THROUGHU SALUDA, N.C.  City of Saluda Hearing Minutes Board of Commissioners  Saluda Board of Commissioner meeting & Public  JON  Date Time Location 1-Call to Order  9/9/2024 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on September 9th, 2024at7:00 pm.  2-Invocation  Amoment of silence was observed. 3-Pledge of Allegiance The pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Marion, Commissioner Oxtoby, Commissioner Talbot, City Manager Steven Orr, Assistant City Manager & Finance Officer Julie Osteen, City Attorney Jana Berg, Chief Price, City Clerk Pam Waters. Lt Rickman, Officer Willis, Officer  Fortenberry and Officer McAbee.  5-A Agenda Additions and Deletions  Numbers 11 and 12 was switched before the meeting and announced att this time.  6-A Approval of Agenda ally were inf favor.  Commissioner Talbot made a motion to approve the Agenda as Presented Commissioner Walkerseconded  7-A Approval or Correction of Minutes  Saluda Board of Commissioner meeting & Public Hearing 9/9/2024    Commissioner Talbot made a motion to approve the Minutes for the August 12th Board of Commissioners Commissioner Talbot made a motion to approve the Minutes for the August 19th Board of Commissioners Strategic Planning Meeting as written Commissioner Walkerseconded all were ini favor.  Meeting as written Commissioner Walker seconded all were ini favor.  8-Consent. Agenda None  9-Public Comment  Elena Robson spoke ont thei importance of trees andh how wer need to take better care oft them. Its fall andt the time to  plant trees so we. needi to now and not wait another whole year.  10-Public Service Announcement  Cliff Marr Polk County Board of Elections- New Polling Place the new polling place will be at the Saluda Elementary cafeteria. I'm asking for a motion to be allowed to put ups signs (Banner) 3x4 one on main street and one on Seminary Street at Ozone now andt then the day before the election put yard signs up Commissioner Oxtoby made a motion to approve the Signage fort the Board of Election Commissioner  directing people to got toi the cafeteria. Walker seconded all were ini favor.  11-P Public Hearing for Intent to Exchange Public Property no public comments Mayor Morgan closed the Public Hearing at7:21  Mayor Morgan opened the Public Hearing at 7:17 City Attorney Berg wento over the property exchange. There were  12-Budget and Financial Report September 9, 2024 Report for August 31, 2024 General Fund: Property Taxes received of $488,760 Garbage Collection $22,429 Coon Dog Day $12,425 Total Revenues are: $543,072 Expenditures: Administration: unusual for the month.  19% ofbudgeted expenses. Budget amendment willl be presented for the additional unexpected Capital Outlay items. Slightly over budget due to the pre-payment ofv workers comp and liability insurance premiums in July. No other  Saluda Board of Commissioner meeting & Public Hearing-9/9/2024  2    Police: $8,707 spent on repairs: 2011 Tahoe $1,101 2018 Dodge $3,866 2019 Dodge $2,366 2010 Explorer $473 2019 F150$ $136 year. Transportation: Repairs of $43,484: Mowing/Maintenance $9,475 Sidewalk $18,779 Streets Parking Lots $12,323 Henderson $200 ROW cleanup $2,625 Other supplies/repairs $83 Sanitation  2d distributions have been paid to the Saluda Fire Department fori this year's Tax Levy.  21% ofb budgeted expenditures due top pre-payment of workers comp andl liability insurance premiums in. July for the  31% ofbudget because wel have already spent almost 50% of our budget onr maintenance.  2 months payment to GFLf for Garbage collection has been incurred.  Cultural and Recreation: Library repairs/maintenance, $1,601 Pace Park bathroom items: $547 McCreery Park $11,151 of our $12,000 budget for year Clean up' Varnadore (trees removed) $8,250 Bike Repair station $1,278 Bradley Landscaping $600 Debt Service: Surplus at August 31 $165,212 Water Fund:  2p payments has! been madet to First Citizens Bank on City Hall.  Total revenues received are $117,096. Water purchases thru. August total $47,238 Anticipated surplus $6,799 Sewer Fund: Total revenues $36,664 Repairs: Pumping $2,560  Saluda Board of Commissioner meeting & Public Hearing -9 9/9/2024  3    Liftstations $9,784 WWWTP $5,231 Chemicals $7,000 Budget Amendments attached.  Deficit at August 31 $387 due to shared revenues. noty yet allocated between water and: sewer  Budget Amendment, Administration Increase capital out lay for NAS drive replacement: and new city hall camera Budget Amendment Cultural & Recreation toi increase budget for additional electrical worki inj park required for the ADAI ramps not anticipated 40,000.00-7,700.00 from contingency 32,300.00 from fund! balance appropriated Budget Amendment McCreery Park phase 2 CIP to increase budget for phase 2 Clearing cost thaty weren't anticipated 15,000.00-11,500.00: for Construction cost 3,500.00 landscape Architect taking 15,000.00 General Fund. Commissioner Walker made ar motion to approve all Three budget amendments listed above a presented. Assistant City Manager & Finance Offiçer Julie Osteen read the Ordinance establishing a capital reserve fund: for future capital expenditures for the general fund oft the City of Saluda for purpose of sidewalks. CommissionerTalbot: made ar motion to approve the Ordinance establishing a capital reserve fund for future capital expenditures fort the general fund of the City of Saluda for 60.000.00 overa4years time of 15,000.00 Assistant City Manager & Finance Officer. Julie Osteen read the Ordinance establishing a capital reserve fund for future capital expenditures for the enterprise water fund oft the City of Saluda fort the purpose of Equipment. Commissioner Oxtoby made a motion to approve the Ordinance establishingac capital reserve fund for future çapital expenditures for the enterprise water fund oft the City of Saluda for 60.000.00 over a 4years' time of  equipment not anticipated. 10,300.00 taking it out of contingency  Commissioner Oxtoby seconded all were ini favor.  eachy year. Commissioner Walker seconded all were inf favor.  15.000.00 each vear. Commissioner Walker seconded all were in favor.  13-Public Safety Report Participated: Clay Price Chief Price went over the. June report Total Miles 6601 Total Events 1272  State citations: 19 City Citations: 2, Warning Tickets: 24, Written' Warning 8, Verbal: 16,Expired Registration 8,No Operators License 1,Drug paraphernalia 1, Possession of Narcotic/ Alcoholic Beverage 1, Registration Violation 2, Careless and Reckless Driving:, Speeding, Faulty Equipmento, Failure to: maintain lane, Driving While Impaired 0, Driving while license revoked 4, Inspection Violation, Concealed Weapon 0, Stop sign violation 0, No Insurance, Open Container 0, Arrest 5, Warrants Served: 2, Order for arrests served 3,Business Checks: 649, Church Checks: Checks: 53, Total Monthly Checks: 724, Written Reports/ Calls answered, Vehicle Accident 1, Larceny:1, Breaking and Entering 1, Welfare Check 1, Alarm calls 2, Open Door, Suspicious Person/Vehicle calls 4, Assault 0, Vandalism 1, Fraud 0, Communicating Threats 0, Hit & Run 0, Calls Thru Police Department Phone: 62, Information only 3, Walk In Calls att the Saluda Police Department 1, Totall Monthly' Written Reports: 7, Total Patrol Calls 77  House  22,  10-82 Stranded Motorist Accident  9 911 Hang up2 2 1 Animal Call 1  Saluda Board of Commissioner meeting & Public Hearing. - 9/9/2024  4    Animal Complaint Assist County Henderson Assist Highway Patrol Autumn Care Check Business Check Cemetery Check Church Security Check Community Contact Domestic/ disturbance Call Follow Up! Investigation Health & Well Being Check Investigation Office Duties Paperwork Residence Cheçk Stationary Area Watch Suspicious Vehicle Talk to Officer Traffic or Criminal Court Training/ School Unlock Car Vehicle Maintenance Vehicle Stop-Citation/Arrest Vehicle Stop-Written Wamning Walk in at PD1 Welfare/R U ok Check1 Total Number Of Events: 1,272  Arrest 3 1 Assist County Polk 13 2 Assist Tryon PD2 60 BOLO for Wanted Suspect1 649Call by Phone 62 33 CheckpointLicense Check 3 22 City Property Check- Laurel Dr1 19 - Courtesy Escort for Intoxicated Person1 Fire Dept. Assist 1 9 Foot Patrol4 Incident Report1 4 Juvenile Contact3 Other 1 4 Radar Operation 43 53 School Check 8 87 Suicide 2 3 Suspicious Persons 1 5 Traffic Control 1 Training/ Field 5 Trespassing 2 Vandalsm/Destruction of Property 1 2 Vehicle Patroi 42 27 Vehicle Stop-Verbal Warning 26 5 Verbal Dispute 1 Warrant5 5  City Property Check- Waste Treatment15 City Property McCreary Park/E Bathrooms 16  Ihave these officers here tonight to firsti introduce each one oft them andt then let youk know ofs some oft the calls that they have been givent thats seldom gett talked about, but these are as important as anything we have on a day-to-day basis. Overt thel last few weeks Officer Willis and Officer McAbee assisted the county on as suicidal teenagerj just outside the city limits and whent they arrived and asked the parents where their son was all that one What has he done now" Officer McAbee made his way to thet teenager that was int his room and had parent attempted to call his friends tot tell them good bye andi had his gun safe openi inh his room. Officer McAbee was in training for this veryt type of call the same week and ity was already putting himi int these situations. Officer McAbee talkedi to they young man, and! he opened up toi him tol let him knowi it was al bullying problem. They young man said he couldn't speak to his parents and went oni into the conversation with Officer McAbee on several othert topics that showed thatt this though had been ont this young man'si mindf for some time. They assisted in getting the information to thep parents on getting their son some help and the message across that their soni felt he couldr not talk toi them aboutt these issues. Also, Officer Fortenberry found himself on ac call with an older lady that! had been found walking a city street at 2am in ther morning and she was confused and had noi idea where she lived or how to get back home. After getting medical services to come check her outa and contacting the DSS worker on calli itv was decided that due tot the confusion the lady wouid be sent tot thel hospital tol be evaluated toi insure there wasn't a deeper medical issue thatr needed tol be addressed. After thel lady was ont the way to the hospital witht the bits and pieces that he was able to obtain from the lady and a couple of phone calls he was able to go the residence where the older lady lived to let heri what had gone on and where their loved one was along with the reason that hel had handled the calli in family this Also, on a different note these calls aren't what mostv would consider to! be important law enforcement calls, way. butt would be mistaken. These guys never! knowy whatt their days will consist off from peaceful interactions with our they residents ori ift they willl be responding to a suicide thatt they were not notified before the act was complete. Itt takes a special person tol handle some oft these calls andf fortunately these guys are some oft those special people.  said was  know  Saluda Board of Commissioner meeting & Public Hearing - 9/9/2024  5    14-Outside Resources and Funds  City Manager Orr went over the fitness court - Studio askedi for ar motion to apply for a grant.  Commissioner Walker made a motion to have City Manager Orr to apply foragrant fort the National Fitness  Campaign Commissioner Oxtoby seconded all were in favor. 15 -Zoning and Planning Department Report  Nothing in Zoning at thist time  16-Administration Department Report City Manager Orr went over  -Postcards to be mailed: soonf fori the tree trimming, edging, and brush removai ofs street R-0-W's 0a-October 2nd, 4:00 pm McCreery Park Opening Ceremony with NCI Dept of Commerce  b-Part-time employee Bruce Bishop M-Thr-Sat u-McCreery Park Phase 2 well under way  a-Review and Re-institute thel Maintenace of R-O-W and mowing along city streets with Storm Water Management  practices followed  17-Resolution for the Exchange of Public Property City Attorey Janal Berg read the Resolution  Commissioner Oxtoby made ar motion to approve the resolution as read. Commissioner Walker seconded all  were in favor.  18 - Coon Dog Day Festival Overview  Commissioner Marion talked about maybe having the 2025 Coon Dog Day on July 12+h Because ifr not it would be the 5th andt that would be al little muchi for all the business. They might be doing a coon huntt the Friday night before the event day. More to come att the next commissioners meeting after the Coon Dog Day Committee meets.  19-RESOLUTION. AUTHORIZING UPSET BID PROCESS  City Attorey Berg Readi the Resolution fori the upset bidp process for the. 23-acre piot. acerS13-A1. Commissioner Walker seconded all were in favor. 20-Tourism Development Authority- Update  Commissioner Oxtoby made ar motion to approve the resolution as read for the upset bid process for the.23  Commissioner Marion spoke on: some oft the events the TDA will be involved in. Wel have a meeting on Thursday. We are sponsoring the Hincapie race. We will have at tent at! Hotel Domestique, which will actually give us al lotof  media coverage.  Saluda Board of Commissioner meeting & Public Hearing. 9/9/2024  6    We are going to have like a watch! party for The Green Race. There are Olympic level people that compete ini that City Manager Orr the Saluda will not be doing ay winter market sot they want to do a pop up market the Saturday after Thanksgiving whichi is November 30th att the pavilion. the Halloween Stroll is October 25th andt the! Hometown Christmas willl be December 13th. We can always use more volunteers att the visitors center.  Raçe. This should bring al lot of people to our area.  Hincapie is October 19h Green Racei is November 2nd 21- -Closed session  City Attorney Berg readt the closed session resolution. Commissioner Walkers seconded all were in favor. Closed session was the Williams Property discussion. Entered closed session at 8:13 pm seconded all were in favor.  Commissioner Oxtobymade a motion to go into closed Session Attorney Client Privilege NCGS 143-318.11. Commissioner Oxtoby made a motion to come out of closed session at 8:25 pm Commissioner Walker  22-Adjourn  Backi tol Regular session at 8:25 pm Withr not further business to discuss,  Commissioner Oxtoby made a motion to adiourn the meeting Commissioner Marion seconded and ally were in  favor.  The meeting adjourned at8 8:26 on September 9th, 2024.  Respectfully submitted by Pamela Waters, City Clerk. Adopted this 14th day of October, 2024.  May  Pamela Waters, City Clerk hmila  chydoy  Saluda Board of Commissioner meeting & Public! Hearing 9/9/2024  7