River Bend Town Council Regular Meeting Minutes October 17, 2024 Town Hall 7:00 p.m. Lisa Benton JeffWeaver Brian Leonard Barbara Maurer Delane Jackson Sean Joll Mandy Gilbert Kristie Nobles David Baxter 28  Present Council Members:  Mayor Pro Tempore Buddy Sheffield  Absent Council Member: Town Manager: Police Chief: Finance Director: Town Clerk: Town Attorney:  Members of the Public Present: CALLTO ORDER  Mayor Pro Tempore Sheffield called the meeting to order at 7:00 p.m. on Thursday, October 17, John Nelson = 103 Compass Court - stated that he had recently moved to town from Raleigh, Councilman Weaver motioned to approve the agenda as presented. The motion carried James Crozier = 33 Pier Pointe = addressed the Council with concerns for the water quality he receives at his home. He also requested that the town do more research on the type of water James Myers - 111 Portside Lane = addressed the Council with concerns regarding the quality Rob Clymore- - 106 Sextant Court- = asked the Council when the test results will be available from the testing. He asked what is being done to verify the Water Treatment Plans cost, to clean and replace the media filter. He asked that a forensic financial audit be completed to make sure this Jim Gadwell - 202 Outrigger - stated that he had the brown water problem figured out, to flush the water before use. He asked the Council when will there be a question and answer time and Mayor Pro Tem Sheffield informed him that this was ai time for him to express his concerns.  2024, at the River Bend Town Hall with a quorum present.  RECOGNITION OF NEW RESIDENTS North Carolina and is an engineer. VOTE-A APPROVAL OF AGENDA ADDRESS TOTHE COUNCIL system the town received bids for.  unanimously.  and discoloration oft the water at his residence.  PUBLIC COMMENT is on the up and up.    RiverE BendT Town Council October 17,2 2024 Regulars SessionN Minutes 20f6  Noreen Fitzgerald- -316Lochbridge: = expressed concerns for the quality ofv water at! her residence and stated shel has spent al lot ofr money on a water filtration system and replacing appliances due The Mayor Pro Tem presented the Council with the Consent Agenda. Councilman Sheffield moved to approve the Consent Agenda as presented. The motion carried unanimously. Within  tot the quality of the water. CONSENT AGENDA  this motion, the following items were approved:  A. Approve:  Minutes oft the Sept. 12, 2024, Work Session Meeting Minutes oft the Sept. 19, 2024, Regular Council Meeting  TOWN MANAGER'S REPORT The Manager gave the following updates:  oThere has been a water quality survey posted on the town's website and has had 96 entries. oThe nationwide EPA mandate on the pipe inspections from the meters to the homes has been completed and there are an estimated 12 homes that have galvanized lines that The two new police cars that were approved with the FY24-25 Budget are in. They will need .WTP Grant Supplemental Grant has been completed and it will be December before the Police Chief. Jolls stated that the National Night Out is October 18, 2024, and there are an estimated  aren't owned by thet town. to be outfitted with police equipment. approvals are announced.  45 vendors registered. ADMINISTRATIVE REPORTS  PARKS & RECREATION Councilman Weaver  Councilman Weaver stated that Parks and Recreation met on October 2 at 6:30 in the Municipal Building. He stated that the Veterans Day event will be held on November 11, 2024 at 1:00 p.m. at the Municipal Building and that the board has some vacancies along with a volunteer list for  anyone who wishes to volunteer without being on the board. RIVER BEND COMMUNITY ORGANIC GARDEN Councilman Weaver gave the following report:  The fall garden is comprised of five rows. There is still a lot of activity but it will slow down when the weather gets cold. The garden will be open with limited hours during the winter. Garden volunteers worked 127 hours in September for a YTD total of 1751 hours, The harvest for September totaled 175 pounds. Workdays will continue on alternate Saturdays in October. Volunteers can also sign-up on the daily calendar. The next meeting is scheduled for November 4, 2024 at 1:30 pm int the Town Hall conference room. Iti is ai temporary change due tot the election using the Municipal building. Everyone is welcome to attend the meeting and visitors are always  welcome at the garden.  CAC- Councilwoman Maurer (absent)  The following report was provided in the agenda and entered into the minutes:  The CAC will be holding a Special Meeting on Oct. 15, 2024, 1:30 PM, to interview a landscape architect as part of the Plantation Median Project $5,000 allocation to begin the process of rejuvenating the Plantation Median. The CAC plans to participate in National Night Out (NNO)    RiverE Bend Town Council October1 17,2024 Regular Session Minutes 3of6  Oct. 18, 2024. The CAC is gearing up for the Fall Festive Award for October. The banner goes up the week of October 7 and nominations willl be opent through Oct.20. The Falll Festive Winners will be announced on Oct. 26, 2024. In addition tot the winners, there will be al list of all nominees and a YouTube video of all nominees for the Award available for the community. There will be offering 2 Christmas globe workshops on Nov. 6 and 9, 2024 from 9 AM until noon. These workshops willl be held in the Municipal Building. The workshops fill quickly sO register early. The CAC will also be hosting the Christmas Festive. Award in December. Stay tuned for more details. CAC Volunteers provided 700.50 hours of volunteer hours during thet fiscal year 2023/2024. The next regular meeting is scheduled for Wednesday, November 20 at 4 pm. Guests are welcome. Financial Report - Finance Director, Mandy Gilbert, presented the financial statement for the month of August to the Council. She stated the total of the Town's Cash and Investments as of September 30, 2024, were $2,603,222 and Ad Valorem Tax Collections for FY24-25 were Councilman Leonard motioned to proceed with the purchase and installation of new Birm media. Councilman Leonard motioned to implement treatment strategies as recommended by the state in an attempt to improve our treatment process and measure their effectiveness before we take Councilman Leonard motioned to approve the Capital Project Ordinance Amendment as  Thanks go to CAC Chairwoman Brenda Hall for providing this report.  FINANCE- Councilman Leonard  $94,974 and' Vehicle Ad Valorem Tax Collections were $24,717.  VOTE = Purchase Water Treatment Media The motion carried unanimously.  furthera action. The motion carried unanimously. VOTE = Capital Project Ordinance Amendment presented. The motion carried unanimously. (see attached) ENVIRONMENTAL AND WATERWAYS- = Councilman Leonard Councilman Leonard presented the following report:  Chairman Hall called the meeting to order at 7:03 PM. There was a quorum of members present. There were no visitors. The minutes for the August 2024 meeting were approved. Councilman Leonard gave a council update. Old Business: Ongoing concerns about the alligator weed in EWAB will have a table at the River Bend NNO event. New Business: The walking path by the dog park and lake is overgrown and needs cutting. Several channel markers were repaired or replaced. Volunteer Hours: 8 There will not be a meeting in November due to the election. The next meeting will be on December 2nd at7 PM in the small conference room in the municipal building. The public is welcome to attend. The meeting adjourned at 7:23 PM  Plantation Canal.  PUBLIC SAFETY- Councilwoman Benton Counciwoman Benton gave the following report: VOTE = Surplus Property Resolution motion carried unanimously. (see attached)  Community Watch met on October 16 at 7:00 pm at the Municipal Building. Community Watch is Councilwoman Benton motioned to approve the Surplus Property Resolution as presented. The  inn need of volunteers and will be assisting with the National Night Out.    River Bend Town Council October 17,2024 Regulars Session Minutes 40f6  MAYOR'S REPORT  Mayor Pro Tem Sheffield readi thet following report prepared by Mayor Kirkland prior tol his passing. Yesterday I attended the quarterly board meeting of the Highway 17-264 Association as the Town's representative. One oft the DOT presentations to the board was from Mr. Cox, the Deputy Chief Engineer of DOT. He reported at length on the division's response to restore transportation to the Southport municipality following Hurricane Debby. He reported that every road that provides vehicular access to Southport was compromised and there was no vehicular access to the town. DOT has a survey team and response resources to move to impacted sites, but they need to have vehicular access to make the survey visit and, in this case, there was no access for vehicles. Some roads had bridges destroyed by the hurricane. Others had large drainage pipes washed out. The DOT "ferry division" was engaged to transport the DOT emergency teams to the site and make the evaluation and schedule for the necessary rebuild of the destroyed infrastructure. The DOT forces and contract workers are restoring the damaged roadway infrastructure as scheduled by the plan developed as quickly as possible following the event. Mr. Cox's concluding remarks were to express appreciation to the Ferry Division for their assistance and to say the hurricane was a learning experience that will serve DOT well for future emergencies. Iti is obvious that the extent oft the localized damage from this hurricane has created avery large cost that was not planned but must be met. Mr. Cox did not address that aspect of There being no further business, Councilman Leonard moved to adjourn. The motion carried  MUNICIPAL RECOVERY FROM HURRICANE DAMAGE  the project and most likely it is not yet a cost that has been totaled.  ADJOURNMENT  unanimously. The meeting was adjourned at 8:06 p.m.  Vsnele Kristie J. Nobles, MMC, NCCMC  Town Clerk    RiverE BendT Town Council October 17, 2024 Regular Session! Minutes 50f6  TOWN OF RIVER BEND AMENDMENT: #3  WASTEWATER TREATMENT PLANT CAPITAL PROJECTS FUND ORDINANCE  BEITORDAINEDI byt the Council oft the Town of River Bend, North Carolina, that the Wastewater Treatment Plant Capital Projects Fund Ordinance as last amended on August 8, 2024,  be amended ast follows:  Section 1. The following amounts are hereby appropriated for the operation ofa a Town Capital Projects Fund  fort the enhancement oft the Wastewater Treatment Plant:  CAPITAL PROJECTSFUND  Revenues: State Fiscal Recovery Fund Grant Expenditures: Wetlands Mitigation EngnermgAdminstr2tion Construction  9,108,500 54,000 851,500 8,203,000 9,108,500  Section 2. Iti is estimated that revenues ini the amounts indicated int thei foregoing schedule willl be available to support Section3. The Finance Officer is hereby authorizedi to maintain an appropriate Fund Chart of Accounts. Section 4. Copies of this Ordinance shalll bet furnished' tot the Clerk, Town Council, Budget Officer and Finance Officer Section 5. The capital projects funds are appropriated pursuant to section 13.2 of Chapter 159 of the General Statutes of North Carolina; therefore, appropriations do not lapse ati the end oft thei fiscal year anda are available for the duration of the project, estimated to be eighteen months, unless subsequently amended by Council action.  the foregoing appropriations.  to bel kept oni file by them for their direction int the disbursement oft funds.  Adopted this 17th day of October, 2024. Pkn  Morris T. Sheffield, Attest:  Hiesnoo Kristie. J.Nobles, Faun Clerk, MMC, NCCMC    River Bend Town Council October 17, 2024 Regular Session Minutes 6of6  Resolution Approving Conveyance of Personal Property to  AJ Nonprofit Organization Pursuant to G.S. 160A-280  WHEREAS, the Town of] River Bend owns nonperishable food and supplies; and WHEREAS, North Carolina General Statute $ 160A-280 authorizes a city or county to convey personal property for nonmonetary consideration to a nonprofit corporation ifthe governing board deems the property tol bes surplus, obsolete, or unused; and WHEREAS, the Town of River Bend has determined that the personal property WHEREAS, the Town of River Bend finds that the public will benefit from the conveyance oft the property described above by supplying Hurricane Helene relief. THEREFORE, THE TOWNOF RIVER BENDTOWNCOUNCILESOLVESTHAT: 1.The Town Manager of River Bend is authorized to execute all documents necessary to convey title to the food and supplies described above to Mt. Olive Baptist Church of 2. The consideration for the conveyance ist to supply Hurricane Helene relief. 3. In accordance with the notice requirements of N.C.G.S. $ 160A-280, public notice ofthis resolution was given by posting on town's web page and bulletin board beginning  described above is surplus, obsolete, or unused; and  Bolivia, Inc. 2919 Galloway Road, Bolivia NC: 28422.  on October 11, 2024.  Adopted this the 17th day ofOctober, 2024  Morris T. Buddy" Sheffield, MayorFro-Tem MirR.HI  ATTEST:  J.  -Ainds Kristie] Nébles, Town Clerk