LIBERTY HILLEDC  LIBERTY HILL EDC BOARD OF DIRECTORS MEETING  MINUTES  Wednesday, October 16, 2024, 5:001 PM Municipal Courtroom/ City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642  Director's Board: Amy Gandy, President Branden Maiorano, Vice President Mark Hutton Daniel Duckworth Tiffany Stillwell Ashley Vaughan, Secretary Board Directors Absent: Robert Baughn City Staff:  Christian Kurtz, Exec. Director Liberty Hill Economic Development Corporation  Mike Etienne, Deputy City Manager Yvonne Castillo; Economic Development Coordinator Terry McCord, Interim Finance Director Elaine Simpson; City Secretary (Recording Secretary)  1. CALLTO ORDER  President Gandy called the meeting to order at 5:04 PM. Daniel Duckworth gave the invocation and  Amy Gandy led the pledge ofallegiance to the US and Texas flags.  2) PUBLIC COMMENTS  Public comments are welcomed. by the LHEDC. Board. Individuals who wish to. speak must complete aPublic Comment Form and present thej form to the City Secretary before the meeting is called to order. Individuals will be allowed to speak) for up to three (3) minutes. Public Comments related to posted agenda items may be submitted. by email to sponellaelisgor before 3:00. PM the day of the meeting, for comments to be read  at the. 5:00 PMI meeting by the City Secretary. Liberty Hill EDCI Meeting minutes  October 16, 2024  Page: 1of6    There were no citizen comments.  3) TREASURERS REPORT  Treasurer will provide a financial update for the corporation.  There was no formal Treasurer's report. There was no formal action taken.  4) REPORTS  At this time, the Board ofDirectors will consider regular reports which do not require action. Regular Reports could be reports from the Cross Communications Group or the Liberty Hill Chamber of  Commerce. A They may be written or presented at the meeting.  a) Financial Reports. (T. McCord)  Terry McCord explained that there will be some changes to the format and content, hopefully,ofth these reports, after the end oft the year is done. September 30th, was the last day oft thel last fiscal year This There was al brief discussion about the Sales Tax appearing to be 'in arrears by 2 months, but this is only  report is designed to give a global view of the numbers. due to the quarterly schedule oft the payments.  There was a discussion ofreconciling some items on the revenue over expense report.  Additional 'Report'  Kelly with the Chamber of Commerce briefly gave a report oft the success that the Chamber had with the September Gala. She then explained that the Chamber will be working with the PTO at the schools to host an upcoming 5K fun run. Iti is hoped that it can bel held on the same day as the City's Christmas  Fest.  There was no official action taken on the Reports.  5) REGULAR. AGENDA  a) Discussion, consideration, and possible action regarding the meeting minutes from the LHEDC  Regular Meeting on August 21,2024. (A. Vaughan/E. Simpson)  Liberty Hill EDCI Meeting minutes  October: 16, 2024  Page 2of6    Motion: Motion by Secretary Vaughn, seconded by Director Duckworth to approve the meeting minutes from August 21, 2024, as presented. Vote on the motion: Motion carried unanimously by a vote of6-0.  b) Discussion, consideration, and possible action regarding the meeting minutes from the/LHEDC Motion: Motion by Secretary Vaughn, seconded by Director Hutton, to approve, as presented, the LHEDC Regular Meeting minutes from September 18, 2024. Vote on the motion: Motion carried  Regular Meeting on September 18, 2024. (A. Vaughan/E. Simpson)  unanimously by a 6-0 vote.  c) Discuss, consideration and possible action on the Liberty Hill EDC Bylaws. (A. Vaughan) The Directors followed along on the red-lined handout copy of the proposed bylaws. It was discussed that this version of the proposed bylaws is based on standardized bylaws for Economic Development Corporations across the State. The subcommittee has customized them. There was a discussion oft the prohibition in these bylaws for any member oft the City Council to serve as a permanent member oft the LHEDC. This makes these draft bylaws in conformity with the city's Executive Director Christian Kurtz provided guidance to the Board on formulating these by laws based There was a discussion oft the hiring and reporting structure for the Board's employees, the Executive Director, and the Economic Development Coordinator. As it stands, the Executive Director answers to the City Manager. Under this version of the bylaws, the LHEDC Board of Directors will hire (with proper notice and consultation with City Council), and will terminate the Exec. Director, and will perform the annual performance review. They will provide a copy oft the performance review to the City They then discussed Financial Management. The Board will wish to continue review of the other parts With regards to Board Elections, it was noted that the City Council will continue to appoint the Directors oft the Corporation. The Directors will then elect their own officers including President, Vice- Motion: Director Stillwell moved to adopt the bylaws version (red-lined), as presented, with the following changes: Change Article 2., Section 2, and have the City Secretary deliver Notice of Regular  Uniform Boards and Committees Ordinance #2023-0-003. on his years of experience. He also fielded questions.  Council after it is conducted.  ofthe proposed bylaws and return to Financial Management.  President, etc.  Liberty Hill EDC Meeting minutes  October 16, 2024  Page 3of6    and Special meetings to the Board of Directors, and tol have her use 'e-mail", not 'my mail'. Under Article IV Section 2, item b.) The word 'shall' will be changed to 'may' maintain a separate bank account. Motion by Director Stillwell, seconded by Director Hutton. Vote on the Motion: Motion carried  unanimously by a6-0 vote.  d) Presentation and discussion from Mick Hawton with Headwater and Katie Kim with the Kim  Group regarding Project Redo. (C. Kurtz)  (5:24PM)  The LHEDC Board ofl Directors addressed agenda item 5d.) before 5.)  Mick Hawton and Katie Kim presented a PowerPoint presentation ofi ideas for Project Redo. They Mr. Hawton and Ms. Kim explained that they were: recently in Las Vegas with Director Baughn at the At this point, Headwater and the Kim Group have decided to try to tackle this project togetherto merge their skill sets. They discussed that a large complex project may not be the best idea for this area. So, they arei now looking at ai more phased' approach for developing downtown. The PowerPointis only a The early phases would consist of utilizing the old VFW building and the little house that LHEDCI has purchased. The old VFW building would be changed into a Community Center. The smaller property In Phases 3 and 4, conceptually, the city could add higher density residential including possiblly mixed use residentialcommercial (public first floor, residential private on second floor), or smaller, possibly For Phase 7, the proposed plan would have the City utilizing property that it owns to strategically consolidate city services wherever possible. This will allow the City to 'free up' valuable locations and  explained that they are using the Downtown Master Plan by Halff for guidance.  International conference.  conceptual plan.  could be utilized for an Entrepreneur Office.'  even tiny homes being built in Phase 5 and Phase 6.  spaces in the downtown area.  City Secretary Simpson read the Texas Open Meetings Act exceptions into the record at 7:01 PM.  President Gandy recessed the Regular / Open Meeting at 7:01 PM.  Liberty Hill EDCI Meeting minutes  October 16, 2024  Page 40f6    President Gandy convened the Executive/Closed Meeting at 7:01 PM. Director Tiffany Stillwell had tol leave the meeting at 7:12 PM. President Gandy adjourned the Executive. / Closed Meeting at 7:14 PM. President Gandy reconvened the Regular / Open Meeting at 7:15 P.M.  6) CONVENE TO EXECUTIVE SESSION  The LHEDC Board President will convene the EDC Board to Executive Session pursuant to Texas Government Code $551.071 - Consultation with Legal Counsel and Texas Government Code $551.087- Economic Development Negotiations. No action will be taken in Executive Session.  a) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed session to discuss Project Whale" updati.  b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed session to discuss Project Redo'.  7) RECONVENE TO REGULAR SESSION  The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code $551.071 and Texas Government Code $551.087 - Economic Development Negotiations. Council will entertain discussion related to the  matters outlined below.  a) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed session to discuss 'Project Whale" update.  b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed session to discuss 'Project Redo'.  There was no formal action taken resulting from the Executive Sessions.  8) ADJOURNMENT  Liberty Hill EDCI Meeting minutes  October 16, 2024  Page 5 of6    The next Liberty Hill Economic Development Corporation meeting will be held on November/20, 2024. With no further business on the agenda, and no objections from the Board, President Gandy adjourned PASSED AND APPROVED on 20th ofNovember 2024 by the Liberty Hill Economic Development Board ofl Director on vote of AYES, , NAYS,and /  the meeting at 7:15 PM.  ABSTENTIONS.  aardy  LHED ayd President/  2  Board or  Secretary City  mpine  Liberty Hill EDC Meeting minutes  October 16, 2024  Page 60 of6