1 2 3 4 5 6 7  MINUTES OF THE MEETING BOUNTIFUL CITY POWER COMMISSION OCTOBER 22, 2024- - 8:00 a.m. Those in Attendance  OF THE  8 Power Commission 9 Paul Summers, Chairman 10 Susan Becker, Commissioner 11 Dan Bell, Commissioner 12 David Irvine, Commissioner 13 Cecilee Price-Huish, Councilwoman 14 15 Excused 16 Jed Pitcher, Commissioner 17 John Marc Knight, Commissioner 18 19 WELCOME 20 22 24  Power Department Allen Johnson, Director Dave Farnes, Safety/Customer Service Tyrone Hansen, Accountant Jess Pearce, Superintendent of Operations Luke Veigel, Engineer Nancy T.L Lawrence, Recording Secretary  Chairman Summers called the meeting to order at 8:00 a.m. and welcomed those in  21 attendance. The invocation was offered by Commissioner Bell.  23 MNUT-SETAHAARA  Minutes oft the regular meeting ofthe Bountiful Power Commission held September 24,  25 2024 were presented and unanimously approved as amended. Commissioner Irvine made the 26 motion to approve, and Commissioner Becker seconded the motion. Commissioners Becker,  27 Bell, Irvine, and Summers and Councilwoman Price-Huish voted "aye". 29 BUDGET REPORT- = YEAR TODATE 2-MONTH PERIOD  28 30  Mr. Hansen presented the Budget Report for the Year to Date 2-Month period ended  31 August 31,2024. He reviewed the practice ofusing ai fiscal year estimate (based onl Historically 32 Allocated Budget) for Electric Metered Sales (for the Income Statement only) in an effort to  33 present ai more accurate budget report.  34 35  Total Revenues YTD were $7,930,123, above the HAB by $616,880. Major items  36 above or (below) budget included: Electric Metered Sales, $599,294, 9.1% above the HAB; 37 Contribution in Aid to Construction, $6,394; Air Products, $10,216, above budget with an 38 average load factor of72.1%; and Sundry Revenues, $33,454. Interest Income on Investments 39 was below budget due to the. August allocation not yet being posted $(56,476).  40 41  Total Operating Expenses YTD were $6,360,834, below the HAB by $499,216. The  42 major items (above) budget were Hydro Transmission expense, $(117,102); Street Light 43 Expense at $(25,911); Safety Equipment Expense at $(13,253); and the transfer to the general 44 fund expense at $(41,641). Expenses below budget included Power Costl Expense at $501,779, 45 with Power Generation over by $35,000 and Power Resources under budget by $536,000; 46 Transformer Expense was below by $18,500; Computer Expense was below by $21,753;  Page 1 of6    (PC, minutes October 22, 2024)  Substation Expense was below its HAB at $12,837; and Insurance Expense was below by  2 $90,702. 3 4 6 7 10 11  Total Capital Expenditures YTD were $9,015, which included 3 separate buildings at Total Labor and Benefits was $735,813. As of174 August 2024 (the last pay period paid  5 the Marie Callenders site.  8 in the YTD period), 12.1% or $721,092 ofthe TL&B could have been spent; the actual TL&B  9 was ($14,721) above that target due to Overtime on the Echo fire.  The Net Margin for the YTD was $1,560,274, as revenues are on budget and power  12 costs are coming in under budget. Total cash and equivalents were ai net $23,232,841 at month 13 end, up $172,467 from $23,060,363 at 30 June 2024, and $7,058,841 above the $16,446,000 14 total reserved cash requirement. Major sources and (uses) of cash at month end compared to 15 fiscal year-end 2024 included the $(865,904): increase in total accounts receivable; decrease of 16 $41,102 ini total inventories; and increase ofs $(205,449) inj prepaid expenses.; Increase in total 17 accounts payable $401,978; $(123,562) decrease in Accrued benefits and payroll; and $10,947 18 increase in customer deposits. The decrease in other equity (excluding the net margin) of 19 $(646,917) represented the estimate of EMS for July. Following a brief discussion regarding 20 when budget changes would be made, and anticipated power costs, Commissioner Bell made a 21 motion to accept the budget report as presented, and Commissioner Irvine seconded the motion 22 which passed unanimously. Commissioners Becker, Bell, Irvine, and Summers and  23 Councilwoman Price-Huish voted "aye". 25 NWTRANSFORMER PURCHASE  24 26  Mr. Veigel reviewed that a complete rebuild of the Northwest (NW) substation is  27 tentatively scheduled to begin September 2025, and will be completed and back in service by 28 or before June 2026. We are in the process of bidding out the long lead items to determine the 29 actual start time for this project. Included in this process is the purchase of the 25MVA Power 30 Transformer. Invitations to bid were sent to eight transformer manufacturers and two qualifying 31 bids were received. Iti is recommended that we accept the low bid (which is also the shortest 32 delivery time - (80-85 weeks) from Pacific Power Reps (Virginia-Georgia Transformer) ini the  33 amount of $1,504,520.  34 35  Electrical Consultants, Inc. (ECI) is the electrical engineering firm that we have hired  36 to assist with the Northwest Substation project and they have confirmed that this transformer 37 meets the specification. The Power Transformer will be purchased from the capital account, 38 NW Substation, and payments will be made as follows: 30% advance with purchase order, 39 30% upon drawing submittal; and 40% at time of shipment. Mr. Veigel stated the life 40 expectancy is 30-40 years. Commissioner Becker made a motion to approve the purchase of 41 the 25MVA transformer from Virginia Transformer Corporation. Commissioner Irvine 42 seconded the motion and voting was unanimous with Commissioners Becker, Bell, Irvine, and  43 Summers and Councilwoman Price-Huish voting "aye".  44 45 46  Page 2 of6    (PC, minutes October 22, 2024)  NW SWITCHGEAR PURCHASE  2  Mr. Veigel stated that another long lead item that needs to be purchased for the rebuild  3 of the Northwest Substation is a Metal-Clad Switchgear. Invitations to bid were sent to eight 4 switchgear manufacturers and two bids were received. It is the recommendation of staff and 5 ECI to award the bid to low bidder Roger Strong Associates (Powell Electric) in the amount of $782,437 with a delivery of 54-58 weeks. Payments will be made as follows: 20% after order 7 acceptance; 25% at approval drawing submittal; 35% at release to manufacturer; and 20% at 8 time ofs shipment. Following a briefdiscussion, Commissioner Bell made a motion to approve 9 this recommendation, as stated. Commissioner Becker seconded the motion which carried 10 unanimously with Commissioners Becker, Bell, Irvine, and Summers and Councilwoman  11 Price-Huish voting "aye".  12 14  13 STREETLIGHT DIRECTIONAL BORING APPROVAL  Mr. Veigel reviewed that in March and June, the City Council approved the bids from  15 Big Iron Drilling to perform $252,430 in directional boring for the anticipated distribution and 16 street light systems. He said Bountiful City Light and Power would like to add an additional 17 $45,990 to their approval for the additional distribution and streetlight circuits to minimize the 18 inconvenience to residents and limit the restoration of property where aj power pole was struck 19 by a vehicle and the wire was damaged in the underground distribution system. There will be 20 one (1) Distribution System Project and (1) Streetlight project site (as shown on: maps included 21 in thej presentation on 2720 South Orchard Drive, and Millbrook and Sunset Drive). Following 22 the discussion, Commissioner Irvine motioned to recommend approval ofthis request, totaling 23 $45,990 (with a new total bid amount of $298,420). Councilwoman Price-Huish seconded the 24 motion. Voting was unanimous with Commissioners Becker, Bell, Irvine, and Summers and  25 Councilwoman Price-Huish voting "aye". 27 500] KVATRANSFORMER PURCHASE  26 28  Mr. Veigel reviewed that transformers continue to be hard to purchase and their lead  29 times are a factor in keeping an adequate inventory. Bids specifications were sent out to three 30 major suppliers for one ea. 500 KVA three phase pad mount transformer and three bids were 31 received. The bids were evaluated on both purchase price and delivery and it is the staff 32 recommendation to purchase the transformer from Irby-Central Moloney in the amount of 33 $33,335. This was the second highest bid, but had a more favorable delivery date of 32-35 34 weeks (as opposed to the low bid delivery date of 80 weeks). This transformer will be used to 35 replace our inventory for the new medical building located on 500 South. Commissioner 36 Becker motioned to recommend approval of the purchase from Irby-Central Moloney in the 37 amount of $33,335. Councilwoman Price-Huish seconded the motion. Voting was unanimous 38 in the affirmative with Commissioners Becker, Bell, Irvine, and Summers, and Councilwoman  39 Price-Huish voting "aye".  40 42  41 LINETRUCK CAB AND CHASSIS PURCHASE  Mr. Pearce stated that the Light & Power department budget for 2024-25 includes the  43 purchase ofa 2025, 4x4, diesel, crew cab, cab and chassis to be used for line crew service truck. 44 This service truck will be replacing unit #5059, a 2012 crew service truck. The service body 45 has already been purchased from Mountain States Industrial Service. Bids for the cab and 46 chassis were requested from Larry H. Miller Ford (which has the state bid) and Performance  Page 3 of6    (PC minutes October 22, 2024)  Ford Truck Country (our local dealer). Iti is the recommendation of staff to award the bid to 2 Performance Ford, low bidder, in the amount of $70,917. This bid also had the best delivery 3 date (60 - 90 days). The service body for this truck was approved for $47,644, for a total sum 4 of$118,56; and additional equipment such as emergency lights and a radio will also still need 5 to be installed, but will meet the budgeted amount of$130,000. Councilwoman Price-Huish 6 motioned to recommend approval of the $70,917 bid from Performance Ford Truck Company, 7 and Commissioner Irvine seconded the motion. Voting was unanimous with Commissioners 8 Becker, Bell, Irvine, and Summers and Councilwoman Price-Huish voting "aye".  9 11  10 DUMP TRUCK CAB AND CHASSIS PURCHASE  Mr. Pearce presented ai request toj purchase a 2025 ford F-550, 4x4. Diesel, regular cab,  12 cab and chassis. This truck will replace unit #5049, a 2008 Ford 1-ton dump truck. Bids were 13 requested from two suppliers and it is the recommendation of staff to award the bid to low 14 bidder, Performance Ford Truck Country in the amount of $67,447, with a 60-90 day delivery 15 schedule. The dump body for this truck was approved in August for $22,899, for a total sum 16 of$90,336. There will be additional equipment (emergency lights, a radio, etc.) that will still 17 need to be installed. The budget contains $105,000 for the small dump truck. Commissioner 18 Bell made a motion to recommend approval of this bid to the City Council. Councilwoman 19 Price-Huish seconded the motion which carried unanimously. Commissioners Becker, Bell,  20 Irvine, and Summers and Councilwoman Price-Huish voted "aye". 22 The two older vehicles being replaced will be sold at auction.  21 23 25  24 EXPLORER PURCHASE  Mr. Pearce presented the request to purchase a new 2025 Ford Explorer, XLT, 4x4,  26 SUV. This vehicle will replace unit #5050, a 2008 Ford Explorer, and will be used as a 27 management vehicle primarily used in daily transportation, after-hour responses and meeting 28 attendance. Bids were requested from two: suppliers and: iti is the stafrecommendation to award 29 the bid to low bidder, Performance Ford Truck Country in the amount of$43,097, with a 60-90 30 days delivery schedule. Additional equipment will be added to the vehicle (radio and strobe 31 lights), which will comei ini under thel budgeted amount of$55,000. Commissioner. Becker made 32 the motion to support staff recommendation for approval oft this bid in the amount of $43,097. 33 Ther motion was: seconded by Commissioner Irvine and unanimously approved. Commissioners 34 Becker, Bell, Irvine, and Summers, and Councilwoman Price-Huish voted "aye".  35 37  36 POSTTOP FIXTURE PURCHASE. APPROVAL  Mr. Pearce explained that light fixtures are replaced throughout the city during normal  38 maintenance due to accidents and failures and we are also in the process of replacing older 39 lights with new and more efficient LED lights. The fixture is a single source light because itis 40 the only fixture we have found that has a variable light output and can accept sevèral input 41 voltages with the same fixture. This allows the department to have one line in inventory VS 42 multiple fixtures for voltage and light output. Several brands and types of fixtures have been 43 tried and the fixtures from American Electric Light works best for our needs. It is the 44 recommendation ofs staff toj purchase 125 (ea.) Contempo Post top fixtures at a cost of$51,177 45 with a 5-7 week delivery from Anixter - American Electric Lighting. The fixtures will be 46 purchased and placed into inventory until they are needed. Following a brief discussion,  Page 4 of6    (PC minutes October 22, 2024)  Councilwoman Price-Huish motioned to approve the purchase of 125 post top fixtures as 2 presented. Commissioner Bell seconded the motion and voting was unanimous. 3 Commissioners Becker, Bell, Irvine, and Summers, and Councilwoman Price-Huish voted  4 "aye". 5 7  6 VSCALENDARAPPROVALADIISTED)  Mr. Johnson presented the following 2025 Power Commission Tentative Schedule for  8 approval. The schedule has been prepared using the typical fourth Tuesday for our normal 9 meetings, with adjustments as needed to accommodate budget meeting schedules, July,  10 December, June. APPA meetings, IPA, and the UAMPS annual meetings.  11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28  January 28, 2025 February 18, 2025 March 25, 2025 April 22, 2025 May 27, 2025 June 24, 2025 July 2025 August 26, 2025 September 23, 2025 October 28, 2025 November 18, 2025 December 2025  Tuesday - 8:00 a.m. 3rd Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. No PC Meeting Scheduled Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. 3rd Tuesday - 8:00 a.m. No PC Meeting  Tuesday - 8:00 a.m. Joint PC and CC - Budget  APPA. National Conference June 8-12, New Orleans LA UAMPS. Annual Meeting Aug 17-20, 2025 Squaw Valley, CA  December 2, 2025 IPA Annual Meeting December 17. 2025 UAMPSAmmual Meeting  Counciwoman Price-Huish made a motion to approve the 2025 Power Commission  29 Schedule as presented. Commissioner Irvine seconded the motion and voting was unanimous 30 in the affirmative. Commissioners Becker, Bell, Irvine, and Summers, and Councilwoman  31 Price-Huish voted "aye". 33 RESOURCE UPDATE  32 34  Mr. Johnson explained a newi marketing concept, Energy Day Ahead Market (EDAM)  35 that will bei implemented by Pacificorpl beginning May 2026. The drivel behind this new concept 36 is to minimize expenses as other power users adopt the EDAM process and bid resources on a 37 daily basis. All benefits will go to Pacificorp. This will necessitate UAMPS having a 38 scheduling coordinator (with as schedule submitted by 9a.m., and for which Pacificorp will have 39 until 10:00 to accept). There will be a need to meet resources every day or pay aj penalty. He 40 described the process which will be used to test the demand evaluation, imbalance resources 41 and ancillary resources, as well the calculation oft the penalty. Charts and graphs were used to 42 define forecasted average load and average resources, as well as peaking statistics (for August 45 (or not using) McCornick for peaking and American Falls for basel load, new capacity with and 46 without additional dispatch. Detailed assumptions for the methodology used in establishing  43 11,2024 peak).  44  Ar recommended study by UAMPS included recommended subscription for BLUFusing  Page 5 of6    (PC minutes October. 22, 2024)  resource diversity (reliability) and utilization (LCOE) optimization were then identified and 2 included the use of Hunter and Nebo. Additional assumptions associated with IPP, new non- 3 pcaberuewaleroures (HB1 software upgrade, and Fremont solar), and dispatchable 4 resources (McCorick, American Falls, new nuclear), and TBD dispatchable were identified.  5 Resources through UAMPS was charted for all UAMPS members.  6 7  Natural Gas projects, (Power County and Millard County) which could be used for  8 peaking and base load, were identified and the following other future power options were 9 mentioned: Rodatherm and Cove Fort #2 (Geothermal); Horse Butte and Uinta (wind); and 10 Longroads Solar (with batteries). IPP is] planning to run two units through the winter months, 11 with natural gas operation being available for the Summer 2025. We anticipate calling 3 MW 12 power back for Winter 2024 and the IPP Renewed to be delayed until July 2025. 14 RESOLUTION #2024-11 POWER SALES CONTRACT FOR A BASE LOAD PLANT  13 15 17 19 21 23 25 26 27 28 29 31 32 34 35 a.m. 36 37 ADJOURN 38 41 42 43 44 45  Mr. Johnson stated that this item needs additional study and input and will be addressed  16 in a future meeting. No action taken  18 RESOLUTION #2024-12 POWER SALES CONTRACT FOR A PEAKING PLANT  Mr. Johnson stated that thisi item needs additional study and input and will be addressed  20 in a future meeting. No action taken.  22 The following items were included ini the packet, but not discussed in the meeting.  24 POWER SYSTEM OPERATION REPORT  a. August Resource Reports b. September 2024 Lost Time/Safety Reports C. September 2024 Public Relation Reports d. August 2024 Outage Reports  30 OTHER BUSINESS  None.  33 NEXT POWER COMMISSION MEETING  The next meeting oft the Power Commission will be held on November 26, 2024 at 8:00  The meeting adjourned at 10:30 a.m. on a motion made by Commissioner Irvine and  39 seconded by Commissioner Becker. Commissioners Becker, Bell, Irvine, and Summers and  40 Councilwoman Price Huish voted "aye".  Beh Paul Summer, Chairman  Page 6 of6