Exhibit #IIIA  EASTERN  DLINA  AVIATIDN HERITAGE FOUNDATION  Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, October 11, 2024  1 MEMBERS PRESENT: Chairman Tom Braaten, Guy Nelson, Richard Hazlett, Jimmie 2 Green, Mary Beth Fennell. Members via Teams: Mark Meno, Adam Persky, Mayor Will 5 MEMBERS ABSENT: City Manager Christopher McGee, Barry Fetzer, Dr. Bill Fortney,  3 Lewis, Rhonda Murray.  4 7 9 10 I. 11  6 Commissioner Brenda Wilson and Ray Dunn. 8 STAFF PRESENT: Pamela Holder and Dianna Vaccarella  CALLTOORDER  12 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 13 Foundation (ECAHF) to order at 8:30 am on Friday, October 11, 2024 in person and via  14 video conferencing, with a quorum present. 16 II. APPROVAL OF AGENDA  15 17  18 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 19 approval. limmie Green made a motion to approve the Regular Agenda,a as presented, with  20 no discussion, thei motion carried unanimously. 22 III. APPROVAL OF CONSENT, AGENDA  21 23  24 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 25 approval. Jimmie Green made a motion to approve the minutes from the September 13, 26 2024Board of Directors Meeting,with no discussion, the motion carried unanimously.  27 29 30 31 32  28 REGULAR AGENDA ITEMS  1. COMMITTEE REPORTS  Aircraft Curator Report  Rich Hazlett stated he completed the fabrication on the A4.  ECAHF Board ofI Directors Meeting 10.11.2024  Page 1    33 34 35 36 37 38 39 40 41 42 43 44 45  Exhibit Report Budget Report  Rich Hazlett is in the process of changing out the pilot uniform Pam Holder presented the ECAHF budget. She explained the expenditures. The carryover has not yet been added as the Mary Beth Fennell asked if the lack oft the carryover amount would keep the Board from spending and Pam Holder replied limmie Green made ai motion to approve the Budget Report, with no discussion, the motion carried unanimously.  to desert drab for a change of pace.  audit report has not been completed.  that it did not.  EXHIBIT#1C  EASTERN CAROLINA AVIATION HERITAGE FOUNDATION  TREASURER'S REPORT October 2, 2024  Revenues:  Contributions 2025 Gala Fundraiser 2025 Fly-In Dues/Membership 2023 Summer Camp Sales of Items 2024 Fly-In 2024 Fall Partnership Contracted Services Advertising Postage Printing 2024 Summer Camp Supplies 2024 Summer Camp Salaries FICAE Expense (2024)  $  93.00 $350.00 450.00 350.00 Revenue Subtotal $  1,243.00  Expenses:  (18.03) Postage  (2,446.26) Tshirts. Polos. Supplies (6,150.00) Teachers& &0 Curriculum (470.47) Expenditure Subtotal $  (9,084.76) (7,841.76) (7,841.76)  Current FYE Balance Carry-Over (FY 2024) Available Balance Education Committee Report Will be discussed with New Business. Marketing Report Will be discussed with New Business.  46 47 48 49 50 51  $  ECAHF Board ofl Directors Meeting 10.11.2024  Page 2    52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95  Development Committee Report  Chairman Tom Braaten reported the Development Committee conducted the monthly meeting at the National Night Out event. Items will be discussed with Old Business and New Business.  2. OLDBUSINESS  A. 2025 Gala: February 21, 2025  Chairman Tom Braaten stated the report for a guest speaker from NASA isstill in process. He mentioned Pam Holder had drafted a response to the NASA representative. The report outlined planned events at the local elementary school, Institute of AeronautialTe.hnolog) (IAT) and the Gala which would provide a total audience of approximately 700. Chairman Tom Braaten said he feels NASA would prefer a larger audience reach, therefore, suggested contacting the base for use of the auditorium to bring in more schools which would provide a larger exposure. As of the meeting date, Pam Holder had reached out to Michelle Smith but had not yet been able to discuss it with her. Mary Beth Fennell asked how many students could be accommodated in theT TEC during the day and Pam Holder replied none due to Gala event Mark Meno reported that the DOD STARBASE program is moving forward to begin in the spring and the event could be a good kick off. There was further discussion on which age groups to invite and how to Chairman Tom Braaten reminded the Board that time was getting short and marketing for the Gala should begin soon. Mary Beth Fennell suggested moving forward with a space theme and promoting "NASA Astronaut Invited", however havingabackups speaker prepared to discuss The Board had further discussion on backup speakers. Mark Meno The Board agreed moving forward with a space theme for the Gala and a Rhonda Murray stated use of the base theater would need legal review. Linking to STARBASE should not be an issue and would need a list of  preparations.  getal larger audience.  aspace theme.  mentioned Jobi Cook would be a good source. notation ofa) NASA Astronaut invited. all student invitees to confirm ifa allowed.  B. Website. Analytics  Pam Holder reported the analytics are as expected. Most visitors to  the site find it through a search engine.  C.Fall Members and Partners Night  Chairman Tom Braaten reminded the Board the Fall Members and Partners Night is Tuesday, October 22, 2024 from 6PM to 8PM.  ECAHF Board of Directors Meeting 10.11.2024  Page 3    96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137  Members should have received an email with a flyer and invite and Pam Holder mentioned the caterers scheduled are The Flame, TEC, and Mucho Bueno are confirmed and additional possibilities are Sagebrush and Mission BBQ. She also reported Shortway Brewery would not be able to participate due to scheduling conflicts. Mary Beth Fennell asked if there were other options. Mayor Will Lewis asked if we had served their beer without them being present in the past. Pam Holder said it was arranged in the past to do that, however, Lindsey Shortway did not offer that opportunity. Mayor Will Lewis Chairman Tom Braaten asked if the stations planned were the simulator, drone obstacle course and Oculus. Pam confirmed and reported FRC will be assisting during the event. D. Recommendations for At-Large Seat and Retired Navy/Marine Seat Chairman Tom Braaten noted there were applications for the open Board seats from Ed Hughes and Ben Hancock. Adam Persky mentioned another candidate, JeffI Deaton, however he has not Mary Beth Fennell made a motion to approve Ed Hughes for the At- Large Seat and Ben Hancock for the Retired US Navy/Marine Seat and suggested Ieff Deaton join the Development Committee,withi I no  encouraged inviting new potential members.  mentioned he would reach out to Shortway.  submitted an application.  discussion, the motion carried unanimously.  3. NEW BUSINESS  A. Develop ECAHF Vision  Guy Nelson presentedac questionnaire to assist in developinga' Vision for ECAHF and discussed the questions to work towards a goal related to thei newl Mission Statement. Hes stated hewill email members not] present Chairman Tom Braaten questioned ifl ECAHF: should have a goal tol link into STARBASE. Mark Meno stated it was well structured and should ber recognized as an element of growth for the workforce in aerospace, Chairman Tom Braaten made a comment regarding the Engagement Application for the downlink requests as many students/summer Mary Beth Fennell stated the application requests dates of unavailability from March through September instead of available dates as well as what would be done in the event ofal last-minute date change. It appears the more dates available the higher the chances of getting approved. Ifthe application was approved for a date that was not  and report back at the November meeting.  but not necessary to formally link into it. B. NASA Expedition 731 In-Flight Education Downlink  campers as possible from other organizations.  ECAHF) Board ofl Directors Meeting 10.11.2024  Page 4    138 139 140 142 143 144 145 146 147 148 150 151 152 153 Date apprayed: 154 155 Attest:  during ECAHF Summer Camp week, most likely the location would have to be changed. There was further discussion on how to proceed.  141 IV. MEMBER COMMENTS  Jimmie Green commented and praised Guy Nelson on his participation at the National Night Out. Chairman Tom Braaten mentioned it was a very nice event. The next Board meeting is scheduled for November 8, 2024 at 08:30a.m.  Pam Holder thanked the Board Members who participated.  149 V. ADIOURNMENT  Jimmie Green made a motion to adjourn at 9:37 a.m., with no discussion, the  motion carried unanimously. Dhauus  VaBuab Tom Braaten, Chairman  156 Dianna Vaccarella, City ofl Havelock Staff  p6  ECAHF Board ofl Directors Meeting 10.11.2024  Page 5