TOWN OF SUGAR CITY REGULAR MEETING MINUTES 1/03/2024  CALL TO ORDER 7:00 pm by Mayor John Del Rio PLEDGE OF ALLEGIANCE Led by Mayor. John Del Rio  ROLL CALL Markus, Cloer, Del Rio, Larsen, Massey, via zoom Willis, town attorney Mr. Buchner APPROVAL OF MINUTES MOTION to approve minutes dated 12/20/2023 made by Cloer, 2nd by  Markus, motion carried. ADDITIONS TO AGENDA N/A APPROVE CHANGES TO AGENDA N/A No public comment from zoom attendees.  PUBLIC COMMENT  Tony Moreland: Post a flyer for the Ordway Senior Center. Discussion over posting in the town hall. Decision made Tony may post flyer. Discussion over micromanagement and creating Port-a-potty: should be cleaned before Iremove it. Discussion over what needs to be done with potty. Decision made that Trustee Larsen will bring in some RV antifreeze and it will get thawed Timbers from Sugar City Overnight are gone. Where did they go? Larsen: Who took them?  wording for a resolution about posting. Decision made to table.  and cleaned to be removed.  Davida: A resident asked about them and Isent them to Terry.  STAFF REPORTS: (Moreland)  Clerk (Moreland): Dec. 22, 2023, spoke to a Tinia Cunningham from Quality Environmental Control Specialists regarding both Davis properties. They are going to cleaning it up and they have the CDPHE reports, just waiting on reports from state, asked for them to turn them into the town hall before going on property. Forwarded the information to Mr. Buchner. Dec 28, 2023, spoke to Amy. Jarkofsky about Sugar City having a flood plain map. We do not Arkansas River Basin Water Forum is in La Junta at Otero College on March 6th and' 7th: * CRWA training fori the months of Jan, Feb, and March, they are webinars and generally run $50  have one per Doug England.  Discussion over cost. Decision made to see if there will be a cost.  each. No discussion.  Cirsa sent an application for special events. No discussion.    Compliance with DOT, charges per violation. Clearinghouse has violation charges. Currently out Black Hills Energy is increasing for RA2 and RA3. Discussion over rate increase. Decision made to State Revolving Fund changing their deadlines from 15th of month to 5th of month. Discussion Steven Gill requested vacation days for December 28 and 29 and January 1. Discussion over micromanaging. The handbook states that the employees are to turn in vacation requests 10 days before to the Board of Trustees making sure you at least know they are requesting. Determination of employment. Discussion about employees and possible termination. Decision Tax Rate for ballot. Discussion over rate to ask for. Discussion over flat rate on orders online for Sugar City. Decision made to do an ordinance for ten ($.10) cents per any online order not to Marijuana Tax Rate for ballot. Discussion over store. Decision made to remove from ballot. Recycling: Discussion over having a recycling program to include metal, cardboard, and glass.  of queries for clearinghouse. No discussion.  write al letter of objection. over deadlines.  OLD BUSINESS  made to have an executive session for employees.  place on ballot.  Decision made Davida will look into GOCO grants for a recycling program. Letter of resignation: Janet Roberts (read by board oft trustees).  NEW BUSINESS  Motion to accept letter of resignation made by Massey, 2nd by Cloer, motion carried. Discussion over vacant trustee seat. Decision made to advertise for vacated seat. Discussion and decision of continuation of salaries and payables. Motion for continuation of salaries as position if filled made by Cloer, 2nd by Massey, motion carried. Discussion over budget. Decision made to schedule a budget workshop for. January 10th, 2024 at 6:00 pm.  BILLS: No budget TRUSTEE REPORTS Markus - No comment  Cloer- = Chunks in the street have been moved into someone's yard.  Like to see if someone sets off fireworks and they go onto another person's property they receive ai fine, $200 first and $500 thereafter. Discussion over who will give out tickets. Decision made to ask fire chief and offer the fire department 25% of fines. Decision made to have town  attorney Mr. Buchner work up an ordinance.    Willis- - No comment Del Rio - No comment purchases in error.  Larsen - Tadi Brothers. March of 2023 there have been several near misses. Discussion over Forensic Audit - need to point at the correct person, not who we want to blame. Cemetery = % people in town are not interested. Put out another request and got no letters. Discussion over moving fencing in cemetery. Decision to leave where is located.  Court dates - Discussion over code enforcement and judge. Trading plots. Need to be done completely and legally.  Black Hills: Bills should be smaller.  Coyotes - hunting coyotes in lagoon if board will allow with same restrictions? Discussion over cost of fur and finding help. Decision made that if approved as board and experienced gunman Massey - Changing wheel bearings in ranger next week. The tractor needs a oil change. Executive Session under $24-6-402/4)(D), C.R.S., Conference with the Town Attorney for the purposes of receiving legal advice on Colorado Open Meetings Law litigation filed by 8:43 Motion to go into executive session made by Massey, 2nd by Markus, motion carried.  tol hunt coyotes. Requirement to offer public notice.  n  Matt Roane.  CALLTO ORDER 9:01 pm by Mayor. John Del Rio  Motion to adjourn at 9:02 pm made by! Markus, 2nd by Cloer, motion carried.  -Pehy - Dogpi  ailpyDaulad    Clerk's Notes 1/17/24  Northern Tool renewal. Jan 24, 2024, 1 year renewal of $39.99 plus tax  Ark River Basin Water Forum: March 5th agenda  Build for the Future: Strategic Dialogues on IRA training. Jan 18th from 9-3:30 Meet with Miss Lisa Schlotterhausen from SCEDD, on. January 29, 2024 from 11-11:30. Spoke to Victor Chen about mill levies, budget not completed had to go off ofl last years budget.  LaShelle is submitting. (5.5% @ 20.321 Mills from 2022).  CDPHE: Received 3 violations.  1. Storage tank inspection from 2021, asked about the backflow from 2021, no copy in office, 2. Periodic inspection: a) vent screen/damaged? B): seal in place and no damage. Need to provide a statement about that not happening in the future. Need to update back flow plan and general monitoring plan.  contacted Van Brown and he didn't have anything for 2021.  3. Not maintaining weekly entry point.  Able to pay taxes when payroll is complete every other week instead of yearly.  Eddie Marquez would like to set up his food truck here in Sugar City. Do we want to allow this?  Resolution 24-1, approve next agenda?  Agenda Tabled Keypad 12/06/23 Municipal Code Book 12/06/23 Judgeship 10/18/23 Touch ai truck event 10/18/23 Neighborhood watch 3/18/22 Recycling 3/18/22 Donation Line 1/4/23 Gem & Mineral show 3/01/23 Survey's; Cemetery & Lagoons    TOWN OF SUGAR CITY PHONE POLL 01/04/2024  Payment for truck 2024 Freightliner, payment attempting to go through at $42,000 the account  is $27,000 short, stop payment or send through? Special meeting tomorrow about funding truck?  Mayor. John Del Rio: Stop payment, yes tomorrow at 1.  Mayor Pro-tem. Joan Willis: Stop payment, doctors' appointment tomorrow will call in if  available.  Trustee Mark Cloer: Stop payment, yes tomorrow at 1. Trustee Brian Larsen: Stop payment, yes tomorrow at 1. Trustee Scarlett Markus: Stop payment, available by phone or zoom. Trustee Gary Massey: Stop payment, yes tomorrow at 1.    TOWN OF SUGAR CITY PHONE POLL 1/08/2024  Water Project account overdrawn: Where should the transfer come from; savings (sewer water),  facility maintenance, or water shares.  Mayor. John Del Rio: Transfer from savings, sewer water. Mayor Pro-tem Joan Willis: what. John says is fine. Trustee Scarlett Markus: Same as. John. Trustee Brian Larsen: Pull from sewer water. Trustee Mark Cloer: Yeah, go ahead and get from sewer water. Trustee Gary Massey: Yeah, from sewer water.    (-8-a4  First National Bank Colorado - Account Summary  Deposit. Accounts 82 Account SEWER WATER(1410965) ROAD! BRIDGE (1410966) CONTRUST (1410967) Checking (80002634) Checking (80002691) Checking (80003022) FACILITY MAINT. (80004558) WATER SHARES (80004559) TRASH (80004560) CONSERVATION (80004561) SEWER PRJECT (80004562) GENERAL (80004563) WATER PROJECT (80004564) METER DEPOSITS (80004565) Investment (81027421) Checking (92355601)  Type BUSINESS SAVINGS BUSINESS SAVINGS BUSINESS SAVINGS Totally Freel Bus E Checkin Totally Free Bus E Checkin Totally Free Bus E Checkin Totally Free Bus E Checkin Totally Free Bus E Checkin Totally Free Bus E Checkin Totally Free Bus E Checkin Totally Freel Bus E Checkin Totally Freel Bus EC Checkin Totally Freel Bus ECheckin Totally Freel Bus E Checkin Public <$100k TOTALLY FREEI BUS WITH INT  Available Balance $14,303.21 $4,226.46 $12,260.47 $0.00 $0.00 $0.00 $46,681.09 $23,494.40 $8,241.84 $1,486.95 $942.89 $61,903.87 ($8,503.34) $17,270.55 $6,002.35 $920.29 $189,231.03  Total:  Nots seeing all ofy your accounts ini the summary?1 Request access to additional accounts through secure messaging.  Printed 1/8/2024 1:19:241 PMI MST. 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