City of Hogansville City Council Regular Meeting Agenda Monday, December 2, 2024 - 7:00 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall, 111 High Street, Hogansville, GA 30230  Mayor: Jake. Ayers Council Post 1: Michael Taylor,Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post3 3: Mandy Neese Council Post 4: Mark Ayers Council Post! 5: Kandis Strickland 2027 Regular Meeting -7:00 pm 1. Call to Order- - Mayor. Jake. Ayers 2. Invocation & Pledge Consent Agenda  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: JeffreySheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  Alli items listed under the Consent Agenda are considered tol be1 routine ini nature and willl be approved by one blanket motion.  1. Approval of Agenda: Regular Meeting December 2, 2024 2. Approval ofMinutes: Work Session November 18, 2024 3. Approval ofMinutes: Regular Meeting November 18, 2024  Presentations Old Business New Business  1. Police Department Employee Recognition - Major Marcus Rakestraw - Instructor  2. Police Department Employee Recognition- Officer. JD Young - Governor's Office ofHwy Safety Award  1. Citizen Appointment - Meriwether Joint Development Authority 2. Citizen Appointment- - Historic Preservation Commission 1. Resolution- - CDBGI Language. Access Plan Upcoming Dates & Events  2. Preliminary Plat- - Martin's Meadows 3. Preliminary Plat- -I Lee St. Townhomes  December 7,2024-3:00-7:00; pml Hogansville Winter Market- December 7,2024- - 6:00 pm Hogansville Christmas Parade with Grand Marshalls: Michelle Malone & Thel Hot" Toddies- Downtown Hogansville December 7,2024-7:00 pm Michellel Malone & Thel Hot" Toddies & White Christmas Movie at thel Royal Theater (purchase lickets at December 13& 14,2024- -7:00 pm Home for the Holidays starring Peabo Bryson, Ruben Studdard, and] Haley Reinhart att the Royal Theater (purchase tickets at 937royalhedterorg December 16, 2024- - 7:00 pml Regular Meeting of the Mayor and Council at Hogansville City Hall December 21, 2024- - 8:00 am- - 10:00 am Pajama Party Waffles With Santa at the Royal Theater, followed at 10:00am by a free showing ofPolar Express December 24 & 25,2024- - City Offices closed for Christmas Holiday January 1,2025- - City Offices closed for New Year holiday  Downtown. Hogansville  City Manager's Report Chiefof] Police Report Council Member Reports 1. Council Member Taylor 2. Council Member Morgan 3. Council Member Neese 4. Council Member. Ayers 5. Council Member Strickland Mayor's Report Executive Session 1. Litigation Exemption Adjourn  93royalheater.org  Mpceming.llaucaltlneRayallheate  Saturday, December 7,2 2024 -7:00 pm White Christmas (withl live pre-movie Christmas Sing Along with Michelle Malone and thel Hot7 Toddies) Purchuse tickels onlined at 1937opalleuter:org or utthel boxa officel 4001 Eust Muin Streel, Hogunsille, G43 302301(678,326-6221  Friday, December: 20, 2024-7 7:00 pm- Nationall Lampoon's Christmas Vacation Saturday, December 28, 2024- - 7:00 pm The Wizard ofOz  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230        HOGANSVILLE GEORGIA  CITY OF HOGANSVILLE RESOLUTION ADOPTION OF LANGUAGE ACCESS PLAN  WHEREAS, the City of Hogansville wishes to be in accordance with Title VI non-discrimination laws regarding the provision of appropriate access to services and activities provided by federal agencies and WHEREAS, the City of Hogansville isi in receipt of Housing and Urban Development (HUD) funding through WHEREAS, the Georgia Department of Community Affairs (DCA) has encouraged and provided guidance for the adoption ofal Language Access Plan (LAP) for Limited English-Speaking Persons (LEP), LET IT THEREFORE BE RESOLVED, that the City of Hogansville Mayor and Council have prepared and are adopting an update to the City's Language Access Plan (LAP) related to the CDBG funding sewer and LET IT BE RESOLVED, that LeAnn Lehigh, City Clerk, has been named in the LAP as the LAP Coordinator, LET IT BE RESOLVED, that the LAP willl be updated as new Census Data regarding LEPS is presented and/or ar new CDBG or other Federal granti is awarded and requires the LAP to be updated or revised.  recipients off federal assistance, and  the Community Development Block Grant (CDBG) program, and  drainage improvements under its FY2024 CDBG project.  and  BEI IT RESOLVED this  day of  2024.  Mayor  CERTIFICATION  Ido hereby certify that the foregoing is a true and correct copy of the Resolution duly adopted by the  ont the date sO stated ins said Resolution. Ifurther certify thatl  am the City Clerk, and that said Resolution has full force and effect the_  dayof  2024. ATTEST: City Clerk  [SEAL]    Language Access Plan (LAP) City of Hogansville, Georgia Adopted January 2018 Updated November 2019 Updated December 2021 Updated December 2024  Required by:  Georgia Department of Community Affairs  In Conjunction With  The Award of Community Development Block  Grant (CDBG) Funds  City of Hogansville 111 High Street Hogansville, GA 30230 706-637-8629    CITY OF HOGANSVILLE LANGUAGE ACCESS PLAN(LAP) Adopted January 2018 Updated November 2019 Updated December 2021 Updated December 2024  .GENERALI INFORMATION Prepared / Updated By:  Allen-Smith Consulting, inc. 405 Nunnally Farm Road Monroe, GA 30655 (770)207-0142  sara@allensmithconsulting.com  List of Current Applicable Funded Grants/Programs (to be automatically amended as projects  are funded):  1. Grantee: City of Hogansville, GA  CDBG Grant Number: 21p-x-141-2-6219 (funded FY: 2021 Competition) Target Area: Boozer Street, W. Boyd Road, Brooks Road, W. Main Street, Molyneaux Street, Ware Street, Brazell Street, Carden Street, Corinth Road, Highway 29 and Barrow Drive, (S1601 Table for the City: 2.4% LEP: Spanish, 44.9% of LEP /Target  Area Tally Sheet revealed NO LEP persons) 2. Grantee: City of Hogansville, GA  CDBG Grant Number: 24P-*-141-2-6404 (funded FY: 2024)  Target. Area: Barrow Drive, Corinth Road, Brazell Street, Carden Street, International Avenue, Green Street, Frederick Street, Lawrence Street, Dickinson Street and Askew Street (S1601 Table for the City: 2.3% LEP: Spanish, 47.8% of LEP; Other Indo-European languages, 52.2% of LEP /Target Area Tally Sheet revealed NO LEP  persons)  3    The size of the language group determines the recommended provision for written language  assistance.  Size of Language Group  Recommended Provision of Written Language Assistance Translated vital documents  1,000 or more int the eligible population beneficiaries and more than 50 in number beneficiaries and 50 or less in number 5% or less oft the eligible population or beneficiaries and less than 1,000i in number  More than 5% of the eligible population or Translated vital documents  More than 5% oft the eligible population or Translated written notice of right to receive  free oral interpretation of documents. No written translation is required.  II.N MEANINGFUL ACCESS: FOUR-FACTOR ANALYSIS  1.7 The number or proportion of LEP persons eligible to be served or likely to be The City of Hogansville reviewed the 2018-2022 American Community Survey 5-year estimates and determined that of the population of 2,988 persons over 5 years of age, 194 persons in Hogansville (6.5% of the total population) speak a language other than English, Of those 194 persons, 69 (2.3% of the total population & 35.6% of the population speaking a language other than English) havel limited English proficiency; that is, they speak English less than "verywell". In Hogansville, of those persons with limited English proficiency, 33 speak Spanish and 36 speak Other Indo-European languages. See Appendix. 2 of this Plan for ACS Estimates.  encountered by the programs.  languageSpokent English Spanish Other Indo-European Asian & Pacific Other Languages  #of Residents Over 5 Speaks English Less  VearsofAge", 2,794 (93.5%) 145 (4.9%) 42 (1.4%) 7(0.2%) 0(0%) 2,988 (100.0%)  Than: "Very Wel"* N/A 33 (1.1%) 36 (1.2%) 0(0%) 0(0%) 69( (2.3%)  Total  A review of the residents that were in the City's FY 2024 24P-x-141-2-6404 (funded FY 2024 Competition) CDBG Target Area revealed eleven Hspanteindhwdualsinthe Target Area. This does not meet the threshold described above for translating vital documents or translated written notice of right to receive free oral interpretation of documents. Oral Interpretation Services are available for clients upon request. However, in the past, all our clients have provided their own translator with whom they are comfortable sharing personal information. Survey information is on file with the City. Individual surveys are confidential. However, the Grand Total Survey Tally  Sheet is available for review.  5    Nature of the Program(s): Infrastructure  Importance of the Program(s): Denial or delay of access to services or information would not 4. The resources available to the City of Hogansville, and overall cost to provide The City of Hogansville reviewed its available resources that could be used for providing LEP assistance, including which ofi its documents would be most valuable to be translated ift the need should arise. An "1Speak" card/poster will be made available to determine needed language translations. Anotice (see below) will be posted in all ads for GA DCA/HUD programs regarding who to contact should language assistance be needed. Language translation, if needed, would be provided through the available bi-lingual staff and/or the Language Line (706-637-8629) for  have serious or life-threatening implications for the LEP individual.  LEP assistance.  which the CityofH Hogansville would paya a fee.  III. LANGUAGE ASSISTANCE  A person who does not speak English as their primary language and who has a limited ability to read, write, speak or understand English may be a Limited English Proficient person and may be entitled to language assistance with respect to Planning and Development services. Language assistance can include interpretation, which means oral or spoken transfer of a message from one language into another language and/or translation, which means the written transfer ofa The Name of the individual at the City of Hogansville responsible for coordination of LEP  message from one language into another language.  Compliance is:  Mrs. LeAnn Lehigh, City Clerk City of Hogansville 111 High Street Hogansville, GA 30230 (706) 637-8629  eann.lengn@ctyotnogansvlle.org  How the City staff may identify an LEP person who needs language assistance:  Post notice OfLEP Plan and the availability ofir interpretation services free ofc charge Add statement (see below) to public meeting and event notices concerning GA All City staff will be informally surveyed periodically on their experience concerning any contacts with LEP persons during the previous year;a and  inl languages LEP persons would understand;  DCA/HUD programs;  7    IV. STAFF TRAINING  Thei following training will be provided to all Planning and Community Development Department  staff:  I Information on the Title VII Policy and LEP responsibilities; D Description ofl language assistance services offered toi the public; D Documentation ofl language assistance requests; and Howi to handle a potential Title VI/LEP complaint.  All contractors, subcontractors and: sub-recipients performingworki for or receivingi federali funds for Community Development projects will be required toi follow the Title VI/LEP guidelines.  V.TRANSLATION OF DOCUMENTS  The City of Hogansville weighed the cost and benefits of translating documents for potential There are two (2) service sectors with which a Hispanic citizen will most likely use the City's  LEP groups. services. 1. 2.  Hispanic Citizens wishing to utilize City utilities such as water and sewer. Hispanic Citizens wishing to obtain an occupational certificate (business license). Due to thei infrequency oft the encounters with LEP individuals, The City of Hogansville's' written materials are English-only. Any request for the language translation of the documents will be reviewed and accommodated if the accommodation is reasonable and necessary. Considering the expense of translating the documents, the likelihood of frequent changes in documents and e Due to the relatively small eligible local LEP population, the City ofH Hogansville does not have a formal outreach procedure in place at this time. Translation resources have been identified. When and if the need arises for LEP outreach, the City of Hogansville will consider the following -When staff prepares a document, or schedules a meeting, for which the target audience is expected to include LEP individuals, then relevant documents, meeting notices, flyers, and agendas will be printed in an alternative language based on the known LEP population, if  other relevant factors, currently no documents requiretranslation.  option:  requested.  9    IX. COMPLAINIS/FNDINGS  Any person who believes they have been denied the benefits of this LAP or that the City of Hogansville has not complied with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000(d) and Executive Order 13166 regulations may file a complaint with the City LAP Coordinator. The City LAP Coordinator may bei thet first point of contact for any complaints or appeals, but the DCAL LAP Coordinator must be informed of all complaints and appeals. The LAP Coordinator will provide oversight of the complaint/appea. resolution process. To file a complaint, submit the written  complaint to:  Mrs. LeAnn Lehigh, City Clerk City of Hogansville 111 High Street Hogansville, GA: 30230 (706)637-8629  Leann.lehigh@ctyofnogansville.or8 DCA! 504 Coordinator 60 Executive Park South, N.E. Atlanta, Georgia 30329-2231 airhousing@deapsoy  Or  X. AVAILABLE FEDERAL LEP RESOURCES  Federal LEP Website: nttp/www.lep.gov "Speak" Card: https/www.lep.goV/l-speak-card  11    APPENDIXI 1  "ISPEAK CARDS" ISPEAK POSTER  13    Cocher ici si vous lisez ou parlez lei français.  13. French  Kreuzen Sie dieses Kastchen an, wenn Sie Deutsch lesen oder sprechen.  14. German  EnpelboTe auto TO Thaloio av Siapaçete n pihdte EAAnvicd.  15. Greek 16. Haitian Creole  Make kazye sa as si ou li oswa ou pale kreyàl ayisyen.  3TTT 3TTCT f aod ZT ug Hopd ET at ST COFET u fee al 17. Hindi  Kos lub voj no yog koj paub twm thiab hais lus Hmoob.  18. Hmong  Jelolje meg ezt al kockât, ha megérti vagy beszéli ai magyar nyelvet.  19. Hungarian  Markaam daytoy nga kahon no makabasa wenno makasaoka iti llocano.  20. llocano  Marchi questa casella se legge o] parla italiano.  21. Italian  B4B28hEy, t3Ba22cteEEDAVEKESU.  22. Japanese  #P8248EARAR o)zo EASA2.  23. Korean  Cuuulagegi fnunuenugumnuneneno.  24. Laotian  Prosimy o zaznaczenie tego kwadratu, jezeli posluguje sie Pan/Pani  25. Polish  jezykiem polskim,  DB-3309  U.S. DEPARTMENT OF COMMERCE Economlasa masatst:ilaawse U.S. CENSUS BUREAU    4969 1 ovorm  R Romanian Vorbesc româneste Russian Hrosopior no-pyCCKH S Serbian Jar roBopHM cpncKa Signl Language (American)  Amharic ht P9PG740- A99C5 y0:: Arabic Awal S3uI Armenian bu) bu lununu huybpbt B Bengali sifar ARTT 47(6 Bosnian Jag govorimb bosanski Bulgarian AaroBopa Obhrapckw Burmese gfvosloafe Bva eoonds dossi Cambodian Bunumaniai Cantonese FRMHEKaS (Iraditional) RRIE (Simplified) Catalan Iparloc català Croatian Govorim! hrvatski Czech Mluvim Cesky D Danish Jegtaler dansk Dari Du-ysJo Dutch Iks spreek het Nederlands E Estonian Mar raagin eestil keelt. F Finnish Puhuns suomea French Jeparle français G German Ichs spreche Deutsch Greek MiAw Tas EAAnviKd Gujarati gRid blge 6 H Haitian Creole Mpalek kreyàla ayisyen Hebrew may 737 >)N Hindi a fea deai E I Hmong Kuv haisl lus! Hmoob Hungarian Beszélek magyarul  ISpeak.o  bmmh Language dansk Identification  Pmft  ch eci  saa L  Slovak Hovoris slovenski Govorims slovensko Somali Waxaan) kul hadlaaa af-Soomaali Spanish Yohabloespariol Swahili Ninaongea Kiswahili Swedish Jagt talars svenska T Tagalog Marunonga akong mag- Tagalog Tamil bIT60T siliy Guar8Gmp6T Thai vomm'lyu Turkish Turkçe! konusurum U Ukrainian Ap po3MOBAAIO ykpaiHCbKOIO MOBOIO Urdu, sl S Uroks V Vietnamese Tôir noi tiéng Viêt W Welsh Dwi'n siarad Cymraeg X Xhosa Ndithethai isiXhosa Y Yiddish 279 7 7N Yoruba Z Ngiyasikhuluma isiZulu OBLUE CAMPAIGN Misien EndHumanTalhdin dhigevverampyn Email: Blu-Campaign@hge suspicious activity dhs.gov to Report 1-866-347-2423 other chana asincludedint this booklet.  govorim bosanski Slovenian gPS740 berbahsal Indon esi M Mandarin FRMEAE R/ENE (Simplified) Mongolian 6M MOHTOA x3A apbAar N Norwegian Jegs snakker norsk P Persian ASupau4o Polish Mowie pop polsku Portuguese Euf falop portuguès do Brasil (forBrazi) Euf falop portuguès deF (farPorug.) Portugal Punjabi Hume ser a1  hz  Guide  im cesky Içelandic Egtalai Islensku Indonesian Saya berbicaral bahasal Indonesia llocano Agsaonak dllocano Italian Parloi italiano Japanese. F4It F** * at K Korean 87918 84rt Kurdish Bal min azanim Kurdi Qsab bkam Kurmanci aszanime ebl kurmanjil baxvim Lagtian 2900nW181210 Latvian Esr runàjul latviski Lithuanian AS kalbul lietuviskai  (Tradidonal)  Human traffickingi isa form ofr modern day slavery andi mvolves the useo of force, Iraud, or oerciont to exploit men, womenore children and subject the intos some type oflboror commercial sex acL Any mnore exploited for commercials Sexi 1sa victim of hunant trafhcking.  Iraud,  even ifnoti induced byl force, or coercion loreigne country and may nOL speak thel language.  Trallickingy victis cant bes any age. nce, gender. or nationality. Victims anf findi themselvesima Mor iso' Yoruba Report! human traflicang tothe US Department of Homeland Securiy (DHS) Immgration and Zulu Customs! Enforcement (ICE)! Homelands Security Investigations (HSI) Tipl line 3t 1-866-3 347 24230 or onhnea at www iceg gov/ups. Thel HSIT Tipline is availble 24/7with language capabilay inover 3001 languages and dialects. calling! fromo outside thel United States, please cll ther non toll freev worldwider number ofs 8028 872-6199." Toget! help! from the Nanional! Humn Trallic king Resource Center (NHTRC) calll 888 373.7888 (ext HFLPor INTOIO! BeFree (233733). answer calls from anywhere inthes country. 241 hous day. daysa weck, every day ofthey year withl language capubiliy inc over 1701 languages The NHTRC isnota law enforcement or authority immigrition goverment. Togerd diglalcopleso ofchisp posteror" "ISpeak" booklet, visitw wewwdhg gow/Hluesampagnore contact theDHSBlue Campaigaat BlueCampaign@hg4 dhs-gow.  IS  The NHTRC mtional, toll free! hotine available to  andiso operated by nongowermentale organization fundedby the! lederal  ISpakipronidedbyt theD Deparmenro ofHomdandSecunty Ofce forC CViIR Mhuandowlhatest (CRCL). Oherre resourcesa arearilableaty wwwelepgor. Speciald thankstotheD Departmento ofjusticeB BureauofjusticeA andihe Olio Ofliceuf  Criminal) Justices Servicesf fori inspiradona andp permission touset cheir ISpeakg guide. Permissionn mayb betequiredf ford thes usen afOhlooficeo ofCriminal) Justice Servicesi    S4A  4 o 6 olelelelele    3  i  :  moo 3 Ls o ololololelolole    u