TOWN OF SAN ANSELMO  Minutes of the Town Council Meeting of September 13,2011  Present: 7:10 p.m.  Coleman, Greene, Kroot, McInerney, Thornton  CALLTOORDER AND PLEDGE OF ALLEGIANCE ANNOUNCE ACTIONT TAKEN.IF ANY, IN CLOSED SESSION Mayor Greene announced there was no action taken in closed session.  Woody Weingarten, Chair, San Anselmo Quality ofLife Commission, presented the Quality ofLife Silver Award to Nancy Vernon for coordinating the $4.1 million Bond for the Ross Valley School Nancy Vernon expressed thanks for the award acknowledging members of the community who also McInerney stated Nancy Vern is very talented and the Town is very lucky tol have Nancy Vern asa  District.  participated in the bond effort. community volunteer.  OPEN TIME FOR PUBLIC EXPRESSION There wasi no comment from the public.  COUNCIL: REQUESTSFOR FUTURE AGENDA ITEMS  Coleman thanked all those who where involved in the 9/11 memorial at the Fire Department on Sunday. As a member of the Flood Zone 9 Advisory Board, McInerney is concerned there will be a loss of momentum within the Marin County Public Works Department in relation to Flood Control in light oft the resignation of Farhad Mansourian, Public Works Director, County of Marin. McInerney stated it will bea Public Works Director, Sean Condry, reported the Safe Routes To School Project at Wade Thomas School and St. Anselm's School is nearing completion noting the sidewalks were installed before school sessions resumed. Condry announced he recently applied for an additional $600,000 grant from the Safe Routes to School Program and will find out on October 15 if the Town will receive the funds. Informational brochures have been sent to Sir Francis Drake High School and various local schools in hopes of educating pedestrians & drivers regarding the new pedestrian signals on Sir Francis Drake Blvd at Tamal Ave. and also at San Francisco Blvd. The green light instructs the pedestrian to proceed to cross the street and the red flashing hand instructs the pedestrian not to proceed to cross the street. Condry has received very positive feedback from the residents and he anticipates the final cost to be less  bit ofat transition and his goal is to keep progress moving forward with Flood Control.  expensive than originally expected.    Minutes of San Anselmo Town Council  September. 13,2011  1. CONSENT AGENDA: ITEMS ON THE CONSENT AGENDA MAY BE REMOVED AND DISCUSSED SEPARATELY. DISCUSSION MAY TAKE PLACE AT THE END OF THE AGENDA. OTHERWISE, ALLITEMSMAY BE APPROVED WITH ONE ACTION.  (a) Approve Minutes of August 9, 2011. amount of $1,186,082.57.  (b) Acknowledge-and file warrants nos. 70791 to 70962 issued during the month of August, 2011, in the (c) Accept the Redwood Road Repair Project and authorize stafft to file al Notice of Completion. (d) Approve Resolution No, 3967 approving the use of funds distributed pursuant to California (e) Approve downtown event application for Goblin Parade to be held from 5-7 p.m. on San Anselmo Avenue on Thursday, October 27, 2011, closing the side streets (Pine, Tunstead, and Magnolia) to (f) Award the slurry seal project to the low bidder, California Paving Maintenance, in the amount of  Government Code 30061, Citizens Option for Public Safety (COPS).  ensure safety. $209,241.50.  There wasi no comment from the public. McInerney pulled item 1(f) from the consent agenda. Kroot, Mclnerney, Thornton. NOES: None. $20,000 from the Road Maintenance Fund.  M/s, Kroot/Thornton to approve Item 1(a) thru 1() of the consent agenda. AYES: Coleman, Greene, Regarding Item 1(f), McInerney acknowledged the slurry seal bid from California Paving Maintenance being approximately $20,000 more than what was budgeted and asked if this would, be an additional  Condry replied yes.  M/s, Mclnerney/Kroot to approve Item 1(f) of the consent agenda. AYES: Coleman, Greene, Kroot,  McInerney, Thornton. NOES: None.  2. APPROVE RESOLUTION NO. 3968 ESTABLISHING GUIDELINES FOR ADMINISTRATIVE HEARINGS ON VIOLATIONS OF SAN ANSELMO MUNICIPAL CODE TITLE 2 CHAPTER 11 REGARDING DISCLOSURE AND REPORTING OF Town Attorney, Rob Epstein, presented the staff report stating on June 28, 2011 the. Town adopted a Ordinance that added' Title 21 to Chapter 11 ofthe San Anselmo Municipal Code which imposes disclosure and reporting requirements on persons or committees making independent expenditures" totaling at léast $100 in an election for a Town office or ballot measure. The upcoming November 8, 2011 election will be the first election in which the new: regulations apply. The ordinance provides that the Town Council adopt guidelines and procedures to apply to the administrative hearings. The proposed resolution adopts a "Statement of Rights and Procedures for Administrative Hearings under San Anselmo Municipal Code Title 2 Chapter 11". The proposed procedures call for an informal evidentiary hearing and a written  INDEPENDENT EXPENDITURESI INTOWN: ELECTIONS.  decision based upon all the evidence presented. There was no comment from the public.  Greene noted he will support the resolution though he has reservations withi respect to the criminal. procedure. The ordinance criminalizes the behavior that it seeks to suppress; he does not object to the  2    Minutes of San Anselmo Town Council  September 13,2011  behavior that it seeks to suppress. Greene believes the criminalization ofthe behavior being subject to misdemeanor liability brings in a panoply of procedural rights for criminal defendants. M/s, Mclnemey/lhomton, to approye the Resolution No. 3968 establishing guidelines for Administrative Hearings on violations of San Anselmo Municipal Code Title 2 Chapter 11 regarding disclosure and reporting ofindependent expenditures in Town elections. - AYES: Coleman, Greene, Kroot, McInerney,  Thornton. NOES: None.  3. PUBLICHEARING ONTHE 2011-2012 PROPOSED BUDGET AND WORKPLAN.  Finance & Administrative Director, Daria Carrillo, presented the staff report stating the proposed budget shows a deficit of approximately $12,500 whereas the preliminary proposed budget showed a deficit of $255,000. Staff closed the deficit with adjustments to the 2011-2012 budgets. The adjustments in the revised proposed budget now includes COPS revenue of$100,000 but Motor Vehicle License Fees which were included ini the preliminary proposed budget and have been taken out as the Town will not receive these funds; impact for these revenues is ai net increase of $67,000. Additional revenue. has been increased in the amount of $60,000 for franchise fees from Marin Sanitary Service and negotiations have been completed with all of the Town's bargaining units in which the employees will be paying 3% of their PERS. Overall revenue. is flat, expenditures are down, including transfers out; costs for step increases are $104,000; transfer of $200,000 to the Insurance Fund. Savings include $51,000 from the Police Department for sharing of services; $20,000 from reduced animal control fee from the County; the Planning Director hours are now at 50% and additional savings resulted in staffretiring and/or resigning.  Kroot asked ift the Town will be getting additional flood money from FEMA.  Carrillo hopes to get another $600,000 from FEMA however these funds are not included in the budget. Stutsman noted FEMA has misplaced one oft the claims; staff has been working with a FEMA consultant, McInerney asked if staff has quantified increases regarding health care costs for employees and costs for Carrillo replied the cap that is paid for employees is tied to Kaiser rate through PERS which will be increased by 7%, approximately $20,000; costs for. employee step increases and longetivity pay is  submitting the claims and following up on the claims.  step increases in staff salaries.  approximately $104,000.  Greene asked for quantification in terms of dollars for the 16% increase in PERS costs.  Carrillo referred to page 17 of the 2011-2012 proposed budget noting the increase in the retirement amount of $73,000 which includes the 3% employees will be paying. Ifthe employees were to continue McInerney asked if there were other additional health care costs for retirees. Carrillo replied no.  tonot pay a' %ofcontribution to their PERS the figure would be $173,000.  McInerney asked ifs staff expects Kaiser costs to go up. Carrillo replied yes. Greene has concerns with grant money as he senses grant money is drying up..  3    Minutes of San, Anselmo Town Council  September 13,2011  Stutsman agrees with Greene acknowledging money is tight and grant money is drying up; most of our grants are from state funds and federal resources. Acquiring grant funds is becoming more and more difficult; as the money dries up we will do less projects and will be utilizing our Road Maintenance Fund McInerney has concerns with the reserves in the Ross Valley Fire Department as referenced page 28 of Fire Chief] Roger Meagor replied the Fire Department has been using money from reserves for the past 3- 4 years and estimate approximately $230,000 from the reserves for the current fiscal year. Meagor Thornton stated the RVFD took $300,000 out ofreserves to fund the current fire budget; leaving a balance Roger noted the Ross Valley Fire Department reduced their overall expenses. from the previous year by Kroot noted that it would have been a worse situation ifthe Ross Valley Fire Fighter's1 had not also picked McInerney regards Robson House Fund, page 103 of the 2011-2012 proposed budget, does not think rental increases would cover the considerable amount of maintenance work and capital improvements that are needed to restore and maintain the house. Mclnerney believes the Robson Harrington property is draining the town of money and the town does not have money to maintain the house. McInerney suggests future discussions regarding possible. legal options the Town may have regarding Robson Stutsman noted the revenue from rental income, from Robson Harrington is enough to cover its yearly expenses. We are, however, unable to do large costly improvement projects such as kitchen remodeling and ADA improvements because of the lack of money in the Robson Fund and General Fund money is Public Works Director Sean Condry noted staff has submitted a $1.5 million parks grant application stating ift the Town receives the grant funds it would cover a lot ofissues at the Robson Harrington house. McInerney stated the Town has a beautiful asset that it can not afford to maintain and it's serving the intended use is becoming less and less and he wonders ifthe Town has previously reviewed its options of Town Attorney Rob Epstein explained that Council has discussed the issue in the past and with reference to the Marketable Record Title Act, because there has been no notice ofi intent to preserve an interest that was established when the deed was recorded, the reversionary right disappears and the Town is not Stutsman noted the Robson property is in a residential neighborhood, does not have good parking and is not ADA compliant. Complaints from neighboring Robson properties regarding excessive noise from  for more of these projects.  the proposed budget and questioned the current status of the reserves.  believes they should not let the reserves go any lower than they are currently. of$220,000, which will not be enough to maintain the Fire budget for next year  $60,000.  up 3% of their PERS contribution.  Harrington property.  not spent on Robson.  what can be done with the property.  constrained to how they use the property.  events held at Robson has limited the amount of evênts at the site.  4    Minutes of San Anselmo Town Council  September 13,2011  Kroot explained that 10 years ago a structural analysis was done on the main house on the lower areas at Robson at which time steel was put into the exterior columns. Kroot believes the house is in very good  condition for its age.  Mayor Greene opened the public hearing. There was: no comment from the public. Mayor Greene closed the public hearing.  M/s, Thornton/Kroot, to approve the 2011-2012 Proposed Budget and Work Plan. AYES: Coleman,  Greene, Kroot, McInerney, Thornton. NOES: None.  5. ADJOURN.  Mayor Greene adjourned the meeting in honor of Kent Reno and Sally Cushenberry Wilmington. Renoa talented photographer and 37 year resident of San Anselmo passed away Sunday, September 11 2011; Wilmington a long time employee of San Domenico School and 40 year resident of San Anselmo passed  away Tuesday, August 16, 2011. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Joanne Kessel  5