024 AW Purpose: Police Cell Phone Reimbursement 93363 11/25/2024 11/25/2024 AW Purpose: Police- Cell Phone Reimbursement 93364 11/25/2024 11/25/2024 AW Purpose: Fire -2024 Cell Phone Reimbursement- Annually 93365 11/25/2024 11/25/2024 AW Purpose: Fire-2024 Cell Phone Reimbursement. Annually 93366 11/25/2024 11/25/2024 AW Purpose: Fire - 2024 Cell Phone Reimbursement Annually 93367 11/25/2024 11/25/2024 AW Purpose: Police/Fire Fuel 93368 11/25/2024 11/25/2024 AW Purpose: Fire Truck #71 Payment 93370 11/25/2024 11/25/2024 AW  TYLER MANTIA CRAIG BLACK DOUGEVANS MARKWHITE Paul Guerrero MICHAEL BROWN JOANN ZIMMERMAN DOUG BUFFENBARGER JORDAN R. EWING DUNCAN OIL COMPANY WELLS FARGO EQUIPMENT FINANCE Farmers & Merchants Bank  Purpose: Police/Fire. Fire Chief Cruiser Payment & Police Cruiser Payment (for 2 cruisers)  Total Payments: Total Conversion Vouchers: Total Less Conversion Vouchers:  Type: AM- Accounting Manual Warrant, AW- Accounting Warrant, IM- Investment Manual Warrant, IW- Investment Warrant, PM- Payroll Manual Warrant, PR- Payroll Warrant, RW- Reduction of Receipt' Warrant, SW- Skipped' Warrant, WH- Withholding Warrant, WM-Withholdingi Manual, WS Special Warrant, CH- Electronic Payment Advice, IL- Investment Loss, EP- Payroll EFT Voucher, CV- Payroll Conversion Voucher, SV Payroll Special Voucher, EW- - Withholding Voucher, POS ADJ- Positive. Adjustment, NEG ADJ  Negative Adjustment, POS REAL Positive Reallocation, NEG REAL Negative Reallocation  Status: 0- Outstanding, C- Cleared, V- Voided, B- Batch  Asterisked. amounts are noti included in report totals. These transactions occurred outside the reported date range but are listed for  reference.  Page 3of3    The Board ofTrustees of Sugarcreek Township, Greene County, Ohio, in Regular Session on  November 18, 2024, at 7:00PM.  1) Mr. Moeller called the session to order at 7:04pm.  2) Mrs. Tilford called the roll with Board Members, Mr. Moeller, Mr. Cramer, and Mrs. Destefani in attendance. Also, in attendance were Barry Tiffany, Justin Windsor, ChiefDoug Buffenbarger,  ChiefMike Brown, Louie Schatzberg, Donna Hellmann, and. Jim McGinley. 3) Prayer - Pastor Willie Cox of Bellbrook Community Church 4). All in attendance stood for thel Pledge of Allegiance.  5) Seniors Outreach Presentation J Jordan Ewing 6) Reports Administrator  Mr. Tiffany reported that the AER for the I-675 Limits ofl Hype project is complete. Once feedback from ODOT is received, the AER will be finalized and published. Mr. Cramer inquired about funding issues. Mr. Tiffany believes the funding issues can be resolved. Mr. Tiffany mentioned that he and Mrs. Tilford met with a developer about an assisted living project. They are seeking tax incentives, including a CRA, which offers up to 15 years oft tax abatement. The Trustees are opposed to the CRA for this property, as it does not meet legal criteria and would harm township tax revenues.  Assistant Administrator//oning the next trustee meeting. Fiscal Officer  Mrs. Tilford reported that the long-range land use plan is ready for review and will be on the agenda for  Mr. Demko reported he is working on the 2025 Temporary Appropriations, with a draft expected for the first trustee meeting in December to address major variances. Approval is planned for the second December meeting to meet the end-of-year submission deadline. Mr. Demko also reminded  the trustees that the ARPA: funds must be obligated by year-end.  Fire  ChiefBuftenbarger reported that the Islamic Society has offered the home on their recently purchased property as as site for fire department exercises. ChiefBuffenbarger: mentioned iftheir goal is to. have the structure burned down; the fire department can not accommodate that request as it is not permitted. However, ift the fire department can us the property for destructive training, they will likely take advantage of the opportunity. Chief Buffenbarger also mentioned that FEMA has reopened their AFG grants, and he will be submitting applications for a UTD: and ai training facility. ChiefBrown had nothing to add to his report. Chief Brown expressed his gratitude to the community for supporting the levy. Chief Brown mentioned that Shop with a Cop will be held on December 12th at Wal-Mart. They expect 6to 8 children this year and may need a few volunteers. Mr. Cramer inquired about the open School Resource Officer position. Chief Brown mentioned that a few details need to be arranged for the individual they have in mind, sO ifit happens, it will likely be after the: first oft the year.  Police    Roads and Services Mr. Windsor had nothing to add tol his report. Information Technology  Mr. Tiffany had nothing to add tol his report. Mr. Tiffany inquired ift the new cameras for the Police Department were operational yet. ChiefBrown mentioned that they are dealing with supply issues and  they are waiting for the new cameras to arrive.  Trustees  Mrs. Destefani inquired if the trustees will be attending the Development Coalition's economic review inj February and the Fly Ini in May. Mr. Cramer mentioned. he believed all of them would go to the Fly In. Mrs. Destefani mentioned that she will again serve as a. judge for the Black History Month art and video contest held at the school. She also received an email from Noah Steffi at the Greene County Public Health Office mentioning a vacant seat on their committee and inquired ifa anyone would be interested. Mrs. Destefani inquired ift the black cases for the Public Safety Building signs were confirmed. Mr. Tiffany answered yes. He also mentioned that he received al bid for aj plastic polymer sign for the Administration building and should have the final paperwork ready for approval soon. Mrs. Destefani Mentioned that she and Holly willl be meeting with Mark Sigman on Thursday to discuss the Miami Valley Military Affairs Association. Mr. Cramer mentioned that the Bellbrook City Council passed an ordinance prohibiting commercial and heavy trucks from using Main Street as a throughfare through Bellbrook. Mr. Cramer attended the Bellbrook Schools Board of Education meeting. He is also planning on attending the Miami Valley Planning Meeting and the GCTA Christmas Party. Mr. Cramer inquired if they had an updated rendering of the. Jim Martin statue. Mrs. Destefani answered no. Mr. Moeller mentioned that he attended the Miami Valley Regional Planning Executive Board meeting, as  well as the Miami Valley Reginal Planning Committee meeting.  7)1 Public Comments None. 8) Old Business  Mrs. Destefani requested Mr. Tiffany to reach out to. Dr. Cozad, who she believes is responsible for setting a date for the Bellbrok/Sugarereck School and Park meeting. Chief Brown mentioned that  Christ Church is hosting their annual Christmas banquet on the 13th.  9) Consent to Agenda Items A) Payment of Bills B) Minutes C) Transfer of Appropriations Police - 2024.11.18.01 Fire - 2024.11.18.02 2024.11.18.04  D). Appointment of Fire Department Staff- Jesse Garcia-2 2024.11.18.03 G). Declaring Excess Property - Police Department - 2024.10.21.06  E). Appointment of Board ofZoning Commission Member tol Unexpired Term Shannon Mueller- F) Appointment of Board of Zoning Commission Alternate Member Dave ehleich-2024.11.18.05  TRANSFER OF APPROPRIATIONS  Police    RESOLUTION #: 2024.11.18.01  Debt Fund Number 2081-910-910 2081-910-910  Account Name Transfers Out Transfers Out  Credit Fund Number 2081-820-820  Account Name Principal Payments notes  Amount $17,200.00  2081-830-830 Interest Payments $5,300.00  Explanation ofTransfer(s): Vehicle loan payments  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.11.18.02  Fire  Debt Fund Number 2112-910-910 2112-910-910  Account Name Transfers Out Transfers Out  Credit Fund Number 2112-820-820  Account Name Principal Payments - notes  Amount $60,350.00  2281-830-830 Interest Payments $7,450.00  Explanation ofTransfer(s): Vehicle loan payments  RESOLUTION NO. 2024.11.18.03 INI RE: Appointment of Firel Department Staff  Jesse Garcia    WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek Township WHEREAS, vacancies exist within the classification ofPart-time Firefighter EMT; and, WHEREAS, Tyler Black has the necessary qualifications to serve in that capacity for the WHEREAS, funds are available for this purpose within the Fire Department's 2024 Operating NOW, THEREFORE, BE ITI RESOLVED, that Jesse Garcia shall be appointed to the position of Part-Time Firefighter II/EMT within the Sugarcreek Fire Department at the rate of$18.08 per hour; and, FURTHER BE: IT RESOLVED, the above-mentioned appointment for. Jesse Garcia willl have an effective date of November 14, 2024, with a one (I)year probationary period ending 011 November 14, 2025.  Fire Department; and,  Sugarcreek Township Fire Department; and,  Budget.  RESOLUTION: NO. 2024.11.18.04 Shannon Mueller  INI RE: Appointment of Board of Zoning Commission Member to Unexpired Term WHEREAS, a vacancy exists on the Board of Zoning Commission; and,  WHEREAS, the Board of Zoning Commission plays a pivotal role in the land-use decisions for  Sugarcreek Township; and,  WHEREAS, it is imperative that all positions on the Board of Zoning Commission be filled with citizens who will make decisions that are always in the best interest of Sugarcreek Township; and,  WHEREAS, Shannon Mueller currently holds the position of Alternate Member on the Board of Zoning Commission, is fully qualified and has expressed a genuine interest in serving on the Board of  Zoning Commission in the member capacity,  NOW THEREFORE, BEJ ITE RESOLVED, that Shannon Mueller is hereby appointed to the Board ofZoning Commission for the remainder of the unexpired five-year term expiring on June: 3, 2029. (Said  appointment made pursuant to the Ohio Revised Code, Section 519.04.)  RESOLUTION NO. 2024.11.18.05  INI RE: Appointment of Board of Zoning Commission Alternate Member Dave Schleich WHEREAS, a vacancy exists on the Board ofZoning Commission; and,    WHEREAS, the Board of Zoning Commission plays a pivotal role in the land-use decisions for WHEREAS, it is imperative that all positions on the Board of Zoning Commission be filled with citizens who will make decisions that are always ini the best interest of Sugarcreek Township; and,  Sugarcreek Township; and,  WHEREAS, Mr. Schleich is fully qualified and has expressed a genuine interest in serving on the  Board of Zoning Commission in the alternate member capacity,  NOW THEREFORE, BEI IT RESOLVED, that Dave Schleich is hereby appointed to the Board of Zoning Commission alternate member for ai term off five-years beginning November 18, 2024, and expiring on November 18, 2029. (Said appointment made pursuant to the Ohio Revised Code, Section 519.04.)  RESOLUTION, NO. 2024.11.18.06  IN RE: Declaration of Excess Property - Police Department  WHEREAS, the Sugarcreek Township Police Department has identified equipment, which is no  longer needed for operations, and;  WHEREAS, the items listed have been declared broken, obsolete or non-reparable and have been  marked for disposition.  Two (2)) Laptops  NOW THEREFOREBEITRESOLVED, that this Sugarcreek Township Board ofTrustees hereby  declares this property to be excess and directs the appropriate disposition oft this property.  Mrs. Destefani made a motion to accept all consent agenda items. Mr. Moeller seconded.  Mr. Cramer- - Yes Mr. Moeller- Yes Mrs. Destefani- Yes  10) Discussion of Agenda Items  The Board of Trustees discussed preparation to finalize Resolution 2024.11.18.07, which pertains to the acceptance of the 2024 Annual Report on roadway milage and conditions as provided by the Greene County Engineer. The resolution confirms that the report has been reviewed and found to be    accurate and complete, and upon approval, a signed copy willl be returned to the Greene County Mrs. Destefani made a motion to accept resolution 2024.11.18.07. Mr. Cramer seconded.  Engineer.  Mr. Moeller - Yes Mr. Cramer- - Yes Mrs. Destefani - Yes  11) Public Comments  Donna Hellmann inquired about the number of flock cameras in the township. Mr. Tiffany answered that there are eight. Mrs. Hellmann inquired about the moving of graves at Feedwire Farm, whether there would be a ceremony for the move ori ifit would be done quietly. Mr. Tiffany answered that LiDAR tests have been done at Fallis Cemetery, and the area was checked for space, which is sufficient for the move. However, Mr. Tiffany does not know ifa ceremony will take place. Louie Schatzberg shared that he worked with thel Bellbrook/Sugarerek Optimist Club this year to put out over 500: flags for major holidays. He thanked the community for supporting the initiative. Mr. Schatzberg also appreciated seeing the road crew working near his home. Hei thanked them for their Mr. Moeller proposed sending out a mailed newsletter to showcase community updates and events. Mr. Tiffany asked for an executive session. ORC Section 121.22.G1 To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation ofa public employee. Mr. Cramer made a motion to convene an executive session. Mrs. Destefani seconded.  work and felt proud to see. his tax dollars at work.  12) Trustee/Staff) Discussion  Mr. Moeller- Yes Mr. Cramer- - Yes Mrs. Destefani i-Yes  Mr. Moeller noted the trustees had returned from the executive session and no action was taken at this  time. 13) Adjourn  Mr. Moeller made a motion to adjourn, which was seconded by Mrs. Destefani. Upon call oft the roll,  the vote resulted int the following: Mr. Cramer-) Yes Mr. Moeller-Yes Mrs. Destefani- - Yes  Richard. JI Demko, Fiscal Officer    Suareh  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.12.02.02 IN RE: Annual Re-organization and Appointments  WHEREAS, it is necessary that the Sugarcreek Township Board ofTrustees establish by resolution its intent to establish meeting dates, holidays, and appointments to boards, commissions, committees and other organizations with which the Township has cooperative  working relationships; and,  WHEREAS, it is also necessary that the Board of Trustees establish an annual schedule of holidays to be observed by the Township, schedule of meeting dates, and authorize certain  other operational policies oft the Township,  NOW, THEREFORE, BE IT RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Fred Cramer to the position of Chairperson, Sugarcreek Township Board ofTrustees, for the term commencing January 1,2025, through December 31, 2025. BE IT FURTHER RESOLVED, this Sugarcreek Township Board of Trustees does hereby appoint Carolyn L. Destefani to the position of Vice Chairperson, Sugarcreek Township Board ofTrustees for the term commencing January 1,2025, through December 31, 2025. BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Carolyn L. Destefani as representative, and Fred Cramer as alternate, to the  Greene County Regional Planning & Coordinating Commission.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Marvin Moeller as representative, and Carolyn L. Destefani as alternate, to the  Greene County Combined Health District Advisory Council.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Carolyn L. Destefani as representative, and Fred Cramer as alternate, to the  Greene County Water/Wastewater Advisory Council.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Marvin Moeller as representative, and Carolyn L. Destefani as alternate, to the  Miami Valley Regional Planning Commission.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby appoint Fred Cramer as representative, and Carolyn L. Destefani as alternate, to the  Bellbrook Sugarcreek Chamber of Commerce.    Annual Re-organization and Appointments  BE IT FURTHER RESOLVED that for the calendar year 2025, the Trustee Work Sessions and Regular Sessions will be held on the same day with the Work Sessions being held from 5:30 p.m. to 6:45 p.m. and the Trustee Regular Session beginning at 7:00 p.m. on the  following dates: January 6 February 3 March: 3 March 17 April 7 April 21 May 5 May 19 June 2 June 16  July 7 July 21 August 4 August 18 September 15 October 6 October 20 November 3 November 17 December 1 December 15  Until further notice, all work sessions and regular Board ofTownship Trustees meetings will be held at the Sugarcreek Township Administration Building, 2090 Ferry Road, Sugarcreek Township, Ohio 45305. Work Sessions and Regular Sessions may be canceled on occasion by the Chairperson due to schedule conflicts, lack of agenda or other unforeseen circumstances after In months containing only one (1) scheduled meeting, the Chairperson may schedule an additional meeting if necessary for continuity of operations. Such meetings shall be noticed  consulting with the other two Trustees, as available, and the. Administrator.  properly in accordance with law as Special Meetings.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does BE IT FURTHER RESOLVED, that all Roads and Service Department temporary part- time service workers will be hired for a term not-to-exceed 180 days from the most recent date of employment in 2025. Temporary part-time service workers will be utilized as needed and must reapply for employment with the Township at the appropriately established time for the next  hereby resolve to retain/rehire all current Township employees.  season ofwork.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does 1) Part-time employees must average less than thirty (30) hours worked per week per a. No part-time employee may work in excess of, or equal to, one hundred-thirty (130) b. No part-time employee may work in excess of fifteen hundred (1500) hours in any C. No employee may work in excess of their scheduled shifts unless authorized in advance by their respective Department Head, Supervisor, Sergeant or Captain.  hereby adopt the following policy regarding hours of work for Part-time employees:  calendar year.  hours in any given calendar month. given calendar year.  Page 2 of6    Annual Re-organization and Appointments  d. Shift off-days and sick days do not count as scheduled hours for part-time employees. These hours can be made up only in the same calendar month and one does not 2) Itis the responsibility of the part-time employee to keep from working in excess of, or equal to, one hundred-thirty (130) hours in any given calendar month, or 1500 hours in 3) Iti is the responsibility oft the Department Head to ensure that part-time employees adhere 4) Any part-time employee (excluding employees whom work twelve (12) hours every sixth day) whose scheduled shifts begin on the 1sland end on the 31stof any given month must have a scheduled shift off to keep them under one hundred-thirty (130) hours worked in any given month. This will be identified as an "off-day" and shall be assigned by respective their Department Administration. "Off-days" do not count as scheduled hours 5) Failure to comply with or enforce the above-mentioned Administrative Order may result in the Department Head and/or employee being disciplined up to and including Should an employee work Fourteen Hundred, Ninety-Nine (1499) hours within a given calendar year, that employee will immediately be placed on unpaid Administrative leave  exceed forty-eight (48) hours in any given calendar week.  the calendar year. tot the confines ofthis order.  and cannot be made up. termination.  until January 1 oft the following year.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby establish the 2025 schedule of paid holidays for all Sugarcreek Township non-bargaining  unit employees:  New Year's Day: Martin. Luther" King Day: President's Day: Memorial Day: Juneteenth: Independence Day: Labor Day: Veterans Day: Thanksgiving Day: Day afier Thanksgiving: Christmas Day:  January 1 January. 20 February 17 May 26 June 19 July4 September 1 November 11 November 27 November 28 December 25  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does hereby establish the 2025 schedule for the Sugarcreek Township Records Commission: Monday, April 8, 2025 and Monday, September 9, 2025. The Records Commission shall meet twice a year with both meetings starting at 6:45 p.m. at the Township Administrative Offices,  2090 Ferry Road, Sugarcreek Township, Ohio  BE IT FURTHER RESOLVED, that this Sugarcreek Township Board of Trustees does  hereby establish the following Operational Policies and Priorities for the Year 2025:  Page 30 of6    Annual Re-organization and Appointments  AGENDA: The agenda for regular and special meetings of the Board of Trustees is to be prepared by the Township Administrator with the review and consent of the Chairperson. All items for the agenda must be submitted to the Administrator on or before the Thursday preceding ANNEXATION: This Board of Sugarcreek Township Trustees adamantly opposes any annexation that is not in the best interest of the health, safety and general welfare of the Township and/or its Citizens and shall aggressively resist annexations from any source as ATTENDANCE OF DEPARTMENT HEADS AT TRUSTEE MEETINGS: Attendance is required at the second regular meeting of the Board ofTownship Trustees each month and other meetings as requested or unless otherwise excused by the Township Administrator. AUTHORIZATION TO BILL: The Fiscal Officer shall, upon notification from the Administrator or appropriate Department Head, bill residents and others for damage to Township AUTHORIZING TRAVEL/TRAINING REQUESTS: All Travel/Training requests of less than $1,000.00 may be authorized by the Township Administrator. The Chairperson of the Board of Trustees and the Township Administrator may authorize requested travel training of $1,000.00 or more, not to exceed $2,500 without the consent of the majority ofthe Board ofTrustees. BLOCK PARTY REQUESTS: Requests must be submitted to the Township Administrator, who is authorized to approve requests based on the availability of the Community Outreach group, CATASTROPHIC EMERGENCIES: Authorizing the Township Administrator or in the absence of the Township Administrator and a quorum of the Board of Trustees, any one Trustee to represent Sugarcreek Township for the purpose of authorizing the use ofTownship resources in COMPETITIVE BIDDING: The Township Administrator and Department Heads are authorized to obtain competitive bids when legally required. All bids will be adyertised when in the best interest of the Township or as required in accordance with law. Each bid shall be evaluated as to requirements and specifications contained therein. Demonstrations and/or references shall be provided as appropriate. The contract shall be reviewed in whole or in part by the Office of the Greene County Prosecuting Attorney. Awarding of bids will be determined by the Sugarcreek Township Board of Trustees in the overall best interest of Sugarcreek Township, not exclusively on the basis of the lowest cost. The Board reserves the right to reject any or all bids. CREATION OF BOARDS, COMMISSIONS and COMMITTEES: The Township Trustees may by resolution create, eliminate, change, appoint alternates, and abolish boards and commissions in accordance with the Ohio Revised Code. Members of such boards and commissions shall be appointed by and responsible to the Trustees. These members may be removed by the Board of Trustees for malfeasance, misfeasance, or other violations of official Township resolutions and  ar regular meeting,  appropriate.  property and false alarms.  Police, Fire and/or Roads and Services Departments.  the event of a catastrophic emergency.  Page 4 of6    Annual Re-organization and Appointments  policies. All appointed board, commission, committee members or other appointed volunteers shall be responsible for signing and adhering to the official Sugarcreek Township Code of] Ethics Allt terms, number of members, procedures for appointment and replacement of members, duties, and powers of boards and commissions created by the Trustees shall be prescribed by resolution in accordance with the Ohio Revised Code except as established by the Ohio Revised Code. The Trustees may assign additional non-conflicting duties to the established boards and commissions. Each board or commission shall adopt its own rules of order and procedure in accordance with the Ohio Revised Code and shall annually elect its officers from its membership. The Trustees may authorize funds for the use by the boards and commissions in carrying out their designated responsibilities. It shall be the policy of this Board of Trustees to advertise all board and commission vacancies (including positions that become open by way of a term ending) and members subject to reappointment must submit a letter ofinterest and resume for reappointment CUSTOMER SERVICE AWARD: This Board ofTrustees encourages exemplary service and as such, an employee(s) who display(s) professional excellence in the performance of their work should be recognized for their achievement. If an unsolicited letter/email/phone call acknowledging exemplary service is received, the department head may submit a request for DEPARTMENT REPORTS: Each Department Head shall submit a typed report of activities to the Township Administrator on the Thursday preceding the scheduled regular meetings of the  or be subject to removal.  consideration.  award in the amount ofone hundred dollars to be paid to the employee(s).  Board ofTownship Trustees for presentation at that meeting. DRAINAGE: Retain ground water at its source. provisions oft the current adopted fire code(s).  NUISANCE FIRE ALARMS: Nuisance fire alarms shall be subject to the penalties and MILEAGE REIMBURSEMENT: The Township shall reimburse all employees and elected officials in accordance with Internal Revenue Service (IRS) regulations at the current IRS standard mileage rates for business use when using their private vehicles in those instances OPEN SPACE PRESERVATION: This Board of Trustees recognizes the high value of and strongly supports the preservation of the open spaces and vistas that help to make Sugarcreek ORGANIZATIONAL CHART = CHAIN OF COMMAND: This Board of Trustees formally adopts the attached Organizational Chart for the Township and recognizes a Chain of Command structure as a best practice for operations ofthe Township organization. The Trustees shall work with the Departments through the Township Administrator or the Assistant Township Administrator in the absence of the Township Administrator to maintain proper Chain of  where lownship-owned vehicles cannot be utilized.  Township a unique and highly desirable place to live, work and play.  Command in the organization.  Page 5 of6    Annual Re-organization and Appointments  REGIONALISM: This Board of Trustees supports true regionalism and will strive to maintain Sugarcreek Township, Greene County and the Miami Valley as a viable and thriving region. SPECIAL SECURITY EVENTS: The Police Department shall be reimbursed at the rate of Seventy-four dollars ($74) per hour per person and equipment provided to private organizations WORK WITHIN THE ROAD RIGHTS-OF-WAY: Landscaping, traffic signs, fire hydrants or mailboxes (except in conformance with all applicable United States Postal Service Standards) shall not be placed in the Sugarcreek Township road rights-of-way without prior written approval of the Director of Roads and Services, or in his/her absence the Township  for security services.  Administrator or his/her designee.  Marvin Moeller, Chairperson  Fred Cramer, Vice-Chairperson  Carolyn L. Destefani, Trustee  Richard JI Demko, Fiscal Officer  Page 6 of6    Suurrek  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.12.02.03 Section 8.7.8 Outside Employment  INI RE: Approval of Amendments to the Personnel Policies and Procedures Manual,  WHEREAS, the Board of Trustees recognizes that current and relevant policies and procedures are essential in regards to the retention and recruitment of a highly qualified and  motivated work force; and,  WHEREAS, the policies and procedures are designed to be consistent with the WHEREAS, the Board ofTrustees have reviewed the requested changes to the Personnel NOW, THEREFORE, BE IT RESOLVED, this Sugarcreek Township Board of' Trustees does hereby adopt the proposed amendments to the Sugarcreek Township Personnel Policies and  requirements oft the state and federal laws and regulations relative to employment; and,  Policies and Procedures Manual; and,  Procedures Manual (copy hereto attached) effective October 02, 2023. Procedures Manual shall replace all previous personnel policies.  BE IT FURTHER RESOLVED, that this Sugarcreek Township Personnel Policies and BE IT FURTHER RESOLVED, that the Township Administrator is hereby directed to notify all employees of the updated policies with the effective date, that a copy of the Personnel Policies and Procedures Manual be made available to each employee via the M: drive on the Township network, and that a hard copy be distributed to each department no later than October  03,2023.  Carolyn L. Destefani, Chairperson  Fred Cramer, Vice Chairperson  Marvin Moeller, Trustee  Richard Demko, Fiscal Officer